STANDARD OPERATING PROCEDURES TO APPLY FOR AMATEUR RADIO CALL SIGN 2014
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MALAYSIAN AMATEUR RADIO TRANSMITTERS’ SOCIETY P.O. Box 10777 Kuala Lumpur MALAYSIA Tel: +60 (19) 3 33 14 16 Email:
[email protected] Website: www.marts.org.my Published by MARTS
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7th October 2014
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TABLE OF CONTENT
INTENT
2
INTRODUCTION
2
FORMATION OF THE AMATEUR RADIO SERVICE CALL SIGN
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ALLOCATION OF MALAYSIAN AMATEUR RADIO SERVICE CALL SIGN
4
CALL SIGNS FOR SPECIAL EVENTS AND PURPOSES
5
RESERVED CALL SIGNS
6
REVOCATION OF AND REALLOCATION OF CALL SIGN
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FIVE CHARACTER CALL SIGN
7
CALL SIGN FOR FUTURE ALLOCATION
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FOREIGN NATIONALS AND RECIPROCAL CALL SIGN
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SUBMITTING APPLICATION FOR SPECIAL EVENT CALL SIGN
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SUBMITTING APPLICATION FOR DXING
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SUBMITTING APPLICATION FOR CONTEST
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PROCESSING RECOMMENDATION
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CONCLUSION
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Attachments:
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Attachment 1: Reserved Call Signs
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INTENT
1.1
This document is intended to guide members of Malaysian Amateur Radio Transmitters’ Society (hereinafter referred to as MARTS) the right procedure to apply call signs for amateur radio service. Whenever possible the information here remain aligned to the Guideline on the Allocation of Call Sign to the Amateur Radio Service first issue on 29th December 2003 (amended 31st December 2012) by Malaysian Communications and Multimedia Commission (MCMC).
1.2
The document is not intended to recreate material already available in the Guideline wherever possible, but to give additional guide to member of MARTS when applying for call sign so that our recommendation to MCMC remain consistent with the current best practise.
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INTRODUCTION
2.1.
All radio communication transmissions shall be capable of being identified by identification signals or by other means. For a radio communication station that is opened to the international public correspondence and capable of causing harmful interference beyond its national boundary as in the case of the Amateur Radio Service; the station shall carry a call sign in conformity with the International Call Sign Series 1 allocated to the administration by the ITU.
2.2The ITU clearly defines the formation of call signs for the Amateur Radio Service in Article 19 of the ITU Radio Regulations. 2.3
Amateur radio call signs are in the international series and normally consist of a one or two character prefix, a digit (which may be used to denote a geographical area, class of license, or identify a licensee as a visitor or temporary resident), and a 1, 2, or 3 letter suffix. In Malaysia call signs are structured with a two alphabet prefix (reserved for Malaysia), a digit (which identifies geographical area), and a 1, 2 or 3 letter suffix. This suffix may be followed by a further suffix, or personal identifier, such as /P (portable), or /M (mobile).
2.4
When operating with reciprocal agreements under the jurisdiction of a foreign government, an identifying station prepends the call sign with the country prefix from which the operation is occurring.
1 Appendix 42 (WRC-2000) Table of allocation of international call sign series
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FORMATION OF THE AMATEUR RADIO SERVICE CALL SIGN
3.1
The ITU has allocated the prefixes 9MAA to 9MZZ and 9WAA to 9WZZ to Malaysia for all stations that are opened to international public correspondences and other stations that are capable of causing harmful interference beyond the Malaysian boundary.
