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[email protected] Ӹš¢ìÌò ¦¾¡¢ÂôÀÎò¾×õ.
À¾¢ôÒ: 13.11.2017
2 S. No 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47
CONTENTS DESCRIPTION CSI Daily Work Flow Back Office PO Begin & DPMS Set Open DPMS (Delivery and Postman Management System) Bag Receiving (Accountable Mails-RL, SPEED, Parcel) Bag Opening(Accountable Mails-RL, SPEED, Parcel) Insured, VPP/ COD Article Editing Accountable Mails(RL, Speed, Parcel) issue to Postman Accountable Mails(RL, Speed, Parcel)Returns taken from Postman Accountable Mails(RL, Speed, Parcel) Missent/ Redirection Accountable Mails(RL, Speed, Parcel) Deposited Article Return to Sender eMO Issue to Postman, Supervisor approval and Issue eMO Cash to Postman Postman invoiced eMO Approved by Supervisor eMO Cash to Postman eMO Missent/ Redirection Deposited eMO Return to Sender Supervisor Approval Redirected & Returned eMOs eMO Returns taken from Postman Unpaid Collection for Ordinary Mails Accountable Mails(RL, Speed, Parcel) Window delivery Postman Beat EOD(Submit Account) Treasurer Receive cash from Postman VPMO Booking eMO Window delivery Accountable Mails(RL, Speed, Parcel)Invoice to Branch Office Accountable Mails(RL, Speed, Parcel) Returns Taken from Branch Office eMO Mails Invoice to Branch Office eMO Mail Returns Taken from Branch Office Back Office and Point of Sale Module PO Begin at Back Office Point of Sale Counter Work Allocation at Back Office Module Shift Begin at Point of Sale Module Cash Receive from F&A at Back Office Module Stamps, Stationary& IPO receive from F&A at Back Office Module Cash Supply from Back Office to Point of Sale at Back Office at Back Office Module Stamp, Stationary& IPO Supply from Back Office to Point of Sale at Back Office Module Receive Cash, Stamp, Stationary& IPO in Point of Sale Module Counter Stamp Sales Speed Booking RL Booking Branch Office RL, Speed& Parcel Rebooking and Service RL Booking International Mail Booking ePayment Transaction IPO Sale IPO Payment eMO Booking and eMO BO Rebooking Franking Machine Recharge request Booking Comparison Cancel Transaction Finance( Finnacle and Mccamish) S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
Page No 5 6 7 7 8 9 11 12 14 14 15 17 17 17 18 19 19 20 20 21 23 23 25 26 27 28 29 30 30 31 32 32 33 33 34 35 37 39 40 42 43 44 45 45 46 46 47 47
3 S. No 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86
DESCRIPTION Branch Office Stamp Sales Cash Sent to Back Office at Point of Sale Module Cash Receive from Point of Sale at Back Office Module Cash sent to F&A at Back Office Module Point of Sale Booking eMO Verification by Supervisor at Back Office Module Point of Sale Account Submission Verification of Point of Sale Account Submission at Back Office Module PO Shift END IPVS( India Post Visibility System)- Despatch Module Redirected/ Postman Returned article fetch from DPMS(Postman) Module Bag Closing Despatch of Bags Back Office Account Submission and PO END at Back Office Check Points for Supervisor before PO End at Back Office F&A( Finance and Accounts) CSI F&A TCodes Cash and Stamp Work flowchart Cash drawing from Bank to Cash Office Cash request initiated by Cash Office Treasurer Cash request approved by Cash Office Postmaster Cheque issued by Cash Office Treasurer Excess Cash remittance from Cash Office to Bank Excess Cash remittance request initiated by Cash Office Treasurer Excess Cash remittance approved by Cash Office Postmaster Cash remittance from Cash Office to Sub Office Cash request initiated by Sub Office Treasurer Cash request approved and Forwarded by Sub Office Postmaster Cash request approved by Cash Office Postmaster Cash Posted and Cash Slip prepared by Cash Office Treasurer Cash Accept by Sub Office Treasurer Excess Cash remittance from Sub Office to Cash Office Excess Cash remittance initiated by Sub Office Treasurer Excess Cash approved and forwarded by Sub Office Postmaster Cash denomination slip prepared by Sub Office Treasurer Sub Office Excess cash accept by Cash Office Treasurer Cash remittance from Sub Office to Branch Office Cash request initiated by Sub Office Treasurer for Branch Office Sub Office Postmaster Part Sub Office Treasurer Part Excess Cash remittance from Branch Office to Sub Office BO Excess cash request initiated by Sub Office Treasurer for Branch Office BO Excess Cash forwarded by Sub Office Postmaster for Branch Office BO Excess cash accept by Sub Office Treasurer Inventory Movement (Stamp/ Stationeries/ IPOs) Inventory Stock report(Stamp Balance register) Inventory Movement from PSD to Head Office Indent Placed by Head Office Treasurer Indent received by Head Office Treasurer Inventory Movement from Head Office to Sub Office Indent Placed by Head Office Treasurer S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
Page No 48 49 50 51 51 52 53 54 55 55 57 58 59 59 60 61 61 62 63 65 65 67 68 68 69 70 73 76 77 77 78 79 81 82 82 83 84 86 86 86 87 88 88 90 90 91 92 92
4 S. No 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 106
DESCRIPTION
Page No
Invoice Slip prepared by Head Office Treasurer Stamp received by Sub Office Treasurer Inventory Movement from Sub Office to Branch Office Sub Office Treasurer Place indent in F&A Invoice Slip Prepared by Sub Office Treasurer Stamp received by Sub Office Treasurer for Branch Office Stamp Sales instruction Debit and Credit Concept F-02 Voucher Posting(Bills paid) Liability Creation and Payment through Cheque by Sub Office Liability Creation for Cheque request for Sub Office Cheque request initiated by Sub Office Treasurer Cheque request approved and forwarded by Sub Office Postmaster Cheque request Accept by Head Office Treasurer Note Document Number to Issue Cheque by Head Office Treasurer Cheque Issued by Head Office Postmaster Cheque accept by Sub Office Treasurer Cheque Payment at Head Office Deposit through other bank Cheque Daily Account generation Voucher posting using CSI Utility tool Add or Edit or View DOP Cheques(not POSB Cheques) in Inventory(Head Office) View DOP Cheque(not POSB Cheques) Issued details or ReportCheque Register Cancel the DOP Cheque(Lost or Any other reason) and Issue Duplicate Cheque View Daily Account Important G/L Codes þó¾ ¨¸§ÂðÊø ¸ð¼ò¾¢üÌû ¿£Ä ¿¢Èò¾¢ø ÌÈ¢ôÀ¢ðÎûÇ ÌÈ¢ôÒ¸¨Ç Ó츢ÂÁ¡¸ ¸Õò¾¢ø ¦¸¡ûÇ×õ.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
94 95 96 96 97 98 99 101 103 105 105 108 108 109 110 112 113 113 117 119 120 121 122 123 124 125
5 COMPARISON BETWEEN MEGHDHOOT AND CSI
Meghdhoot Modules
CSI Platform
1. Postman 2. Speednet 3. eMO
SAP LOGIN→DPMS (Delivery and Postman Management System) Online Module
4. Point of Sale
POS LOGIN→POS Offline Module
5. Despatch and Speednet despatch
BACKOFFICE→IPVS(Indiapost Visibility System) Offline Module
6. Treasury 7. Subaccount 8. SB CASH
SAP LOGIN→F& A Online Module All POS,IPVS Supervisor Roles in BACKOFFICE ONLY
CSI DAILY WORKFLOW ¾¢É󧾡Úõ ¸¡¨Ä daily work start ÀñÈÐìÌ ÓýÉ¡Ê ¸£§Æ ÌÈ¢ôÀ¢ÎûÇ ãýÚ 3Communication files-³ Sever Machine-Ä Run Àñ½Ûõ. i.
Start database Server.bat
ii.
Run_Mobilink_Client_Daily.bat
iii.
Run_Mobilink_Client_High.Bat
§Á§Ä ÌÈ¢ôÀ¢ðÎûÇ Communications file-Ä Run_Mobilink_Client_Daily.bat ÁüÚõ Run_Mobilink_Client_High.bat þ¨Å þÃñÎõ Өȧ Local server-Ä þÕóÐ datas-³ Central server-Ìõ, Central server-Ä þÕóÐ datas-³ Local server-Ìõ exchange ¦ºöÔõ.
BACKOFFICE PO BEGIN and DPMS SET OPEN. 1. POBEGIN Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick BO_English for BackOffice Login BACKOFFICE PO OPERATION POBEGIN. 2. DPMS SET OPEN BACKOFFICE-Ä ¿£í¸ POBEGIN ¦¸¡ÎòÐÅ¢ðÎRun_Mobilink_Client_Daily.bat ÁüÚõ Run_Mobilink_Client_High.bat run Àñ½¡, automatic- ¬ DPMS- ¨ÄÔõ SETBEGIN ¬Â¢Îõ. «¾üÌ ¦¸¡ïºõ time ±ÎìÌõ. «ôÀÊ DPMS- ø SETOPEN ¬¸Å¢ø¨Ä¦ÂÉ¢ø. i. Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick SAP_English for SAP Login MAIN SCREEN §À¡Å¾üÌ type TCODE ZDOP_MAIN enter
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
6
ii. ClickStaff Scheduling System(Under Human Resources head) iii. Click Post OfficeClick ENTERSelect Shift OpenClick YesRemarkstype okClick Ok.
(Note: DPMS-ø ¿£í¸û Shift open ¦ºö¾¡ø «Ð DPMS ÁðΧÁ Shift open ¬Ìõ. BACKOFFICE- ø
¬¸¡Ð. ¬É¡ø BACKOFFICE-ø ¦ºöÔõ POBEGIN/ POEND þÃñΧÁ(Communication DAILY and HIGH run ¬ÉÐõ) DPMS- ø reflect ¬Ìõ. ±É§Å BACK Office-ø «¨ÉòÐ §Å¨Ä¸Ùõ ÓÊó¾ À¢ý§À BACKOFFICE- ø POEND ¦¸¡Î츧ÅñÎõ.þÐ Á¢¸×õ Ó츢Âõ.) Back office Module- Ä PO End ¦¸¡ÎôÀ¾üÌ ÓýÉ÷ À¢ýÅÕõ ÌÈ¢ôÒ¸¨Ç Supervisor ¸Õò¾¢ø ¦¸¡ûÇ×õ: þ¨¾
POS Counter Booking eMOs Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Account Submission Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Shift end Verification ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Cash in hand ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Backoffice Account Submission. Postman Beat EOD (Postman Submit Account). Postman VPMO and BO VPMO ±øÄ¡õ Book Àñ½¢Â¡îº¡. Postman Return article and Counter Booking article ±øÄ¡õ Despatch Àñ½¢Â¡îº¡. IPVS-Ä create Àñ½ Temporary bag ±øÄ¡õ Close Àñ½¢ despatch Àñ½¢Â¡îº¡. ±øÄ¡õ Supervisor check Àñ½¢ðÎ Back office Module- Ä PO End ¦¸¡Îì¸×õ.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
7 DPMS (DELIVERY AND POSTMAN MANAGEMENT SYSTEM) Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick SAP_English for SAP Login enter TCODE ZMODPMS ENTER Below mentioned DPMS Screen will appear.
1. BAG RECEIVING:i. DPMSClick BAG RECEIVE Enter Schedule ID(like MMS_Suramangalam HO)Click Fetchenter Actual Arrival Dateenter Bag ii. ID( RL,Speed,Parcel bag tag ID) and Weight(Kgs) Click Enterenter From Office ID(Like SPC Salem RMS(Speed Bag), PH Salem Jn RMS(PL bag))Click Receive.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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iii.
þ§¾ Á¡¾¢¡¢ RL,Speed,Parcel Bags-³ One by One Receive Àñ½¢ðÎClick Receive(Bottom of the screen)
2. Bag Open:i.
DPMSClick BAG OPEN
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
9 ii.
Enter Bag ID(RL, Speed, Parcel Bag tag ID)EnterChoose Article TypeScan Article Number One by OneClick Submit(Bottom of the screen).
Same way receive all Bags one by one and follow the next step. a. Before Article Invoicing i. Insured article BPCOD/EPCOD,SPCOD,VPL/VPP booking office& RMS CSI Rollout ¬¸¡¾ office- í¸¢È¾¡Ä, ¿õÁ receive Àñ½ article-Ä Insured article, BPCOD/EPCOD,SPCOD,VPL/VPP ±¾¡ÅÐ þÕó¾ÐÉ¡ article invoice ÀñÈÐìÌ ÓýÉ¡Ê follow the below step-(b). ii. RMS and VP/COD booking office CSI Rollout ¬Â¢Îɡ VP/COD Insured article details bag opening- Ä virtual scanning ãÄÁ¡ ÅóÐÅ¢Îõ. «ô¦À¡ØÐ step(b)§¾¨ÅôÀ¼¡Ð. Direct- « article invoice Àñ½ start Àñ½¢¼Ä¡õ. iii. «ôÀÊ Insured article, BPCOD/EPCOD,SPCOD,VPL/VPP article ±Ðõ þø¨ÄÉ¡ Article invoicing step- Ä þÕóÐ continue ÀñÏí¸. b. Insured Article, VPL/VPP,BPCOD/EPCOD,SPCOD Article editing
Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick SAP_English for SAP Login enter TCODE ZART_UPLOADEnter. i. Enter COD ARTICLE NUMBERHit ENTER ii. Data already exists, Do you want to editClick YES.
If Article is BPCOD S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
10 iii.
ARTICLE TYPEClick search iconSelect Article BPCOD EPCOD SPCOD ARTICLE TYPE VPP, Insured VPP, Insured Parcel VPL, Insured VPL, Insured Letter
type BUSINESS PARCEL EXPRESS PARCEL INLAND SPEED POST REGISTERED PARCEL REGISTERED LETTER
iv. v.
Fill Sender and Receiver details. Select VAS Details a. if BPCODor EPCOD or SPCOD tick COD b. if VPP or VPL tickVPP c. if Insured Article tickInsured vi. If COD Type Biller IDEnter Amount (if VPP/VPLenter VP Amount only ie. Without commission)and Insured Amount for Insured ArticleSave data.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
11 3. Accountable Mails(RL,SP,PL) and eMO Mails Invoicing to Postman and Returns taken :Login in SAPLOGON Enter TCODEZMODPMS ENTER Below mentioned DPMS Screen will appear.
Insured Article Supervisor Verification:a. Accountable Mails Issue to Postman:i.
Click Issue to Postman Select Batch ID Select Beat IDSelect DateEnter Article Number Click Enter.
ii. Enter Speed, RL, PL Article One by One. iii. Click Save Summary Window will appear Check and Click OK iv. Click Print Delivery ManifestPrint Delivery Slip
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b. Accountable Mails Return taken from Postman i. Click Postman ReturnSelect Beat ID Enter Delivery DateClick FetchAll articles invoiced to that beat will appear.
ii. Select Reason for Non deliverySelect Reason Type enter Non del Article NoClick Enter
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
14 iii. After Completion of Postman undelivered Article Remarks Click Save(Right bottom of the Screen) Delivered Article Remarks will Automatically update as DeliveredClick OK
c. Accountable Mails MISSENT Redirection:i. Click Redirection(Under Accountable Mails Individual) Enter Article NumberEnter Reason for RedirectionEnter Redirect ii. PincodeEnterEnter Redirection Address detailsClick save Click Select AllClick Save.
d. Accountable Mails- Deposited article Return to sender:i. Click Return(Under Accountable Mails Individual) ii. Enter Article NumberSelect Reason for ReturnClick Enter Click Select AllClick Save.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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e. eMO Mails issue to Postman:i. To take eMO PrintoutClick View/ Update Money Order
ii.
