Anaheim City School District Board of Education MINUTES Regular Meeting Wednesday, March 9, 2016
Call to Order
1.
Roll Call
CALL TO ORDER A regular meeting of the Board of Education of the Anaheim City School District was called to order by Board President Dr. Jeff Cole in the Board Room – Building B at 1001 S. East Street, Anaheim, California, at 4:06 p.m. this date. BOARD ROLL CALL A.
Members of the Board Present: Dr. Jeff Cole, President Ms. Jackie Filbeck, Member Mr. Bob Gardner, Member Mr. David Robert “DR” Heywood, Member
B.
BOARD STUDY SESSION – BUDGET STABILIZATION PLANNING 1.
Members of the Board Absent: Mr. Ryan A. Ruelas, Clerk (arrived 4:41 p.m.)
2016-17 District Enrollment Projections David Rivera, Assistant Superintendent, Administrative Services, provided an introduction to the Davis Demographics presentation. Christy Jacobs, Senior School Planner, Davis Demographics & Planning, Inc., presented results of the Fall 2015-16 demographic study of the District and reported on the process, methodology, mobility factors, and statistics. Similar to neighboring districts, enrollment is projected to gradually decline, most likely due to declining birth rates and mobility factors, as students move from grade to grade.
2.
C. 2. Motion #176 Closed Session
Budget Stabilization Plan David Rivera, Assistant Superintendent, Administrative Services, and Dr. Linda Wagner, Superintendent, reviewed the first interim report multi-year budget projections and fiscal solvency statement, and provided a status update. Recommendations were presented for revenue enhancements and optimizing reserve balances. Strategies and solutions were outlined based on the recommendations, which would result in a $16,310,736 variance in excess from the first interim report.
Public Speakers: Closed Session Agenda Items – NONE
CLOSED SESSION – 5:10 p.m. It was moved/seconded (GARDNER/RUELAS) to recess to Closed Session for discussion and/or action on the following items: APPROVED 5-0 A.
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE [Government Code §54957]
Board Minutes – March 9, 2016
3. Roll Call
B.
CONFERENCE WITH LABOR NEGOTIATOR [Government Code §54957.6] Agency negotiator: Luis Camarena, Assistant Superintendent, Human Resources Employee organization: Anaheim Elementary Education Association (AEEA) Employee organization: California School Employees Association (CSEA)
C.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION [Government Code §54957] Title: Superintendent’s Annual Evaluation
RECONVENED TO OPEN SESSION – 6:59 p.m. Cecilia Román, Principal, Benito Juarez School, led the Pledge of Allegiance. INTRODUCTIONS AND BOARD ROLL CALL Members of the Board Present: Dr. Jeff Cole, President Mr. Ryan A. Ruelas, Clerk Ms. Jackie Filbeck, Member Mr. Bob Gardner, Member Mr. David Robert “DR” Heywood, Member Staff Members Present: Dr. Linda Wagner, Superintendent Mr. Luis Camarena, Assistant Superintendent, Human Resources Dr. Mary O’Neill Grace, Assistant Superintendent, Educational Services Mr. David Rivera, Assistant Superintendent, Administrative Services Mrs. Deena Blevins, Sr. Administrative Assistant, Communications & Public Information Also Present: AEEA: Kristen Fisher AESMA: Cecilia Román, Roy Lopez CSEA: Kathy Heard Interpreter: Marisol Cordova Staff, parents
Motion #177 Res 2015-16/37
REPORT OF CLOSED SESSION ACTIONS TAKEN In Closed Session, in a vote of 5-0, the Board of Education adopted Resolution No. 201516/37 for the release and reassignment of one (1) certificated administrator.
Motion #178 Res 2015-16/36
In Closed Session, in a vote of 5-0, the Board of Education adopted Resolution No. 201516/36 for the release and non-reelection of one (1) certificated employee.
