LANCASTER COUNTY, SOUTH CAROLINA REQUEST FOR PROPOSAL HANGER LEASE AND MAINTENANCE LANCASTER COUNTY AIRPORT- MCWHIRTER FIELD

RFP NUMBER:

400170303

PROPOSALS DUE:

FRIDAY, MARCH 3, 2017 2:00 PM

BIDS OPENED:

COUNTY COUNCIL CHAMBERS 2ND FLOOR

SUBMIT RFP TO:

PROCUREMENT OFFICER 101 NORTH MAIN STREET LANCASTER, SOUTH CAROLINA 29720 Or PROCUREMENT OFFICER PO BOX 1809 LANCASTER, SOUTH CAROLINA 29721

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Solicitation Number: Date Issued: Procurement Officer: Phone: E-Mail Address:

Lancaster County State of South Carolina

Request for Proposals

400170303 2/13/17 Jill Newman 803-416-9511 jnewman@lancastercountysc. net

DESCRIPTION: Hangar Lease and Maintenance

The Term "Offer" Means Your "Bid" or "Proposal". Offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See Section III C. SUBMIT OFFER BY (Opening Date/Time): March 3, 2017 2pm QUESTIONS MUST BE RECEIVED BY: February 24, 2017 (see section V.) NUMBER OF COPIES TO BE SUBMITTED: (see section III.) PRE-BID CONFERENCE: NA DATE & TIME:

LOCATION:NA

AWARD & The award, this solicitation, any amendments, and any related notices will be posted at the following AMENDMENTS web address: : http://www.mylancastersc.org/index.asp?Type=B_BASIC&SEC={DA265A99-48304A10-9C95-57BBA40E2A0E} Submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date.

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

TAXPAYER IDENTIFICATION NO.

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

(See "Taxpayer Identification Number" provision)

TITLE

STATE OF INCORPORATION

(business title of person signing above)

(If you are a corporation, identify the state of incorporation.)

NAME OF OFFEROR

OFFEROR'S TYPE OF ENTITY: (Check one)

(See "Signing Your Offer" provision.)

___ Sole Proprietorship

___ Partnership

___ Other_____________________________

___ Corporate entity (not tax-exempt)

___ Corporation (tax-exempt)

___ Government entity (federal, state, or local)

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PAGE TWO (Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office /

NOTICE ADDRESS (Address to which all procurement and contract

principal place of business)

related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ Email Address

PAYMENT ADDRESS (Address to which payments will be sent.)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders and "Contract Documents" clauses)

N/A

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No.

Amendment Issue Date

Amendment No.

Amendment Issue Date

Amendment No.

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Amendment Issue Date

Amendment No.

Amendment Issue Date

REQUEST FOR PROPOSALS FOR HANGAR LEASE AND MAINTENANCE AT LANCASTER COUNTY AIRPORT LANCASTER, SOUTH CAROLINA RFP#400170303 Lancaster County invites proposals from Offerors to enter into a Lease Agreement to lease a hangar facility to be used for aircraft maintenance and repair. The facility, located at 286 Aviation Blvd, Lancaster, South Carolina, will be available for occupancy on or after April 1, 2017 pending approval of the Lancaster County Council. Proposals will be received until 2pm, Friday, March 3, 2017 at which time will be publicly opened and read aloud. Potential lease area includes: • Maintenance Hangar approximately 4,800 sq. ft. I. SCOPE • Initial term will be one year, with option to negotiate afterwards • Premises can be used for aircraft maintenance and repair only • Prior approval needed to make any additions or modifications to the land or hangars • No automobile maintenance allowed • Chemicals, cleaning agents, etc. used for maintenance & repair must be properly stored and disposed in compliance with all applicable laws & regulations • Lessee agrees to keep leased premises clean and free of trash • Grass around leased premises must be kept cut • No junked dilapidated aircraft and scrap aircraft parts on the premises • Premises cannot be used for the purpose of temporary or permanent living quarters or overnight occupancy • Hours of operation by lessee shall be no less than 32 hours per week on average • Must have and present valid Aircraft & Power Plant Federal Aviation Administration issued mechanics certificate • Must have and present valid Inspection Authorization Certification issued by FAA II. SITE VISIT A site visit and tour of the facility can be conducted on an appointment basis only. Please contact Paul Moses, Airport Supervisor, at 803-285-1513 to schedule an appt. III. BID SUBMISSION FORMAT The proposal should be submitted in the format below and signed (see pgs. 2) on behalf of the Offeror. A. MANDATORY CONTENTS (4 COPIES) 1. Cover Letter Cover letter shall include the name & organization submitting the proposal. 2. Proposed monthly rental offer Page 4 of 7