Select Batch IDClick EnterSelect eMOClick PrinteMO Printing Screen will appearClick PrintClick Save & Refresh.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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iii.
Click Invoice to PostmanSelect Beat IDScan eMO Number and Click Enter NewClick Select AllClick SaveClick YesClick PrintPrint eMO Delivery Slip.
NOTE: eMO invoice Àñ½¢ðÎ save button click Àñ½¢ðÊí¸É¡, «¾üÌ À¢ÈÌ addl eMO-« ±Ð§Á same day «ó¾ beat-ìÌ add Àñ½ ÓÊ¡Ð. ±É§Å eMO ±øÄ¡§Á beat-ìÌ invoice Àñ½¢ð¼Á¡Û check Àñ½¢ðÎ «¾ý À¢ÈÌClick Save and then print Delivery Slip S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
17 f. Postman invoiced eMO Approved by Supervisor:i.
Login SAP by Supervisor Enter Tcode ZMODPMS Click Supervisor Approval EMO Click ENTER Tick Beat Click Approve.
g. eMO cash to Postman by Treasurer:i. Login SAP by Treasurer Enter Tcode ZMODPMS Treasury Click Cash Payment to PostmanClick ENTERSelect BeatClick Cash to Postman(data saved successfully message will appear in top of the screen, it will reflect in TCB(DOPCASH) Payment side) and Physically Issue cash to postman.
h. eMO Missent/ Redirection:i. After taking Printout of eMO in View/ Update Money Order optionClick Redirection
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
18 ii.
i.
Enter EMO NumberENTERSelect Reason for Redirection Enter Redirected PincodeENTEREnter Redirected Address Click Enter
Deposit eMO Return to sender:i. Click Return Option in EMO individuals MailsEnter Return DateEnter eMO NumberEnterSelect Reason for ReturnClick Enter.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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j.
Supervisor Approval- Redirected and Returned eMOs:i. Click Supervisor Approval- Redirected and Returned eMOs
ii. k. i. ii. iii.
Tick Redirect (For verification of redirected eMOs) or Tick Return (For returned eMOs)Click EnterTick Redirected eMOsClick Approve.
eMO Mails Return taken from Postman:Click Return from Postman Select Beat ID Click Get data All eMOs invoiced to that Beat will appear. Select Reason for Non Delivery Select Reason Type Scan Non dely eMO Click Enter After completion of Postman return eMO RemarksClick SelectAllClick FinishClick Ok.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
20 l.
Unpaid Collection for Ordinary Mails:Click Issue to Postman (Under Ordinary Mails)Enter Beat IDEnter Count of Articles(Total No. of articles including unpaid articles) Enter Weight of Articles in KgEnter Value of Postage due (Unpaid Amount)Click Save.
ii. Click Postman Returns (Under Ordinary Mails)Select Beat IDEnter Count of Articles delivered (Enter total No. of Ordinary articles delivered)Enter Postage Collected (Unpaid amount collected)Click Save. m. Accountable Mails(RL,PL,Speed) Window delivery:
RL (including VPL),Speed(Including SPCOD),Parcel(Including VPP,BPCOD,EPCOD) Window delivery
¦À¡Õò¾Å¨Ã, Window delivery option-Ä §À¡Â¢ðÎ details fill Àñ½¢ðÎ Window delivery Slip Print ±ÎìÌõ ŨÃìÌõ ´Õ Problem-Óõ þø¨Ä. «ÎòÐ Save button-³ Click Àñ½¢ðÊí¸É¡, VPL,VPP,COD delivered amount details direct-« TCB(DOP Cash) Receipt side-Ä ÅóÐÅ¢Îõ. Supervisor Approval/ Verification ±Ð×õ §¸ð¸¡Ð ÁüÚõ Modification ±Ð×õ Àñ½ ÓÊ¡Ð. ±É§Å Window delivery-Ä ±ÎìÌõ Óýɧà Manual-« ID, Address and Ó츢ÂÁ¡¸
COD Amount collect Àñ½¢ðÎ ÁüÚõ ±øÄ¡Åü¨ÈÔõ Proper-« check Àñ½¢ðÎ window delivery option- Ä delivery ±Îì¸ start Àñ½Ûõ. i. Click Window delivery for Accountable Mails ii. Enter Article NumberCheck Total Amount to be collected details for VP and COD ArticlesEnter Delivered to (Addressee details)Select ID Proof Document Enter ID Proof Number Click Print to take window delivery Slip PrintoutClick Save to update delivery details. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
21
n. Postman Beat EOD(Submit Account):i. ii. iii. iv.
SAPLOGONenter TCODE ZDOP_MAINEnter Click DPMS Transactions and Report ClickEND OF DAY SUPERVISOR CONFIRMATION(NEW) Search and Select SHIFT NO Search and Select BATCH ID Search and Select BEAT ID Click ENTERArticles and eMOs data will displayCheck Delivered and Returned detailsClick SAVE (Ctrl+S). S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
22
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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o. Tresurer Receive Cash from Postman:i. SAPLOGONTcodeZMODPMSTresuryClick Cash Return from PostmanSearch and Select Beat ID Click ENTERClick Receive Payment from Postman (The return Cash will Reflect in TCB(DOPCASH)).
p. VPMO Booking:-
i.
±Îò¾ À¢ýÒ Supervisor «ó¾ Beat- ìÌ Beat EOD (Submit Account) ¦¸¡Îì¸ §ÅñÎõ. «¾ý À¢ýÉ÷ Treasurer Cash return from Postman option ¦ºýÚ Postman Cash- ³ Receive Àñ½¢ðÎ VPMO book Àñ½Ûõ. ¬É¡ BO- ³ ¦À¡Õò¾Å¨Ã BO Returns ±Îò¾Ðõ VPMO Booking Option ¦ºýÚ Direct-« VPMO Àñ½Ä¡õ. Supervisor Approval §¾¨Å¢ø¨Ä. Open SAPLOGONEnter User ID and PasswordEnterTcode ZDOP_MAIN EnterClick DPMS Transaction and ReportsClick Book VPMO Delivery PA delivery returns
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Type Article NumberEnterFill Sender and Receiver DetailsEnter VP Amount Click Execute (F8)Click Yes (In “Do You want to book this article?” Dialogue box).
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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q. eMO Window Delivery: eMO Window delivery ¦À¡Õò¾Å¨Ã, Window delivery option-Ä ¦À¡Â¢ðÎ details fill
Àñ½¢ðÎ Window delivery Slip Print ±ÎìÌõ ŨÃìÌõ ´Õ Problem-Óõ þø¨Ä. «ÎòÐ Save button-³ Click Àñ½¢ðÊí¸É¡, eMO Paid details direct-« TCB(DOP Cash) and Daily Account-Ä reflect ¬¸¢Å¢Îõ. eMO Window delivery ¦À¡Õò¾Å¨Ã Supervisor Approval/ Verification §¸ð¸¡Ð ÁüÚõ Modification ±Ð×õ Àñ½ ÓÊ¡Ð. ±É§Å eMO Paid Window delivery-Ä ±ÎìÌõ Óýɧà Manual-« ID, Address and Paid Àñ½ §ÅñÊ eMO Number ±øÄ¡Åü¨ÈÔõ Proper-« check Àñ½¢ðÎ window delivery option- Ä Paid ±Îì¸ start Àñ½Ûõ. i. Click Window delivery for Money order ii. Enter EMO NumberClick ENTER Check Article detailsenter Delivered to(Addressee Name)Select ID Proof DocumentEnter ID Proof Number
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
26 iii. Click Print to take Window delivery slip printout. iv. Click Save (Left bottom of the Screen)
4. Accountable(RL,SP,PL) and eMO Mails Invoicing to Branch Office and Returns taken :a. Accuntable Mails issue to Branch office:i. Issue Articles to BOSearch and Select BO ID Enter BO issue Date (invoice date) Enter Article Number Click Enter
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
27 ii. Enter RL,PL, Speed Articles one by one Click Select All Click Save (Right Bottom of the screen) Print Delivery Manifest and Sent to BO.
b. Accountable Mail Returns taken from Branch Office:i. Click BO Article ReturnsEnter PO ID (a/w Sub office ID)Enter BO IDEnter Date of Delivery ConfirmationArticle TypeSelect AllClick Fetch «ó¾ BO- Ä þÕìÌõ ±øÄ¡ article- õ ¸£§Æ Fetch ¬Ìõ.
ii. Enter Article NumberTick Delivered or Undelivered remark(if Article Undelivered Return to Sender)Select Reason for Non-Delivery Select Reason type Enter Date of DeliveryClick Enter. iii. After Completion Branch Office delivery Returns Click Save.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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iv. If any VP Article delivered at BO Follow VPMO Booking Step.3. (f) c. eMO Mails Issue to Branch Office:-
To take eMO PrintoutClick View/ Update Money Order (Under EMO Mails Individual Head). ii. Select Batch IDClick EnterSelect eMOClick PrinteMO Printing Screen will appearClick PrintClick Save & Refresh. i.
iii. Click Issue EMO to BOEnter PO ID(Suboffice Office ID)Enter BO IDEnter BO Issue DateClick Fetch DataScan EMO NumberClick EnterClick Select All Click SaveClick Print to take BO eMO delivery Slip.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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iv. Click Supervisor Approval (BO)Enter PO ID Enter DateClick Enter Select eMOClick Approve.
d. eMO Mail Returns taken from Branch office:i. Click EMO Returned For BOenter PO IDEnter BO IDEnter Date of delivery ConfirmationClick Fetch
ii. Enter Article Number (eMO Number)Select Payment done(for Paid Money orders) or Payment not done(For return to sender Money orders)if UnpaidSelect Reason for Non DeliverySelect Reason TypeEnter Date of Actual DeliveryClick EnterClick Save & Post.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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BACKOFFICE and POINT OF SALE MODULE 1. Day begin and work allocation. a. POBEGIN at BACKOFFICE Module Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick BO_English for BackOffice Login BACKOFFICE PO OPERATION POBEGIN. b. POS COUNTER WORK ALLOCATION at BACKOFFICE Supervisor Login BACKOFFICEPO OPERATION COUNTER ALLOCATIONClick ADD. ¸£§Æ ¸¡ðÊÔûÇ Screen ÅÕõ.
«¾¢ø User, COUNTER NO,FROM DATE and TO DATE(Today’s date),FROMTIME(System time),TO TIME(23:59) fill Àñ½¢ðÎ, Assign click Àñ½£í¸É¡ POS counter work allocation «ó¾ particular user id ìÌ allocate ¬¸¢Å¢Îõ.
Backoffice Module-ø POS Supervisor and IPVS(Despatch) Module þ¨Å þÃñÎõ ¯ûÇÐ. F&A ÁüÚõ POS Module þ¨Å þÃñ¨¼Ôõ þ¨½ôÀÐ BACKOFFICE Module¾¡ý. Cash,Stamp,IPO,Cheque Sent and Receive to F&A from POS, eMO and PO Account Submission Verification §À¡ýÈ «¨ÉòÐ Supervisor work- õ Backoffice- ø ¾¡ý ¿¼ìÌõ. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
31 c. Shift Begin at POS Module:i. ii.
Open Point of SaleEnter UserID and PasswordClick Login Click Daily Operation(F4)Click Shift Begin(F4)after Shift begin You will get a message Shift begin successful. Shift No is 1.Click Back button in the left bottom of the screen or Press ESC POS Main Screen will appear.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
32 2. Cash,Stamp,IPO,Stationery Receive IN BACKOFFICE from F&A and Sent from BACKOFFICE to Point of Sale:-
a. Cash Receive from F&A to Backoffice Module:i. ii.
Login BackofficeClick PO OPERATIONClick RECEIVE FROM F&A Select Denomination Enter Quantity( No of currency in that particular denomination)Click AddClick Submit.
b. Stationary Receive from F&A to Backoffice Module:i. Login Backoffice ModuleClick PO OPERATION OptionClick RECEIVE IPO,STAMP, STATIONARY FROM F&A ii. Click Stationary OptionSelect DenominationSelect Stationary NameEnter QuantityClick Add StationaryClick Submit. þ§¾ §À¡ø ¾¡ý Stamp, IPO þ¨Å «¨Éò¨¾Ôõ F&A- ø þÕóÐ Backoffice Module-Ì Receive Àñ½Ûõ
þó¾ CSI Platform-ø IPO,Stamp,Stationary þ¨Å «¨ÉòÐõ Materials ¬¸§Å ¸½ì¸¢ø ±ÎòÐì ¦¸¡ûÇôÀθ¢ýÈÉ. ±É§Å IPO, Stamp, Stationary þÅü¨È þÉ¢§Áø Materials ±É «¨Æô§À¡õ. þó¾ Materials- þý Stock «¨ÉòÐõ F&A- ø ¾¡ý maintain ¦ºöÂôÀÎõ. þó¾ Materials- ³ POS( Point of Sale)- ø Sale ¦ºöÔõ Ũà F&A-ø Stock ±Ð×õ ̨Èž¢ø¨Ä. Materials-³ F&A to Back Office or Back office to POS-Ì receive Àñ½¡Öõ ̨Èž¢ø¨Ä. POS-ø Sale ¦ºö¾ À¢ÈÌ ¾¡ý, POS Cash in Hand increase ¬¸¢Å¢ðÎ «¾ý À¢ÈÌ ¾¡ý POS Material Stock and F&A Material Main stock ̨ÈÔõ. SO F&A Material Main Stock (System Stock) = Physical-¬ ¨¸Â¢ø þÕìÌõ Treasury material stock+ Physical -¬ ¨¸Â¢ø þÕìÌõ Counter material Stock. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
33 3. Supply Cash,Postage,IPO,Stationery(Envelpe, Postcard etc.)from BACKOFFICE to POS counter:a. For Cash supply from Backoffice to POS:i. Login BackofficeClick PO OPERATIONClick SUPPLY TO COUNTER ii. Select UserName Click CashSelect DenominationEnter QuantityClick Add CashClick Submit.
b. For Stamp, IPO and Stationery supply from Backoffice to POS Counter:i. Login Backoffice ModuleClick PO OPERATION Option Click Supply to counter ii. Select User NameSelect DenominationSelect Stationary NameEnter QuantityClick Add StationaryClick Submit.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
34 4. Receive Cash,Postage,IPO,Stationery(Envelpe, Postcard etc.) from Back office Module to Point of Sale Module :i. Login Point of sale ModuleClick Daily Operation(F4) ii. Click Accept AllocationClick Accept
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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5. POINT OF SALE COUNTER TRANSACTION WORKFLOW:a. Stamp Sales:i. Click Product SalesClick Product Search
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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ii. Select Product categorySelect the type of Postage stampClick Submit. iii. Enter the Quantity (ie. Number of Postage not value)Click Submit Click PaymentEnter AmountClick Submit Print Receipt.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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b. Speed Post Booking (Ctrl+S):i. Login Point Of sale ModuleClick Mail optionClick Inland Speed Post
ii.
Enter WeightEnter Pincode For Postage Select Prepaid Scan Article NumberFill Sender Name and AddressEnter Sender Pincode Screen-Ä §ÅÚ ±í¸¡ÅÐ S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
38 Àñ½¢í¸É¡ automatic ah state and city ÅóÐÅ¢Îõ Fill Addressee Name and Address Enter Addressee Pincode and press F8 select the office.