Motion #179 Adopt Agenda
ADOPTION OF AGENDA Board President Dr. Jeff Cole announced the following amendments to the agenda: Consent Calendar Item 8A.4, Agreement with Orange County Superintendent of Schools, pseudo number was amended to read “01-43341026 Title II Curriculum Professional Development.” Action Calendar Item 9C.1, 2016-17 School Calendar, has been removed from the agenda at the request of administration. It was moved/seconded (HEYWOOD/FILBECK) to adopt the agenda as amended for Wednesday, March 9, 2016. APPROVED 5-0
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4. Associations
NEWS & UPDATES A.
Association Updates AEEA President Kristen Fisher stated that AEEA is pleased to see the PARS Supplementary Retirement Plan on the agenda. She voiced AEEA concerns regarding the hiring of consultants, expenses that may be incurred with a District name change and new logo, lack of communication for the annual Health Fair, lack of communication to employees about a possible bond issue, and although AEEA is pleased with the contract settlement, why it was not placed on tonight’s agenda. CSEA Chapter 54 President Kathy Heard questioned the reasoning for contracting out maintenance work, and provided two past examples: (1) ramp replacement at Palm Lane, and (2) projector installment work that has not yet been completed. CSEA feels these jobs can be done in-house more efficiently and cost effectively.
Superintendent
B.
Dr. Linda Wagner, Superintendent, spoke about Academic Discourse and provided examples of District students working together to solve mathematical problems, for example, how students express how they solve a problem, discuss reasoning, and utilize prompt cards. Students are working together on problems they used to do in isolation and are looking for answers by questioning their own process.
Communications & Public Info.
C.
Keith Sterling, Director, Communications & Public Information shared the following news:
USA Track & Field and the District’s PEP team hosted a Track & Field meet at James Madison School. Three hundred students participated from Barton, Madison, Olive Street, and Orange Grove, in events such as the 1600 meter, 100 meter dash, 400 meter sprint, 4x100 relay, softball throw, and standing long jump. The Orange County Register published an online story highlighting the event.
“Seussical the Musical” at John Marshall School has been a great success with three sold out performances so far.
Students from Mrs. Madden’s class at Melbourne A. Gauer recently helped to plant a tree at the school. Principal Hadley and Sr. Energy Resource Manager Milan Stijepovic worked with the City of Anaheim’s TreePower program to ensure there would be more shade on campus.
Abraham Lincoln fifth-grade student, Zila Olivo, is the winner of a Kindle Fire and $50 Amazon Gift card courtesy of Jamboree Housing Corporation. Zila’s submission of “Rockwood Apartments” was selected as the name for new apartments being built next to Lincoln School.
Congratulations to Tammy Mesi for the honor of being named the Orange County Employee of the Year for Transportation. Tammy will be honored at an upcoming Orange County Department of Education Board meeting.
Retirement News on Tonight’s Agenda Ingrid Di Antonio, Instructional Assistant-Special Education, retiring March 19, 2016, with 30 years of service.
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5. Visitors
PUBLIC SPEAKERS: SPEAKERS ON AGENDA OR NON-AGENDA ITEMS A.
Request of Visitors Nicholas Shantar of Allen Markins Leck Gamble Mallory & Natsis LLP, representing the Bishop of the Protestant Episcopal Church in the Diocese of Los Angeles, spoke in opposition of the District’s potential search for a new school property which is located on real properties owned by the Church at the corner of East Howell and East Katella Avenues. John Leos, East Anaheim Little League, thanked the District’s maintenance workers who worked this past Saturday to repair the Juarez Park baseball field under the guidance of Barney Lopas, Field/Ground Maintenance Manager for the Los Angeles Angels of Anaheim. Mr. Leos thanked the Benito Juarez staff and teacher Mrs. Barrios for working well with his son.
Corres.
B. 6.
Public Hearing District Name Change
Correspondence - NONE
SPECIAL ORDER OF BUSINESS A.