3.2
In the case of the Amateur Radio Service, the call sign for an Amateur Radio Service station is formed by two characters followed by a digit and a group of not more than three letters. Thus the call sign of a station in the Amateur Radio Service in Malaysia would be:
9
M
D
L
L
L
W
D
L
L
L
or
9 where:
9M, 9W: national prefixes D: any digit 2 to 9 L1, L2, L3: any letter A to Z Example: 9M2RUZ
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ALLOCATION OF MALAYSIAN AMATEUR RADIO SERVICE CALL SIGN
4.1
The Amateur Radio Service will be allocated with a 6 (six) character call sign based on the three main geographical territories of Malaysia i.e. Peninsular Malaysia, Sabah and Sarawak and according to the Category of Amateur Radio Service as in Table 1 that follows:
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Table 1: Malaysian Amateur Radio Service Call Sign
Geographical Territory
Category
Malaysian Amateur Radio Service Call Sign
Peninsular Malaysia
Class A Class B
9M2LLL 9W2LLL
Sabah
Class A Class B
9M6LLL 9W6LLL
Sarawak
Class A Class B
9M8LLL 9W8LLL
Note: L may represent any letter A to Z
4.2.
A call sign will be allocated to an Amateur Radio Service station during the processing of its Apparatus Assignment (AA) application based on the geographical location of its registered base station as in the previous paragraph 5. The applicant may state his preference for a specific call sign (he may suggest 2 preferred call signs). MCMC will consider the request on the principle of first come first served. In the case whereby the preferred call sign is not available or the applicant does not state his preference, MCMC Apparatus Assignment executive will assign a call sign as he deems fit in accordance with this Guideline.
4.3
The same call sign is allocated to an Amateur Radio Service station upon its reapplication or modification of Apparatus Assignment. No change in call sign shall be allowed except in the case of an upgrade in Category from the Class B to Class A. In such case, a new Class A call sign will be allocated and the previous Class B call sign shall be revoked.
4.4
A Malaysian national who holds a valid Amateur Radio Service license issued by a foreign authority may be allocated with a Malaysian call sign subject to the validation and verification of the license on a case by case basis.
4.5
The procedure for dealing with the application and processing of the Apparatus Assignment for an Amateur Radio Service could be found in the document –Standard Operating Procedure for Amateur Service Apparatus Assignment issued by MCMC in January 2003.
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CALL SIGNS FOR SPECIAL EVENTS AND PURPOSES
5.2
For special events (such as Jamborees On The Air, Island On The Air, sports rally etc.),
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Amateur Radio Clubs, repeaters and experimental station operations; the call signs could be allocated according to the following format: Table 2: Malaysian Amateur Radio Service Call Sign For Special Events and Purposes
Event / Purpose
Malaysian Amateur Radio Service Call sign
Beacons Amateur Radio Club Experimental Gateways Repeaters Special events DXing Contest
9M4BLL 9M4CLL 9M4ELL 9M4GLL 9M4RLL 9MnnLL 9M2LL, 9M8LL, 9M6LL 9M0L, 9M2L, 9M6L, 9M8L
Where: n could be number or combination of number and letter. LL may represent any letter A to Z. S could be replaced with any letters which could be associated with the name of the event e.g. 9M4LHC assign to station at the light house in Tanjung Gelang, Kuantan Pahang, and 9M4JJB assign to JOTA station at Johor Bahru, Johor.
5.3
MCMC may assign call sign as deemed appropriate for DXing contest. The usage of the call sign however is restricted during the event only. MCMC reserves the right to issue temporary special event call signs to licensed amateurs using the other available prefixes
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RESERVED CALL SIGNS
6.1
The combination of certain letters in a call sign may depict unacceptable word such as 9M2SEX or sound indecent such as 9M2AQR or cause confusion with the Q code series which are reserved by the ITU for the Maritime Mobile Service. Such call signs as listed in Attachment 1 will be reserved by MCMC and will not be allocated.
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REVOCATION AND REALLOCATION OF CALL SIGN
7.1
In the case that an Amateur Radio Service Apparatus Assignment holder of Class B is elevated to Class A, he would then be allocated with a Class A call sign and shall have to relinquish the Class B call sign allocated previously.