Submit the financial offer which shall include a minimum of the Offeror’s proposed monthly rent. 3. Experience & Qualifications List experience & qualifications of person who will be responsible for the leased premises. 4. Professional References List three (3) professional references with contact information. B. CERTIFICATE OF LIABILITY INSURANCE (1 COPY) ***Lessee must also furnish to the Airport Supervisor annually during the term of the lease, certificates of insurance naming the County as additional insurer. C. SEALED PROPOSALS Bidder info, proposal, and certificate of liability insurance should be submitted in a sealed envelope with the responder’s name, the invitation for bid title, solicitation number, and the word “Proposal” clearly marked on the outside of the envelope. (see address on cover of RFP) The County accepts no responsibility for any expense incurred by the responders to this RFP. IV. SELECTION The proposals will be ranked in order of the most advantageous to the County. Lancaster County waives right to waive any and all informalities or technicalities, to reject any or all proposals, or to re-advertise for proposals. The selection of a proposal is not a binding legal agreement to lease. Neither party shall have a legal obligation nor liability to the other respect to the matters set forth in this Request for Proposals until a Lease Agreement is executed by both parties and approved by Lancaster County Council. The proposals will be evaluated based upon the following criterion: 1. Flexibility (40%) - The ability to work the necessary hours to provide services. 2. Experience (30%) - The Offeror’s experience in providing aircraft maintenance & repairs and has the necessary FAA certifications. 3. Proposed monthly rental offer (30%) V. QUESTIONS BY OFFERORS Questions regarding this RFP should be addressed to the mailing address on the cover page of this RFP or emailed to [email protected]. All questions should be in writing and made by February 24, 2017. VI. GENERAL PROVISIONS 1.

THE COUNTY OF LANCASTER RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS/PROPOSALS, TO CANCEL A SOLICITATION, AND TO WAIVE ANY TECHNICALITY IF DEEMED TO BE IN THE BEST INTEREST OF THE COUNTY.

2.

WHEN PRICE IS A DETERMINING FACTOR, UNIT PRICES WILL GOVERN OVER EXTENDED PRICES UNLESS OTHERWISE STATED IN THIS SOLICATATION.

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3.

PROHIBITION OF GRATUITIES: SECTION 8-13-705 OF THE CODE OF LAWS OF SOUTH CAROLINA STATES: OFFERING, GIVING, SOLICITING, OR RECEIVING ANYTHING OF VALUE TO INFLUENCE ACTION OF PUBLIC EMPLOYEE, MEMBER OR OFFICIAL, OR TO INFLUENCE TESTIMONY OF WITNESS; EXCEPTIONS; PENALTY FOR VIOLATION; SHALL BE SUBJECT TO THE PUNISHMENT PROVIDED BY SECTION 16-9-210 AND SECTION 16-9-220.

4.

BIDDERS RESPONSIBILITY: EACH BIDDER SHALL FULLY ACQUAINT HIMSELF WITH CONDITIONS RELATING TO THE SCOPE AND RESTRICTIONS ATTENDING THE EXECUTION OF THE WORK UNDER THE CONDITIONS OF THIS BID. IT IS EXPECTED THAT THIS WILL SOMETIMES REQUIRE ON-SITE OBSERVATION. THE FAILURE OR OMISSION OF A BIDDER TO ACQUAINT HIMSELF WITH EXISTING CONDITIONS SHALL IN NO WAY RELIEVE HIM OF ANY OBLIGATION WITH RESPECT TO THIS BID OR TO THE CONTRACT.

5.

WAIVER: THE COUNTY RESERVES THE RIGHT TO WAIVE ANY INSTRUCTION TO BIDDERS, GENERAL OR SPECIAL PROVISIONS, GENERAL OR SPECIAL CONDITIONS OR SPECIFICATIONS DEVIATION IF DEEMED TO BE IN THE BEST INTEREST OF THE COUNTY.

6.

COMPETITION: THIS SOLICITATION IS INTENDED TO PROMOTE COMPETITION. IF ANY LANGUAGE, SPECIFICATIONS, TERMS AND CONDITIONS, OR ANY COMBINATION THEREOF RESTRICTS OR LIMITS THE REQUIREMENTS IN THIS SOLICITATION TO A SINGLE SOURCE, IT SHALL BE THE RESPONSIBILITY OF THE INTERESTED VENDOR TO NOTIFY THE PURCHASING DEPARTMENT IN WRITING WITHIN FIVE (5) DAYS PRIOR TO THE OPENING DATE. THE SOLICITATION MAY OR MAY NOT BE CHANGED BUT A REVIEW OF SUCH NOTIFICATION WILL BE MADE.