The Board President declared a public hearing for the purpose of hearing comments regarding the consideration and approval of the proposed District name change to the “Anaheim Elementary School District.” The public hearing is in accordance with California Education Code section 35001(a). Keith Sterling, Director, Communications & Public Information, presented information in support of the District name change, provided a timeline, and detailed how the name change will better identify the District and the student population served. After hearing no input from the public, the Board President closed the public hearing. After closing the hearing, the Board of Education considered the adoption of Item 6B, Resolution No. 2015-16/43, District Name Change.
Motion #180 Res 2015-16/43 District Name Change
B.
It was moved/seconded (HEYWOOD/FILBECK) to adopt Resolution No. 2015-16/43 to change the name of the Anaheim City School District to the Anaheim Elementary School District, effective March 10, 2016. APPROVED 3-1-1 (For: COLE, FILBECK, HEYWOOD; Against: RUELAS; Abstain: GARDNER)
Public Hearing Budget Stabilization Plan
C.
The Board President declared a public hearing for the purpose of hearing comments regarding the consideration and approval of the Budget Stabilization Plan. The Budget Stabilization Plan is in compliance with Resolution 2015-16/17, Fiscal Solvency Statement, adopted at the December 9, 2015, Board meeting, to provide a detailed budget reduction plan for 2016-17 along with an implementation timeline. After hearing no input from the public, the Board President closed the public hearing. After closing the hearing, the Board of Education considered the approval of Item 6D, Budget Stabilization Plan.
Motion #181 Budget Stabilization Plan
D.
It was moved/seconded (FILBECK/RUELAS) to approve the Budget Stabilization Plan as presented at the March 9, 2016, Board meeting. APPROVED 5-0
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7.
SUPERINTENDENT’S REPORT
Educator Effectiveness
A.
Educator Effectiveness Grant Dr. Linda Wagner, Superintendent, and Dr. Mary O’Neill Grace, Assistant Superintendent, Educational Services, presented the District’s proposal for the Educator Effectiveness Grant including eligibility requirements, conditions of receiving funds, fund allocation, and allowable uses. The proposal includes two additional professional development days for certificated staff during the 2016-17 school year and one additional day during the 2017-18 school year.
Leadership Development
B.
Long Term Plan, Leadership Development Louie Magdaleno, Senior Director of Leadership Development, outlined the responsibilities of his position and shared examples of what he has created under the term “Leadership Matters” to support site administrators and build and sustain positive school cultures and Districtwide coherence.
2015-16 Second Interim Report
C.
2015-16 Second Interim Report David Rivera, Assistant Superintendent, Administrative Services, and Christeen Betz, Director, Fiscal Services, provided information on student enrollment data, changes in average daily attendance, revenue projections and targeted funding, and Local Control Funding Formula (LCFF) base and supplemental/concentration grant funding. The presentation also included budget variances for the 2015-16 Second Interim versus First Interim, budget assumptions for the next two fiscal years, multi-year budget projections and financial challenges. It was recommended the Board continue to adopt a Positive Certification for the 2015-16 Second Interim Report.
Motion #182 Second Interim Report (Received under Separate Cover)
1)
Second Interim Report Certification
2)
It was moved/seconded (RUELAS/GARDNER) to approve the 2015-16 Second Interim Report as presented at the March 9, 2016, Board meeting. APPROVED 5-0 [Education Code requires school districts to file Interim Reports at least two times per year. The purpose of the Interim Report is to certify the District’s financial condition at periodic intervals during the fiscal year. The Second Interim Report reflects the reporting period as of January 31, 2016.]
Motion #183 Positive Certification
The District Board of Education shall certify in writing whether the District is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years. The certifications shall be classified as positive, qualified, or negative, pursuant to standards and criteria adopted by the State Board of Education (Education Code 33127). a)
It was moved/seconded (GARDNER/RUELAS) to submit a positive certification for the 2015-16 Second Interim Report. APPROVED 5-0 [In certifying the 2015-16 Second Interim Report as positive, the Board understands that the District is able to meet its fiduciary responsibility to maintain fiscal solvency for the current and subsequent two fiscal years.]
8.