Customer Single Speedpost article ÁðÎõ book Àñ½ÛõÛ §¸ð¼¡÷É¡ §Á§Ä ¦º¡ýÉ steps-Ì «ôÀÈõdirect- « click payment. «ôÀÊ þøÄ¡Á addl- « speedarticle booking-Ì ÌÎò¾¡÷É¡ Click Submit and contine the above step «ôÀÊ þøÄ¡Á Customer 1 Speed,1RL,1eMO booking-Ì ÌÎò¾¡÷É¡, Speed §Á§Ä ¦º¡ýÉ steps ÀÊ book Àñ½¢ðÎ Click SubmitClick Mail booking and Select Registered letter for RL or Click Money Remittance for eMO booking and click Submit.
iii.
Book Àñ½¢ ÓÊðÎClick PaymentEnter AmountClick Submit. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
39 c. RL Booking (Ctrl+L):i. Login POSClick MailClick Registered LetterEnter Weight, For Postage Select Prepaid Scan Article Numer Fill Sender and Addressee detailsClick Payment.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
40 d. BO Article rebooking, Postal Service RL Booking:i. Login POS Click MailClick Registered LetterEnter Weight Fill Sender and Addressee details
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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ii.
Click Additional infoTick Rebooking (For BO Article rebooking) or Tick Postal Service(For Service article booking)Click SubmitClick Payment and Click Submit to print receipt.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Service article or BO article rebooking bulk- « ÀñÏõ ¦À¡ØÐ þ¨¼Â¢ø Counter article book Àñ½¡¾¢í¸, Rebooking or Service RL booking complete Àñ½¢ðÎ Additional info option-ø ¦ºýÚ Rebooking/ Postal Service untick ¦ºöÐÅ¢ðÎ Customer counter booking continue Àñ½×õ. þ¨¾ Ó츢ÂÁ¡¸ ¸Õò¾¢ø ¦¸¡ûÇ×õ.
e. International Mail Booking:i.
Login POSClick International MailClick EMS Document (fgn.Speed post) or Click Registered foreign letter(fgn RL)Fill Weight,Select Country,Fill Sender and Receiver detailstick Customs duty by sender
ii. Enter Article contentEnter Content ValueSelect Article typeClick Submit Take printout of Custom declaration (CN22) and get signed by the customer and attach with articleClick Payment to complete the transaction.
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f. ePayment Transactions:i. Login POSClick E-Payment
ii. Select Biller HeadFill detailsClick PaymentEnter CashClick Submit.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
44 g. IPO Sale:i. Login POSClick IPOClick IPO Sale ii. Select DenominationEnter No. IPOsClick PaymentEnter CashClick Submit. {Before Sale of IPOReceive IPO from F&A to Backoffice Module (Supervisor login)Sent Back Office Module to Point of sale(Supervisor login) Accept IPOs in POS Module (like Stamps and Stationeries)} IPO Sale.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
45 h. IPO Payment:i. Login POSClick IPOClick IPO PaymentSelect IPO optionEnter Prefix & Suffix of IPOSelect DenominationEnter Number of IPOs Click SubmitClick Payment.
i.
eMO Booking and eMO Rebooking:i. Login POSClick Money RemittancesClick Electronic Money Order
ii.
Enter Mo Valueif any BO MO Rebooking, tick Rebooking box otherwise leave that box fill Sender and Addressee detailsClick PaymentEnter CashClick Submit. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
46 j. Franking Machine Recharge Request:i. Login POSClick Franking MachineClick Franking Machine Recharge requestScan License NumberEnter AmountClick Payment.
k. Domestic Compare book and International compare book: i. Domestic compare bookþó¾ option-Ä §À¡Â¢ðÎ weight and destination Pincode
enter Àñ½¢ðÎ Compare Click Àñ½¡ Tariff Comparison À¡÷ì¸Ä¡õ.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
47 þ§¾ §À¡ø, International Compare book option-Ä §À¡Â¢ðÎ weight and destination Country enter
Àñ½¢ðÎ Compare Click Àñ½¡ International Tariff Comparison À¡÷¸Ä¡õ. l.
Cancellation of Transaction:i. Login POSClick Next pageClick Cancel Transaction Enter article Number in Tracking NoClick SearchSelect TransactionClick PaymentClick Submit.
m. Finance (Mccamish and Finnacle):i. Login POS Click Finance Click Postal Banking Service (for Finnacle) or Click Postal Life Insurance (for PLI and RPLI)After completion of Finnacle transaction including Supervisor verificationLogout FinnacleClick Submit in POS to receive Finnacle cash in POS.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
48 Finnacle and Mccamish þó¾ þÃñÎõ POSFinance option ÅƢ¡¸ ÁðΧÁ login Àñ½§ÅñÎõ. «ô¦À¡ØÐ ¾¡ý Finnacle-Ä Supervisor transactions-³ verify Àñ½¢ÂÐõ Counter PA Finnacle-Ä logout ÀñÏõ ¦À¡ØÐ Finnacle CashCSI Point of sale Module-Ä reflect ¬Ìõ. þ§¾ ¾¡ý Mccamish-ìÌõ
POS ãÄÁ¡¸ Finnacle or Mccamish transaction ¦ºöÔõ ¦À¡ØÐ Parallel-¬ Point of sale
counter transaction(like RL,Speed,eMO booking) ¦ºö ÓÊ¡Ð. Finnacle or Mccamish logout Àñ½¢Â À¢ýɧà POS Counter transaction ¦ºö ÓÊÔõ . n. BO STAMP SALES:i. Login POSClick Miscellaneous ServicesSelect BO_BOOK_ITEM ii. Select BO NameSelect Item Category(Stamps,IPO, Stationary Item) iii. Select DenominationSelect Item Name& QuantityClick SubmitClick Payment and Print Receipt.
þÐ F&A BO daily account-Ä Receipt Side-Ä Commission realized on A/C of Revenue St + Postal Advances Mis Advance= Sale o f Revenue Stamps) head- Ä ÅÕõ
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o. Cash sent from POS to Backoffice:i. Login POSClick Daily OperationClick Balance TransferClick Transfer Cash (For Cash transfer) or Click Transfer Cheque/DD (for Cheque Transfer)Select POS TreasuryEnter Amount(Cash in Hand Amount)Click Submit.
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p. Cash Receive from POS to Back office:i. Login Backoffice Module(Supervisor)Click Supervisor ApprovalSelect Counter User ID ii. Click CashClick Approve All.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
51 q. Cash Sent to F&A from Backoffice:i. Login Backoffice ModuleClick PO OPERATIONClick SEND CASH TO F&A ii. Select CashSelect DenominationEnter QuantityClick AddClick Submit.
r. Point of Sale Counter booking eMO Verification by Supervisor at Backoffice:i. Login (Supervisor) BackofficeClick PO OPERATIONClick MONEY ORDER APPROVALSelect eMOCheck and Click Approve.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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s. Account Submission at POS counter:i. Login POSClick Daily OperationClick Submit AccountClick Submit.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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t. Verification of POS counter Account Submission in Backoffice:i. Login Backoffice ModuleClick PO OPERATIONClick SUPERVISOR APPROVAL. ii. Select POS Counter Submit accountAccept.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
54 u. POS Shift end:i. Login POSClick Daily OperationClick Shift End.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
55 IPVS (IndiaPost Visibility system)- DESPATCH Module POS Counter booking article-³ IPVS Despatch Module-Ä fetch Àñ½ §ÅñÊÂÐ þø¨Ä Counter booking article automatic-« Bag closing-Ì IPVS Despatch module-Ä ÅóÐÅ¢Îõ. ¬É¡ø Postman return article, Missent, BO return article-³ IPVS bag closing-Ì À¢ýÅÕÁ¡Ú receive Àñ½ §ÅñÎõ.( DPMS article return article despatch- Ä receive ÀñÈÐìÌ ÓýÉ¡Êdesktop- ø
þÕìÌõ Run_Mobilink_Client_High.bat communication file- ³ run Àñ½¢í¸É¡ ¾¡ýDPMS(online)- Ä ¿£í¸ ±Îò¾ return to sender article, BackofficeIPVS- Ä fetch ¬Ìõ a. Fetch Return and Redirected article(Fetch from Postman):i. Login BackofficeClick IPVSClick RETURN&REDIRECTreceive all article.
b. Bag Closing:i. Login BackofficeClick IPVSClick CLOSE BAG ii. Select Bag Destination (like Salem Jn RMS PH- Parcel Bag)Select Bag Type(like Parcel bag, Regd bag)Click Create Bag (þó¾ stage-Ä temporary bag id ´ýÚ create ¬Ìõ.)
ÌÈ¢ôÒ: þô¦À¡ØÐ create ¬Ìõ Temporary bag ID-³ 1. Article invoice Àñ½¢ Close bag-³ click ¦ºöÐ bag close Àñ½§ÅñÎõ. «øÄÐ 2. Delete bag option-³ click ¦ºöÐ «ó¾ Temporary Bag ID-³ Delete Àñ½§ÅñÎõ. 3. þÃñΧÁ ¦ºö¡Áø «ó¾ Temporary Bag ID-³ «ôÀʧ ŢðÎÅ¢ð¼¡ø Backoffice-ø PO END ¬¸¡Ð
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iii.
Scan article Number in Scan Article/ Bag BarcodeAfter completion of Article ScanningEnter Bag WeightClick Close BagScan Bag BarCodeClick OK.
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c. Despatch of Bag:i. Login BackofficeClick PO OPERATIONClick DISPATCH OF BAGSelect Schedule(like Salem RMS)Scan Despatch Bag Barcode in Scan bag barcodeClick Dispatch.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
58 BACKOFFICE ACCOUNT SUBMISSION AND POEND
Back office Module- Ä PO End ¦¸¡ÎôÀ¾üÌ ÓýÉ÷ À¢ýÅÕõ ÌÈ¢ôÒ¸¨Ç Supervisor ¸Õò¾¢ø ¦¸¡ûÇ×õ: þ¨¾
POS Counter Booking eMOs Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Account Submission Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Shift end Verification ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Cash in hand ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Backoffice Account Submission. Postman Beat EOD (Postman Submit Account). Postman VPMO and BO VPMO ±øÄ¡õ Book Àñ½¢Â¡îº¡. Postman Return article and Counter Booking article ±øÄ¡õ Despatch Àñ½¢Â¡îº¡. IPVS-Ä create Àñ½ Temporary bag ±øÄ¡õ Close Àñ½¢ despatch Àñ½¢Â¡îº¡. ±øÄ¡õ Supervisor check Àñ½¢ðÎ Back office Module- Ä PO End ¦¸¡Îì¸×õ.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
59 F&A FINANCE AND ACCOUNTS ZFBL3N ZFR_DAY_NEW F-02 FB50 F-58 F-04 FB60 ZFFV50 FCHI FCHN FCH5 ZFICHQ FCH8 FCH9 ZF110 ZFI_CASHDENO FAGLL03 FBV3 ZMEMO_REMIT ZFI_RECON FF67 F-03 FEBAN ME21N MIGO MB90 MB52 ZBF07 FB08 FBRA ZFI_EPAYMENT MB51 MB5B
TO VIEW TCB (DOP CASH) TO VIEW DAILY ACCOUNT LIABILITY CREATION(FOR CHEQUE PAYMENT) and VOUCHER POSTING FOR BULK VOUCHER POSTING FOR CHEQUE PAYMENT FOR CASH PAYMENT CREATE INVOICE(VENDOR PAYMENT) CASH DRAWALS, CASH REQUEST and CASH REMITTANCE ADD OR MODIFY DOP CHEQUE TO VIEW CHEQUE REGISTER ISSUE DOP CHEQUE( NOT POSB CHEQUE) TO TAKE PRINT OUT OF CHEQUE. TO CANCEL DOP CHEQUE TO ISSUE DUPLICATE DOP CHEQUE CHEQUE REQUEST FROM SO to HO FOR CASH DENOMINATION TO VIEW CLEARED AND UNCLEARED TRANSIT STATUS TO VIEW PARKED DOCUMENTS TO GENERATE ACG RECEIPT FOR BANK CASH REMITTANCE TO VIEW REPORT OF RECONCILIATION TO RECONCILE BANK DRAWLS AND BANK REMITTANCE CLEAR PENDING TRANSIT and TO FIND DOCUMENT NUMBER TO VERIFY RECONCILIATION STAMP INDENT FROM HO to PSD/CSD STAMP ISSUE FROM CSD to HO (or) HO to SO (or) SO to BO STAMP INDENT ISSUE REPORT (STAMP DENOMINATION) STAMP BALANCE REPORT (STAMP STOCK REPORT) FOR DAILY ACCOUNT FILE BULK UPLOAD TRANSACTION REVERSAL TO CANCEL TRANSACTION or REVERSAL PAYMENT TO THE BILLER IDS TO CHECK STAMPS,NAME AND MOVEMENT TO CHECK STAMPS IN TRANSIT
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
60 Request Initiated By
Request Forwarded by
Request Approved by
Cash/Cheque/Sta mp/IPOs Issued By Cheque issued by Cash Office Treasurer(FCH5)
Cash/ Cheque/Stamps/IPOS Accepted By
Cash Office Bank Drawings
Cash Office Treasurer(ZFFV50)
-
Cash Office Postmaster(Inbox)
Cash Office Excess Cash Remittance to Bank
Request initiated by Cash Office Treasurer(ZFFV50) and ACG Receipt prepared by Cash Office Treasurer(ZMEMO_REMIT)
-
Cash Office Postmaster(Inbox)
-
-
Sub Office Treasurer(Inbox)
-
Cash Remittance from Cash office to Sub office
Sub Office Treasurer(ZFFV50)
Sub Office Postmaster(I nbox)
Cash Office Postmaster(Inbox)
Cash posted by Cash Office Treasurer and denomination prepared by Cash office treasurer(ZFI_CAS HDENO)
Excess Cash Remittance from Sub Office to Cash Office
Request initiated by Sub Office Treasurer(ZFFV50) and Cash Denomination Prepared by SO Treasurer(ZFI_CASHDENO)
Sub Office Postmaster(I nbox)
-
-
Cash Office Treasurer(Inbox)
Sub Office Treasurer (for Branch Office)(ZFFV50)
Sub Office Postmaster (For Branch Office)(Inbo x)
Sub Office Postmaster (For Sub Office)(Inbox)
Sub Office Treasurer (for Sub Office)(Inbox) and Cash Denomination Prepared by SO Treasurer(ZFI_CAS HDENO)
Sub Office Treasurer (for Branch Office)(Inbox)
Sub Office Treasurer (for Branch Office)(ZFFV50)
Sub Office Postmaster (for Branch Office)
-
-
Sub Office Treasurer (for Sub Office)
HO Treasurer(ME21N)
-
-
Indent Placed By PSD/CSD(MIGO)
Indent Accept by HO Treasurer(MIGO) Indent Accept by Sub Office Treasurer(MIGO) Indent Accept By Sub Office treasurer(For Branch Office). (MIGO)
Cash Remittance from Sub office to Branch office Excess Cash Remittance from Branch Office to Sub Office Stamp Indent by Head Office Stamp Indent by Sub Office Stamp Indent by Branch Office
Manual Indent Prepared BY SO Treasurer
-
-
Indent Placed by HO Treasurer(MIGO)
Manual Prepared By Branch office
-
-
Indent Placed By Sub Office Treasurer(MIGO)
S. No 1 2. 3. 4. 5.
G/L Account Head
G/L Account Number
DOP Cash POS Cash Transit Cash DRAWING FROM BANK(TamilNadu) DRAWING FROM BANK CLEARING (TamilNadu)
4867100010 4867100011 4867100011 4867000190 4867000192
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
61 CASH REMITTANCE a. Cash Drawing from Bank to Cash Office:
Cash Request initiated by Treasurer(Cash Office):Login as Head office(Cash Office) Treasurer in SAP Enter TCode ZFFV50 Enter
Enter AmountSelect Cash Withdrawal from BankClick EnterClick SaveNote Document Number.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
62 Cash Request Approved by Postmaster(Cash Office):i. Login as Head office (Cash Office) Postmaster in SAP. ii. Click WorkPlace (Ctrl+F12) iii. Expand InboxClick InboxDouble Click Document Number. iv.