7.

REJECTION: AMBIGUOUS BIDS WHICH ARE UNCERTAIN AS TO TERMS, DELIVERY QUANTITY OR COMPLIANCE WITH SPECIFICATIONS MAY BE REJECTED OR OTHERWISE DISREGARDED IF SUCH ACTION IS IN THE BEST INEREST OF THE COUNTY.

I HAVE READ, UNDERSTAND AND AGREE TO THE GENERAL PROVISIONS AS LISTED ABOVE.

SIGNED ____________________ Typed or Printed Name ____________________ Name of Company______________________________Date____________________

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GENERAL CONDITIONS 1. HOLD HARMLESS: THE SUCCESSFUL BIDDER SHALL INDEMNIFY AND HOLD HARMLESS THE COUNTY OF LANCASTER AND ALL COUNTY OFFICERS, AGENTS AND EMPLOYEES FROM ALL SUITS OR CLAIMS OF ANY CHARACTER BROUGHT BY REASON OF INFRINGING ON ANY PATENT TRADEMARK OR COPYRIGHT. 2. CONTRACT ADMINISTRATION: QUESTIONS OR PROBLEMS ARISING AFTER AWARD OF THIS CONTRACT SHALL BE DIRECTRED TO THE PURCHASING AGENT, 101 N. MAIN ST., LANCASTER, SC 29720, OR BY CALLING (803) 285-6323. LANCASTER COUNTY SHALL NOT BE BOUND TO ANY CHANGE IN THE ORIGINAL CONTRACT UNLESS APPROVED BY THE COUNTY ADMINISTRATOR. 3. FORCE MAJURE: THE CONTRACTOR SHALL NOT BE LIABLE FOR ANY EXCESS COSTS IF THE FAILURE TO PERFORM THE CONTRACT ARISES OUT OF CAUSES BEYOND THE CONTROL AND WITHOUT FAULT OR NEGLIGENCE OF THE CONTRACTOR. SUCH CAUSES MAY INCLUDE, BUT ARE NOT RESTRICTED TO ACTS OF GOD OR OF THE PUBLIC ENEMY, ACTS OF THE GOVERNMENT IN EITHER ITS SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS, STRIKES, FREIGHT EMBARGOES AND UNUSUALLY SEVERE WEATHER; BUT IN EVERY CASE, THE FAILURE TO PERFORM MUST BE BEYOND THE CONTROL OF BOTH THE CONTRACTOR AND SUBCONTRACTOR AND WITHOUT EXCESS COSTS FOR FAILURE TO PERFORM, UNLESS THE SUPPLIES OR SERVICES TO BE FURNISHED BY THE SUCONTRACTOR WERE OBTAINABLE FROM OTHER SOURCES IN SUFFICIENT TIME TO PERMIT THE CONTRACTOR TO MEET THE REQUIRED DELIVERY SCHEDULE. 4. PUBLICITY RELEASES: CONTRACTOR AGREES NOT TO REFER TO AWARD OF THIS CONTRACT IN COMMERCIAL ADVERTISING IN SUCH A MANNER AS TO STATE OR IMPLY THAT THE PRODUCTS OR SERVICES PROVIDED ARE ENDORSED OR PREFERRED BY THE USER. 5.

BIDDERS MUST CLEARLY MARK AS “CONFIDENTIAL” EACH PART OF THEIR BID WHICH THEY CONSIDER TO BE PROPRIETARY INFORMATON THAT COULD BE EXEMPT FROM DISCLOSURE UNDER SECTION 30-4-4C CODE OF LAWS OF SOUTH CAROLINA, 1976, (1986 CUM SUPP) FREEDOM OF INFORMATION ACT. THE COUNTY RESERVES THE RIGHT TO DETERMINE WHETHER THIS INFORMATION SHOULD BE EXEMPT FROM DISCLOSURE AND NO LEGAL ACTION MAY BE BROUGHT AGAINST THE COUNTY OR ITS AGENTS FOR ITS DETERMINATION IN THIS REGARD.

I HAVE READ, UNDERSTAND AND AGREE TO THE ABOVE.

SIGNED _____________________Typed or Printed Name ____________________ Name of Company____________________________Date______________________ Page 7 of 7