CONSENT CALENDAR Items listed under the Consent Calendar are considered to be routine and are acted on by the Board in one motion. There is no discussion of these items unless a Member of the Board, staff or the public requests specific items to be discussed and/or removed from the Consent Calendar.
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Motion #184 Consent Items
It was moved/seconded (FILBECK/GARDNER) to approve/ratify the following Consent Calendar items 8A through 8D with the exception of item 8B.16, which was pulled for discussion and voted on separately. APPROVED 5-0 A.
SUPERINTENDENT’S OFFICE
Minutes
1)
APPROVED MINUTES a) Regular Meeting of February 24, 2016 b) Special Meeting of March 2, 2016
Gifts
2)
The Board of Education acknowledged the gifts and donations as presented at the March 9, 2016, Board meeting.
Conferences
3)
CONFERENCE ATTENDANCE, PLUS EXPENSES [BOARD ONLY] – NONE
Agreement with OC Supt of Schools – Clear Administrative Credential Program
4)
The Board of Education approved an agreement with the Orange County Superintendent of Schools, 200 Kalmus Drive, Costa Mesa, CA 92626 to provide a Clear Administrative Services Credential program through the creation of an Anaheim City School District Cohort, effective February 2016 through February 2018. The fee for this service shall not exceed $47,500. Funding: 01-0160000072-5823 District General Admin (General Fund – Unrestricted) 01-43341026 Title II Curriculum Professional Development (General Fund – Restricted/Federal)
B.
EDUCATIONAL SERVICES
Interdistrict Permits
1)
The Board of Education approved the Interdistrict Attendance Permits as presented at the March 9, 2016, Board meeting.
Seminars
2)
The Board of Education approved payment as indicated to the individuals who have successfully completed the seminars as presented at the March 9, 2016, Board meeting.
Outdoor Science School
3)
The Board of Education approved payment as indicated to the teachers who accompanied students to the San Gorgonio Outdoor Science School as presented at the March 9, 2016, Board meeting.
Amendment to Agreement with Approach Learning and Assessment Center, Inc. dba Olive Crest Academy
4)
The Board of Education approved an amendment to the Individual Service Agreement between this District and Approach Learning and Assessment Center, Inc. dba Olive Crest Academy, 2190 N. Canal Street, Orange, CA 92865-3601 to increase the agreement by $761.75 to provide nonpublic school services, including transportation for student No. 40081256, effective February 3, 2016, through June 30, 2016, per IEP dated February 3, 2016. Original agreement in the amount of $37,195.75 was approved during the November 18, 2015, Board meeting. The new contract amount shall not exceed $37,957.50. Funding: 01-41256318-5823 Non Public Schools, Special Ed (General Fund – Restricted/State)
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Amendment to Agreement with Approach Learning and Assessment Center, Inc. dba Olive Crest Academy
5)
The Board of Education approved an amendment to the Individual Service Agreement between this District and Approach Learning and Assessment Center, Inc. dba Olive Crest Academy, 2190 N. Canal Street, Orange, CA 92865-3601 to increase the agreement by $1,066.59 to provide nonpublic school services, including transportation for student No. 8812210, effective July 1, 2015, through June 30, 2016, per IEP dated February 1, 2016. Original agreement in the amount of $43,579.90 was approved during the August 25, 2015, Board meeting. The new contract amount shall not exceed $44,646.49. Funding: 01-41256318-5823 Non Public Schools, Special Ed (General Fund – Restricted/State)
Agreement with Hollar Speech and Language Services
6)