Enter Reference (OK) (þó¾ Stage-Ä Postmaster Bank Drawing Amount- « edit Àñ½¢ Change Àñ½Ä¡õ.)
v.
Click Save Button (Ctrl+S) “Preliminarily posted document 1500039944 DOPI was changed” Message will appear in the bottom of the Screen. (þó¾ Stage-Ä Cash, TCB-Ä receive ¬¸¢Å¢Îõ).
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i.
ii. iii.
Cheque Issued By Treasurer(Cash Office):Login as office(Cash Office) Treasurer in SAP
Enter TCode FCH5. Enter Document NumberEnter Paying company code(DOPI) Enter Fiscal Year(2017)Enter House Bank Code(Your House Bank Code) Enter Account ID ( for S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
64 iv.
Bank drawings D0001)Enter Check Number (DOP Cheque Number)Click Save(Ctrl+S). Enter Address Details of Cash OfficeEnter Country (IN)Enter Regional Code(22- for Tamilnadu)Click Save(Ctrl+S). ( New Cheque created manually Message will Appear in the bottom of the screen)
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
65 b. Excess Cash Remittance from Cash Office to Bank:
Excess Cash Remittance request initiated by Treasurer (Cash Office):i. Login as Head office(Cash Office) Treasurer in SAP Enter TCode ZFFV50 Enter
ii. Enter AmountSelect Cash Remittance BankClick EnterClick SaveNote Document Number.
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ii. Enter TCode ZMEMO_REMITEnter Document NumberEnter Fiscal Year(Financial Year)Enter Profit center(Your Office Profit Center)Enter Name of the Bank, Bank Branch at, Date, DenominationClick Execute(F8)Print ACG Receipt(Triple Copy)
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Excess cash remittance request approved by Postmaster(Cash Office):-
i.
Login as Postmaster(Cash office) in SAPClick Work
Place(Ctrl+F12)Expand InboxClick WorkflowDouble Click Document NumberEnter ACG receipt Number in Reference Click Save (Ctrl+S).
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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c. Cash Remittance from Cash Office to Sub Office:
Cash Request Initiated By Sub Office Treasurer:-
i. Login as Sub Office Treasurer in SAP Enter TCode ZFFV50 Enter ii.Enter Amount Click Cash RequestClick EnterClick SaveNote Document Number.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Cash Request Forwarded by Sub Office Postmaster:i. Login as Sub Office Postmaster in SAP Click Work Place(Ctrl+F12) ii. Expand InboxClick Work FlowDouble click Document Number
iii. Click Document Click Release (Shift+F4) {for forward the Cash request to Cash office} or Click Reject {to Cancel the cash request}Enter Remarks (OK)Enter Text(OK)Click Enter.
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i. ii. iii.
Cash Request Approved by Cash Office Postmaster:Login as Cash Office Postmaster in SAPClick Work Place(Ctrl+F12) Expand InboxClick Work FlowDouble click Document Number Enter Reference (OK) Click Document Click Complete (Shift+F5)Enter Text(OK).
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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To Edit Cash§Á§Ä ¦º¡ýÉ Step (ii)Ì À¢ýÉ÷ follow the bellow Steps:i. Click Fast Data entry Change the Amount in two RowsClick Overview(Shift+F2) ii. Enter Reference (OK) Click Document Click Complete (Shift+F5)Enter Text(OK).
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Cash i. ii. iii.
Posted By Cash Office Treasurer:Login as Cash Office Treasurer in SAPClick Work Place(Ctrl+F12). Expand InboxClick Work FlowDouble click Document Number Click Post Document and Note the Document Number in TCB(ZFBL3N)
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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iv. v.
Enter TCode ZFI_CASHDENO Enter Document Number(Noted from Cash Office TCB)Enter Fiscal Year, Denomination and WeightClick Execute(F8) and Print Denomination Slip.
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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Cash Accept By Sub office Treasurer:i. Login as Sub office Treasurer in SAP Click Work Place (Ctrl+F12). ii. Expand Inbox Click Work FlowDouble Click Document Number EnterClick Complete Work item.
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d. Excess cash remittance from Sub Office to Cash Office: Excess Cash Remittance initiated by Sub Office Treasurer: i. Login as Sub Office Treasurer in SAP Enter Tcode ZFFV50Enter ii. Enter Amount Select Excess Cash TransferClick EnterClick Save Note Document Number
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Excess Cash Remittance approved by Sub Office Postmaster: i. Login as Sub Office Postmaster in SAP Click Workplace(Ctrl+F12). ii. Expand InboxClick WorkflowDouble Click Document Number. iii.Click DocumentClick Release(Shift+F4)Remarks(OK)Text(OK)Click Enter.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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Cash Denomination Slip Prepared By Sub Office Treasurer: i. Login as Sub Office Treasurer in SAPEnter Tcode ZFI_CASHDENO ii. Enter Document Number, Fiscal Year, Denomination, WeightClick Execute(F8)Print Denomination Slip.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
81 Sub Office Excess Cash Accept by Cash Office Treasurer: i. Login as Cash Office Treasurer in SAPClick Work Place (Ctrl+F12). ii. Expand InboxClick Work flowDouble click Document Number iii. Click Post(Ctrl+S) Click EnterClick Complete Work Item.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
82 e. Cash Request from Branch Office to Sub Office: Cash Request initiated By Sub Office Treasurer for Branch Office:I. II.
Login as Sub Office Treasurer in SAP Enter Tcode ZFFV50 Hit Enter. Enter Branch Office Profit center ID in User Profit CenterEnter AmountSelect Cash RequestClick Enter Click Save Note Document Number.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
83 Sub Office Postmaster Part:I. Login as Sub Office Postmaster in SAP Click Work Place(Ctrl+F12)Expand Inbox Click Work Flow Double click Document Number. II. Click Document Click Release (For Branch Office) enter Remarks and TextOKHit Enter. III. Click DocumentClick Complete (for Sub Office Postmaster)Enter TextOKHit Enter.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
84 Sub Office Treasurer Part:I. Login as Sub Office Treasurer in SAP Click Work Place(Ctrl+F12) II. Expand InboxClick Work FlowDouble click Document NumberClick Post Document to Post Requested Cash. III. Note Document Number in TCB ZFBL3N. IV. Login as Sub Office Treasurer in SAP Enter Tcode ZFI_CASHDENO V. Enter Document Number, Fiscal Year, Amount, Weight, Unit of MeasurementsClick Execute (F8)Print Cash Denomination Slip. VI. Again (Branch Office Part) Treasurer Expand InboxClick Work FlowDouble click Document NumberClick DocumentClick Post or (Ctrl+S)Hit EnterClick Complete Work Item.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
85
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
86 f. Excess Cash Remittance from Branch Office to Sub Office:
Excess Cash initiated by Sub Office Treasurer for Branch Office:-
I. Login as Sub Office Treasurer (for Branch Office) in SAPEnter Tcode MIGOhit Enter Enter BO Profit Center II. Enter AmountSelect Excess Cash TransferClick EnterClick SaveNote Document Number.
BO Excess Cash forwarded by Sub Office Postmaster(for Branch Office):I.
Login as Sub Office Postmaster in SAPClick Work Place (Ctrl+F12)Expand InboxClick Work Flow Double click Document NumberClick DocumentClick Release Enter Remarks and TextOKhit Enter.
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I.
BO Excess Cash accept by Sub Office Treasurer(for Sub Office):-
Login as Sub Office Treasurer in SAP Click Work Place (Ctrl+F12)Expand Inbox Click Work flowDouble Document NumberClick DocumentClick Post Hit Enter Click Complete Work Item.
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88 INVENTORY(STAMP/STATIONARY/IPO) MOVEMENT Plant (Head Office)
TR01(Head Office Storage Location
SO02 (Sub Office 2 Storage Location)
SO01 (Sub Office 1 Storage Location)
Back Office
POS Counter Sales
Branch Office
POS Counter Sales
Back Office
POS Counter Sales
CS01 (Head Office Counter Storage Location)
Branch Office
POS Counter Sales
Back Office POS Counter Sales
Head Office Treasurer, Head Office- Ä þÕóÐ PSD/CSD- Ì Stamp/ Stationeries (Envelope, Postcard, Cover)/ IPOs Å¡íÌžüÌ Tcode ME21N-Ä indent create ÀñÏÅ¡÷. Stamp/ Stationeries (Envelope, Postcard, and Cover)/ IPOs indent request ±øÄ¡õ Sub Office- Ä þÕóÐ
Head Office-Ì Manual-« ¾¡ý «ÛôÀ §ÅñÎõ. «§¾ §À¡ø, Stamp/ Stationeries (Envelope, Postcard, and Cover)/ indent request ±øÄ¡õ Branch Office- Ä þÕóÐ Sub Office-Ì Manual-« ¾¡ý «ÛôÀ §ÅñÎõ. a. Inventory Stock Report(Stamp Balance Register):I. Login as Head Office or Sub Office Treasurer in SAP Enter Tcode MB52hit Enter. II. Enter Plant(Head Office or Sub Office or Branch office þ¾¢ø ±§¾¡¼ Stock view
ÀñȾ¡ þÕó¾¡Öõ HO Plant Code ¾¡ý enter Àñ½ §ÅñÎõ) Press F4 and Type Head office Pincode in Postal CodeHit enter and Select Head Office
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III. Click Storage location and Press F4 Select TR01 for Head Office Main Storage Stock Select CS01 for Head Office Counter Storage Location Stock For Sub Office and Branch Office stock Select respective Office Names. IV. Enter Material Group Type DEFS for Definitives(Stamps) Type PST for Postal Stationeries (Envelope, Post Card, ILC etc) Type IPO for IPOs. V. Select Non-Hierarchical RepresentationClick Execute or Press F8.
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b. Inventory Movement from PSD to Head Office: Indent Placed by Head Office Treasurer:I. II.
Login As Head Office Treasurer in SAP Enter Tcode ME21NHit Enter.
III.
Print Indent Request Slip.
Select Stk Trans_In CSD CIR Enter Supplying Plant (Your PSD Code) Enter Material CodeEnter QuantityEnter Plnt (Head Office Plant Code for Suramangalam HOT291) Enter Stor. Location (HO Storage Location) Click Purchase Order Click Check Click Save (Post-Ctrl+S) Note Document Number.
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þ¾ý À¢ÈÌ PSD-Ä indent Place Àñ½¢ðÎ HO-Ì Stamp and indent PlaceÀñ½ Slip(With Document Number) þÃñ¨¼Ôõ «ÛôÒÅ¡í¸, «¾ý À¢ÈÌ HO Treasurer, Indent received by HO Treasurer:I. Login as HO Treasurer in SAPEnter Tcode MIGOHit Enter. II. Select Goods ReceiptSelect Material DocumentEnter Document NumberHit EnterClick Save(PostCtrl+S).
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
92 c. Inventory (Stamp/Statonaries/IPO) Movement from Head Office to Sub Office: Sub office Treasurer Manual Indent-³ Prepare Àñ½¢ Head Office-Ì «ÛôÀ §ÅñÎõ. Head Office Treasurer Part:I. II. III. IV. V.
Login as Head Office Treasurer in SAPEnter Tcode MIGOHit Enter. Select Remove from StorageSelect Other. Enter Doc. Header Text (Sub Office Name)Tick Check Box(Individual Slip with...) Select Transfer Posting Tab. In From Side (Left Side)Enter Material (Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select TR01-Head Office Plant Storage Location) Hit Enter. VI. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Sub office) Hit Enter. VII. Enter Quantity (No. of Postages) in Qty in UnEHit Enter. VIII. To add Next Postage Denomination Click Next item(Below the Qty in UnE IX. In From Side (Left Side)Enter Material (Next Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select TR01-Head Office Plant Storage Location) Hit Enter. X. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Sub office) Hit Enter. XI. Enter Quantity (No. of Postages) in Qty in UnEHit Enter Click Check Document is OK Message will appear in the bottom of the ScreenClick PostNote Document Number.
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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
94 Invoice Slip Prepared By Head Office Treasurer:I. II. III.
Login as Head Office Treasurer in SAPEnter Tcode MB90Hit Enter Enter Transmission Medium1Enter Document NumberClick Execute(F8) Tick Mat. Doc Check Box Click Execute (F8)Click Print PreviewPrint Invoice Slip and Send this Invoice slip with Stamp Stock to Sub Office.
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95 Sub Office Treasurer Part:I. Login as Sub Office Treasurer in SAP Enter TCode MIGOHit Enter. II. Select Place in StorageSelect Material DocumentType Material NumberHit Enter. III. Check Stock Entry Manually Click Item Ok Check Box in Bottom of the ScreenClick CheckMaterial is OK Message will appear in the bottom of the ScreenClick Postþó¾ Stage-Ä Stamp or Stationeries or IPOs Sub Office-Ì receive ¬¸¢Å¢Îõ.
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96 d. Inventory (Stamp/Statonaries/IPO) Movement from Sub Office to Branch Office: BPM Manual Indent-³ Prepare Àñ½¢ Sub Office-Ì «ÛôÀ §ÅñÎõ. Sub Office Treasurer Place Indent in SAP(F&A):I. Login as Sub Office Treasurer in SAPEnter Tcode MIGOHit Enter. II. Select Remove from StorageSelect Other. III. Enter Doc. Header Text (Branch Office Name)Tick Check Box(Individual Slip with...) IV. Select Transfer Posting Tab. V. In From Side (Left Side)Enter Material (Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select Sub Office) Hit Enter. VI. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Branch office) Hit Enter. VII. Enter Quantity (No. of Postages) in Qty in UnEHit Enter. VIII. To add Next Postage Denomination Click Next item(Below the Qty in UnE IX. In From Side (Left Side)Enter Material (Next Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select Sub Office) Hit Enter. X. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Branch office) Hit Enter. XI. Enter Quantity (No. of Postages) in Qty in UnEHit Enter Click Check Document is OK Message will appear in the bottom of the ScreenClick PostNote Document Number.
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Stamp Indent Prepared by Sub Office Treasurer:I. Login as Sub Office Treasurer in SAPEnter Tcode MB52Hit Enter. II. Enter Transission Medium1Enter Document NumberClick Execute or Press F8. III. Tick Mat.Doc. Check Box Click Execute(F8)Click Print PreviewPrint Stamp Indent Invoice and Send with Stamp to Branch Office.
