UNIFIED SCHOOL DISTRICT #331 BOARD OF EDUCATION JULY 10, 2017 DRAFT CALL TO ORDER President Jeff Samuelson called the Board of Education meeting to order on July 10, 2017 at 6:00 p.m. at the Board of Education Office. Jeff welcomed everyone. MEMBERS PRESENT David Lux, Tammy Schrag, Andrea Shipley, Jeff Samuelson, Allen Young, Kaley Tiesmeyer, and Clark Boyer ADMINISTRATION Dr. Bob Diepenbrock, superintendent, Max Clark, assistant superintendent and board clerk OTHERS Bob Morris ELECTION OF OFFICERS Nominations for President:

Jeff Samuelson

David Lux moved, seconded by Andrea Shipley to elect Jeff Samuelson president. Vote

Yes

7

No

Nominations for Vice-president:

0 Allen Young

Tammy Schrag moved, seconded by David Lux to elect Allen Young vice president. Vote

Yes

7

No

0

APPROVAL OF AGENDA Tammy Schrag moved, seconded by Andrea Shipley to approve the agenda as modified to add Norwich annual student activity fund summary and editorial corrections to enrollment forms to the Consent Agenda. Vote

Yes

7

No

0

PATRON’S COMMENTS There were no patrons signed up to present communications to the board. CONSENT AGENDA Minutes of the June 12, 2017 regular meeting. Clerk’s/treasurer’s reports Warrants in the amount of $575,157.81

Consideration of resignations (licensed and/or classified) Jody Packard district nurse Mindy Hilger secretary at Norwich Consideration of new hires (licensed and/or classified) Misty Abbott cook at KEMS Board appointments required by statute Clerk of the Board Max Clark Deputy Clerk Darla Wagner Deputy Treasurer Megan Bough Treasurer Diana Thornton KPERS Agent Darla Wagner Federal Program Administrator Max Clark School Lunch Representative Mandi Garrison School Lunch Hearing Officer Dr. Bob Diepenbrock/Max Clark Board Attorney KASB Legal Services Staff Title IX Officer Max Clark Custodians of Records Max Clark Freedom of Information Officer Dr. Bob Diepenbrock Notary Publics Darla Wagner and Diana Thornton Official Newspaper Kingman Leader Courier SCK/SEC Board Member Andrea Shipley Board resolutions required by statute: Resolution number one for the 2017-2018 school year authorizing early payment of utilities and invoices to avoid finance charges. Resolution number two for the 2017-2018 school year assuring compliance with Title VI of the Civil Rights Act of 1964, Title IX of the 1972 Educational Amendment, and Section 504 of the Rehabilitation Act of 1973. Resolution number three for the 2017-2018 school year establishing depositories for district funds. Resolution number four for the 2017-28 school year designating funds for the deposit of interest on idle funds. Resolution number five for the 2017-2018 school year determining responsibility for the investment of idle funds. Resolution number six for the 2017-2018 school year determining the date, time and place of the Board of Education meetings. Resolution number seven for the 2017-2018 school year establishing the school term in hours. Resolution number eight for the 2017-2018 school year establishing the petty cash funds for the district. Resolution number nine for the 2017-2018 school year approving a waiver for GAAP (fixed asset accounting). Resolution number ten rescinding any policy statements from the board minutes of regular or special meetings held during the year ending June 2017, which inadvertently altered board policy.

Resolution number eleven for the 2017-2018 school year adopting the board policy handbook, student handbooks, and transportation handbooks as written policies of the district. Resolution number twelve for the 2017-2018 school year adopting the home rule policy. Resolution number thirteen for the 2017-2018 school year determining the date, time and place of the annual Title I parent meeting. Resolution number fourteen for the 2017-2018 school year authorizing the clerk of the board to destroy records pursuant to KSA 75-5369 and 72-5370. Dates for the graduation and promotion activities for 2017-18: Sunday, May 13, 2018 1:30 p.m. Norwich High School Sunday, May 13, 2018 4:00 p.m. Kingman High School Monday, May 14, 2018 7:00 p.m. Norwich 8th Grade Tuesday, May 15, 2018 7:00 p.m. Kingman 8th Grade Organizational Charts Designate Inclement Weather Make-up Days (Snow Days) According to K.S.A. 721106 (2 Days During Spring Break Designated) Substitute Pay - $100.00 per day, long term $105.00 per day Copy Fees - .10 per black and white copy and .25 per color copy, whether they use our paper or bring their own Bus Mileage Rental Rate - $1.95 per mile Approval of meal stipends for travel Approval of enrollment documents Tammy Schrag moved, seconded by David Lux to approve the consent agenda as modified. Vote

Yes

7

No

0

APPROVAL OF GIFTS AND GRANTS None at this time. APPROVAL OF SPECIAL BOARD MEETING FOR PUBLICATION OF BUDGET No action taken at this time due to Supreme Court hearing on constitutionality of school funding formula. KASB POLICY AND HANDBOOK UPDATES Dr. Diepenbrock briefly reviewed recommended by KASB in policy changes that were shared in the June meeting. David Lux moved, seconded by Andrea Shipley to approve the KASB Policy changes for BOE policy book as presented and all other handbooks as presented. Vote

Yes

7

No

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SPECIAL EDUCATION REPORT It was reported the assistant directors are going to divide their responsibilities for the cooperative in half with Sandra Beck being responsible for the east half that USD 331 is in. This change is in response to a review of the cooperative by Emporia State University and the state. STRATEGIC SUCCESS PLAN Dr. Diepenbrock reviewed the Strategic Success Plan for the district and reminded the board that it should be reviewed annually to discuss what goals were met and not met. He also expanded on some proposed enhancements of the plan to align the local plan with new state accredation guidelines and requirements. He asked board members to review the proposed enhancements to the plan with the goal of approving it at the August meeting. SUPERINTENDENT REPORT Dr. Diepenbrock presented updates on: • Overtime report • Facilities meeting update with Landmark and Knipp • Summer projects and room modifications • District logo • Reviewed the spend down of 2017 budget & transfers • Summer Food Service program update • National Food Service application • HVAC pipe quality evaluation plan • KLECT training that he attended as part of new law • Budget workshop conducted by KSDE • Changes in reasons to go into executive sessions EXECUTIVE SESSION Andrea Shipley moved, seconded by David Lux to go into executive session to discuss individual applicants for job openings and current employees’ status as justified by the non-elected personnel exception under KOMA; to discuss confidential student information where the actions adversely or favorably affect a student exception under KOMA; and to discuss the latest salary benefit proposals under the employer-employee negotiations exception under KOMA. The superintendent will be invited in to the executive session. Return: 7:25 p.m. Vote

Yes

7

No

0

Those attending: Jeff Samuelson, David Lux, Tammy Schrag, Andrea Shipley, Allen Young, Kaley Tiesmeyer, Clark Boyer and Dr. Bob Diepenbrock, superintendent

OTHER ACTION AS REQUIRED Andrea Shipley moved, seconded by David Lux to approve out-of-district student requests to attend USD 331 schools. Vote

Yes

7

No

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NEXT MEETING The next regular meeting will be August 14, 2017 starting at 7:00 p.m. at the Board of Education Office. ADJOURNMENT The meeting was adjourned at 7:30 p.m. President Clerk

August 14, 2017

Date