The Board of Education approved Independent Education Evaluation Consultant Agreement No. 15-5 between this District and Hollar Speech and Language Services, 3248 Park Vista Drive, La Crescenta, CA 91214 to provide a speech and language evaluation for student No. 40062507 per the Special Education Law Firm’s letter dated January 29, 2016. The term of this agreement is February 5, 2016, through June 1, 2016. The fee for this service shall not exceed $2,400. Funding: 01-41256318-5823 Non Public Schools, Special Ed (General Fund – Restricted/State)
Amendment to Agreement with A Better Tomorrow Education
7)
The Board of Education approved an amendment to the Independent Contractor Agreement between this District and A Better Tomorrow Education, 14241 E. Firestone Boulevard, Suite 200, La Mirada, CA 90638 to increase the agreement by $3,854.68 to provide SES services to eligible students during the 2015-16 school year. Original agreement in the amount of $2,891.01 was approved during the October 28, 2015, Board meeting. The new contract amount shall not exceed $6,745.69. Funding: 01-42381410-5823 Title I Supplemental Services (General Fund – Restricted/Federal)
Agreement with Coast 2 Coast Coaching
8)
The Board of Education approved an Independent Contractor Agreement between this District and Coast 2 Coast Coaching, 27324 Camino Capistrano, Suite 203, Laguna Niguel, CA 92677 to provide an after school soccer program for Olive Street and Palm Lane schools during the 2015-16 school year. The fee for this service shall not exceed $6,375. Funding: 01-26030110-5823 Targeted Olive Street Instruction, $4,125 01-19030110-5823 Targeted Palm Lane Instruction, $2,250 (General Fund – Unrestricted)
Amendment to Agreement with Coast 2 Coast Coaching
9)
The Board of Education approved an amendment to the Independent Contractor Agreement between this District and Coast 2 Coast Coaching, 27324 Camino Capistrano, Suite 203, Laguna Niguel, CA 92677 to increase the agreement by $1,950 to provide an after school soccer program for Melbourne A. Gauer School students during the 2015-16 school year. Original agreement in the amount of $1,950 was approved during the February 24, 2016, Board meeting. The new contract amount shall not exceed $3,900. Funding: 01-08030110-5823 Targeted Gauer Instruction (General Fund – Unrestricted)
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Agreement with Z World Music
10)
The Board of Education approved an Independent Contractor Agreement between this District and Z World Music, 1936 Goodenough Road, Fillmore, CA 93015 to provide a Flutes Across the World music and visual arts program for Patrick Henry School during the 2015-16 school year. The fee for this service shall not exceed $3,110. Funding: 01-10030110-5823 Targeted Henry Instruction (General Fund – Unrestricted)
Agreement with the City of Santa Ana
11)
The Board of Education approved an Independent Contractor Agreement between this District and the City of Santa Ana, 1801 E. Chestnut Avenue, Santa Ana, CA 92701 to provide a visit from the Santa Ana Zoo Zoomobile for Palm Lane School during the 2015-16 school year. The fee for this service shall not exceed $400. Funding: 01-19030110-5823 Targeted Palm Lane Instruction (General Fund – Unrestricted)
Agreement with Segerstrom Center for the Arts
12)
The Board of Education approved an Independent Contractor Agreement between this District and Segerstrom Center for the Arts, 600 Town and Center Drive, Costa Mesa, CA 92626 to provide three student assemblies titled “We Tell Stories” for Ponderosa School during the 2015-16 school year. The fee for this service shall not exceed $1,085. Funding: 01-31030110-5823 Targeted Ponderosa (General Fund – Unrestricted)
Agreement with Klay Kids
13)