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Stamp Received by Sub Office Treasurer for Branch Office:I. Login as Sub Office Treasurer in SAP Enter Tcode MIGO Hit Enter. Select Place in StorageSelect Material DocumentType Material NumberHit Enter II. Click Item Ok Check Box in Bottom of the ScreenClick CheckMaterial is OK Message will III. appear in the bottom of the ScreenClick Postþó¾ Stage-Ä Stamp or Stationeries Branch Office Storage Location-Ì receive ¬¸¢Å¢Îõ. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
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ÌÈ¢ôÒ:1. Head Office: Sub Office- üÌ «ÛôÒŨ¾ §À¡ø CS01 Counter Storage Location-üÌõ Tcode MIGOø ¦ºýÚ Head Office Treasurer «ÛôÀ¢ Head Office Treasurer MIGOø ¦ºýÚ Head Office Storage Location-ü¸¡¸ Receive Àñ½ §ÅñÎõ. «¾ý À¢ýÉ÷ Head Office ø Back Office Module-ø Receive Stamp/ Stationeries/ IPOs from F&A-ø ¦ºýÚ Back Office-üÌ Receive Àñ½ §ÅñÎõ. þÐ Head Office Counter Storage Location(CS01)- ø þÕóÐ Back OfficeüÌ Receive-¬Ìõ. Back Office-ø Sent to Counter Option-ø ¦ºýÚ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½ §ÅñÎõ. «¾ý À¢ýÉ÷ POS Counter-ø Product Sales Option ¦ºýÚ Stamp/ Stationeries Head Office- ø S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
100 Stamp Sale ¦ºöÂÄ¡õ. þôÀÊ Back Office-üÌ ¦¸¡ÎòÐ Back Officeø þÕóÐ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½¢Â À¢ýÉÕõ F&A (Head Office Counter Storage Location Main Stock(CS01)-MB52)-ø ̨È¡Ð. POS Counter-ø Stamp Sale ¦ºöÐ POS Counter Cash in Hand Raise ¬É À¢ýɧà POS counter stock and F&A Head Office Counter Storage Location Stock þÃñÊÖõ ̨ÈÔõ. a. CS01 Head Office Counter Storage Location.( þ¾¢ø Stock Balance þÕó¾¡ø ÁðΧÁ HO Back Office-ø receive Àñ½¢ HO POS Counter-üÌ ¦¸¡Îì¸ ÓÊÔõ) b. TR01 (Plant ) Head Office Main Storage Location. ( þ¾¢ø þÕóÐ ¾¡ý Sub Office and HO Counter Storage Location þÃñÊüÌõ ¦¸¡Î츢§È¡õ).
2. Sub Office: Sub Office-Ä Tcode MIGO-ø ¦ºýÚ Stamp/ Stationeries Receive ¦ºö¾×¼ý Sub Office Stock-üÌ ÅóÐÅ¢Îõ. «¾ý À¢ýÉ÷ Back Office Module-ø Receive Stamp/ Stationeries/ IPOs from F&A-ø ¦ºýÚ Back Office-üÌ Receive Àñ½¢ Back Office-ø Sent to Counter Option-ø ¦ºýÚ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½ §ÅñÎõ. «¾ý À¢ýÉ÷ POS Counter-ø Product Sales Option ¦ºýÚ Stamp/ Stationeries Sale ¦ºöÂÄ¡õ. þôÀÊ Back Office-üÌ ¦¸¡ÎòÐ Back Officeø þÕóÐ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½¢Â À¢ýÉÕõ F&A (Sub Office Stamp Main Stock-MB52)-ø ̨È¡Ð. POS Counter-ø Stamp Sale ¦ºöÐ POS Counter Cash in Hand Raise ¬É À¢ýɧà POS counter stock and F&A Main Stock þÃñÊÖõ ̨ÈÔõ.( F&A Material Main Stock= Physical Stock of SO Treasurer + Physical Stock of SO POS Counter.) ±É§Å Branch Office-üÌ ¿¡õ Stamp/ Staioneries «ÛôÒõ ¦À¡ØÐ Sub Office Treasurer, Physical Material Stock-³ ¨¸Â¢ø ¨ÅòÐì ¦¸¡ñÎ ¾¡ý «ÛôÀ §ÅñÎõ.
3. Branch Office: Branch Office-üÌ À¾¢Ä¡¸ Sub Office Treasurer Tcode MIGO-ø ¦ºýÚ Stamp/ Stationeries Receive ¦ºö¾×¼ý Branch Office Stock-üÌ ÅóÐÅ¢Îõ. «¾ý À¢ýÉ÷ POS Counter-ø Miscellaneous head- ø BO_BOOK_ITEM Option- ø ¦ºýÚ Stamp/ Stationeries Sale ¦ºöÂÄ¡õ.
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101 VOUCHER POSTING (Payment and Receipt entry) in F&A Debit and Credit Concept : ²ü¸É§Å ¿¡õ À¡÷ò¾¨¾ §À¡ø SAP F&A-ø(Treasury Module) DOP Cash, POS Cash and Transit Cash ±ýÚ ãýÚ Å¨¸Â¡É Cash ¯ûÇÐ. þ¾¢ø DOP Cash ±ýÀÐ Office main Cash or Treasury TCB Cash-³Ôõ, POS Cash ±ýÀÐ Point of Sale Counter Cash(POS Counter booking+Mccamish+SB Cash)-³Ôõ and Transit Cash ±ýÀÐ Cash Office to Sub Office or Sub Office to Branch Office-üÌ Transit «ÛôÀ¢ Transit-ø þÕìÌõ Cash-³Ôõ ÌÈ¢ìÌõ. I. DOP Cash G/L Code4867100010; II. POS Cash G/L Code4867100011 III. Transit Cash G/L Code4867100000. ±É§Å ¿¡õ F&A (Treasury)-ø Direct-« ¦ºöÔõ ´ù¦Å¡Õ Transaction(Bills Paidlike Cash Conveyance Charge, PLI Payment, WUMTS Payment, IMO Issue and Payment etc)-õ DOP Cash-³ ¦¾¡¼÷Ò¨¼ÂÐ ±ýÀÐ «¨ÉÅÕõ «È¢ó¾§¾. þó¾ F&A(Treasury)-ø ¦ºöÂôÀÎõ ´ù¦Å¡Õ Transaction-üÌõ ´ù¦Å¡Õ Transaction Head ¯ûÇÐ. F&A (Treasury)-ø ¦ºöÔõ ´ù¦Å¡Õ Transaction Head-üÌõ ´ù¦Å¡Õ G/L(General Ledger) Code(10 Digit) ¯ûÇÐ. «§¾ §À¡ø ´ù¦Å¡Õ Transaction-üÌõ Debit entry and Credit entry ±ýÚ þÃñÎ ¯ûÇÐ. ¯¾¡Ã½Á¡¸:-1. PLI Maturity Payment G/L Code - 4801400720 - 8878100600 2. WUMTS Payment G/L Code - 8800100010 3. SB Deposit G/L Code 4. IMO Issue/Payment G/L Code - 8878100040 5. Cash Conveyance Charge - 3020580144 6. Scavenger Allowance - 3020590200 þ¨¾ §À¡ø ±øÄ¡ Transaction Head-üÌõ ´Õ G/L Code (General Ledger Code) ¯ûÇÐ. ¿¡õ F&A(Treasury)-ø Payment ¦ºöÔõ ¦À¡ØÐ «ó¾ Transaction ¯¨¼Â Transaction Head(G/L Code)-Ä¢ÕóÐ Amount debit ¦ºöÂôÀÎõ. F&A(Treasury)-ø Transaction Cash Receive ¦ºöÔõ ¦À¡ØÐ «ó¾ Transaction ¯¨¼Â Transaction Head(G/L Code)-üÌ Amount Credit ¦ºöÂôÀÎõ. F&A (Treasury)-ø Direct-« ¦ºöÂôÀÎõ «¨ÉòÐ Transaction-õ´ýÚ DOP Cash-4867100010 (TCB Main Cash) Áü¦È¡ýÚ ±ó¾ Transaction ¦ºö¸¢§È¡§Á¡ «ó¾ Transaction ¯¨¼Â Transaction Head (G/L Code) þó¾ þÃñ¨¼Ôõ ¦¾¡¼÷Ò¨¼ÂÐ. þ¾¢ø ¿¡õ F&A(Treasury)-ø ¦ºöÔõ ´ù¦Å¡Õ Transaction ¯¨¼Â Transaction Head-õ Debit-« «øÄÐ Credit-« ±ýÚ ¾£÷Á¡É¢òÐÅ¢ð¼¡ø, DOP Cash «¾üÌ Opposite-¬¸ þÕìÌõ. ¯¾¡Ã½Á¡¸:1. PLI Maturity Payment-³ ±ÎòÐ ¦¸¡û§Å¡õ. ¿¡õ ²ü¸É§Å ÜȢ¨¾ô §À¡ø þó¾ Payment Transanction-üÌõ debit and credit entry ¯ûÇÐ. þ¾¢ø PLI Maturity Payment ±ýÈ Head-Ä¢ÕóÐ Amount-³ ±ÎòÐ Payment ¦ºöž¡ø PLI Maturity HeadDebit entry, Automatic-« DOP Cash «¾üÌ Opposite Credit Entry. Debit Entry PLI Maturity Payment(G/L Code) 4801400720 ¯¾¡Ã½Á¡¸:PLI Maturity Payment Debit From this Head
PLI Maturity Pmt Head
a. F&A PLI Maturity Payment Transaction
Credit Entry DOP Cash (G/L Code) 4867100010 Credit to this Head IMO Issue Head b. F&A IMO Issue Transaction
Debit From this Cash Head Conveyance Charge Head C. Cash Conveyance transaction
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102 2. «§¾ §À¡ø IMO Issue Transaction -³ ±ÎòÐ ¦¸¡û§Å¡õ. ¿¡õ ²ü¸É§Å ÜȢ¨¾ô §À¡ø þó¾ Receipt Transaction -üÌõ debit and credit entry ¯ûÇÐ. þ¾¢ø IMO Issue ±ýÈ Head- üÌ Amount ÅÕž¡ø IMO IssueCredit entry, Automatic-« DOP Cash «¾üÌ Opposite Debit Entry. Debit Entry DOP Cash (G/L Code) 4867100010 IMO Issue Credit Entry IMO Issue (G/L Code) 8878100040 þó¾ Voucher Posting §À¡Îõ ¦À¡ØРӾĢø Debit Entry-Ôõ þÃñ¼ÅÐ Credit Entry-Ôõ §À¡¼ §ÅñÎõ. þó¾ Voucher Posting §À¡Îõ ¦À¡ØÐ Document Type ±ýÚ ´Õ þ¼ò¾¢ø ÅÕõ. Document Type 1. For Cash Document(Cash Conveyance, WUMTS, Money Rcpt, IMO Issue etc) SK 2. For PLI Related Document Type PL 3. For SB Related Document PB 4. For GDS Substitute Payment GD 5. For Department employees Advance Payment EA ER 6. For Retirement Related and GPF Payment þó¾ Voucher Posting §À¡Îõ ¦À¡ØÐ Pstky(Posting Key) ±ýÚ ´Õ þ¼ò¾¢ø ÅÕõ. þó¾ Posting Key ±ýÀÐ ¿¡õ §À¡Îõ Voucher Posting, Debit Entry-« «øÄÐ Credit Entry-« ±ýÀ¨¾ì ÌÈ¢ìÌõ.
DOP Created Payment Document(like PLI Maturity Payment Memo,Rolls, Bills Paid Vouchers, IMO Issue, WUMTS Payment etc)- üÌ Posting Key 1. For Debit Entry Posting Key(PSTKY)40 For Credit Entry Posting Key(PSTKY)50
Customer Requested Document(like Cheque Request, PLI Premium Credit through Cheque, )üÌ Posting Key 2. For Debit Entry Posting Key(PSTKY)01 For Credit Entry Posting Key(PSTKY)11
Vendor Document(like AMC, Landlord)- üÌ Posting Key 3. For Debit Entry Posting Key(PSTKY)21 For Credit Entry Posting Key(PSTKY)31 §ÁÖõ CSI-ø ´ù¦Å¡Õ «ÖÅĸÓõ Profit Center ÁüÚõ Cost center¬¸ «¨¼Â¡Çõ ¸¡½ôÀðÎ ´Õ 10 þÄì¸ ±ñ½¡ø ÌÈ¢ôÀ¢¼ôÀθ¢ÈÐ. «ó¾ «ÖÅĸò¾¢ø ¦ºÄ× ¦ºöÔõ ¦À¡ØÐ þó¾ 10 þÄì¸ ±ñ¨½ Cost Center-È¢Öõ, «ó¾ «ÖÅĸò¾¢üÌ ÅÃ× ÅÕõ ¦À¡ØÐ þó¾ 10 þÄì¸ ±ñ¨½ Profit Center-È¢Öõ ÌÈ¢ôÀ¢¼ §ÅñÎõ. a. Suramangalam HO Profit Center/ Cost Center 2922710000 b. Andagalur SO Profit Center/ Cost Center 2922710100 c. Chandrasekarapuram BO Profit Center/ Cost Center 2922710102 ±Ç¢¾¡¸ ÌÈ¢ôÀ¢¼ §ÅñÎõ ±ýÈ¡ø Transaction Head G/L Code 3-ø ¬ÃõÀ¢ìÌõ þ¼ò¾¢ø (Cash
Conveyance Charge G/L Code-3020580144) þó¾ 10 þÄì¸ ±ñ¨½ Cost Center-È¢Öõ, ÁüÈ þ¼í¸Ç¢ø Profit Center-È¢Öõ þó¾ 10 þÄì¸ ±ñ¨½ ÌÈ¢ôÀ¢¼ §ÅñÎõ.
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Voucher Posting (Bills Paid) in F&A(Treasury Module):For Example: Cash Conveyance Charge Voucher Posting Debit Entry Cash Conveyance (G/L Code) 3020580144 Cash Conveyance Charge Credit Entry DOP Cash (G/L Code) 4867100010 I. Login as Treasurer(SO or HO) in SAP Enter Tcode F-02hit Enter II. Enter Document DateEnter Type (Document TypeSK for Cash Document)Enter Company Code (DOPI)Enter Period(Financial Month Count April-1,May-2,June-3,July-4, August-5, September-6, October-7, November-8, December-9, January-10, February-11, March-12)Enter Reference and Doc. Header Text. III. Enter PSTKY(Posting key for debit40)Enter Account(Debit Account G/L CodeCash Conveyance Charge G/L Code3020580144)Hit Enter IV. Enter AmountEnter Tax codeV0Click More Enter Cost center (Cash Conveyance Charge G/L Code Starts With ‘3’) Hit Enter V. Enter PSTKY(Credit Posting Key50) Enter Account(Credit Account G/L CodeDOP Cash G/L Code4867100010)Hit Enter VI. Enter Amount (Enter (*)Hit Enter to Contra ) Click More Enter Profit CenterHit Enter Click Save Button(Post Ctrl+S) Note Document Number in Payment Voucher.
