SD Lessons from Abroad Meeting MINUTES and UPDATES October 30, 2012 3:30 PM, Webex videoconference

Present: Chris Kjonaas, CEA; Ali Droster, USD; Allison Howitt, USD; Andra Jacques, PLNU; Emily Moore, SDSU; Karen Eisenhut, PLNU; Kristi Ellison, CEA; Martha Ponce, IES; Michael Hilburn; Suzanne Baker, SDSU; Teresa York, UCSD 1. Meeting Format  Meeting was held via Webex videoconference. o Good option during the busiest times of the year, so we will try to alternate this option with in-person meetings. 2. Registration  Registration is live on www.lessonsfromabroad.org and facebook! No registrants yet at the time of meeting.  Students have a pull-down menu to choose session topics of interest when they register  There is a registration option for invited panelists and guests (keynote, etc.) who will need a lunch but are not expected to pay, and are not part of the conference committee.  Reminder: Conference staff and all other professionals participating will need to pay the $20 conference staff registration. Register now! 3. Website/Facebook  Emily continues to be our contact for all web updates  Suzanne will post monthly registration reminders on Facebook  Kristi and Suzanne will collaborate on organization of the photo contest, using Facebook as well as voting on the day of the conference. 4. Content Committee Updates  Volunteers needed to moderate sessions and serve as panelists – please contact Alison Droster if interested: [email protected]  Most recent session schedule (work in progress) and session description doc available at conference planning site: https://sites.google.com/site/sdreentry/home/content o Overall schedule still may be subject to minor changes, but session schedule will remain the same (see “Other Updates” at the end of this document)  Ali is working with Emily Moore to create a google doc for the session schedule, so that we can all see what is still needed. 5. Opportunities Fair  Karen reached out to exhibitors at the NAFSA Region XII conference  Karen and Elise trying to diversify participants in the Opportunities Fair  Blurb about Fair on www.lessonsfromabroad.org page under “Conference schedule”  Opportunities Fair exhibitors will be able to send materials to Point Loma Nazarene. o Exhibitors who are unable to attend the conference will have the option of sending materials only

6. Lessons from Abroad Handbook and materials  Chris gave updates from SF Bay Area conference (“resource book”, cover w/schedule).  San Diego conference plans to use a bound handbook, as we have in the past.  Allison Howitt will be spearheading the handbook initiative for our conference, as well as collaborating on making a common template for all LFA conferences. Thanks, Allison!  Thank you to UC San Diego for offering to sponsor handbook printing for our SD conference. 7. Site & Setup  Adrienne is working on a marketing plan for SDSU; more info to come at next meeting 8. Promotional logos/ flyers; Marketing  Electronic versions of marketing materials were sent out with last meeting’s minutes. Please print and distribute or share electronically with your students and colleagues!  Start spreading the word! 9. Next meeting  Next meeting – Nov 27, 3:30pm at Point Loma Nazarene University, 3900 Lomaland Drive San Diego, CA 92106 – Study Abroad Office lounge  Happy Hour to follow, 5-6pm at Raglan: http://www.raglanpublichouse.com/  RSVP and call for agenda items will be sent out via the listserv one week prior * * * ** Other Updates: Karen, Mike and Chris attended Los Angeles Lessons from Abroad conference, Saturday Nov 3  Conference was a huge success, ~200 attendees  We will bring the Los Angeles LFA 2012 handbook to the next meeting to share  LA conference used The Homecoming video at the beginning of the conference as a way to set the tone for the conference – we are considering doing this as well  Don Bartletti gave an excellent presentation at the end of the conference about his international work as a photojournalist – we are asking him to come and speak in San Diego as well.