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7.2
An Amateur Radio Service Apparatus Assignment holder who fails to reapply for 2 consecutive years after the expiry of his Apparatus Assignment will have his call sign revoked.
7.3
In the event of the demise of an Amateur Radio Service Apparatus Assignment holder, the allocated call sign may be revoked, except if there is request to reuse it by the closest family member.
7.4
The revoked call signs may be reallocated to new applicants after a period of 5years.
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FIVE CHARACTER CALL SIGN
8.1
An Amateur Radio Service Apparatus Assignment holder who is currently allocated with a 5 character call sign (i.e. 9M2LL, 9W2LL, 9M6LL, 9W6LL, 9M8LL, 9W8LL) may continue to use the allocated call sign upon reapplying for his station Apparatus Assignment.
8.2
However, an Amateur Radio Service Apparatus Assignment holder may apply to MCMC to have his 5 character call sign varied to a 6 character call sign.
8.3
The 5 character call sign shall not be issued to new applicants of individual apparatus assignment from the date of effective implementation of this Guideline.
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CALL SIGN FOR FUTURE ALLOCATION
9.1
The call sign series in Table 3 that follows are reserved for future expansion of the Amateur Radio Service. However, they shall not be allocated unless the current call sign series described in paragraph 5 are fully exhausted. Table 3: Malaysian Amateur Radio Service Call Sign For Future Allocation
Prefix 9M
Prefix 9W
9M3LLL
9MW3LLL
9M5LLL
9W5LLL
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9M7LLL
9W7LLL
9M9LLL
9W9LLL
Note: L may represent any letter A to Z
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FOREIGN NATIONALS AND RECIPROCAL CALL SIGN
10.1
A visiting foreign Amateur Radio Service operator who holds a valid Amateur Radio Service licence issued by the authority of his country; and belong to the national society which is member of IARU; would be allocated with a reciprocal call sign during the period of his residency in Malaysia as follows: Table: Reciprocal Call Signs
Geographical Territory
Category
Malaysian Amateur Radio Service Call Sign
Peninsular Malaysia
Class A Class B
9M2/home country call sign 9W2/home country call sign
Sabah
Class A Class B
9M6/home country call sign 9W6/home country call sign
Sarawak
Class A Class B
9M8/home country call sign 9W8/home country call sign
10.2
The reciprocal call sign is issued based on the principle of reciprocity.
10.3
A visiting foreign Amateur Radio Service who decide to remain in Malaysia longer than a year may apply for apparatus assignment for amateur radio service with a local call sign within class equivalent to the same apparatus assignment issued in their home country.
10.4
MARTS will work closely with MCMC to review the method of achieving satisfactory basis of reciprocity and periodically update the list of reciprocal countries.
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SUBMITTING APPLICATION FOR SPECIAL EVENT CALL SIGN
11.1
Request to use call sign is treated as request for apparatus assignment. Use the same form for the application as used for the application of apparatus assignment for individual amateur radio.
11.2
The request could be originated by an individual member or by registered Club affiliated to MARTS or by an organization working closely with MARTS in support radio amateur activities over one location or many locations in Malaysia.
11.3
The call sign can only be used in the period of the events, including the time needed for the setup of the station prior to the event; and at the time of closure of the station after the events.
11.4
Applicants can request for the call sign to be reserved for particular station if the event is held on regular basis.
11.5
Applicants can request call sign in commemoration of specific events, in regular five or six alphabet format.
11.6
Waiver for application fee and yearly license will be considered if the application is supported by relevant Ministry applicable at the time of application.
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SUBMITTING APPLICATION FOR DXING
12.1
In Amateur Radio activities, Malaysia is divided into two Regions, namely Peninsular and Oceania. QSO to Oceania region carry more points, typically three time more than QSO to station in Peninsular.
12.2
Request to use call sign is treated as request for apparatus assignment. Use the same form for the application as used for the application of apparatus assignment for individual amateur radio.