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105 LIABILITY CREATION AND CHEQUE REQUEST BY SUB OFFICE ¾ü§À¡Ð ¿¨¼Ó¨È¢ø þÕôÀ¨¾ô §À¡Ä Cheque request or Cheque Payment-üÌ ²¾¡ÅÐ ´Õ Liability (like PLI Payment, WUMTS Payment, IMO Payment etc etc) þÕì¸ §ÅñÎõ. «ô¦À¡ØÐ ¾¡ý ¿¡õ Cheque request send Àñϧšõ. «§¾ §À¡ø ¾¡ý þíÌ CSI-Öõ ӾĢø TreasurerCheque request send ÀñÈÐìÌ ÓýÉ¡Ê, F&A-ø TcodeF-02-ø ¦ºýÚ Liability create Àñ½ §ÅñÎõ. «¾ý À¢ÈÌ SO Treasurer F&A-ø TcodeZF110-ø ¦ºýÚ cheque request initiate Àñ½ §ÅñÎõ, «¾ý À¢ÈÌ SO SPM «ó¾ Cheque request-³ forward Àñ½ §ÅñÎõ. «¾ý À¢ÈÌ HO Trr Approve Àñ½¢ðÎ, HO Postmaster Tcode FCH5-ø cheque Issue Àñ½ §ÅñÎõ. «¾ý À¢ÈÌ SO Treasurer «ó¾ Cheque-³ accept Àñ½ §ÅñÎõ. Tcode F-02-ø Liability create ÀñÏžüÌ debit ÁüÚõ Credit entry Transaction head-³ ÓÊ× ¦ºö §ÅñÎõ. ¯¾¡Ã½Á¡¸:- PLI Maturity Payment-üÌ Cheque request «ÛôÒž¡¸ ¨ÅòÐì ¦¸¡û§Å¡õ. þ¾¢ø PLI Maturity Payment G/L Head-ø þÕóÐ amount ±Îì¸ôÀΞ¡ø, PLI Maturity Payment G/L Head- Debit entry and Posting Key40¬Ìõ. þíÌ Credit entry DOP Cash ¸¢¨¼Â¡Ð. Á¡È¡¸ Cheque request-üÌ Liability Create ÀñÏõ ¦À¡ØÐ, Credit entry-¬¸ One time Customer Account ID-³ §À¡¼ §ÅñÎõ. 1. Savings Bank One Time Customer Account G/L Code for TamilNadu7000000388 2. PLI/RPLI One Time Customer Account G/L Code for TamilNadu7000000430-PLI ±É§Å þíÌ PLI One Time Customer Account G/L-³ Credit Entry-¬¸ ±ÎòÐì ¦¸¡ûǧÅñÎõ õüÚõ Customer Account-üÌ Credit Posting Key PSTK11
Liability Creation for Cheque Request:Ex: PLI Maturity Payment:I. Login as SO Treasurer in SAP Enter Tcode F-02Hit Enter. II. Enter Document Date, Type (Document Type PL for PLI/RPLI Documents), Company Code(DOPI), Period(Financial Month Count April-1, May-2. . . . . . Nov-8 ...... March-12), Currency Rate(INR), Reference, Doc. Header Text Pstky (40-Debit) Account (PLI Maturity Payment G/L Code) Hit Enter.
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III. Enter Amount(PLI Maturity Amount)Enter Tax code (V0)Click MoreEnter Profit
CenterHit Enter IV. Enter Pstky (Customer Account Credit Posting Key-11) Enter Account(PLI One Time TamilNadu Customer Account G/L Code-7000000430)Hit Enter. V. Enter Cheque Requested Customer details(Like Name, address, City Postal code, Country, Region(22TamilNadu))Hit EnterClick Save Button(PostCtrl+S) Note Document Number (Appear in the bottom of the Screen).
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Cheque Request initiated by Sub Office Treasurer:Login as Sub Office Treasurer in SAP Enter Tcode ZF110 I. II. Enter PLI One time Customer Account in CustomerEnter Fiscal Year Enter Document Number (Click Display Document to View the Document)Click Submit Request to initiate the Cheque request.
Cheque request Approved and Forwarded by Sub Office Postmaster:Login as Sub Postmaster in SAP Click Work Place(Ctrl+F12) I. II. Expand InboxClick Work FlowDouble Click Cheque Request. III. Click Object and Attachments to View Cheque requested details (Like Maturity Amount) Click Approve to forward the cheque request to Head Office.
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Cheque request Approved and note Document Number by Head Office Treasurer:a. Cheque request Approved by HO Treasurer I. Login as HO Treasurer in SAPClick Work Place(Ctrl+F12) II. Expand InboxClick Work Flow Double Click Cheque Request. III. Click Object and Attachments to View Cheque requested details (Like Maturity Amount) Click Approve.
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110 b. Note Document Number to Issue Cheque: I. Login as HO Treasurer in SAP Enter Tcode FAGLL03. II. Enter G/L Account(Drawing from Bank Clearing G/L Account4867000192)Select All Items Enter Posting Date Click Custom Selections(Ctrl+F1)Expand General Ledger Line itemsClick Profit Center (in Left side of the Screen) Click Multiple Selection (Arrow Mark) III. Enter Head Office and Cheque Requested Sub Office Profit Center ID one by one Hit Enter Click Save Button ( PostCtrl+S) Click Execute(F8) Note Document Number to Issue Cheque.
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112 Cheque Issued by Head Office Postmaster:I. Login as Head Office Postmaster in SAP Enter Tcode FCH5Hit Enter. II. Enter Payment Document NoEnter Paying Company Code (DOPI),Fiscal YearEnter House Bank(Your House Bank Code)Enter Account ID(D0001 for Drawing) Enter Check Number(Cheque Number)Hit EnterCheck Cheque details and Cheque Amount Click Save.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
113 Cheque accept by Sub Office Treasurer:I. Login as Sub Office Treasurer in SAP Click Work Place (Ctrl+F12). II. Expand Inbox Click Work Flow Double Click Cheque confirm Message. ( þíÌ double Click Àñ½¢ðÊí¸É¡§Å, «ó¾ Cheque Account-üÌ ÅóÐÅ¢Îõ. «¾¡ÅÐ daily account-üÌ ÅóÐÅ¢Îõ.)
CHEQUE PAYMENT AT HEAD OFFICE ¾ü§À¡Ð ¿¨¼Ó¨È¢ø þÕôÀ¨¾ô §À¡Ä Cheque request or Cheque Payment-üÌ ²¾¡ÅÐ ´Õ Liability (like PLI Payment, WUMTS Payment, IMO Payment etc etc) þÕì¸ §ÅñÎõ. «ô¦À¡ØÐ ¾¡ý ¿¡õ Cheque request send Àñϧšõ. «§¾ §À¡ø ¾¡ý þíÌ CSI-Öõ ӾĢø TreasurerCheque Payment ÀñÈÐìÌ ÓýÉ¡Ê, F&A-ø TcodeF-02-ø ¦ºýÚ Liability create Àñ½ §ÅñÎõ. «¾ý À¢ÈÌ F-58-ø ¦ºýÚ Cheque payment Àñ½ §ÅñÎõ. Tcode F-02-ø Liability create ÀñÏžüÌ debit ÁüÚõ Credit entry Transaction head-³ ÓÊ× ¦ºö §ÅñÎõ. ²ü¸É§Å ¿¡õ (Page Number105) ÜȢ¨¾ô §À¡Ä F-02-ø ¦ºýÚ Liability Create Àñ½¢ document Number Note Àñ½¢ì ¦¸¡ûǧÅñÎõ. «¾ý À¢ÈÌ, Payment through Cheque in Head Office: For Example PLI Maturity Payment through Cheque at Head Office I. Login as Treasurer in F&A Enter Tcode F-58Hit Enter. II.
Enter Document Date Enter Type (Document Type DZ for Customer Payment)Enter Period, Reference, Doc. Header TextEnter Amount, Value date Enter Customer(PLI One time Customer Account ID- 7000000430) Select Others (In Additional Selections) Click Process Open Items.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
114 III. IV. V.
Enter Document Number Click Process Open ItemsClick Document Click Simulate Double Click The Debit Entry Enter Profit Center Click DocumentClick SimulateClick Save (Post Ctrl+S). Click Lists (Under Data Set) Click Type Print Cheque Slip.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
115
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
116
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
117 DEPOSIT THROUGH OTHER BANK CHEQUE
Customer SB Deposit, PLI Premium, BSNL Bill etc þó¾ Á¡¾¢¡¢ transaction-üÌ Cash-Ì À¾¢ø Cheque ¦¸¡Îò¾¡÷¸û ±ýÈ¡ø, ӾĢø «¨¾ realization-üÌ «ÛôÀ§ÅñÎõ. Realize ¬É À¢ÈÌ «¨¾ F&A-ø RSAO Head-ø ¸½ì¸¢ø ¦¸¡ñÎÅçÅñÎõ. ¯¾¡Ã½Á¡¸:- SB Deposit through Other Bank Cheque SB Deposit transaction G/L Head4800100010 üÌ cash ÅÕž¡ø þ¨¾ Credit Entry ¬¸×õ, automatic ah RASO Head-³ debit Entry ¬¸×õ §À¡¼ §ÅñÎõ. Working Procedure:Login as Treasurer in SAP Enter Tcode F-02Hit Enter. I. II. Enter Document DateEnter Document Type(PBSB Transaction) Enter Company Code, Period(Finance Month Count),Reference, Doc. Header Text III. Enter Pstky(40-Debit Posting key) Enter Account (Debit AccountRSAO Account G/L Code8878200010)Hit EnterEnter AmountClick MoreEnter Profit Center Hit Enter. IV. Enter Pstky(50 Credit Posting Key) Enter Account(SB Deposit G/L Code)Hit Enter Enter Amount(Put * and hit enter get Contra value) Click More Enter Profit Center Hit V. EnterClick Save Button(PostCtrl+S) Note Document Number.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
118
þó¾ stage-Ä daily account-ø Receipt Side-Ä SB Deposit-õ, Payment Side-Ä RSAO Postal Remittance-õ ÅóÐÅ¢Îõ.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
119 DAILY ACCOUNT GENERATION POS Module-Ä ¿¡õ ¦ºöÔõ Counter booking(RL,Speed,UCR,etc) þ¨Å «¨ÉòÐõ daily account-üÌ direct-¬ ÅóÐÅ¢Îõ. «¾üÌ ¿¡õ Voucher Posting §À¡¼ §¾¨Å¢ø¨Ä. ¬É¡ø Savings Bank Transaction(Finnacle), Mccamish Transaction þ¨Å «¨ÉòÐõ daily account-üÌ ÅÕžüÌ, ¿¡õ Voucher Posting §À¡¼§ÅñÎõ. þíÌ voucher Posting-üÌ À¾¢Ä¡¸ ¿¡õ CSI Utility Tool ãÄÁ¡¸ file generate Àñ½¢, Tcode ZBF07 ãÄÁ¡¸ upload ¦ºöÐ Á¢¸×õ ±Ç¢¨Á¡¸ daily account generate Àñ½Ä¡õ. þô¦À¡ØÐ ¿¡õ SBCASH-ø SB Deposit, Rd Deposit, SB Wdl etc ±ýÚ voucher posting §À¡Îžý ãÄõ SB Cash-³ zero ¬ìÌŨ¾ô §À¡Ä, CSI-Öõ MCcamish and Finnacle Transaction-üÌ Voucher Posting §À¡ðÎ Zero ¬ì¸ §ÅñÎõ 1. SB Counter PAPOSB Transactions(Document Type PB) 2. MPCM Counter PA Mccamish Transactions(Document Type PL) 3. Treasurer Bills Paid Transactions(Document Type SK)-üÌ Voucher Posting§À¡¼ §ÅñÎõ. CSI-ø ¿õÓ¨¼Â day end Task ±ýɦÅýÈ¡ø a. Head Office or Sub Office and Branch Office POS Cash(4867100011)-³ Voucher Posting §À¡Îžý ãÄÁ¡¸ Zero ¬ì¸ §ÅñÎõ. b. TCB Cash and Daily Account Closing Balance equal-¬¸ þÕì¸ §ÅñÎõ. I. II.
Login as Treasurer in SAP Enter Tcode ZFBL3N Hit Enter. Enter G/ L Account (For DOP Cash 4867100010, For POS Cash 4867100011)Enter Profit Center(To View SO Cash Enter SO Profit Center, To View BO Cash Enter BO Profit Center) Enter Date Click Execute(F8)
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
120 Voucher Posting File Upload Method Using CSI Utility Tool MPCM Counter Transaction-üÌ Voucher Posting §À¡¼ìܼ¡Ð. Mccamish and Finnacle Transaction-üÌ ÁðΧÁ Voucher Posting §À¡¼§ÅñÎõ. I. Open CSI Utility Tool II. Select Transaction Date Select Office NameSelect Category(SB,PLI,RPLI,BILLS) Select Transaction By (Select POS CASH for PLI,RPLI,SB and Select DOP Cash for Bills Paid)Select Head TypeSelect Head Name(Transaction Head)Enter AmountClick Export to Text FileClick Select ALL Click OK III. Login as Treasurer in SAP Enter Tcode ZBF07Hit Enter IV. Select File NamePress F4Select the Generated file Click Open V. Select Background Click Execute(F8).
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
121
To Add or Edit or View DOP Cheques(not POSB Cheques) in Inventory(Head Office):I. Login in SAPEnter Tcode FCHIHit Enter. II. Enter Paying Company Code(DOPI)Enter House Bank(Your House Bank code) Enter Account ID(D0001)Click Change or Shift+F5It Shows DOP Cheque stock report. III. To add addl Cheques in InventoryClick Create or Shift+F5 IV. Enter LOT NumberEnter Check Number(Cheque from Number)& TO(Cheque from Number)Enter Short info (Your House Bank Name)Enter Purchase date (Cheque received date) Hit Enter Click Save or Ctrl+SCheck(Cheque) numbers have been saved Message will appear in the bottom of the screen.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
122
To View DOP Cheque(not POSB Cheques) Issued details or Report Cheque Register:I. II. III.
I. II.
Login in SAPEnter Tcode FCHNHit Enter. Enter Paying Company Code (DOPI)Enter House Bank(Your House Bank code) Enter Account ID(D0001)Click Execute or Press F8. Click Spreadsheet icon or Ctrl+Shift+F7To export this report in Excel Sheet.
To Cancel the DOP Cheque(Lost or Any other reason) and Issue Duplicate Cheque:Liability Created in F-02(Page Number105) and Note the Document Number (For Ex: Document Number6000067362 and Amount is Rs.123456) Using this document number, Cheque Issued in F-58 (Page Number113). (For Ex: Cheque Number BB/6~~100075 Issued for the Above Mentioned Document No: 6000067362)
þÐ daily account receipt and Payment side-Ä ÅóÐÅ¢Îõ. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
123
III. IV.
To Cancel This Cheque Number and Issue Duplicate Cheque Login as Treasurer in SAP Enter Tcode FCH8Hit Enter Enter House Bank ( Your House Bank Code), Account ID(D0001) Enter Check Number(Cancelled Cheque Number)Select Void Reason Code(Press F4 and Select) Enter Reversal Reason Enter Posting Date( Cheque issued date) Enter Posting Period (Enter Financial Month Count) Click Cancel Payment Note Reversal Document Number (which is available in the bottom of the screen)
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
124 þó¾ Cheque Cancel Àñ½ Stage-Ä Daily Account Payment Side-Ä «ó¾ Cheque amount Rs.123456/- ÅáÐ.
Again «ó¾ customer-Ì Same Old liability Document Number- Å Cheque issue Àñ½§ÅñÎõ.
V.
To Issue Cheque See Page No:113(Using Old Document Number)
To View Daily Account: I. Login as a Treasurer in SAP Enter Tcode ZFR_DAY_NEW II. Enter Profit Center, Date and Select Print Preview Click Execute Click Print Preview.