The Board of Education approved an Independent Contractor Agreement between this District and Klay Kids, 6 Whitney, Irvine, CA 92620 to provide an after school enrichment ceramics class for James Madison School during the 2015-16 school year. The fee for this service shall not exceed $2,700, including materials. A payment of $2,070 must be paid in advance for materials and start-up costs. Funding: 01-16030110-5823 Targeted Madison, $1,260 01-16020510-5823 VAPA Madison Instructional, $1,440 (General Fund – Unrestricted)
Agreement with Disciplina Positiva
14)
The Board of Education approved an Independent Contractor Agreement between this District and Disciplina Positiva, 800 S. Harbor Boulevard, Suite 230, Anaheim, CA 92805 to provide a six-week parent workshop titled “Positive Discipline Phase 3: Challenges & Success” for Westmont School during the 2015-16 school year. The fee for this service shall not exceed $4,000. Funding: 01-27381125-5823 Title I Westmont Parent Involvement (General Fund – Restricted/Federal)
Agreement with Young Rembrandts
15)
The Board of Education approved an Independent Contractor Agreement between this District and Young Rembrandts, P.O. Box 3363, Cerritos, CA 90703-3363 to provide a ten-week after school art program for Westmont School during the 2015-16 school year. The rate per student is $120, for a maximum of 25 students. Fee for this service shall not exceed $3,000. Funding: 01-27020510-5823 VAPA Westmont Instructional (General Fund – Unrestricted)
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ITEM PULLED Motion #185 Memorandum of Understanding with Serve the People Community Health Center
ITEM PULLED AND VOTED ON SEPARATELY. 16) It was moved/seconded (RUELAS/FILBECK) to approve a Memorandum of Understanding between this District and Serve the People Community Health Center, 1206 East 17th Street, Suite 101, Santa Ana, CA 92701 to utilize areas designated by schools including street parking areas in front of ACSD schools to park a Mobile Clinic in order to offer dental services for children in the community. This MOU is effective March 10, 2016, and will automatically renew for an additional one-year period, subject to the limitation that the total term of this MOU shall not exceed five years. APPROVED 5-0 Funding: No Cost to the District C.
HUMAN RESOURCES
Certificated Personnel
1)
The Board of Education approved the Certificated Personnel requests as presented at the March 9, 2016, Board meeting.
Classified Personnel
2)
The Board of Education approved the Classified Personnel requests as presented at the March 9, 2016, Board meeting.
Payment for Extra Duty/ Training
3)
The Board of Education approved payment as indicated to the individuals who have successfully completed extra duty/training/seminars/jury duty as presented at the March 9, 2016, Board meeting. Funding: Various Restricted and Unrestricted Funds
D.
ADMINISTRATIVE SERVICES
Purchase Orders
1)
The Board of Education approved Purchase Orders J04A0041-J04A0046, J04C0030-J04C0031, J04R2892-J04R3074, J04R3076-J04R3081, J04R3083J04R3101, J04S0108-J04S0118, J04V0181-J04V0202; Change Orders J04A0019, J04R0110, J04R1248, J04R2169, 0J04R2816, J04X0011, J04X0018, J04X0020, J04X0056, J04X0060; and Canceled Orders J04R2790, J04R2818.
Commercial Warrants
2)
The Board of Education approved commercial warrants #109249 through #109445 for a total amount of $2,786,534.99. The breakdown by fund is as follows: Fund 01 General $602,611.18 Fund 12 Child Development $2,475.54 Fund 14 Deferred Maintenance $0.00 Fund 23 General Obligation Bond Series 2007 $1,360.00 Fund 25 Capital Facilities $123,929.09 Fund 26 General Obligation BAN Series 2011A $0.00 Fund 27 General Obligation BAN QSCB Series 2011B $0.00 Fund 39 School Facilities Prop. 47 $0.00 Fund 40 Special Reserve/Capital Outlay $132,057.69 Fund 68 Self-Insurance Fund $1,924,101.49
Res 2015-16/38 Revolving Cash Fund
3)
The Board of Education approved Resolution No. 2015-16/38 appointing Christeen Betz, director of fiscal services, as custodian of the Revolving Cash Fund.