12.3
The request could be originated by an individual member, group of individual affiliated by MARTS or by registered Club affiliated to MARTS supported with the information about the station master and station manager of the station. In the case of application from group of
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individual from overseas, each member of the group must belong to the national society member of IARU. 12.4
The applicant shall show proof of suitable number of participation in the previous DXing activities. This is to prevent applicant from hoarding the call sign without adequate participation in the DXing activities. Insist use of log book either electronic or manual handwritten log book.
12.5
The call sign can only be used in the period of the events, including the time needed for the setup of the station prior to the event; and at the time of closure of the station after the events.
12.6
Applicants can request for the call sign to be reserved for particular station if the event is held on regular basis.
12.7
Applicants can request call sign in commemoration of specific events, in regular five alphabet
12.8
Waiver for application fee and yearly license will be considered if the application is supported by relevant Ministry applicable at the time of application.
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SUBMITTING APPLICATION FOR CONTEST
13.1
The request of call sign for contest could be originated by an individual member, group of individual affiliated by MARTS or by registered Club affiliated to MARTS supported with the information about the station master and station manager of the station. In the case of application from group of individual from overseas, each member of the group must belong to the national society member of IARU.
13.2
The call sign can only be used in the period of the events, including the time needed for the setup of the station prior to the event; and at the time of closure of the station after the events.
13.3
Applicants can request for the call sign to be reserved for particular station if the event is held on regular basis.
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13.4
The applicant shall show proof of suitable number of participation in the previous contest activities. This is to prevent applicant from hoarding the call sign without adequate participation in the contest activities. Insist use of log book either electronic or manual handwritten log book.
13.5
Applicants can request call sign in a special four alphabet call sign.
13.5
Waiver for application fee and yearly license will be considered if the application is supported by relevant Ministry applicable at the time of application.
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PROCESSING RECOMMENDATION
14.1
In the interest of speed of application process, application shall be sent direct to the office of MCMC nearest to the station. One electronic copy will be sent to Secretary of MARTS for him to obtain consensus of MARTS council members and to prepare recommendation to MCMC.
14.2
Upon compliance with the check list, the Secretary may seek further request for clarification from the applicants if necessary.
14.3
The recommendation in electronic form shall be forwarded to MCMC within three days after receiving the applications, and seven working days if the recommendation is sent to MCMC in writing.
14.4
There is no need for further communication with the applicants when we have already sent the recommendation to MCMC.
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CONCLUSION
15.1
This SOP should be adequate for member of MARTS to prepare an application for call sign to meet the satisfaction of MCMC. The content of this SOP can be varied in order to improve the process of application.
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Attachment 1
Reserved Call Signs Prefix 9M2
Prefix 9M6
Prefix 9M8
Prefix 9W2
Prefix 9W6
Prefix 9W8
9M2AQA to 9M2AQZ
9M6AQA to 9M6AQZ
9M8AQA to 9M8AQZ
9W2AQA to 9W2AQZ
9W6AQA to 9W6AQZ
9W8AQA to 9W8AQZ
9M2ASS
9M2QAA to 9M2QZZ
9M6ASS
9M6QAA to 9M6QZZ
9M8ASS
9M8QAA to 9M8QZZ
9W2ASS
9W2QAA to 9W2QZZ
9W6ASS
9W6QAA to 9W6QZZ
9W8ASS
9W8QAA to 9W8QZZ
Prefix 9W4
na
na
na
9M2SEX
9M6SEX
9M8SEX
9W2SEX
9W6SEX
9W8SEX
9W4SEX
9M2SOS
9M6SOS
9M8SOS
9W2SOS
9W6SOS
9W8SOS
9W4SOS
9M2GOD
9M6GOD
9M8GOD
9W2GOD
9W6GOD
9W8GOD
9W4GOD
9M2XXX
9M6XXX
9M8XXX
9W2XXX
9W6XXX
9W8XXX
9W4XXX
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