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
125
Important 10 digit Codes for Voucher Entry in SAP GL Account
Descriptions DEDUCT- INCENTIVE PAID TO STAFF ON A/C OF 1800570200 PMJJBY
Incentive on PMJJBY
Payment
1800580200 DEDUCT - INCENTIVE PAID TO STAFF for PMSBY
Incentive on PMSBY
Payment
8800100010 Post office savings bank account 1981
SB With drawal
Payment
8800100020 Sukanya Samriddhi
SSA Withdrawal
Payment
8800100030 Post Office Recurring Deposits (R.D) 1981
RD With drawal
Payment
8800100040 PO 1 Year TD 1981
1 Year TD Principal
Payment
8800100050 PO 2 Year TD 1981
2 Year TD Prinicipal
Payment
8800100060 PO 3 Year TD 1981
3 Year TD Prinipal
Payment
8800100070 PO 5 Year TD 1981
5 Year TD Principal
Payment
8800100080 Monthly Income Scheme 1987
MIS Principal
Payment
8800100090 Senior Citizen Savings Scheme 2004
SCCS Prinical
Payment
8800100100 National Savings Scheme 1987
NSS 1987 Principal
Payment
8800100110 National Savings Scheme 1992
NSS 1992 Principal
Payment
8800200060
6th NSC Princial
Payment
8800200070 Kisan Vikas Patra
KVP Principal
Payment
8800200270 Kisan vikas patra-2014
KVP 2014 Principal
Payment
8800200150 Indra Vikas Patra
IVP Principal
Payment
8800200170 5 Year NSC
5 Year NSC Principal
Payment
8800600010 Public Provident Funds
PPF Principal
Payment
6 Year NSC (8th-Issue)
Remarks
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
REMARKS2
126 4800800010 Post Office Saving Bank Deposits Interest
SB INTEREST
Payment
4800800040 One Year Time Deposits Interest
1 YEAR TD INTEREST
Payment
4800800050 Two Year Time Deposits Interest
2 YEAR TD INTEREST
Payment
4800800060 Three Year Time Deposits Interest
3 YEAR TD INTEREST
Payment
4800800070 Five Year Time Deposits Interest
5 YEAR TD INTEREST
Payment
4800800080 National Savings Scheme 1987 Interest
NSS 87 INTEREST?
Payment
4800800120 Post Office Recurring Deposits Interest
RD INTEREST
Payment
4800800500
NSS 87 INTEREST?
Payment
4800800130 Monthly Income Scheme Interest
MIS INTEREST
Payment
4800800140 National Savings Scheme1992 Interest
NSS 92 INTEREST
Payment
4800800150 Senior Citizens Savings Scheme-2004 Interest
SCSS INTEREST
Payment
4800800200 5 Year NSC Interest
5 YEAR NSC INTEREST 6 YEAR NSC VII ISSUE INTEREST
Payment
KVP INTEREST(BEFORE 2014) 6 YEAR NSC VII ISSUE INTEREST
Payment
Payment
4800800400 INTEREST ON 10 YEAR NSC 9th ISSUE
IVP INTEREST 10 YEAR NSC 9TH ISSUE INTEREST
4800200280 Interest on kisan vikas patra-2014
KVP INTEREST (AFTER 2014)
Payment
8800200280 Interest on kisan vikas patra-2014
KPV 2014 Interest
Payment
4800800410 Interest on P.P.F.
PPF INTEREST
Payment
4800800420 Payment of Commission To SAS Agents.
COMMISSION TO SAS AGENTS
Payment
4800800430 Payment of Commission To EDBM/SPM
COMMISSION TO BPM COMMISSIONTO MPKBY AGENTS COMMISION TO SAS(NSC) AGENTS
Payment
SB WITHDRAWAL FOR PMJJBY
Payment
SB WITHDRAWAL FOR PMSBY
Payment
8004400010 Service Tax Courier Services tax collection
ST on Courier Service
Payment
8004400030 Service Tax Banking Fin Serv tax collection
ST on Banking Service
Payment
8004400050 Service Tax life insurance incl aux tax collection Service Tax SWACHH BHARAT CESS Tax 8004400150 Collection
ST on Insurance
Payment
Swachh Bharat Cess
Payment
8004400190 Service Tax KRISHI KALYAN CESS COLLECTION Payment of Severance amount under SDBS for 8007100050 gramin
Krishi Kalyan Cess
Payment
SEVERANCE TO SDBS
Payment
3010682600 Advertising & Publicity-Philately Directorate Contributory PF Subscription And Recoveries8800900060 Others
PHILATELY PPS
Payment
CPF Payment
Payment
NATIONAL SAVINGS SCHEME 1987 Interest
4800800370 6 Year NSC VIIth Issue Interest 4800800390 Kisan Vikas Patra Interest 4800800300 6 Year NSC VIIIth Issue Interest 4800800310 Indira Vikas Patra Interest
4800800440 Payment of Commission To Mpkby Agents 4800800480 Commission Paid To Agents for Sale of NSC AMOUNT WITHDRAWN FROM SB A/C UNDER 8844601530 PMJJBY AMOUNT WITHDRAWAN FROM SB A/C UNDER 8844601560 PMSBY
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
Payment
Payment
Payment
Payment Payment
127 8801100010 Central Govt Emp GIS Saving Fund Interest Central Govt Emp GIS Insurance Fund 8801100020 Contribution
CGEIS Saving Fund
Payment
CGEIS Insurance Fund
Payment
4801400560 PLI-WLA Premium Repayments-Death Claim
PLI (WLA) DEATH CLAIM
Payment
4801400570 PLI-WLA Premium Repayments
PLI (WLA) SURRENDER
Payment
4801400630 PLI-CWLA Premium Repayments-Death Claim PLI- CWLA Premium Repymnt-Pymnt of 4801400640 Surrender Value
PLI (CWLA) DEATH CLAIM
Payment
PLI (CWLA) SURRENDER
Payment
4801400700 PLI-EA Premium Repayments-Death Claim PLI-EA Premium Repymnt-Pymnt of Surrender 4801400710 Values PLI-EA Premium Repayments-Pymnt of Maturity 4801400720 claims
PLI (EA) DEATH CLAIM
Payment
PLI (EA) SURRENDER
Payment
PLI (EA) MATURITY
Payment
4801400790 PLI-AEA Premium Repayments-Death Claim PLI-AEA Premium Repayment-Pymnt of Maturity 4801400800 claims
PLI (AEA) DEATH CLAIM
Payment
PLI (AEA) MATURITY
Payment
4801400870 PLI-JEA Premium Repayments-Death Claim PLI-JEA Prmium Repyment-Payment of Surrender 4801400880 Value PLI-JEA Premium Repayment-Pymnt of Maturity 4801400890 claims
PLI (JEA) DEATH CLAIM
Payment
PLI (JEA) SURRENDER
Payment
PLI (JEA) MATURITY
Payment
4801400960 PLI-CP Premium Repayments-Death Claim PLI-CP Prmium Repyment-Payment of Surrender 4801400970 Value PLI-CP Premium Repayment-Pymnt of Maturity 4801400980 claims
PLI (CP) DEATH CLAIM
Payment
PLI (CP) SURRENDER
Payment
PLI (CP) MATURITY
Payment
4801401200 Payment of Loans to PLI Policy Holders
PLI LOAN
Payment
4801401010 RPLI-WLA Premium Repayments-Death Claim RPLI-WLA Prmium Repyment-Pyment of 4801401020 Surrender Value
RPLI (WLA) DEATH CLAIM
Payment
RPLI (WLA) SURRENDER
Payment
4801401040 RPLI-CWLA Premium Repayments-Death Claim RPLI-CWLA Prmium Repyment-Pymnt of 4801401050 Surrender Value
RPLI (CWLA) DEATH CLAIM
Payment
RPLI (CWLA) SURRENDER
Payment
4801401070 RPLI-EA Premium Repayments-Death Claim RPLI-EA Prmium Repyment-Payment of 4801401080 Surrender Value RPLI-EA Premium Repayment-Pymnt of Maturity 4801401090 claims
RPLI (EA) DEATH CLAIM
Payment
RPLI (EA) SURRENDER
Payment
RPLI (EA) MATURITY
Payment
4801401120 RPLI-AEA Premium Repayments-Death Claim RPLI-AEA Premium Repayment-Pymnt of Maturity 4801401130 claim
RPLI (AEA) DEATH CLAIM
Payment
RPLI (AEA) MATURITY
Payment
4801401160 RPLI-CP Premium Repayments-Death Claim RPLI-CP Prmium Repyment-Payment of 4801401170 Surrender Value RPLI-CP Premium Repayment-Pymnt of Maturity 4801401180 claims
RPLI (CP) DEATH CLAIM
Payment
RPLI (CP) SURRENDER
Payment
RPLI (CP) MATURITY
Payment
4801401210 Payment of Loans to RPLI Policy Holders
RPLI LOAN
Payment
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
128 7801601160 Pro Services.Med Exam Fees Ancillary Chgs PLI Pro Services.Med Exam Fees and Ancillary Chgs 7801601190 RPLI
PLI MEDICAL EXAM FEE
Payment
RPLI MEDICAL EXAM FEE
Payment
8844600950 NET COLLECTION OF TELEPHONE BILLS
TRC payment
Payment
8844600960 NET COLLECTION OF ELECTRICITY BILLS
Electricty bill payment to CESC
Payment
8878100010 Manual MO First Yr of Issue Current Yr
MO PAID
Payment
8878100040 Instant MO First Yr of Issue Current Yr
IMO PAYMENT
Payment
8878100070 Electronic MO First Yr of Issue Current Yr
e-MO Paid
Payment
8878100620 MOBILE MONEY REMITTANCES
MMTS Payment
Payment
8878100600 Money Order Western Union Money Transfer
WUIMT Payment
Payment
3011630138 Children Education Allowa Postal Division
DO Head
Payment
3011630140 Children Hostel Allowance Postal Division
DO Head
Payment
3011630141 EL Encash while LTC Postal Division
DO Head
Payment
3011630150 Gratuity - Postal Division
DO Head
Payment
3011630151 LTC Advance - Postal Division
DO Head
Payment
3011640200 Wages-Establishment of Postal Division
DO Head
Payment
3011660600 Medical Treatment-Estt of Postal Division
DO Head
Payment
3011671100 Domestic Travel Expenses-Estt of Postal Division
DO Head
Payment
3011681300 Office Expenses-Establishment of Postal Division
DO Head
Payment
3011681306 Tel Reimursement Postal Division
DO Head
Payment
3011681380 Office Expenses-Establishment of Postal Division
DO Head
Payment
3011732800 Professional Services-Estt of Postal Division
DO Head
Payment
3011745000 Other Charges-Establishment of Postal Division
DO Head
Payment
3011861300 Office Exp-Fuel for staff cars-Postal Dn.
DO Head
Payment
3020580110 LTC Reimbursement Existing Post Offices
PO Head
Payment
3020580111 EL Encashement Existing Post Offices
PO Head
Payment
3020580113 Honorium Existing Post Offices
PO Head
Payment
3020580114 Fixed stationary charges 2 Existing Post Offices
PO Head
Payment
3020580138 Children Education Allowa Existing Post Offices
PO Head
Payment
3020580140 Children Hostel Allowance Existing Post Offices
PO Head
Payment
3020580141 EL Encash while LTC Existing Post Offices
PO Head
Payment
3020580144 Cash Conveyance Allowance Existing Post Offices
PO Head
Payment
3020580150 Gratuity - Oper Traing- Existing PO's
PO Head
Payment
3020580151 LTC Advance - Oper Traing- Existing PO's Deputation Allowance - Oper Traing- Existing 3020580172 PO' Speed Post Incentive - Oper Traing- Existing 3020580186 PO's
PO Head
Payment
PO Head
Payment
PO Head
Payment
3020580187 Incentives - Oper Traing- Existing PO's
PO Head
Payment
3020580192 Service Gratuity - Oper Traing- Existing PO's
PO Head
Payment
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
129 3020580193 Severance Amount - Oper Traing- Existing PO's
PO Head
Payment
3020580195 Service Discharge Benefit - Oper Traing- Existing
PO Head
Payment
3020590200 Wages-Establishment of Existing Post Offices
PO Head
Payment
3020610600 Medical Treatment-Estt of Existing Post Offices
PO Head
Payment
3020621100 Dom Travel Exp-Estt of Existing Post Offices
PO Head
Payment
3020631300 Office Expenses-Estt of Existing Post Offices
PO Head
Payment
3020631306 Tel Reimursement Existing Post office
PO Head
Payment
3020631380 Office Expenses-Estt of Existing Post Offices
PO Head
Payment
3020641400 Rent,Rates & Taxes- Estt of Existing Post Offices
PO Head
Payment
3020682700 Minor Works-Estt of Existing Post Offices
PO Head
Payment
3020705000 Other Charges-Estt of Existing Post Offices
PO Head
Payment
3020802800 Professional Services-Gender Budget,Existg Pos
PO Head
Payment
3020821300 Office Expenses-Fuel for Generators,Existg Pos
PO Head
Payment
3020831300 Office Expenses-Electricity Expenses,Existg Pos
PO Head
Payment
3022170196 GDS Salary for Temporary employees Wages-Establishment of Others conveyance of 3023800200 Mails
GDS OUTSIDERS
Payment
MO Head
Payment
3023820600 Medcal Treatt.-Estt. of Othersconveyance of Mail
MO Head
Payment
3023831100 DTE-Establishment of Othersconveyance of Mails Off Exp-Establishment of Othersconveyance of 3023841300 Mails
MO Head
Payment
MO Head
Payment
3023882800 Prof Services-Estt. of Othersconveyance of Mail
MO Head
Payment
3023895000 OC--Establishment of Othersconveyance of Mails
MO Head
Payment
3025031300 Annual Maintanance IT-Office Expenses
AMC Charges
Payment
8800900040 GPF Ordinary Subscriptions And Recoveries
GPF Payment
Payment
8801100130 EDAIS-Postal-SAVINGS FUND
EDAGIS Savings Fund
Payment
8801100140 EDAIS-Postal-INSURANCE FUND
EDAGIS Insurance Fund
Payment
3020361100 Domestic Travel Expenses-In Service Training
Training TE Plan
Payment
3020371300 Office Expenses-In Service Training
Training OE Plan?
Payment
3020371380 Office Expenses-In Service Training LTC Reimbursement Saving Bank Control 3030010110 Organisation EL Encashement Saving Bank Control 3030010111 Organisation
Training OE Plan?
Payment
SBCO Head
Payment
SBCO Head
Payment
3030010113 Honorium Saving Bank Control Organisation Fixed stationary charges 2 Saving Bank Control 3030010114 Or Children Education Allowa Saving Bank Control 3030010138 Orga Children Hostel Allowance Saving Bank Control 3030010140 Orga EL Encash while LTC Saving Bank Control 3030010141 Organisati
SBCO Head
Payment
SBCO Head
Payment
SBCO Head
Payment
SBCO Head
Payment
SBCO Head
Payment
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
130 3030010151 LTC Advance - Saving Bank Control Organisation Medical Treatment-Estt of Saving Bank Control 3030040600 Org.
