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Terms of Reference for hiring junior individual consultant for Knowledge Management at State Mission Management Unit (SMMU) Umed- Maharashtra State Rural Livelihood Mission (MSRLM)

Background The Maharashtra State Rural Livelihoods Mission (MSRLM) has been constituted under the aegis of the National Rural Livelihoods Mission (NRLM) in Maharashtra in July 2011 with the support of the Government of India, the World Bank and the Government of Maharashtra. For effective implementation, the mission has been registered under the Societies Registration Act 1860 as an independent society under the chairpersonship of the Hon. Chief Minister of the state. The Mission aims at eradication of rural poverty by building sustainable institutions

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of poor and ultimately leading them to sustainable livelihoods. The mission envisions poverty elimination through social mobilization, institution building, financial inclusion and the creation of several models of sustainable livelihoods so that each poor family is able to secure incremental annual income. The key task under the mission is to reach out to 45 Lakh rural poor households of Maharashtra and stay engaged with them till they come out of poverty. The mission will bring about a paradigm shift in the approach to rural livelihoods and rural poverty eradication in that it engages directly with institutions of poor and empowers them to find lasting solutions to poverty. It sees the poor as the engines of growth rather than mere

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receivers of aid or being dependent on ‘trickle down’. The NRLM believes that poor have the innate capabilities to overcome poverty if they are supported with sensitive, dedicated and responsive institutions at one level and by building strong and sustainable institutions of the poor themselves on the other.

Three tier committees have been formed under the MSRLM which comprise a General Body, Governing Body and an Executive Committee at the state level and governing bodies and executive committees at the district and block levels. Meetings of all the three state level

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committees are held regularly and the appropriate committees have sanctioned the creation of the State Mission Management Unit (SMMU), District Mission Management Units (DMMU), Block Mission Management Units (BMMU) and the appointment of key staff. The SMMU has been already established and effectively functioning under the leadership of the Chief Executive Officer, Chief Operating Officer and other team members This document is the draft Terms of Reference (ToR) to define the scope of work for the engagement of Junior KM consultant to support the KM vertical of SMMU on a retainer basis.

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Objectives

To develop Knowledge Management (KM) Systems at Sate Mission Management Unit, The purpose of this engagement would be to support the development and implementation of various Knowledge Management activities which would be needed by Mission for improving the efficiency and accuracy of the sector.

Scope of services:

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Individual consultant will be responsible for following task to be carried out in efficient manner

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1. Manage the current knowledge management practices as well as design new knowledge distribution policies and encourage use of the new practices 2. Analyzing the effectiveness of the new knowledge management programs by observing its usage and evaluate its impact in terms of the organizational benefits 3. Interact with the staff members, unit managers and the Community. 4. Do the field work in rural Maharashtra and collect best paucities. 5. To develop knowledge management products and practices 6. Utilize the knowledge base resources and design a training module for the staff and clients to help them access the knowledge management tools 7. Being responsible for the analysis of social networks and formation of communities of practice within the organization 8. Regular updating on of organization website and social media. 9. To develop case studies booklet on quarterly basis and Newsletter on monthly basis. 10. Encourage the staff and workers to share knowledge effectively and efficiently 11. Any other task/ work given by SMM- regarding vertical

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Qualification Criteria

Essential PG or PG Diploma in Mass communication, Advertising, Journalism, or Business Management with total 5 years’ experience in Rural Development sector and minimum 3 years’ experience in Knowledge Management sector. Knowledge of Marathi is essential Desirable Experience in handling designing software, Mass publicity, Article writing, Communication Management & IEC.

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Schedule for completion of task

Consultant will be responsible for completion of task mentioned in the scope of services as per the finalized/agreed monthly work plan. Consultant will prepare monthly advance work plan ensuring the deliverables for the month, the same will be scrutinized and sent to consultant for improvements or recommended for approval by the coordinator of the assignment to the review committee.

Reporting mechanism

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The consultant would report to the State Mission Manager-KM, MSRLM for operational and functional purposes. Consultant’s work location and deliverables for each month would be the MSRLM State Unit.

Deliverables and Timeline

The deliverables and timelines will be finalized mutually in the monthly work plan. Consultant will support all the routine operational activities and ensure smooth functions of vertical.

Financial Aspects

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Consultant will work monthly official working days.

Payment will be made on monthly basis Remuneration INR 35000.00 which will be inclusive of local taxes. Tax will be deducted at source asper the statutory requirements. Fees to the

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Consultant shall be paid on a Monthly basis upon satisfactory delivery of work and a detailed invoice with breakup of expenses and number of workdays for the month. In addition MSRLM will also reimburse the cost of lodging, boarding and travel incurred for the purpose of the assignment. The rates of lodging, boarding and travel will be applicable as per the TADA rates to District Manager. The consultant will prepare a monthly work plan providing details of activities to be performed to support MSRLM in functions specified in scope of work. At the end of work month, the consultant will provide monthly progress report against the work plan detailing the activities done in the month with details of progress. The progress report will have information about the activities performed to support the thematic in accessing Information and Communication technology related services. The consultant will

4 provide consultancy services for entire month and he will be eligible for holidays applicable to mission staff. The monthly progress report will be approved by MSRLM in consultation of thematic expert assigned for the assignment and will be the basis for the payment. All locations apart from the consultant’s home location (i.e. CBD Belapur) will be considered as field location for the purpose of the assignment.

Duration and Annual Honorarium Increment

Consultant’s services would be required for 12 months form date of signing of the agreement which may be extended as per the need of mission and performance of consultant. Decision of consultant.

Termination / Discontinuance/ Notice

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of annual honorarium increment will be taken by CEO, MSRLM based on the performance

In case of discontinuance, either party is required to give one month notice of one month honorarium in lieu thereof and rescind the contract. If performance of consultant is not

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satisfactory, CEO, MSRLM may terminate contract during the contract period.

Facilities provided by MSRLM

MSRLM will provide the information, forms and related documents for carried out the assignment. Consultant may use current infrastructure of MSRLM (i.e. printers etc.) but he

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has to use his/her own laptop for the assignment.

Final Outputs

Sr.

No. 1 2

Deliverable

Activity schedule

Monthly Work Plan Monthly Progress Report

Monthly -by 28/30 Monthly -by 3rd working day

Review Committee and Procedure for Review

5 The consultant would report to SMM-KM, Monthly work plan needs to be submitted by consultant latest by 28/30th day of the every month during the contract period. This reporting mechanism would be in the form of a monthly progress report analyzing the results achieved by the consultant against deliverables planned for that month. Review Committee chaired by Chief Executive Officer, MSRLM will supervise the implementation, review the overall progress of work and will provide approvals to reports and deliverables submitted by Individual Consultant through reviews of reports. The constitution of the Review Committee is as follows: Name of the Officer

Authority

Chief COO, SMM SMM

Chairman Member Member Member secretory

Executive Officer Additional Director HR KM

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Sr. No. 1 2 3 3

Last date for submission of application in the format provided with ToR is 24th November 2017 up to 16.00 Hrs.

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SdState Mission Manager-KM Maharashtra State Rural Livelihoods Mission

6 Maharashtra State Rural Livelihoods Mission (MSRLM) State Mission Management Unit (SMMU) Application Form for Junior Individual Consultant for Knowledge Management for SMMU unit To, The Chief Executive Officer, Maharashtra State Rural Livelihoods Mission Office No. 101 &102, Monarch Plaza, Plot No. 56, Sector -11, CBD, Belapur, Navi Mumbai- 400 614

Latest Passport Size photograph of applicant self attested

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Subject: Application for Junior Individual Consultant for Knowledge Management for SMMU unit

SECTION A 1. Applicant Details

Name (first-middle-last) Date of birth (dd-mm-yyyy) Age as on 1/11/2017 Place of birth

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Category (SC, ST, OBC, VI-A, NT –B, NT- C, NT –D, Other.) Gender

[ ] Male

[ ] Female

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Permanent address

Tel. No.:

Mobile No.:

Tel. No.:

Mobile No.:

Current address (If different than permanent address)

Email ID

7 2. Notice period required in current Job No. of days notice required

Earliest date you can join

SECTION - B 1. Educational Details (From S.S.C. onwards) Sr. No.

College/

University

Qualificatio

Mar

Institute

/ Board

n

k

2. Other Courses / Additional Qualification

passing

Subjects/ Specialization

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%

Year of

Title of the course /

Institute /

Part Time/

Duration & Year of

No.

qualification / award

University

Full Time

passing

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Sr.

3. Workshops & Trainings Attended

Name of the Program

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Sr.

No.

Conducted by

Duration

Year

8 SECTION C 1. Nature of present employment: - (contract /permanent) 2. Experience Details Sr.

Name of

Joining

Leaving

Total

No.

Organization

date

date

Experience

Position held

Role / Nature of duties

in Years, Month and

3.

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Days

Total Experience - -------------Years ------------- Months

4. Details of the current / last employment:

Per month Salary in Rs.

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Current/Last Employer Place

Annual Salary in Rs.

1. Languages Known Sr. No.

Languages

English

2

Marathi

3

Hindi

4

Read

Write

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1

Speak

Any Other

Please mention fluency level 2. Extra Curricular Activities / Interests ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

9 3. Any other information the applicant would like to mention: (Research papers, Publications, Membership with professional organizations, International exposure etc) ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------4. Computer Skills Details: (Examination Passed) Year of Passing -

, Percentage -

(2) (3)

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(1) MS CIT -

5. References: (They should not be related to the applicant) Sr. No.

Name

1.

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2.

Contact No.

I, the undersigned, hereby declare that all the above information is valid and accurate to the best of my knowledge. Date: Place:

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(Attach all necessary self-attested documents)

Signature