1 Terms of Reference For hiring junior individual Consultant for Performance Management System at State Mission Management Unit (SMMU) Umed- Maharashtra State Rural Livelihood Mission
Background The Maharashtra State Rural Livelihoods Mission (MSRLM) has been constituted under the aegis of the National Rural Livelihoods Mission (NRLM) in Maharashtra in July 2011 with the support of the Government of India, the World Bank and the Government of Maharashtra.
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For effective implementation, the mission has been registered under the Societies Registration Act 1860 as an independent society under the chairpersonship of the Hon. Chief Minister of the state. The Mission aims at eradication of rural poverty by building sustainable institutions of poor and ultimately leading them to sustainable livelihoods. The mission envisions poverty elimination through social mobilization, institution building, financial inclusion and the creation of several models of sustainable livelihoods so that each poor family is able to secure incremental annual income. The key task under the mission is to reach out to 45 Lakh rural poor households of Maharashtra and stay engaged with them till they come out of poverty. The mission will bring about a paradigm shift in the approach to rural
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livelihoods and rural poverty eradication in that it engages directly with institutions of poor and empowers them to find lasting solutions to poverty. It sees the poor as the engines of growth rather than mere receivers of aid or being dependent on ‘trickle down’. The NRLM believes that poor have the innate capabilities to overcome poverty if they are supported with sensitive, dedicated and responsive institutions at one level and by building strong and sustainable institutions of the poor themselves on the other. Three tier committees have been formed under the MSRLM which comprise a General Body,
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Governing Body and an Executive Committee at the state level and governing bodies and executive committees at the district and block levels. Meetings of all the three state level committees are held regularly and the appropriate committees have sanctioned the creation of the State Mission Management Unit (SMMU), District Mission Management Units (DMMU), Block Mission Management Units (BMMU) and the appointment of key staff. The SMMU has been already established and effectively functioning under the leadership of the Chief Executive Officer, Chief Operating Officer and other team members This document is the draft Terms of Reference (ToR) to define the scope of work for the engagement of Junior PMS consultant to support the HR vertical of SMMU on a retainer basis.
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Objectives
Effective and smooth implementation of Human resource services and functions in MSRLM, required a Junior Consultant.
Scope of services:
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Given that MSRLM is now poised for efficacy and optimal implementation, the MSRLM seeks to engage a Junior individual consultant in the SMMU. The purpose of this engagement would be to support the development and implementation of various HR Systems and routine HR activities which would be needed by Mission for improving the efficiency and accuracy of the HR processes.
Individual consultant will be responsible for following task to be carried out in efficient manner 1.
Performance Management System
a. To develop KRAs & KPIs of employees in stipulated time period and communicate with them and get acceptance.
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b. To do biannual performance appraisal in a better way by adopting better appraisal practices c. Assisting for the process implementation of the contract renewal process of all contractual employees of the mission d. To do the follow-up with district regarding contract renewal process. e. To develop process documentation of contract renewal process and performance appraisal system. f.
To upload KRAs & KPIs on online HRIS
2.
3.
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g. Maintain KRAs / KPIs and contract renewal data in respective employees file on regular basis Employee Contract Management
a.
Keep records of employee contract and their individual file
b.
Lead the contract renewal process of all contractual employees of the mission.
c.
Updating Mission Managers for status of the contract renewal status of employee.
d.
Follow up with district regarding contract renewal process.
Reward and Recognition
a. To do the help to develop indicator for best employee and best team. b. To develop monthly, Queerly and Yearly database of best employee, best district & Block team c. To conduct and coordinate program for reward and recognition to employee
d. To develop process documentation of reward and recognition process and performance appraisal system. 4.
Attendance and Leave records.
a.
Keeping a track of the attendance and leave of the employees at all level.
b.
Prepare monthly report of Leave and attendance of State, District, Block and Cluster level staff
c.
Filing the leave forms and keeping a track of the leaves taken.
d.
