BVA  Regular  Meeting    12/1/11     Attendees   Cathy  Gomes   Ben  Nurse   Nancy  Henderson   Brian  Greenshields   Matt  Binder   Sarah  Laflan     John  Favero   Camillo  Wilson   Sean  McGinn   Bri  Wedderburn     Meeting  called  to  order  by  Brian  Greenshields  7:10pm.    

Consent  Items  

Nancy  made  motion  to  approve  previous  minutes/adopt  agenda     Sarah  seconds.    All  in  favor.    None  opposed.    Motion  passes.  

Comments  from  the  community     None    

Communications   1. Principals  Report  –  Locks  will  be  $5K  to  rekey  the  building.    Carmel  said  no   to  possible  transportation  support  in  the  future.    Discussion  over  the  music   program  and  the  purchasing/donation  of  instruments.    The  Fire  Dept  will   come  unannounced  sometime  during  the  year  to  inspect  the  facility.    What   followed  was  a  discussion  over  emergency  plan.    John  to  ask  MPUSD  about   the  alarm  system…does  it  include  fire  detection/alarm?    Everything  has  been   loaded  with  the  Sate  on  time  for  the  spring  Star  Testing.    Purchase  orders  for   Science  and  Social  Studies  materials  were  submitted.    John  proposed  the  9th   and  10th  of  Jan  as  faculty  professional  development  days  for  ELA  or   CPR/First  Aid  and  Math.    John  recommended  against  trying  to  pursue  WASC   accreditation  this  year  due  to  other  priorities.    Suggested  that  our  horseshoe   tables  for  K-­‐2  may  come  from  the  old  Bay  View  Elementary  site  after   conversations  w/  Dan  Albert.    Lastly,  John  presented  cost  estimates  for  new   blinds  in  each  of  the  classrooms…Board  will  take  into  consideration.    

2. Director’s  Reports   Brian  –  looked  into  free  after  school  care  through  ASA  program.    According   to  MPUSD,  a  21st  Century  grant  needs  to  be  written  by  Jan.    Brian  will   research  further.      As  soon  as  we  have  the  Ed  Join  renewal,  we  will  be  able  to   post  jobs.    Brian  to  ask  John  about  getting  the  federal  impact  aid  survey  for   military  families  out  as  soon  as  possible.    Application  to  Department  of   Education  has  to  be  in  by  end  of  Jan  2012.      Brian  emphasized  the   importance  of  getting  everyone  on  one  master  calendar.    Once  Board  and   staff  agree  to  final  calendar  for  the  rest  of  the  school  year,  then  we  will  post   on  the  website  and  the  CVO  can  overlay  their  activities.   3. CVO  Report  –  Kids  Holiday  shop  going  on.    Social  on  Friday  night.    CVO  will   create  calendar  and  coordinate  through  Principal.    Also  plan  to  produce   financial  budgets  and  procedures.      CVO  will  use  office  supplies  unless  it  is  an   unusually  large  need.    Bri  Wedderburn  will  now  be  treasurer  and  co-­‐chair  of   the  Gala.        

Action  Items   4.

5. 6.

7.

  Adopt  budget  and  approve  bills.    Sean  presented  budget.    Attached.    Board   needed  to  trim  $40k  from  the  PCSPG  unexpended  expenditures.    Board  was   successful  to  trim  $37.1K.    Left  a  positive  fund  balance  at  the  end  of  the  year   of  approximately  $41K.    Cathy  makes  motion  to  adopt  budget  with  a  $30K   fund  balance.    Sean  will  make  changes  to  the  PCSPG  unexpended   expenditures.  Nancy  seconds.    All  in  favor.  Motion  passes.   Matt  makes  motion  to  approve  bills  as  listed  at  the  meeting.    Cathy  seconds.     All  in  favor.    Motion  passes.   Nancy  makes  motion  to  pay  monthly  bills  as  listed  below.  Sarah  seconds  .    All   in  favor.    Motion  passes.     Monthly  Bills:   CSMC  $3500   Smitty’s  Janitorial  $1800/month   MPUSD  $4240/month   JPA  $2214/month   Volunteer  Policy  –  we  need  to  talk  to  John  and  find  out  about  the  planned   field  trips  through  the  end  of  the  year.    Cathy  to  talk  to  JPA  about  the  diving   policy.    Should  have  a  policy  approved  for  next  week.   Matt  makes  motion  make  January  9th  and  10th,  2012  Professional   Development  days.    Sarah  seconds.    All  in  favor.    Motion  passes.    The  Board   directs  BVA  to  get  the  change  out  to  the  BVA  families  immediately  through   an  ALL  CALL  and  flyer  that  school  will  resume  on  11  Jam  2012.     Donations/Fundraising—Board  discussed  the  issue  of  the  credit  card  system   on  the  web  and  the  problems  families  were  having.    Cathy  Gomes  took  for   action.  

  Meeting  adjourned  11:05pm.         Agenda  for  12/8/11   Welcome  packet  for  new  students/new  family  orientations   Christmas  Program  Dec21  6-­‐730pm   Voting  for  Board  applications   Approve  volunteer  policy   Room  darkening/curtain  issues   CCSA  Conference  Attendees