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Agreement Extension – Orange County Public Safety
4)
The Board of Education extended the agreement between the District and Orange County Public Safety, 1040 E. Whittier Boulevard, Suite 205, La Habra, CA 90631 to provide dedicated patrol services to all District schools and administrative facilities. This agreement, Board approved June 10, 2015, extends the term from March 31, 2016, to June 30, 2016. The fee for this service shall not exceed $17,700. Additional patrol services are available on request. The fee schedule is the same included in the contract. Funding: 01-64230081-5817 Routine Restricted Maintenance (General Fund – Restricted)
Agreement with Ziemba + Prieto Architects – Perimeter Security Fencing Upgrades Ponderosa
5)
The Board of Education approved an agreement between this District and Ziemba + Prieto Architects, Inc., 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 for professional services to prepare estimates, construction documents, perform job walks and bid opening/tabulation duties and provide project management and construction administration services from project inception through project closeout at Ponderosa Elementary School. The term of the agreement is March 9, 2016, through December 31, 2016. The fee for this service will be at a cost not to exceed $40,350, plus reimbursable expenses. Funding: 01-64231581-5823 – Routine Restricted Maintenance (General Fund – Restricted)
Agreement with Ziemba + Prieto Architects – District Office Buildings A & B
6)
The Board of Education approved an agreement between this District and Ziemba + Prieto Architects, Inc., 601 South Glenoaks Boulevard, Suite 400, Burbank, CA 91502 for architectural/engineering services to perform HVAC Study, Assessment, & Recommendation at District Office Buildings A and B. The term of the agreement is March 9, 2016, through December 31, 2016. The fee for this service will be at a cost not to exceed $15,950, plus reimbursable expenses. Funding: 01-64231581-5823 – Routine Restricted Maintenance (General Fund – Restricted)
Agreement with Environmental Advisors, LLC – CEQA Study Areas A-C District
7)
The Board of Education approved an agreement between this District and Environmental Advisors, LLC, 2400 East Katella Avenue, Suite 800, Anaheim, CA 92806 to prepare the CEQA Environmental Impact Report and provide Project Management for Study Areas A-C for $228,707, plus District Owned Contingency (for unforeseen conditions) of $10,000 for a total contract amount not to exceed $238,707, plus reimbursable expenses. The term of the agreement is March 9, 2016, through December 31, 2016. Funding: 25-65006585-5823 Planning, Research, Evals $119,353.50 25-65014685-5823 Platinum Triangle Reimbursement $119,353.50 (Capital Facilities Developer Fees – Restricted) [The District will be reimbursed by the City of Anaheim for 50% of this expense.]
Notice of Completion – Erickson-Hall Constr. Co., Inc. – Revere AB300 Seismic Mitigation
8)
The Board of Education approved filing a NOTICE OF COMPLETION for lease-leaseback contractor Erickson-Hall Construction Co., Inc., for the completion of the Revere Elementary School AB300 Seismic Mitigation Upgrades Project. This work was satisfactorily completed on March 9, 2016. END OF CONSENT CALENDAR
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9.
ACTION CALENDAR A.
SUPERINTENDENT’S OFFICE – NONE
B.
EDUCATIONAL SERVICES
Motion #186 Res 2015-16/35 School Library Week
1)
C.
It was moved/seconded (RUELAS/GARDNER) to adopt Resolution No. 201516/35 in support for School Library Week, April 10-16, 2016, throughout the Anaheim City School District to celebrate school library media assistants in this important commemoration of all they do to help our students learn. APPROVED 5-0
HUMAN RESOURCES
ITEM REMOVED Exhibit 9C.1 Draft 2016-17 School Calendar for Review
ITEM REMOVED DURING THE ADOPTION OF THE AGENDA 1) It is recommended the Board of Education approve the 2016-17 School Calendar as presented in Exhibit 9C.1. The calendar was presented for review at the February 24, 2016, Board Meeting.
Motion #187 Implementation of Early Retirement Incentive
2)
D.
It was moved/seconded (RUELAS/GARDNER) to implement the PARS Supplementary Retirement Plan, the District’s Early Retirement Incentive program for eligible certificated, non-management employees, during the 201516 school year. It has been determined that the required number of participants have enrolled for the District to offer this plan. APPROVED 5-0
ADMINISTRATIVE SERVICES
Motion #188 Res 2015-16/41 School Bus Drivers’ Appreciation Day
1)
It was moved/seconded (FILBECK/GARDNER) to adopt Resolution No. 201516/41 acknowledging Anaheim City School District bus drivers for their continued and excellent service to the youth of our community and declaring April 26, 2016, as School Bus Drivers’ Appreciation Day. APPROVED 5-0
Motion #189 Res. 2015-16/42 Prequalification of Construction Contractors
2)
It was moved/seconded (GARDNER/RUELAS) to approve Resolution No. 2015-16/42 to prequalify prospective bidders for construction contracts for projects publicly advertised for bids involving, without limitation, general engineering construction, general building construction, insulation and acoustical, boiler-hot water heating and steam fitting, framing and rough carpentry, cabinet and millwork, low voltage systems, concrete, drywall, electrical, elevator, earthwork and paving, fencing, flooring and floor covering, fire protection, glazing, HVAC, building moving and demolition, asbestos abatement and hazardous substance removal, ornamental metal, landscaping, lock and security, masonry, construction zone traffic control, parking and highway improvement, painting and decorating, pipeline, lathing and plastering, plumbing, refrigeration, roofing, sanitation system, sheet metal, sign, solar, reinforcing steel, structural steel, ceramic and mosaic tile, water conditioning, and/or welding work at the District’s school sites, administrative offices, and other facility locations pursuant to Public Contract Code Section 20111.5. APPROVED 5-0 Funding: No cost to the District
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Motion #190 Notice of Completion – DJM Construction Co., Inc. – Stoddard Modernization
3)
It was moved/seconded (RUELAS/GARDNER) to approve filing a NOTICE OF COMPLETION for lease-leaseback contractor DJM Construction Co., Inc. for the Stoddard Modernization Project for the completion of the construction phase, with the exception of the items listed on the attachment entitled: “Remaining Contract and Punch List Items-Payments Withheld,” for which retainage will be withheld at 150 percent of the value until completed/resolved. The remainder of the work was satisfactorily completed on March 9, 2016. APPROVED 5-0
Prior to Action Calendar Item 9D.4, David Rivera, Assistant Superintendent of Administrative Services, provided a revision to the Update on Facility Projects as presented at the December 9, 2015, Board meeting. Motion #191 Bond Consideration
4)
DIED FOR LACK OF MOTION Agreement with TBWB Strategies
ITEM DIED FOR LACK OF MOTION 5)
10. School Business
It was moved/seconded (GARDNER/HEYWOOD) to consider whether to proceed with a General Obligation Bond election in November 2016. VOTE 14 (For: GARDNER; Against: COLE, FILBECK, HEYWOOD, RUELAS) MOTION DID NOT CARRY
It is recommended the Board of Education approve an agreement between the District and TBWB Strategies, 400 Montgomery Street, 7th Floor, San Francisco, CA 94101 to provide Phase 2 Consulting Services in advising the District for the potential of a General Obligation Bond election. Scope of services includes helping coordinate public information and ballot measure development. The term of the agreement is March 10, 2016, to July 31, 2016 and can be terminated with a 30 day notice by either party. The contract amount is a flat fee of $6,500 per month plus reimbursable expenses not to exceed $1,000 per month. Funding: 25-65006585-5823 Planning, Research Evaluation (Capital Facilities Developer Fees – Restricted)
BOARD DISCUSSION A.
Board Member activities related to school business: Bob Gardner visited Lincoln and Sunkist regarding the Homerun Heroes program and visited Price for Read Across America. He visited the YMCA and commented on the activities offered and the various dinner programs held there. Jackie Filbeck’s site visits included Gauer and Mann for lunch with staff, Palm Lane and Gauer for Read Across America, Teachers of the Year surprises at Juarez and Price, and Marshall for “Seussical the Musical.” Ms. Filbeck attended the East Anaheim Little League opening ceremonies, commented on the enthusiasm of the District crew, and thanked them for their hard work on preparing the baseball field. DR Heywood attended Read Across America at Gauer. He also commented on attending the screening of “Killing Ed,” a documentary film about Charter Schools, and the question and answer panel afterwards. He would like the District to consider supporting the Anaheim Union High School District moratorium.
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