Seeing to it that there is not much absenteeism on any given day.
5.
Exit Management
Coordinate exit interviews of candidates who are resigning.
b.
Prepare file for exit of employee
c.
Trying to get constructive feedback for Mission and trying to implement the corrective measures for them.
d.
Helping the person to be relieved properly.
e.
Prepare relieving order letter and experience certificate.
f.
Do the full and final settlement for the employee.
6.
Coordinate with EPF consultant and Account officer regarding EPF
b.
Coordinate with district regarding EPF implementation.
c.
Maintain PEF file and do the compliance time to time to EPF office ]
d.
Coordinate EPF inspector visit
e.
Prepare bill file of EPF consultant
f.
To coordinate all HR related statutory and legal compliance
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a.
Posting and Transfer
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7.
Statutory and legal compliance
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a.
8.
a.
Coordinate Posting and transfer of employees
b.
Prepare order / letter for posting and transfer
c.
Manage data of employees regarding posting and transfer
d.
Prepare every month report regarding transfer request and clearance
Payroll management
Coordinate with district and SMM account wing regarding payroll management 9.
Human Resource Information System Update data on HRIS on regular basis
10. Any other task/ work given by SMM- HR regarding HR vertical
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As per the Mission recruitment SMM-HR will assign the any other task / work related to HR vertical
Qualification Criteria
Essential PG or PG Diploma (Two Years) in HR with total 5 years’ experience in HR sector and out of that minimum 3 years’ experience in Performance Management System, Contract Management. Knowledge of Marathi is essential
Schedule for completion of task
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Desirable Experience in handling HR software, Mass recruitment, Contract Management of employee, Performance Management System (PMS), statutory compliance, Leave and Attendance Management
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Consultant will be responsible for completion of task mentioned in the scope of services as per the finalized/agreed monthly work plan. Consultant will prepare monthly advance work plan ensuring the deliverables for the month, the same will be scrutinized and sent to consultant for improvements or recommended for approval by the coordinator of the assignment to the review committee.
Reporting mechanism
The consultant would report to the State Mission Manager-HR, MSRLM for operational and
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functional purposes. Consultant’s work location and deliverables for each month would be the MSRLM State Unit.
Deliverables and Timeline
The deliverables and timelines will be finalized mutually in the monthly work plan. Consultant will support all the routine operational activities and ensure smooth functions of HR vertical. Consultant will work monthly official working days.
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Financial Aspects
Payment will be made on monthly basis Remuneration INR 35000.00 which will be inclusive of local taxes. Tax will be deducted at source asper the statutory requirements. Fees to the Consultant shall be paid on a Monthly basis upon satisfactory delivery of work and a detailed invoice with breakup of expenses and number of workdays for the month. In addition MSRLM will also reimburse the cost of lodging, boarding and travel incurred for the purpose of the assignment. The rates of lodging, boarding and travel will be applicable as per the TADA rates to District Manager.
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The consultant will prepare a monthly work plan providing details of activities to be performed to support MSRLM in functions specified in scope of work. At the end of work month, the consultant will provide monthly progress report against the work plan detailing the activities done in the month with details of progress.
The progress report will have information about the activities performed to support the thematic in accessing Information and Communication technology related services. The consultant will provide consultancy services for entire month and he will be eligible for holidays applicable to mission staff. The monthly progress report will be approved by MSRLM payment.
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in consultation of thematic expert assigned for the assignment and will be the basis for the
All locations apart from the consultant’s home location (i.e. CBD Belapur) will be considered as field location for the purpose of the assignment.
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Duration and Annual Honorarium Increment
Consultant’s services would be required for 12 months form date of signing of the agreement which may be extended as per the need of mission and performance of consultant. Decision of annual honorarium increment will be taken by CEO, MSRLM based on the performance of consultant.
Termination / Discontinuance/ Notice
In case of discontinuance, either party is required to give one month notice of one month honorarium in lieu thereof and rescind the contract. If performance of consultant is not satisfactory, CEO, MSRLM may terminate contract during the contract period.
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Facilities provided by MSRLM
MSRLM will provide the information, forms and related documents for carried out the assignment. Consultant may use current infrastructure of MSRLM (i.e. Desktop, printers etc.)
Final Outputs
Deliverable
Activity schedule
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Monthly Work Plan Monthly Progress Report
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Monthly -by 28/30 Monthly -by 3rd working day
Review Committee and Procedure for Review /Annex C
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The consultant would report to SMM-HR, Monthly work plan needs to be submitted by consultant latest by 28/30th day of the every month during the contract period. This reporting mechanism would be in the form of a monthly progress report analyzing the results achieved by the consultant against deliverables planned for that month. Review Committee chaired by Chief Executive Officer, MSRLM will supervise the implementation, review the overall progress of work and will provide approvals to reports and deliverables submitted by Individual Consultant through reviews of reports. The constitution of the Review Committee is as follows: Name of the Officer
Authority
Chief Executive Officer COO, Additional Director SMM HR
Chairman Member Member secretory
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Sr. No. 1 2 3
Last date for submission of application in the format provided with ToR is 24th November 2017 up to 16.00 Hrs.
SdState Mission Manager-HR Maharashtra State Rural Livelihoods Mission
7 Maharashtra State Rural Livelihoods Mission (MSRLM) State Mission Management Unit (SMMU) Application Form for Junior Individual Consultant for Performance Management System at SMMU unit
Latest Passport Size photograph of applicant self attested
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To, The Chief Executive Officer, Maharashtra State Rural Livelihoods Mission Office No. 101 &102, Monarch Plaza, Plot No. 56, Sector -11, CBD, Belapur, Navi Mumbai- 400 614
Subject–Application for Junior Individual Consultant for Performance Management System at SMMU unit
SECTION A
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1. Applicant Details
Name (first-middle-last)
Date of birth (dd-mm-yyyy) Age as on 1/11/2017 Place of birth
Category (SC, ST, OBC, VI-A, NT
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–B, NT- C, NT –D, Other.) Gender
[ ] Male
[ ] Female
Permanent address
Tel. No.:
Mobile No.:
Tel. No.:
Mobile No.:
Current address (If different than permanent address)
Email ID
8 2. Notice period required in current Job No. of days notice required
Earliest date you can join
SECTION - B 1. Educational Details (From S.S.C. onwards) Sr. College/
University
Qualificatio
Mar
Institute
/ Board
n
k
%
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2. Other Courses / Additional Qualification
Year of
Subjects/ Specialization
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No.
passing
Title of the course /
Institute /
Part Time/
Duration & Year of
No.
qualification / award
University
Full Time
passing
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Sr.
3. Workshops & Trainings Attended Sr.
No.
Name of the Program
Conducted by
Duration
Year
9 SECTION C 1. Nature of present employment: - (contract /permanent) 2. Experience Details Sr.
Name of
Joining
Leaving
Total
No.
Organization
date
date
Experience
Position held
Role / Nature of duties
in Years,
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Month and
3.
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Days
Total Experience - -------------Years ------------- Months
4. Details of the current / last employment: Current/Last Employer Place
Per month Salary in Rs.
Annual Salary in Rs.
1. Languages Known
1 2 3 4
Languages
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Sr. No.
Speak
Read
Write
English
Marathi Hindi
Any Other
Please mention fluency level 2. Extra Curricular Activities / Interests -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------3. Any other information the applicant would like to mention: (Research papers, Publications, Membership with professional organizations, International exposure etc) -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
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4. Computer Skills Details: (Examination Passed) (1) MS CIT -
Year of Passing -
, Percentage -
(2) (3)
Sr. No. 1. 2.
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5. References: (They should not be related to the applicant) Name
Contact No.
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I, the undersigned, hereby declare that all the above information is valid and accurate to the best of my knowledge. Date: Place:
(Attach all necessary self-attested documents)
Signature
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