SBCO Head
Payment
SBCO Head
Payment
3030201300 Office Expenses-Gender Budget,SBCO LTC Reimbursement Small savings work in Head 3030520110 Post EL Encashement Small savings work in Head Post 3030520111 Off Honorium Small savings work in Head Post 3030520113 Offices
SBCO Head
Payment
SB Head
Payment
SB Head
Payment
SB Head
Payment
3030520114 Fixed stationary charges 2 Small savings work in DA on TA Small savings work in Head Post 3030520115 Offices Children Education Allowa Small savings work in 3030520138 He EL Encash while LTC Small savings work in Head 3030520141 Pos Gratuity - Small savings work in Head Post 3030520150 Offices Medical Treatment-Estt of Small savings work 3030550600 HPOs Dom Travel Exp-Estt of Small savings work in 3030561100 HPOs Office Exp-Estt of Small savings work in Head 3030571300 Pos Office Exp-Estt of Small savings work in Head 3030571380 Pos Professional Services-Gender Budget,SSW in 3030732800 HPOs
SB Head
Payment
SB Head
Payment
SB Head
Payment
SB Head
Payment
SB Head
Payment
SB Head
Payment
SB Head
Payment
SB OE?
Payment
SB OE?
Payment
SB Head
Payment
3031671300 Office Expenses -Estt of PLI Branch Circle offic
Misc Head
Payment
3031971300 Office Expenses-Establishment of Rural PLI
Misc Head
Payment
3032032800 Professional Services-Establishment of Rural PLI
Misc Head
Payment
3080215000 OC- printing of forms at Private Press O/T SB CC Dedn I.Tax -INT PAYMTS O/T INTT ON SECURI8002100110 194-A
Misc Head
Payment
IT FOR INTEREST PAYMENTS
Receipt
4800100010 Post office savings bank account 1981
SB Deposit
Receipt
4800100020 Sukanya Samriddhi
SSA Deposit
Receipt
4800100030 Post Office Recurring Deposits (R.D) 1981
RD Deposit
Receipt
4800100040 PO 1 Year TD 1981
1 Year TD Deposit
Receipt
4800100050 PO 2 Year TD 1981
2 Year TD Deposit
Receipt
4800100060 PO 3 Year TD 1981
3 Year TD Deposit
Receipt
4800100070 PO 5 Year TD 1981
4 Year TD Deposit
Receipt
4800100080 Monthly Income Scheme 1987
MIS DEPOSIT
Receipt
4800100090 Senior Citizen Savings Scheme 2004
SCSS DEPOSIT
Receipt
8800200080 10 YEAR NSC 9th ISSUE
10 Yr NSC 9th Issue Principal
Receipt
4800200270 Kisan vikas patra-2014
KVP DEPOSIT (AFTER 2014)
Receipt
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
131 4800200170 5 Year NSC
5 YEAR NSC ISSUE
Receipt
4800600010 Public Provident Funds
PPF DEPOSIT
Receipt
1101010100 Postage Realized in Cash for Ordinary Services
Postage Realied in Cash
Receipt
1101020100 PRC-Speed Post
Speed Post
Receipt
1101030100 PRC-Business Post
Business Post
Receipt
1101040000 PRC-Greeting Post
Greeting Post
Receipt
1101050100 PRC-Express Parcel Post
Express Parcel Post
Receipt
1101060000 PRC-Direct Post
Direct Post
Receipt
1101070100 PRC- Mass Mailing Services.
Mass Mailing Service
Receipt
1101090000 PRC-Bulk Mail Service
Bulk Mail Service
Receipt
1101100100 Sale of Postage Stamps
Sale of Postage Stamps
Receipt
1101120100 PRC E-post services.
e-Post
Receipt
1101150000 PRC- National bill mail service SALE OF PHILATELIC STAMPS THROUGH 1101160300 BUR/POS/EXI PRC FOR PREMIUM SERVICES ON FLAT RATE 1101170000 PARCEL
NBMS
Receipt
Sale of Philately Stamps
Receipt
Sale Flat rate Box
Receipt
1101180000 PRC FOR PRINT TO POST SERVICE SALE OF MY STAMPS THROUGH PHILATELIC 1101200100 BUREAUX/COUNT
PRINT TO POST SERVICE
Receipt
Sale of My Stamps
Receipt
1101220100 Business parcel
Business Parcel
Receipt
1101220200 Business parcel cash on delivery fee
BPCOD
Receipt
1102010100 MO Commission
MO Commission
Receipt
1102030000 Commission on Indian Postal Orders
IPO Commission
Receipt
1102060000 Commission on Instant money order
IMO Commission
Receipt
1102100000 COMMISSION ON EMO COMM OF DOP UNDER MOBILE MONEY 1102120000 REMITTANCE SERVICE
eMO Commission
Receipt
MMTS Commission
Receipt
1200050000 Post Boxes & Bags
Rent on Post Box and Bags
Receipt
1200060100 Rent & Taxes
UCR
Receipt
1200100000 Regn fee for cable t.v. operators & registrants.
Regn Fee for Cable TV
Receipt
1800010100 Retail Post
Retail Post
Receipt
1800010500 Commn for sale of SIM & Recharge coupons
SALE OF MOBILE SIM
Receipt
1800110000 Media Post
Media Post
Receipt
1800180100 Examination Fee Etc.
UCR
Receipt
1800180200 Fees for Communication of Marks to Candidates
UCR
Receipt
1800190100 Sale of Publications & Blank form Etc.
Sale of Publication
Receipt
1800370200 SALE PHIL ANCILL INCL FDC BROC PRES PACKS
Sale of Philately Stamps?
Receipt
1800370300 SALE PHIL ANCILL INCL FDC BROC PRES PACKS SALE PHIL ANCI INCLFDC BROC PRE PACKS 1800370500 ALBUMS ETC
Sale of Philately Stamps?
Receipt
Sale of Philately Stamps?
Receipt
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
132 Sums Found Excess in Counters/Treasury/Letter 1800420100 Box Postal Fee Outward Parcels Liable to Customs 1800421200 Duty
UCR
Receipt
POSTAL FEE CUSTOM DUTY
Receipt
1800570100 INCOME/DOP SHARE ON A/C OF PMJJBY SHARE of DOP PRADHAN MANTRI SURAKSHA 1800580100 BIMA YOJNA
PMJJBY Income to DOP (41)
Receipt
INCOME to DOP of PMSBY
Receipt
3022477000 Recoveries-Collection of Customs Duty
CUSTOM DUTY
Receipt
4801400510 PLI-WLA Premium receipts and recoveries PLI-WLA Prem recd from DoP & deposits at 4801400511 PO_1st ye
Receipt
4801400580 PLI-CWLA Premium Receipts and Recoveries PLI-CWLA Prem recd from DoP & deposits at 4801400581 PO_1st y
PLI (WLA) PREMIUM RECEIPTS PLI (WLA) 1ST YEAR PREMIUM RECEIPTS PLI (CWLA) PREMIUM RECEIPTS PLI (CWLA) 1ST YEAR PREMIUM RECEIPTS
4801400650 PLI-EA Premium Receipts and Recoveries PLI-EA Prem recd from DoP & deposits at PO_1st 4801400651 yea
PLI (EA) PREMIUM RECEIPTS PLI (EA) 1ST YEAR PREMIUM RECEIPTS
Receipt
4801400740 PLI-AEA Premium Receipts and Recoveries PLI-AEA Prem recd from DoP & deposits at 4801400741 PO_1st ye
PLI (AEA) PREMIUM RECEIPTS PLI (AEA) 1ST YEAR PREMIUM RECEIPTS
Receipt
4801400820 PLI-JEA Premium Receipts and Recoveries PLI-JEA Prem recd from DoP & deposits at 4801400821 PO_1st ye
PLI (JEA) PREMIUM RECEIPTS PLI (JEA) 1ST YEAR PREMIUM RECEIPTS
Receipt
4801400910 PLI-CP Premium Receipts and Recoveries PLI-CP Prem recd from DoP & deposits at PO_1st 4801400911 yea Repayment and recovery of Loans from PLI 4801401220 Policy H
PLI (CP) PREMIUM RECEIPTS PLI (CP) 1ST YEAR PREMIUM RECEIPTS
Receipt
PLI LOAN REPAYMENT RPLI (WLA) PREMIUM RECEIPTS RPLI (WLA) 1ST YEAR PREMIUM RECEIPTS RPLI (CWLA) PREMIUM RECEIPTS RPLI (CWLA) 1ST YEAR PREMIUM RECEIPTS
Receipt
RPLI (EA) PREMIUM RECEIPTS RPLI (EA) 1ST YEAR PREMIUM RECEIPTS RPLI (AEA) PREMIUM RECEIPTS RPLI (AEA) 1ST YEAR PREMIUM RECEIPTS
Receipt
RPLI (CP) PREMIUM RECEIPTS RPLI (CP) 1ST YEAR PREMIUM RECEIPTS
Receipt
REPAYMENT OF RPLI LOAN
Receipt
4801401000 RPLI-WLA Premium receipts and recoveries RPLI-WLA Prem receipts and recoveries_1st year 4801401001 due 4801401030 RPLI-CWLA Premium Receipts and Recoveries RPLI-CWLA Prem Receipts and Recoveries_1st 4801401031 year du 4801401060 RPLI-EA Premium Receipts and Recoveries RPLI-EA Prem Receipts and Recoveries_1st year 4801401061 due 4801401110 RPLI-AEA Premium Receipts and Recoveries RPLI-AEA Prem Receipts and Recoveries_1st year 4801401111 due 4801401150 RPLI-CP Premium Receipts and Recoveries RPLI-CP Prem Receipts and Recoveries_1st year 4801401151 due Repayment and recovery of Loans from RPLI 4801401230 Policy
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
Receipt Receipt Receipt
Receipt
Receipt
Receipt
Receipt
Receipt Receipt Receipt Receipt
Receipt Receipt Receipt
Receipt
133 2801600770 Fee for issue of Duplicate Policy/pass books PLI
FEE DUPLICATE PLI
Receipt
2801600810 Fee for issue of Duplicate Policy/pass books RPLI
FEE DUPLICATE RPLI
Receipt
7801601320 Pay of Service Tax PLI
SERVICE TAX PLI
Receipt
7801601370 Pay of Service Tax RPLI
SERVICE TAX RPLI
Receipt
8844601590 KRISHI KALYAN CESS
KKC ?
Receipt
4867000010 Drawing From Bank
Receipt
4867000012 Drawing From BankClg
DRAWINGS FROM BANK DRAWINGS FROM BANK CLEARING
8844601600 SWACHH BHARAT CESS COLLECTION
SBC ?
Receipt
8002100010 I.Tax from Salary-Collection including Deductions
IT SALARY
SALARY
8021600010 Gen Pool Accomodation Rent/Licence Fee
LICENCE FEE
SALARY
8023500010 Govt Employees Insurance Scheme
CGEIS
SALARY
3011630101 Band Pay Postal Division
DO Head
SALARY
3011630102 Grade Pay Postal Division
DO Head
SALARY
3011630103 Dearness allowance Postal Division
DO Head
SALARY
3011630104 House Rent Allowance Postal Division
DO Head
SALARY
3011630105 Special allowance Postal Division
DO Head
SALARY
3011630106 Transport Allowance Postal Division
DO Head
SALARY
3011630108 Bonus Postal Division
DO Head
SALARY
3011630110 LTC Reimbursement Postal Division
DO Head
SALARY
3011630111 EL Encashement Postal Division
DO Head
SALARY
3011630113 Honorium Postal Division
DO Head
SALARY
3011630114 Fixed stationary charges 2 Postal Division
DO Head
SALARY
3011630115 DA on TA Postal Division
DO Head
SALARY
3011630117 Washing allowance Postal Division
DO Head
SALARY
3011630119 Family Planning Allowance Postal Division
DO Head
SALARY
3011630126 Personal Pay (Hindi All) Postal Division
DO Head
SALARY
3011630134 Training Allowance Postal Division
DO Head
SALARY
3020580170 Time rltd conti. allow- Oper Traing- Existing PO's
PO Head
SALARY
3020580101 Band Pay Existing Post Offices
PO Head
SALARY
3020580102 Grade Pay Existing Post Offices
PO Head
SALARY
3020580103 Dearness allowance Existing Post Offices
PO Head
SALARY
3020580104 House Rent Allowance Existing Post Offices
PO Head
SALARY
3020580105 Special allowance Existing Post Offices
PO Head
SALARY
3020580106 Transport Allowance Existing Post Offices
PO Head
SALARY
3020580108 Bonus Existing Post Offices
PO Head
SALARY
3020580115 DA on TA Existing Post Offices
PO Head
SALARY
3020580117 Washing allowance Existing Post Offices
PO Head
SALARY
3020580119 Family Planning Allowance Existing Post Offices
PO Head
SALARY
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
Receipt
134 3020580122 Cash handling allowance Existing Post Offices
PO Head
SALARY
3020580126 Personal Pay (Hindi All) Existing Post Offices
PO Head
SALARY
3020580127 Special Pay Existing Post Offices
PO Head
SALARY
3020580134 Training Allowance Existing Post Offices
PO Head
SALARY
3020580155 Personal Allow. GDS - Oper Traing- Existing PO's
PO Head
SALARY
3020580156 Bonus@ GDS - Oper Traing- Existing PO's
PO Head
SALARY
3020580161 Dearness pay - Oper Traing
PO Head
SALARY
3020580178 Travelling Allowance - Oper Traing- Existing PO's PO Head
SALARY
4320101925 CGIS - Gramin Dak Sevaks
PO Head
SALARY
4320101934 Audit office Rec-Gramin Dak Sevaks
AOR GDS
SALARY
3030010101 Band Pay Saving Bank Control Organisation
SBCO Head
SALARY
3030010102 Grade Pay Saving Bank Control Organisation Dearness allowance Saving Bank Control 3030010103 Organisatio House Rent Allowance Saving Bank Control 3030010104 Organisat Transport Allowance Saving Bank Control 3030010106 Organisati
SBCO Head
SALARY
SBCO Head
SALARY
SBCO Head
SALARY
SBCO Head
SALARY
3030010108 Bonus Saving Bank Control Organisation
SBCO Head
SALARY
3030010115 DA on TA Saving Bank Control Organisation Family Planning Allowance Saving Bank Control 3030010119 Orga Personal Pay (Hindi All) Saving Bank Control 3030010126 Organ Training Allowance Saving Bank Control 3030010134 Organisatio Band Pay Small savings work in Head Post 3030520101 Offices Grade Pay Small savings work in Head Post 3030520102 Offices Dearness allowance Small savings work in Head 3030520103 Post House Rent Allowance Small savings work in 3030520104 Head Po Special allowance Small savings work in Head 3030520105 Post Transport Allowance Small savings work in Head 3030520106 Pos
SBCO Head
SALARY
SBCO Head
SALARY
SBCO Head
SALARY
SBCO Head
SALARY
SB Head
SALARY
SB Head
SALARY
SB Head
SALARY
SB Head
SALARY
SB Head
SALARY
SB Head
SALARY
3030520108 Bonus Small savings work in Head Post Offices Family Planning Allowance Small savings work in 3030520119 He Training Allowance Small savings work in Head 3030520134 Post
SB Head
SALARY
SB Head
SALARY
SB Head
SALARY
4800900040 GPF Ordinary Subscriptions And Recoveries
GPF?
4800900060 GPF Ordinary Subscriptions And Recoveries
GPF?
4800900020 Contributory Provident Pension Fund
CPF?
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION
135 4801400730 4801401100 4801401140 4801401190 8800800030
PLI-EA Premium Repymnt-Pymnt of Paidup Value Claim RPLI-EA Prmium Repymnt-Pymnt of Paidup Value Claim RPLI-AEA Prmium Repymnt-Pymt of Paidup Value Claim RPLI-CP Prmium Repymnt-Pymnt of Paidup Value Claim Deduction on A/c of PMC
3032862812 Penalty for Delayed Transactions
Deduction on PMC (All) Penalty on Delayed Transactions
S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION