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¯í¸Ç¢ý Ò¡¢¾Ö측¸ ¬í¸¢ÄÓõ ¾Á¢Øõ ¸Äó¾ ӨȢø þó¾ ¨¸§ÂÎ ¾Â¡÷ ¦ºöÂôÀðÎûÇÐ. þ¾¢ø Å¢ÎÀð¼ À̾¢ ÁÚÀ¾¢Å¢ø §º÷ì¸ôÀðÎ ¦ÅÇ¢ÅÕõ. þ¾¢ø ¾¢Õò¾í¸û ²§¾Ûõ þÕôÀ¢ý þó¾ Á¢ýÉïºø [email protected] Ӹš¢ìÌò ¦¾¡¢ÂôÀÎò¾×õ.

À¾¢ôÒ: 13.11.2017

2 S. No 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47

CONTENTS DESCRIPTION CSI Daily Work Flow Back Office PO Begin & DPMS Set Open DPMS (Delivery and Postman Management System) Bag Receiving (Accountable Mails-RL, SPEED, Parcel) Bag Opening(Accountable Mails-RL, SPEED, Parcel) Insured, VPP/ COD Article Editing Accountable Mails(RL, Speed, Parcel) issue to Postman Accountable Mails(RL, Speed, Parcel)Returns taken from Postman Accountable Mails(RL, Speed, Parcel) Missent/ Redirection Accountable Mails(RL, Speed, Parcel) Deposited Article Return to Sender eMO Issue to Postman, Supervisor approval and Issue eMO Cash to Postman Postman invoiced eMO Approved by Supervisor eMO Cash to Postman eMO Missent/ Redirection Deposited eMO Return to Sender Supervisor Approval Redirected & Returned eMOs eMO Returns taken from Postman Unpaid Collection for Ordinary Mails Accountable Mails(RL, Speed, Parcel) Window delivery Postman Beat EOD(Submit Account) Treasurer Receive cash from Postman VPMO Booking eMO Window delivery Accountable Mails(RL, Speed, Parcel)Invoice to Branch Office Accountable Mails(RL, Speed, Parcel) Returns Taken from Branch Office eMO Mails Invoice to Branch Office eMO Mail Returns Taken from Branch Office Back Office and Point of Sale Module PO Begin at Back Office Point of Sale Counter Work Allocation at Back Office Module Shift Begin at Point of Sale Module Cash Receive from F&A at Back Office Module Stamps, Stationary& IPO receive from F&A at Back Office Module Cash Supply from Back Office to Point of Sale at Back Office at Back Office Module Stamp, Stationary& IPO Supply from Back Office to Point of Sale at Back Office Module Receive Cash, Stamp, Stationary& IPO in Point of Sale Module Counter Stamp Sales Speed Booking RL Booking Branch Office RL, Speed& Parcel Rebooking and Service RL Booking International Mail Booking ePayment Transaction IPO Sale IPO Payment eMO Booking and eMO BO Rebooking Franking Machine Recharge request Booking Comparison Cancel Transaction Finance( Finnacle and Mccamish) S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

Page No 5 6 7 7 8 9 11 12 14 14 15 17 17 17 18 19 19 20 20 21 23 23 25 26 27 28 29 30 30 31 32 32 33 33 34 35 37 39 40 42 43 44 45 45 46 46 47 47

3 S. No 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86

DESCRIPTION Branch Office Stamp Sales Cash Sent to Back Office at Point of Sale Module Cash Receive from Point of Sale at Back Office Module Cash sent to F&A at Back Office Module Point of Sale Booking eMO Verification by Supervisor at Back Office Module Point of Sale Account Submission Verification of Point of Sale Account Submission at Back Office Module PO Shift END IPVS( India Post Visibility System)- Despatch Module Redirected/ Postman Returned article fetch from DPMS(Postman) Module Bag Closing Despatch of Bags Back Office Account Submission and PO END at Back Office Check Points for Supervisor before PO End at Back Office F&A( Finance and Accounts) CSI F&A TCodes Cash and Stamp Work flowchart Cash drawing from Bank to Cash Office Cash request initiated by Cash Office Treasurer Cash request approved by Cash Office Postmaster Cheque issued by Cash Office Treasurer Excess Cash remittance from Cash Office to Bank Excess Cash remittance request initiated by Cash Office Treasurer Excess Cash remittance approved by Cash Office Postmaster Cash remittance from Cash Office to Sub Office Cash request initiated by Sub Office Treasurer Cash request approved and Forwarded by Sub Office Postmaster Cash request approved by Cash Office Postmaster Cash Posted and Cash Slip prepared by Cash Office Treasurer Cash Accept by Sub Office Treasurer Excess Cash remittance from Sub Office to Cash Office Excess Cash remittance initiated by Sub Office Treasurer Excess Cash approved and forwarded by Sub Office Postmaster Cash denomination slip prepared by Sub Office Treasurer Sub Office Excess cash accept by Cash Office Treasurer Cash remittance from Sub Office to Branch Office Cash request initiated by Sub Office Treasurer for Branch Office Sub Office Postmaster Part Sub Office Treasurer Part Excess Cash remittance from Branch Office to Sub Office BO Excess cash request initiated by Sub Office Treasurer for Branch Office BO Excess Cash forwarded by Sub Office Postmaster for Branch Office BO Excess cash accept by Sub Office Treasurer Inventory Movement (Stamp/ Stationeries/ IPOs) Inventory Stock report(Stamp Balance register) Inventory Movement from PSD to Head Office Indent Placed by Head Office Treasurer Indent received by Head Office Treasurer Inventory Movement from Head Office to Sub Office Indent Placed by Head Office Treasurer S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

Page No 48 49 50 51 51 52 53 54 55 55 57 58 59 59 60 61 61 62 63 65 65 67 68 68 69 70 73 76 77 77 78 79 81 82 82 83 84 86 86 86 87 88 88 90 90 91 92 92

4 S. No 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 106 

DESCRIPTION

Page No

Invoice Slip prepared by Head Office Treasurer Stamp received by Sub Office Treasurer Inventory Movement from Sub Office to Branch Office Sub Office Treasurer Place indent in F&A Invoice Slip Prepared by Sub Office Treasurer Stamp received by Sub Office Treasurer for Branch Office Stamp Sales instruction Debit and Credit Concept F-02 Voucher Posting(Bills paid) Liability Creation and Payment through Cheque by Sub Office Liability Creation for Cheque request for Sub Office Cheque request initiated by Sub Office Treasurer Cheque request approved and forwarded by Sub Office Postmaster Cheque request Accept by Head Office Treasurer Note Document Number to Issue Cheque by Head Office Treasurer Cheque Issued by Head Office Postmaster Cheque accept by Sub Office Treasurer Cheque Payment at Head Office Deposit through other bank Cheque Daily Account generation Voucher posting using CSI Utility tool Add or Edit or View DOP Cheques(not POSB Cheques) in Inventory(Head Office) View DOP Cheque(not POSB Cheques) Issued details or ReportCheque Register Cancel the DOP Cheque(Lost or Any other reason) and Issue Duplicate Cheque View Daily Account Important G/L Codes þó¾ ¨¸§ÂðÊø ¸ð¼ò¾¢üÌû ¿£Ä ¿¢Èò¾¢ø ÌÈ¢ôÀ¢ðÎûÇ ÌÈ¢ôÒ¸¨Ç Ó츢ÂÁ¡¸ ¸Õò¾¢ø ¦¸¡ûÇ×õ.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

94 95 96 96 97 98 99 101 103 105 105 108 108 109 110 112 113 113 117 119 120 121 122 123 124 125

5 COMPARISON BETWEEN MEGHDHOOT AND CSI

Meghdhoot Modules

CSI Platform

1. Postman 2. Speednet 3. eMO

SAP LOGIN→DPMS (Delivery and Postman Management System) Online Module

4. Point of Sale

POS LOGIN→POS Offline Module

5. Despatch and Speednet despatch

BACKOFFICE→IPVS(Indiapost Visibility System) Offline Module

6. Treasury 7. Subaccount 8. SB CASH

SAP LOGIN→F& A Online Module All POS,IPVS Supervisor Roles in BACKOFFICE ONLY

CSI DAILY WORKFLOW ¾¢É󧾡Úõ ¸¡¨Ä daily work start ÀñÈÐìÌ ÓýÉ¡Ê ¸£§Æ ÌÈ¢ôÀ¢ÎûÇ ãýÚ 3Communication files-³ Sever Machine-Ä Run Àñ½Ûõ. i.

Start database Server.bat

ii.

Run_Mobilink_Client_Daily.bat

iii.

Run_Mobilink_Client_High.Bat

§Á§Ä ÌÈ¢ôÀ¢ðÎûÇ Communications file-Ä Run_Mobilink_Client_Daily.bat ÁüÚõ Run_Mobilink_Client_High.bat þ¨Å þÃñÎõ Өȧ Local server-Ä þÕóÐ datas-³ Central server-Ìõ, Central server-Ä þÕóÐ datas-³ Local server-Ìõ exchange ¦ºöÔõ.

BACKOFFICE PO BEGIN and DPMS SET OPEN. 1. POBEGIN Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick BO_English for BackOffice Login BACKOFFICE PO OPERATION POBEGIN. 2. DPMS SET OPEN  BACKOFFICE-Ä ¿£í¸ POBEGIN ¦¸¡ÎòÐÅ¢ðÎRun_Mobilink_Client_Daily.bat ÁüÚõ Run_Mobilink_Client_High.bat run Àñ½¡, automatic- ¬ DPMS- ¨ÄÔõ SETBEGIN ¬Â¢Îõ. «¾üÌ ¦¸¡ïºõ time ±ÎìÌõ. «ôÀÊ DPMS- ø SETOPEN ¬¸Å¢ø¨Ä¦ÂÉ¢ø. i. Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick SAP_English for SAP Login MAIN SCREEN §À¡Å¾üÌ type TCODE ZDOP_MAIN enter

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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ii. ClickStaff Scheduling System(Under Human Resources head) iii. Click Post OfficeClick ENTERSelect Shift OpenClick YesRemarkstype okClick Ok.



(Note: DPMS-ø ¿£í¸û Shift open ¦ºö¾¡ø «Ð DPMS ÁðΧÁ Shift open ¬Ìõ. BACKOFFICE- ø

¬¸¡Ð. ¬É¡ø BACKOFFICE-ø ¦ºöÔõ POBEGIN/ POEND þÃñΧÁ(Communication DAILY and HIGH run ¬ÉÐõ) DPMS- ø reflect ¬Ìõ. ±É§Å BACK Office-ø «¨ÉòÐ §Å¨Ä¸Ùõ ÓÊó¾ À¢ý§À BACKOFFICE- ø POEND ¦¸¡Î츧ÅñÎõ.þÐ Á¢¸×õ Ó츢Âõ.) Back office Module- Ä PO End ¦¸¡ÎôÀ¾üÌ ÓýÉ÷ À¢ýÅÕõ ÌÈ¢ôÒ¸¨Ç Supervisor ¸Õò¾¢ø ¦¸¡ûÇ×õ:         þ¨¾

POS Counter Booking eMOs Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Account Submission Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Shift end Verification ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Cash in hand ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Backoffice Account Submission. Postman Beat EOD (Postman Submit Account). Postman VPMO and BO VPMO ±øÄ¡õ Book Àñ½¢Â¡îº¡. Postman Return article and Counter Booking article ±øÄ¡õ Despatch Àñ½¢Â¡îº¡. IPVS-Ä create Àñ½ Temporary bag ±øÄ¡õ Close Àñ½¢ despatch Àñ½¢Â¡îº¡. ±øÄ¡õ Supervisor check Àñ½¢ðÎ Back office Module- Ä PO End ¦¸¡Îì¸×õ.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

7 DPMS (DELIVERY AND POSTMAN MANAGEMENT SYSTEM) Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick SAP_English for SAP Login enter TCODE ZMODPMS ENTER  Below mentioned DPMS Screen will appear.

1. BAG RECEIVING:i. DPMSClick BAG RECEIVE Enter Schedule ID(like MMS_Suramangalam HO)Click Fetchenter Actual Arrival Dateenter Bag ii. ID( RL,Speed,Parcel bag tag ID) and Weight(Kgs) Click Enterenter From Office ID(Like SPC Salem RMS(Speed Bag), PH Salem Jn RMS(PL bag))Click Receive.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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iii.

þ§¾ Á¡¾¢¡¢ RL,Speed,Parcel Bags-³ One by One Receive Àñ½¢ðÎClick Receive(Bottom of the screen)

2. Bag Open:i.

DPMSClick BAG OPEN

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

9 ii.

Enter Bag ID(RL, Speed, Parcel Bag tag ID)EnterChoose Article TypeScan Article Number One by OneClick Submit(Bottom of the screen).

Same way receive all Bags one by one and follow the next step. a. Before Article Invoicing i. Insured article BPCOD/EPCOD,SPCOD,VPL/VPP booking office& RMS CSI Rollout ¬¸¡¾ office- í¸¢È¾¡Ä, ¿õÁ receive Àñ½ article-Ä Insured article, BPCOD/EPCOD,SPCOD,VPL/VPP ±¾¡ÅÐ þÕó¾ÐÉ¡ article invoice ÀñÈÐìÌ ÓýÉ¡Ê follow the below step-(b). ii. RMS and VP/COD booking office CSI Rollout ¬Â¢Îɡ VP/COD Insured article details bag opening- Ä virtual scanning ãÄÁ¡ ÅóÐÅ¢Îõ. «ô¦À¡ØÐ step(b)§¾¨ÅôÀ¼¡Ð. Direct- « article invoice Àñ½ start Àñ½¢¼Ä¡õ. iii. «ôÀÊ Insured article, BPCOD/EPCOD,SPCOD,VPL/VPP article ±Ðõ þø¨ÄÉ¡ Article invoicing step- Ä þÕóÐ continue ÀñÏí¸. b. Insured Article, VPL/VPP,BPCOD/EPCOD,SPCOD Article editing

Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick SAP_English for SAP Login enter TCODE ZART_UPLOADEnter. i. Enter COD ARTICLE NUMBERHit ENTER ii. Data already exists, Do you want to editClick YES.

If Article is BPCOD S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

10 iii.

ARTICLE TYPEClick search iconSelect Article BPCOD EPCOD SPCOD ARTICLE TYPE VPP, Insured VPP, Insured Parcel VPL, Insured VPL, Insured Letter

type BUSINESS PARCEL EXPRESS PARCEL INLAND SPEED POST REGISTERED PARCEL REGISTERED LETTER

iv. v.

Fill Sender and Receiver details. Select VAS Details a. if BPCODor EPCOD or SPCOD tick COD b. if VPP or VPL tickVPP c. if Insured Article tickInsured vi. If COD  Type Biller IDEnter Amount (if VPP/VPLenter VP Amount only ie. Without commission)and Insured Amount for Insured ArticleSave data.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

11 3. Accountable Mails(RL,SP,PL) and eMO Mails Invoicing to Postman and Returns taken :Login in SAPLOGON Enter TCODEZMODPMS ENTER Below mentioned DPMS Screen will appear.

 Insured Article Supervisor Verification:a. Accountable Mails Issue to Postman:i.

Click Issue to Postman Select Batch ID Select Beat IDSelect DateEnter Article Number Click Enter.

ii. Enter Speed, RL, PL Article One by One. iii. Click Save Summary Window will appear Check and Click OK iv. Click Print Delivery ManifestPrint Delivery Slip

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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b. Accountable Mails Return taken from Postman i. Click Postman ReturnSelect Beat ID Enter Delivery DateClick FetchAll articles invoiced to that beat will appear.

ii. Select Reason for Non deliverySelect Reason Type enter Non del Article NoClick Enter

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

14 iii. After Completion of Postman undelivered Article Remarks Click Save(Right bottom of the Screen) Delivered Article Remarks will Automatically update as DeliveredClick OK

c. Accountable Mails MISSENT Redirection:i. Click Redirection(Under Accountable Mails Individual) Enter Article NumberEnter Reason for RedirectionEnter Redirect ii. PincodeEnterEnter Redirection Address detailsClick save Click Select AllClick Save.

d. Accountable Mails- Deposited article Return to sender:i. Click Return(Under Accountable Mails Individual) ii. Enter Article NumberSelect Reason for ReturnClick Enter Click Select AllClick Save.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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e. eMO Mails issue to Postman:i. To take eMO PrintoutClick View/ Update Money Order

ii.

Select Batch IDClick EnterSelect eMOClick PrinteMO Printing Screen will appearClick PrintClick Save & Refresh.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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iii.

Click Invoice to PostmanSelect Beat IDScan eMO Number and Click Enter NewClick Select AllClick SaveClick YesClick PrintPrint eMO Delivery Slip.

NOTE: eMO invoice Àñ½¢ðÎ save button click Àñ½¢ðÊí¸É¡, «¾üÌ À¢ÈÌ addl eMO-« ±Ð§Á same day «ó¾ beat-ìÌ add Àñ½ ÓÊ¡Ð. ±É§Å eMO ±øÄ¡§Á beat-ìÌ invoice Àñ½¢ð¼Á¡Û check Àñ½¢ðÎ «¾ý À¢ÈÌClick Save and then print Delivery Slip S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

17 f. Postman invoiced eMO Approved by Supervisor:i.

Login SAP by Supervisor Enter Tcode ZMODPMS Click Supervisor Approval EMO Click ENTER Tick Beat Click Approve.

g. eMO cash to Postman by Treasurer:i. Login SAP by Treasurer Enter Tcode ZMODPMS Treasury Click Cash Payment to PostmanClick ENTERSelect BeatClick Cash to Postman(data saved successfully message will appear in top of the screen, it will reflect in TCB(DOPCASH) Payment side) and Physically Issue cash to postman.

h. eMO Missent/ Redirection:i. After taking Printout of eMO in View/ Update Money Order optionClick Redirection

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

18 ii.

i.

Enter EMO NumberENTERSelect Reason for Redirection Enter Redirected PincodeENTEREnter Redirected Address Click Enter

Deposit eMO Return to sender:i. Click Return Option in EMO individuals MailsEnter Return DateEnter eMO NumberEnterSelect Reason for ReturnClick Enter.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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j.

Supervisor Approval- Redirected and Returned eMOs:i. Click Supervisor Approval- Redirected and Returned eMOs

ii. k. i. ii. iii.

Tick Redirect (For verification of redirected eMOs) or Tick Return (For returned eMOs)Click EnterTick Redirected eMOsClick Approve.

eMO Mails Return taken from Postman:Click Return from Postman Select Beat ID Click Get data All eMOs invoiced to that Beat will appear. Select Reason for Non Delivery Select Reason Type Scan Non dely eMO Click Enter After completion of Postman return eMO RemarksClick SelectAllClick FinishClick Ok.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

20 l.

Unpaid Collection for Ordinary Mails:Click Issue to Postman (Under Ordinary Mails)Enter Beat IDEnter Count of Articles(Total No. of articles including unpaid articles) Enter Weight of Articles in KgEnter Value of Postage due (Unpaid Amount)Click Save.

ii. Click Postman Returns (Under Ordinary Mails)Select Beat IDEnter Count of Articles delivered (Enter total No. of Ordinary articles delivered)Enter Postage Collected (Unpaid amount collected)Click Save. m. Accountable Mails(RL,PL,Speed) Window delivery:

RL (including VPL),Speed(Including SPCOD),Parcel(Including VPP,BPCOD,EPCOD) Window delivery

¦À¡Õò¾Å¨Ã, Window delivery option-Ä §À¡Â¢ðÎ details fill Àñ½¢ðÎ Window delivery Slip Print ±ÎìÌõ ŨÃìÌõ ´Õ Problem-Óõ þø¨Ä. «ÎòÐ Save button-³ Click Àñ½¢ðÊí¸É¡, VPL,VPP,COD delivered amount details direct-« TCB(DOP Cash) Receipt side-Ä ÅóÐÅ¢Îõ.  Supervisor Approval/ Verification ±Ð×õ §¸ð¸¡Ð ÁüÚõ Modification ±Ð×õ Àñ½ ÓÊ¡Ð.  ±É§Å Window delivery-Ä ±ÎìÌõ Óýɧà Manual-« ID, Address and Ó츢ÂÁ¡¸

COD Amount collect Àñ½¢ðÎ ÁüÚõ ±øÄ¡Åü¨ÈÔõ Proper-« check Àñ½¢ðÎ window delivery option- Ä delivery ±Îì¸ start Àñ½Ûõ. i. Click Window delivery for Accountable Mails ii. Enter Article NumberCheck Total Amount to be collected details for VP and COD ArticlesEnter Delivered to (Addressee details)Select ID Proof Document Enter ID Proof Number Click Print to take window delivery Slip PrintoutClick Save to update delivery details. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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n. Postman Beat EOD(Submit Account):i. ii. iii. iv.

SAPLOGONenter TCODE ZDOP_MAINEnter Click DPMS Transactions and Report ClickEND OF DAY SUPERVISOR CONFIRMATION(NEW) Search and Select SHIFT NO Search and Select BATCH ID Search and Select BEAT ID Click ENTERArticles and eMOs data will displayCheck Delivered and Returned detailsClick SAVE (Ctrl+S). S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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o. Tresurer Receive Cash from Postman:i. SAPLOGONTcodeZMODPMSTresuryClick Cash Return from PostmanSearch and Select Beat ID Click ENTERClick Receive Payment from Postman (The return Cash will Reflect in TCB(DOPCASH)).

p. VPMO Booking:-



 i.

±Îò¾ À¢ýÒ Supervisor «ó¾ Beat- ìÌ Beat EOD (Submit Account) ¦¸¡Îì¸ §ÅñÎõ. «¾ý À¢ýÉ÷ Treasurer Cash return from Postman option ¦ºýÚ Postman Cash- ³ Receive Àñ½¢ðÎ VPMO book Àñ½Ûõ. ¬É¡ BO- ³ ¦À¡Õò¾Å¨Ã BO Returns ±Îò¾Ðõ VPMO Booking Option ¦ºýÚ Direct-« VPMO Àñ½Ä¡õ. Supervisor Approval §¾¨Å¢ø¨Ä. Open SAPLOGONEnter User ID and PasswordEnterTcode ZDOP_MAIN EnterClick DPMS Transaction and ReportsClick Book VPMO Delivery PA delivery returns

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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Type Article NumberEnterFill Sender and Receiver DetailsEnter VP Amount Click Execute (F8)Click Yes (In “Do You want to book this article?” Dialogue box).

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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q. eMO Window Delivery: eMO Window delivery ¦À¡Õò¾Å¨Ã, Window delivery option-Ä ¦À¡Â¢ðÎ details fill

Àñ½¢ðÎ Window delivery Slip Print ±ÎìÌõ ŨÃìÌõ ´Õ Problem-Óõ þø¨Ä. «ÎòÐ Save button-³ Click Àñ½¢ðÊí¸É¡, eMO Paid details direct-« TCB(DOP Cash) and Daily Account-Ä reflect ¬¸¢Å¢Îõ.  eMO Window delivery ¦À¡Õò¾Å¨Ã Supervisor Approval/ Verification §¸ð¸¡Ð ÁüÚõ Modification ±Ð×õ Àñ½ ÓÊ¡Ð.  ±É§Å eMO Paid Window delivery-Ä ±ÎìÌõ Óýɧà Manual-« ID, Address and Paid Àñ½ §ÅñÊ eMO Number ±øÄ¡Åü¨ÈÔõ Proper-« check Àñ½¢ðÎ window delivery option- Ä Paid ±Îì¸ start Àñ½Ûõ. i. Click Window delivery for Money order ii. Enter EMO NumberClick ENTER Check Article detailsenter Delivered to(Addressee Name)Select ID Proof DocumentEnter ID Proof Number

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

26 iii. Click Print to take Window delivery slip printout. iv. Click Save (Left bottom of the Screen)

4. Accountable(RL,SP,PL) and eMO Mails Invoicing to Branch Office and Returns taken :a. Accuntable Mails issue to Branch office:i. Issue Articles to BOSearch and Select BO ID Enter BO issue Date (invoice date) Enter Article Number Click Enter

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

27 ii. Enter RL,PL, Speed Articles one by one Click Select All Click Save (Right Bottom of the screen) Print Delivery Manifest and Sent to BO.

b. Accountable Mail Returns taken from Branch Office:i. Click BO Article ReturnsEnter PO ID (a/w Sub office ID)Enter BO IDEnter Date of Delivery ConfirmationArticle TypeSelect AllClick Fetch «ó¾ BO- Ä þÕìÌõ ±øÄ¡ article- õ ¸£§Æ Fetch ¬Ìõ.

ii. Enter Article NumberTick Delivered or Undelivered remark(if Article Undelivered Return to Sender)Select Reason for Non-Delivery Select Reason type Enter Date of DeliveryClick Enter. iii. After Completion Branch Office delivery Returns Click Save.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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iv. If any VP Article delivered at BO Follow VPMO Booking Step.3. (f) c. eMO Mails Issue to Branch Office:-

To take eMO PrintoutClick View/ Update Money Order (Under EMO Mails Individual Head). ii. Select Batch IDClick EnterSelect eMOClick PrinteMO Printing Screen will appearClick PrintClick Save & Refresh. i.

iii. Click Issue EMO to BOEnter PO ID(Suboffice Office ID)Enter BO IDEnter BO Issue DateClick Fetch DataScan EMO NumberClick EnterClick Select All Click SaveClick Print to take BO eMO delivery Slip.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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iv. Click Supervisor Approval (BO)Enter PO ID Enter DateClick Enter Select eMOClick Approve.

d. eMO Mail Returns taken from Branch office:i. Click EMO Returned For BOenter PO IDEnter BO IDEnter Date of delivery ConfirmationClick Fetch

ii. Enter Article Number (eMO Number)Select Payment done(for Paid Money orders) or Payment not done(For return to sender Money orders)if UnpaidSelect Reason for Non DeliverySelect Reason TypeEnter Date of Actual DeliveryClick EnterClick Save & Post.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

30

BACKOFFICE and POINT OF SALE MODULE 1. Day begin and work allocation. a. POBEGIN at BACKOFFICE Module Open Single Sign On Click Logon and again Click Logon Enter Supervisor USERID & Password and click okClick BO_English for BackOffice Login BACKOFFICE PO OPERATION POBEGIN. b. POS COUNTER WORK ALLOCATION at BACKOFFICE Supervisor Login BACKOFFICEPO OPERATION COUNTER ALLOCATIONClick ADD. ¸£§Æ ¸¡ðÊÔûÇ Screen ÅÕõ.



«¾¢ø User, COUNTER NO,FROM DATE and TO DATE(Today’s date),FROMTIME(System time),TO TIME(23:59) fill Àñ½¢ðÎ, Assign click Àñ½£í¸É¡ POS counter work allocation «ó¾ particular user id ìÌ allocate ¬¸¢Å¢Îõ.

 Backoffice Module-ø POS Supervisor and IPVS(Despatch) Module þ¨Å þÃñÎõ ¯ûÇÐ.  F&A ÁüÚõ POS Module þ¨Å þÃñ¨¼Ôõ þ¨½ôÀÐ BACKOFFICE Module¾¡ý.  Cash,Stamp,IPO,Cheque Sent and Receive to F&A from POS, eMO and PO Account Submission Verification §À¡ýÈ «¨ÉòÐ Supervisor work- õ Backoffice- ø ¾¡ý ¿¼ìÌõ. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

31 c. Shift Begin at POS Module:i. ii.

Open Point of SaleEnter UserID and PasswordClick Login Click Daily Operation(F4)Click Shift Begin(F4)after Shift begin You will get a message Shift begin successful. Shift No is 1.Click Back button in the left bottom of the screen or Press ESC POS Main Screen will appear.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

32 2. Cash,Stamp,IPO,Stationery Receive IN BACKOFFICE from F&A and Sent from BACKOFFICE to Point of Sale:-

a. Cash Receive from F&A to Backoffice Module:i. ii.

Login BackofficeClick PO OPERATIONClick RECEIVE FROM F&A  Select Denomination Enter Quantity( No of currency in that particular denomination)Click AddClick Submit.

b. Stationary Receive from F&A to Backoffice Module:i. Login Backoffice ModuleClick PO OPERATION OptionClick RECEIVE IPO,STAMP, STATIONARY FROM F&A ii. Click Stationary OptionSelect DenominationSelect Stationary NameEnter QuantityClick Add StationaryClick Submit. þ§¾ §À¡ø ¾¡ý Stamp, IPO þ¨Å «¨Éò¨¾Ôõ F&A- ø þÕóÐ Backoffice Module-Ì Receive Àñ½Ûõ

 þó¾ CSI Platform-ø IPO,Stamp,Stationary þ¨Å «¨ÉòÐõ Materials ¬¸§Å ¸½ì¸¢ø ±ÎòÐì ¦¸¡ûÇôÀθ¢ýÈÉ. ±É§Å IPO, Stamp, Stationary þÅü¨È þÉ¢§Áø Materials ±É «¨Æô§À¡õ.  þó¾ Materials- þý Stock «¨ÉòÐõ F&A- ø ¾¡ý maintain ¦ºöÂôÀÎõ.  þó¾ Materials- ³ POS( Point of Sale)- ø Sale ¦ºöÔõ Ũà F&A-ø Stock ±Ð×õ ̨Èž¢ø¨Ä.  Materials-³ F&A to Back Office or Back office to POS-Ì receive Àñ½¡Öõ ̨Èž¢ø¨Ä.  POS-ø Sale ¦ºö¾ À¢ÈÌ ¾¡ý, POS Cash in Hand increase ¬¸¢Å¢ðÎ «¾ý À¢ÈÌ ¾¡ý POS Material Stock and F&A Material Main stock ̨ÈÔõ.  SO F&A Material Main Stock (System Stock) = Physical-¬ ¨¸Â¢ø þÕìÌõ Treasury material stock+ Physical -¬ ¨¸Â¢ø þÕìÌõ Counter material Stock. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

33 3. Supply Cash,Postage,IPO,Stationery(Envelpe, Postcard etc.)from BACKOFFICE to POS counter:a. For Cash supply from Backoffice to POS:i. Login BackofficeClick PO OPERATIONClick SUPPLY TO COUNTER ii. Select UserName Click CashSelect DenominationEnter QuantityClick Add CashClick Submit.

b. For Stamp, IPO and Stationery supply from Backoffice to POS Counter:i. Login Backoffice ModuleClick PO OPERATION Option Click Supply to counter ii. Select User NameSelect DenominationSelect Stationary NameEnter QuantityClick Add StationaryClick Submit.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

34 4. Receive Cash,Postage,IPO,Stationery(Envelpe, Postcard etc.) from Back office Module to Point of Sale Module :i. Login Point of sale ModuleClick Daily Operation(F4) ii. Click Accept AllocationClick Accept

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

35

5. POINT OF SALE COUNTER TRANSACTION WORKFLOW:a. Stamp Sales:i. Click Product SalesClick Product Search

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

36

ii. Select Product categorySelect the type of Postage stampClick Submit. iii. Enter the Quantity (ie. Number of Postage not value)Click Submit Click PaymentEnter AmountClick Submit Print Receipt.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

37

b. Speed Post Booking (Ctrl+S):i. Login Point Of sale ModuleClick Mail optionClick Inland Speed Post

ii.

Enter WeightEnter Pincode For Postage Select Prepaid Scan Article NumberFill Sender Name and AddressEnter Sender Pincode Screen-Ä §ÅÚ ±í¸¡ÅÐ S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

38 Àñ½¢í¸É¡ automatic ah state and city ÅóÐÅ¢Îõ Fill Addressee Name and Address Enter Addressee Pincode and press F8 select the office.

 Customer Single Speedpost article ÁðÎõ book Àñ½ÛõÛ §¸ð¼¡÷É¡ §Á§Ä ¦º¡ýÉ steps-Ì «ôÀÈõdirect- « click payment.  «ôÀÊ þøÄ¡Á addl- « speedarticle booking-Ì ÌÎò¾¡÷É¡ Click Submit and contine the above step  «ôÀÊ þøÄ¡Á Customer 1 Speed,1RL,1eMO booking-Ì ÌÎò¾¡÷É¡, Speed §Á§Ä ¦º¡ýÉ steps ÀÊ book Àñ½¢ðÎ Click SubmitClick Mail booking and Select Registered letter for RL or Click Money Remittance for eMO booking and click Submit.

iii.

Book Àñ½¢ ÓÊðÎClick PaymentEnter AmountClick Submit. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

39 c. RL Booking (Ctrl+L):i. Login POSClick MailClick Registered LetterEnter Weight, For Postage Select Prepaid Scan Article Numer Fill Sender and Addressee detailsClick Payment.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

40 d. BO Article rebooking, Postal Service RL Booking:i. Login POS Click MailClick Registered LetterEnter Weight Fill Sender and Addressee details

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

41

ii.

Click Additional infoTick Rebooking (For BO Article rebooking) or Tick Postal Service(For Service article booking)Click SubmitClick Payment and Click Submit to print receipt.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

42



Service article or BO article rebooking bulk- « ÀñÏõ ¦À¡ØÐ þ¨¼Â¢ø Counter article book Àñ½¡¾¢í¸, Rebooking or Service RL booking complete Àñ½¢ðÎ Additional info option-ø ¦ºýÚ Rebooking/ Postal Service untick ¦ºöÐÅ¢ðÎ Customer counter booking continue Àñ½×õ. þ¨¾ Ó츢ÂÁ¡¸ ¸Õò¾¢ø ¦¸¡ûÇ×õ.

e. International Mail Booking:i.

Login POSClick International MailClick EMS Document (fgn.Speed post) or Click Registered foreign letter(fgn RL)Fill Weight,Select Country,Fill Sender and Receiver detailstick Customs duty by sender

ii. Enter Article contentEnter Content ValueSelect Article typeClick Submit Take printout of Custom declaration (CN22) and get signed by the customer and attach with articleClick Payment to complete the transaction.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

43

f. ePayment Transactions:i. Login POSClick E-Payment

ii. Select Biller HeadFill detailsClick PaymentEnter CashClick Submit.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

44 g. IPO Sale:i. Login POSClick IPOClick IPO Sale ii. Select DenominationEnter No. IPOsClick PaymentEnter CashClick Submit.  {Before Sale of IPOReceive IPO from F&A to Backoffice Module (Supervisor login)Sent Back Office Module to Point of sale(Supervisor login) Accept IPOs in POS Module (like Stamps and Stationeries)} IPO Sale.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

45 h. IPO Payment:i. Login POSClick IPOClick IPO PaymentSelect IPO optionEnter Prefix & Suffix of IPOSelect DenominationEnter Number of IPOs Click SubmitClick Payment.

i.

eMO Booking and eMO Rebooking:i. Login POSClick Money RemittancesClick Electronic Money Order

ii.

Enter Mo Valueif any BO MO Rebooking, tick Rebooking box otherwise leave that box fill Sender and Addressee detailsClick PaymentEnter CashClick Submit. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

46 j. Franking Machine Recharge Request:i. Login POSClick Franking MachineClick Franking Machine Recharge requestScan License NumberEnter AmountClick Payment.

k. Domestic Compare book and International compare book: i. Domestic compare bookþó¾ option-Ä §À¡Â¢ðÎ weight and destination Pincode

enter Àñ½¢ðÎ Compare Click Àñ½¡ Tariff Comparison À¡÷ì¸Ä¡õ.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

47 þ§¾ §À¡ø, International Compare book option-Ä §À¡Â¢ðÎ weight and destination Country enter

Àñ½¢ðÎ Compare Click Àñ½¡ International Tariff Comparison À¡÷¸Ä¡õ. l.

Cancellation of Transaction:i. Login POSClick Next pageClick Cancel Transaction Enter article Number in Tracking NoClick SearchSelect TransactionClick PaymentClick Submit.

m. Finance (Mccamish and Finnacle):i. Login POS Click Finance Click Postal Banking Service (for Finnacle) or Click Postal Life Insurance (for PLI and RPLI)After completion of Finnacle transaction including Supervisor verificationLogout FinnacleClick Submit in POS to receive Finnacle cash in POS.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

48  Finnacle and Mccamish þó¾ þÃñÎõ POSFinance option ÅƢ¡¸ ÁðΧÁ login Àñ½§ÅñÎõ.  «ô¦À¡ØÐ ¾¡ý Finnacle-Ä Supervisor transactions-³ verify Àñ½¢ÂÐõ Counter PA Finnacle-Ä logout ÀñÏõ ¦À¡ØÐ Finnacle CashCSI Point of sale Module-Ä reflect ¬Ìõ. þ§¾ ¾¡ý Mccamish-ìÌõ 

POS ãÄÁ¡¸ Finnacle or Mccamish transaction ¦ºöÔõ ¦À¡ØÐ Parallel-¬ Point of sale

counter transaction(like RL,Speed,eMO booking) ¦ºö ÓÊ¡Ð. Finnacle or Mccamish logout Àñ½¢Â À¢ýɧà POS Counter transaction ¦ºö ÓÊÔõ . n. BO STAMP SALES:i. Login POSClick Miscellaneous ServicesSelect BO_BOOK_ITEM ii. Select BO NameSelect Item Category(Stamps,IPO, Stationary Item) iii. Select DenominationSelect Item Name& QuantityClick SubmitClick Payment and Print Receipt.

þÐ F&A BO daily account-Ä Receipt Side-Ä Commission realized on A/C of Revenue St + Postal Advances Mis Advance= Sale o f Revenue Stamps) head- Ä ÅÕõ

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

49

o. Cash sent from POS to Backoffice:i. Login POSClick Daily OperationClick Balance TransferClick Transfer Cash (For Cash transfer) or Click Transfer Cheque/DD (for Cheque Transfer)Select POS TreasuryEnter Amount(Cash in Hand Amount)Click Submit.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

50

p. Cash Receive from POS to Back office:i. Login Backoffice Module(Supervisor)Click Supervisor ApprovalSelect Counter User ID ii. Click CashClick Approve All.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

51 q. Cash Sent to F&A from Backoffice:i. Login Backoffice ModuleClick PO OPERATIONClick SEND CASH TO F&A ii. Select CashSelect DenominationEnter QuantityClick AddClick Submit.

r. Point of Sale Counter booking eMO Verification by Supervisor at Backoffice:i. Login (Supervisor) BackofficeClick PO OPERATIONClick MONEY ORDER APPROVALSelect eMOCheck and Click Approve.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

52

s. Account Submission at POS counter:i. Login POSClick Daily OperationClick Submit AccountClick Submit.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

53

t. Verification of POS counter Account Submission in Backoffice:i. Login Backoffice ModuleClick PO OPERATIONClick SUPERVISOR APPROVAL. ii. Select POS Counter Submit accountAccept.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

54 u. POS Shift end:i. Login POSClick Daily OperationClick Shift End.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

55 IPVS (IndiaPost Visibility system)- DESPATCH Module  POS Counter booking article-³ IPVS Despatch Module-Ä fetch Àñ½ §ÅñÊÂÐ þø¨Ä Counter booking article automatic-« Bag closing-Ì IPVS Despatch module-Ä ÅóÐÅ¢Îõ.  ¬É¡ø Postman return article, Missent, BO return article-³ IPVS bag closing-Ì À¢ýÅÕÁ¡Ú receive Àñ½ §ÅñÎõ.( DPMS article return article despatch- Ä receive ÀñÈÐìÌ ÓýÉ¡Êdesktop- ø

þÕìÌõ Run_Mobilink_Client_High.bat communication file- ³ run Àñ½¢í¸É¡ ¾¡ýDPMS(online)- Ä ¿£í¸ ±Îò¾ return to sender article, BackofficeIPVS- Ä fetch ¬Ìõ a. Fetch Return and Redirected article(Fetch from Postman):i. Login BackofficeClick IPVSClick RETURN&REDIRECTreceive all article.

b. Bag Closing:i. Login BackofficeClick IPVSClick CLOSE BAG ii. Select Bag Destination (like Salem Jn RMS PH- Parcel Bag)Select Bag Type(like Parcel bag, Regd bag)Click Create Bag (þó¾ stage-Ä temporary bag id ´ýÚ create ¬Ìõ.)

ÌÈ¢ôÒ: þô¦À¡ØÐ create ¬Ìõ Temporary bag ID-³ 1. Article invoice Àñ½¢ Close bag-³ click ¦ºöÐ bag close Àñ½§ÅñÎõ. «øÄÐ 2. Delete bag option-³ click ¦ºöÐ «ó¾ Temporary Bag ID-³ Delete Àñ½§ÅñÎõ. 3. þÃñΧÁ ¦ºö¡Áø «ó¾ Temporary Bag ID-³ «ôÀʧ ŢðÎÅ¢ð¼¡ø Backoffice-ø PO END ¬¸¡Ð

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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iii.

Scan article Number in Scan Article/ Bag BarcodeAfter completion of Article ScanningEnter Bag WeightClick Close BagScan Bag BarCodeClick OK.

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c. Despatch of Bag:i. Login BackofficeClick PO OPERATIONClick DISPATCH OF BAGSelect Schedule(like Salem RMS)Scan Despatch Bag Barcode in Scan bag barcodeClick Dispatch.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

58 BACKOFFICE ACCOUNT SUBMISSION AND POEND

Back office Module- Ä PO End ¦¸¡ÎôÀ¾üÌ ÓýÉ÷ À¢ýÅÕõ ÌÈ¢ôÒ¸¨Ç Supervisor ¸Õò¾¢ø ¦¸¡ûÇ×õ:         þ¨¾

POS Counter Booking eMOs Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Account Submission Supervisor Approval ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. POS Shift end Verification ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Cash in hand ²¾¡ÅÐ Backoffice- Ä Pending þÕ츢Ⱦ¡. Backoffice Account Submission. Postman Beat EOD (Postman Submit Account). Postman VPMO and BO VPMO ±øÄ¡õ Book Àñ½¢Â¡îº¡. Postman Return article and Counter Booking article ±øÄ¡õ Despatch Àñ½¢Â¡îº¡. IPVS-Ä create Àñ½ Temporary bag ±øÄ¡õ Close Àñ½¢ despatch Àñ½¢Â¡îº¡. ±øÄ¡õ Supervisor check Àñ½¢ðÎ Back office Module- Ä PO End ¦¸¡Îì¸×õ.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

59 F&A FINANCE AND ACCOUNTS ZFBL3N ZFR_DAY_NEW F-02 FB50 F-58 F-04 FB60 ZFFV50 FCHI FCHN FCH5 ZFICHQ FCH8 FCH9 ZF110 ZFI_CASHDENO FAGLL03 FBV3 ZMEMO_REMIT ZFI_RECON FF67 F-03 FEBAN ME21N MIGO MB90 MB52 ZBF07 FB08 FBRA ZFI_EPAYMENT MB51 MB5B

TO VIEW TCB (DOP CASH) TO VIEW DAILY ACCOUNT LIABILITY CREATION(FOR CHEQUE PAYMENT) and VOUCHER POSTING FOR BULK VOUCHER POSTING FOR CHEQUE PAYMENT FOR CASH PAYMENT CREATE INVOICE(VENDOR PAYMENT) CASH DRAWALS, CASH REQUEST and CASH REMITTANCE ADD OR MODIFY DOP CHEQUE TO VIEW CHEQUE REGISTER ISSUE DOP CHEQUE( NOT POSB CHEQUE) TO TAKE PRINT OUT OF CHEQUE. TO CANCEL DOP CHEQUE TO ISSUE DUPLICATE DOP CHEQUE CHEQUE REQUEST FROM SO to HO FOR CASH DENOMINATION TO VIEW CLEARED AND UNCLEARED TRANSIT STATUS TO VIEW PARKED DOCUMENTS TO GENERATE ACG RECEIPT FOR BANK CASH REMITTANCE TO VIEW REPORT OF RECONCILIATION TO RECONCILE BANK DRAWLS AND BANK REMITTANCE CLEAR PENDING TRANSIT and TO FIND DOCUMENT NUMBER TO VERIFY RECONCILIATION STAMP INDENT FROM HO to PSD/CSD STAMP ISSUE FROM CSD to HO (or) HO to SO (or) SO to BO STAMP INDENT ISSUE REPORT (STAMP DENOMINATION) STAMP BALANCE REPORT (STAMP STOCK REPORT) FOR DAILY ACCOUNT FILE BULK UPLOAD TRANSACTION REVERSAL TO CANCEL TRANSACTION or REVERSAL PAYMENT TO THE BILLER IDS TO CHECK STAMPS,NAME AND MOVEMENT TO CHECK STAMPS IN TRANSIT

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

60 Request Initiated By

Request Forwarded by

Request Approved by

Cash/Cheque/Sta mp/IPOs Issued By Cheque issued by Cash Office Treasurer(FCH5)

Cash/ Cheque/Stamps/IPOS Accepted By

Cash Office Bank Drawings

Cash Office Treasurer(ZFFV50)

-

Cash Office Postmaster(Inbox)

Cash Office Excess Cash Remittance to Bank

Request initiated by Cash Office Treasurer(ZFFV50) and ACG Receipt prepared by Cash Office Treasurer(ZMEMO_REMIT)

-

Cash Office Postmaster(Inbox)

-

-

Sub Office Treasurer(Inbox)

-

Cash Remittance from Cash office to Sub office

Sub Office Treasurer(ZFFV50)

Sub Office Postmaster(I nbox)

Cash Office Postmaster(Inbox)

Cash posted by Cash Office Treasurer and denomination prepared by Cash office treasurer(ZFI_CAS HDENO)

Excess Cash Remittance from Sub Office to Cash Office

Request initiated by Sub Office Treasurer(ZFFV50) and Cash Denomination Prepared by SO Treasurer(ZFI_CASHDENO)

Sub Office Postmaster(I nbox)

-

-

Cash Office Treasurer(Inbox)

Sub Office Treasurer (for Branch Office)(ZFFV50)

Sub Office Postmaster (For Branch Office)(Inbo x)

Sub Office Postmaster (For Sub Office)(Inbox)

Sub Office Treasurer (for Sub Office)(Inbox) and Cash Denomination Prepared by SO Treasurer(ZFI_CAS HDENO)

Sub Office Treasurer (for Branch Office)(Inbox)

Sub Office Treasurer (for Branch Office)(ZFFV50)

Sub Office Postmaster (for Branch Office)

-

-

Sub Office Treasurer (for Sub Office)

HO Treasurer(ME21N)

-

-

Indent Placed By PSD/CSD(MIGO)

Indent Accept by HO Treasurer(MIGO) Indent Accept by Sub Office Treasurer(MIGO) Indent Accept By Sub Office treasurer(For Branch Office). (MIGO)

Cash Remittance from Sub office to Branch office Excess Cash Remittance from Branch Office to Sub Office Stamp Indent by Head Office Stamp Indent by Sub Office Stamp Indent by Branch Office

Manual Indent Prepared BY SO Treasurer

-

-

Indent Placed by HO Treasurer(MIGO)

Manual Prepared By Branch office

-

-

Indent Placed By Sub Office Treasurer(MIGO)

S. No 1 2. 3. 4. 5.

G/L Account Head

G/L Account Number

DOP Cash POS Cash Transit Cash DRAWING FROM BANK(TamilNadu) DRAWING FROM BANK CLEARING (TamilNadu)

4867100010 4867100011 4867100011 4867000190 4867000192

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

61 CASH REMITTANCE a. Cash Drawing from Bank to Cash Office:

 Cash Request initiated by Treasurer(Cash Office):Login as Head office(Cash Office) Treasurer in SAP Enter TCode ZFFV50 Enter

 Enter AmountSelect Cash Withdrawal from BankClick EnterClick SaveNote Document Number.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

62  Cash Request Approved by Postmaster(Cash Office):i. Login as Head office (Cash Office) Postmaster in SAP. ii. Click WorkPlace (Ctrl+F12)  iii. Expand InboxClick InboxDouble Click Document Number. iv.

Enter Reference (OK) (þó¾ Stage-Ä Postmaster Bank Drawing Amount- « edit Àñ½¢ Change Àñ½Ä¡õ.)

v.

Click Save Button (Ctrl+S)  “Preliminarily posted document 1500039944 DOPI was changed” Message will appear in the bottom of the Screen. (þó¾ Stage-Ä Cash, TCB-Ä receive ¬¸¢Å¢Îõ).

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

63

 i.

ii. iii.

Cheque Issued By Treasurer(Cash Office):Login as office(Cash Office) Treasurer in SAP

Enter TCode FCH5. Enter Document NumberEnter Paying company code(DOPI) Enter Fiscal Year(2017)Enter House Bank Code(Your House Bank Code) Enter Account ID ( for S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

64 iv.

Bank drawings D0001)Enter Check Number (DOP Cheque Number)Click Save(Ctrl+S). Enter Address Details of Cash OfficeEnter Country (IN)Enter Regional Code(22- for Tamilnadu)Click Save(Ctrl+S). ( New Cheque created manually Message will Appear in the bottom of the screen)

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

65 b. Excess Cash Remittance from Cash Office to Bank:

Excess Cash Remittance request initiated by Treasurer (Cash Office):i. Login as Head office(Cash Office) Treasurer in SAP Enter TCode ZFFV50 Enter

ii. Enter AmountSelect Cash Remittance BankClick EnterClick SaveNote Document Number.

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ii. Enter TCode ZMEMO_REMITEnter Document NumberEnter Fiscal Year(Financial Year)Enter Profit center(Your Office Profit Center)Enter Name of the Bank, Bank Branch at, Date, DenominationClick Execute(F8)Print ACG Receipt(Triple Copy)

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

67 

Excess cash remittance request approved by Postmaster(Cash Office):-

i.

Login as Postmaster(Cash office) in SAPClick Work

Place(Ctrl+F12)Expand InboxClick WorkflowDouble Click Document NumberEnter ACG receipt Number in Reference Click Save (Ctrl+S).

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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c. Cash Remittance from Cash Office to Sub Office:

Cash Request Initiated By Sub Office Treasurer:-

i. Login as Sub Office Treasurer in SAP Enter TCode ZFFV50 Enter ii.Enter Amount Click Cash RequestClick EnterClick SaveNote Document Number.

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 Cash Request Forwarded by Sub Office Postmaster:i. Login as Sub Office Postmaster in SAP Click Work Place(Ctrl+F12) ii. Expand InboxClick Work FlowDouble click Document Number

iii. Click Document Click Release (Shift+F4) {for forward the Cash request to Cash office} or Click Reject {to Cancel the cash request}Enter Remarks (OK)Enter Text(OK)Click Enter.

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 i. ii. iii.

Cash Request Approved by Cash Office Postmaster:Login as Cash Office Postmaster in SAPClick Work Place(Ctrl+F12) Expand InboxClick Work FlowDouble click Document Number Enter Reference (OK) Click Document Click Complete (Shift+F5)Enter Text(OK).

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To Edit Cash§Á§Ä ¦º¡ýÉ Step (ii)Ì À¢ýÉ÷ follow the bellow Steps:i. Click Fast Data entry Change the Amount in two RowsClick Overview(Shift+F2) ii. Enter Reference (OK) Click Document Click Complete (Shift+F5)Enter Text(OK).

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

Cash i. ii. iii.

Posted By Cash Office Treasurer:Login as Cash Office Treasurer in SAPClick Work Place(Ctrl+F12). Expand InboxClick Work FlowDouble click Document Number Click Post Document and Note the Document Number in TCB(ZFBL3N)

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iv. v.

Enter TCode ZFI_CASHDENO Enter Document Number(Noted from Cash Office TCB)Enter Fiscal Year, Denomination and WeightClick Execute(F8) and Print Denomination Slip.

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Cash Accept By Sub office Treasurer:i. Login as Sub office Treasurer in SAP Click Work Place (Ctrl+F12). ii. Expand Inbox Click Work FlowDouble Click Document Number EnterClick Complete Work item.

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d. Excess cash remittance from Sub Office to Cash Office: Excess Cash Remittance initiated by Sub Office Treasurer: i. Login as Sub Office Treasurer in SAP Enter Tcode ZFFV50Enter ii. Enter Amount Select Excess Cash TransferClick EnterClick Save Note Document Number

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 Excess Cash Remittance approved by Sub Office Postmaster: i. Login as Sub Office Postmaster in SAP Click Workplace(Ctrl+F12). ii. Expand InboxClick WorkflowDouble Click Document Number. iii.Click DocumentClick Release(Shift+F4)Remarks(OK)Text(OK)Click Enter.

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 Cash Denomination Slip Prepared By Sub Office Treasurer: i. Login as Sub Office Treasurer in SAPEnter Tcode ZFI_CASHDENO ii. Enter Document Number, Fiscal Year, Denomination, WeightClick Execute(F8)Print Denomination Slip.

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

81  Sub Office Excess Cash Accept by Cash Office Treasurer: i. Login as Cash Office Treasurer in SAPClick Work Place (Ctrl+F12). ii. Expand InboxClick Work flowDouble click Document Number iii. Click Post(Ctrl+S) Click EnterClick Complete Work Item.

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82 e. Cash Request from Branch Office to Sub Office: Cash Request initiated By Sub Office Treasurer for Branch Office:I. II.

Login as Sub Office Treasurer in SAP Enter Tcode ZFFV50 Hit Enter. Enter Branch Office Profit center ID in User Profit CenterEnter AmountSelect Cash RequestClick Enter Click Save Note Document Number.

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83  Sub Office Postmaster Part:I. Login as Sub Office Postmaster in SAP Click Work Place(Ctrl+F12)Expand Inbox Click Work Flow Double click Document Number. II. Click Document Click Release (For Branch Office)  enter Remarks and TextOKHit Enter. III. Click DocumentClick Complete (for Sub Office Postmaster)Enter TextOKHit Enter.

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84  Sub Office Treasurer Part:I. Login as Sub Office Treasurer in SAP Click Work Place(Ctrl+F12) II. Expand InboxClick Work FlowDouble click Document NumberClick Post Document to Post Requested Cash. III. Note Document Number in TCB ZFBL3N. IV. Login as Sub Office Treasurer in SAP Enter Tcode ZFI_CASHDENO V. Enter Document Number, Fiscal Year, Amount, Weight, Unit of MeasurementsClick Execute (F8)Print Cash Denomination Slip. VI. Again (Branch Office Part) Treasurer Expand InboxClick Work FlowDouble click Document NumberClick DocumentClick Post or (Ctrl+S)Hit EnterClick Complete Work Item.

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

86 f. Excess Cash Remittance from Branch Office to Sub Office:

Excess Cash initiated by Sub Office Treasurer for Branch Office:-

I. Login as Sub Office Treasurer (for Branch Office) in SAPEnter Tcode MIGOhit Enter Enter BO Profit Center II. Enter AmountSelect Excess Cash TransferClick EnterClick SaveNote Document Number.

 BO Excess Cash forwarded by Sub Office Postmaster(for Branch Office):I.

Login as Sub Office Postmaster in SAPClick Work Place (Ctrl+F12)Expand InboxClick Work Flow Double click Document NumberClick DocumentClick Release Enter Remarks and TextOKhit Enter.

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 I.

BO Excess Cash accept by Sub Office Treasurer(for Sub Office):-

Login as Sub Office Treasurer in SAP Click Work Place (Ctrl+F12)Expand Inbox Click Work flowDouble Document NumberClick DocumentClick Post Hit Enter Click Complete Work Item.

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88 INVENTORY(STAMP/STATIONARY/IPO) MOVEMENT Plant (Head Office)

TR01(Head Office Storage Location

SO02 (Sub Office 2 Storage Location)

SO01 (Sub Office 1 Storage Location)

Back Office

POS Counter Sales

Branch Office

POS Counter Sales

Back Office

POS Counter Sales

CS01 (Head Office Counter Storage Location)

Branch Office

POS Counter Sales

Back Office POS Counter Sales

 Head Office Treasurer, Head Office- Ä þÕóÐ PSD/CSD- Ì Stamp/ Stationeries (Envelope, Postcard, Cover)/ IPOs Å¡íÌžüÌ Tcode ME21N-Ä indent create ÀñÏÅ¡÷.  Stamp/ Stationeries (Envelope, Postcard, and Cover)/ IPOs indent request ±øÄ¡õ Sub Office- Ä þÕóÐ

Head Office-Ì Manual-« ¾¡ý «ÛôÀ §ÅñÎõ. «§¾ §À¡ø,  Stamp/ Stationeries (Envelope, Postcard, and Cover)/ indent request ±øÄ¡õ Branch Office- Ä þÕóÐ Sub Office-Ì Manual-« ¾¡ý «ÛôÀ §ÅñÎõ. a. Inventory Stock Report(Stamp Balance Register):I. Login as Head Office or Sub Office Treasurer in SAP Enter Tcode MB52hit Enter. II. Enter Plant(Head Office or Sub Office or Branch office þ¾¢ø ±§¾¡¼ Stock view

ÀñȾ¡ þÕó¾¡Öõ HO Plant Code ¾¡ý enter Àñ½ §ÅñÎõ) Press F4 and Type Head office Pincode in Postal CodeHit enter and Select Head Office

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III. Click Storage location and Press F4  Select TR01 for Head Office Main Storage Stock  Select CS01 for Head Office Counter Storage Location Stock  For Sub Office and Branch Office stock Select respective Office Names. IV. Enter Material Group  Type DEFS for Definitives(Stamps)  Type PST for Postal Stationeries (Envelope, Post Card, ILC etc)  Type IPO for IPOs. V. Select Non-Hierarchical RepresentationClick Execute or Press F8.

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b. Inventory Movement from PSD to Head Office: Indent Placed by Head Office Treasurer:I. II.

Login As Head Office Treasurer in SAP Enter Tcode ME21NHit Enter.

III.

Print Indent Request Slip.

Select Stk Trans_In CSD CIR Enter Supplying Plant (Your PSD Code) Enter Material CodeEnter QuantityEnter Plnt (Head Office Plant Code for Suramangalam HOT291) Enter Stor. Location (HO Storage Location) Click Purchase Order Click Check Click Save (Post-Ctrl+S) Note Document Number.

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þ¾ý À¢ÈÌ PSD-Ä indent Place Àñ½¢ðÎ HO-Ì Stamp and indent PlaceÀñ½ Slip(With Document Number) þÃñ¨¼Ôõ «ÛôÒÅ¡í¸, «¾ý À¢ÈÌ HO Treasurer,  Indent received by HO Treasurer:I. Login as HO Treasurer in SAPEnter Tcode MIGOHit Enter. II. Select Goods ReceiptSelect Material DocumentEnter Document NumberHit EnterClick Save(PostCtrl+S).

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92 c. Inventory (Stamp/Statonaries/IPO) Movement from Head Office to Sub Office: Sub office Treasurer Manual Indent-³ Prepare Àñ½¢ Head Office-Ì «ÛôÀ §ÅñÎõ.  Head Office Treasurer Part:I. II. III. IV. V.

Login as Head Office Treasurer in SAPEnter Tcode MIGOHit Enter. Select Remove from StorageSelect Other. Enter Doc. Header Text (Sub Office Name)Tick Check Box(Individual Slip with...) Select Transfer Posting Tab. In From Side (Left Side)Enter Material (Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select TR01-Head Office Plant Storage Location) Hit Enter. VI. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Sub office) Hit Enter. VII. Enter Quantity (No. of Postages) in Qty in UnEHit Enter. VIII. To add Next Postage Denomination Click Next item(Below the Qty in UnE IX. In From Side (Left Side)Enter Material (Next Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select TR01-Head Office Plant Storage Location) Hit Enter. X. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Sub office) Hit Enter. XI. Enter Quantity (No. of Postages) in Qty in UnEHit Enter Click Check Document is OK Message will appear in the bottom of the ScreenClick PostNote Document Number.

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

94  Invoice Slip Prepared By Head Office Treasurer:I. II. III.

Login as Head Office Treasurer in SAPEnter Tcode MB90Hit Enter Enter Transmission Medium1Enter Document NumberClick Execute(F8) Tick Mat. Doc Check Box Click Execute (F8)Click Print PreviewPrint Invoice Slip and Send this Invoice slip with Stamp Stock to Sub Office.

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95  Sub Office Treasurer Part:I. Login as Sub Office Treasurer in SAP Enter TCode MIGOHit Enter. II. Select Place in StorageSelect Material DocumentType Material NumberHit Enter. III. Check Stock Entry Manually Click Item Ok Check Box in Bottom of the ScreenClick CheckMaterial is OK Message will appear in the bottom of the ScreenClick Postþó¾ Stage-Ä Stamp or Stationeries or IPOs Sub Office-Ì receive ¬¸¢Å¢Îõ.

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96 d. Inventory (Stamp/Statonaries/IPO) Movement from Sub Office to Branch Office: BPM Manual Indent-³ Prepare Àñ½¢ Sub Office-Ì «ÛôÀ §ÅñÎõ.  Sub Office Treasurer Place Indent in SAP(F&A):I. Login as Sub Office Treasurer in SAPEnter Tcode MIGOHit Enter. II. Select Remove from StorageSelect Other. III. Enter Doc. Header Text (Branch Office Name)Tick Check Box(Individual Slip with...) IV. Select Transfer Posting Tab. V. In From Side (Left Side)Enter Material (Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select Sub Office) Hit Enter. VI. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Branch office) Hit Enter. VII. Enter Quantity (No. of Postages) in Qty in UnEHit Enter. VIII. To add Next Postage Denomination Click Next item(Below the Qty in UnE IX. In From Side (Left Side)Enter Material (Next Material Code) Hit EnterEnter Plant( Head Office Plant Code) Hit EnterEnter Storage Location(Press F4 and Select Sub Office) Hit Enter. X. In Destination Side (Right Side) Enter Storage Location (Press F4 and Select Branch office) Hit Enter. XI. Enter Quantity (No. of Postages) in Qty in UnEHit Enter Click Check Document is OK Message will appear in the bottom of the ScreenClick PostNote Document Number.

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 Stamp Indent Prepared by Sub Office Treasurer:I. Login as Sub Office Treasurer in SAPEnter Tcode MB52Hit Enter. II. Enter Transission Medium1Enter Document NumberClick Execute or Press F8. III. Tick Mat.Doc. Check Box Click Execute(F8)Click Print PreviewPrint Stamp Indent Invoice and Send with Stamp to Branch Office.

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 Stamp Received by Sub Office Treasurer for Branch Office:I. Login as Sub Office Treasurer in SAP Enter Tcode MIGO Hit Enter. Select Place in StorageSelect Material DocumentType Material NumberHit Enter II. Click Item Ok Check Box in Bottom of the ScreenClick CheckMaterial is OK Message will III. appear in the bottom of the ScreenClick Postþó¾ Stage-Ä Stamp or Stationeries Branch Office Storage Location-Ì receive ¬¸¢Å¢Îõ. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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ÌÈ¢ôÒ:1. Head Office: Sub Office- üÌ «ÛôÒŨ¾ §À¡ø CS01 Counter Storage Location-üÌõ Tcode MIGOø ¦ºýÚ Head Office Treasurer «ÛôÀ¢ Head Office Treasurer MIGOø ¦ºýÚ Head Office Storage Location-ü¸¡¸ Receive Àñ½ §ÅñÎõ.  «¾ý À¢ýÉ÷ Head Office ø Back Office Module-ø Receive Stamp/ Stationeries/ IPOs from F&A-ø ¦ºýÚ Back Office-üÌ Receive Àñ½ §ÅñÎõ. þÐ Head Office Counter Storage Location(CS01)- ø þÕóÐ Back OfficeüÌ Receive-¬Ìõ.  Back Office-ø Sent to Counter Option-ø ¦ºýÚ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½ §ÅñÎõ. «¾ý À¢ýÉ÷ POS Counter-ø Product Sales Option ¦ºýÚ Stamp/ Stationeries Head Office- ø S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

100 Stamp Sale ¦ºöÂÄ¡õ.  þôÀÊ Back Office-üÌ ¦¸¡ÎòÐ Back Officeø þÕóÐ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½¢Â À¢ýÉÕõ F&A (Head Office Counter Storage Location Main Stock(CS01)-MB52)-ø ̨È¡Ð. POS Counter-ø Stamp Sale ¦ºöÐ POS Counter Cash in Hand Raise ¬É À¢ýɧà POS counter stock and F&A Head Office Counter Storage Location Stock þÃñÊÖõ ̨ÈÔõ. a. CS01 Head Office Counter Storage Location.( þ¾¢ø Stock Balance þÕó¾¡ø ÁðΧÁ HO Back Office-ø receive Àñ½¢ HO POS Counter-üÌ ¦¸¡Îì¸ ÓÊÔõ) b. TR01 (Plant ) Head Office Main Storage Location. ( þ¾¢ø þÕóÐ ¾¡ý Sub Office and HO Counter Storage Location þÃñÊüÌõ ¦¸¡Î츢§È¡õ).

2. Sub Office: Sub Office-Ä Tcode MIGO-ø ¦ºýÚ Stamp/ Stationeries Receive ¦ºö¾×¼ý Sub Office Stock-üÌ ÅóÐÅ¢Îõ.  «¾ý À¢ýÉ÷ Back Office Module-ø Receive Stamp/ Stationeries/ IPOs from F&A-ø ¦ºýÚ Back Office-üÌ Receive Àñ½¢ Back Office-ø Sent to Counter Option-ø ¦ºýÚ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½ §ÅñÎõ.  «¾ý À¢ýÉ÷ POS Counter-ø Product Sales Option ¦ºýÚ Stamp/ Stationeries Sale ¦ºöÂÄ¡õ.  þôÀÊ Back Office-üÌ ¦¸¡ÎòÐ Back Officeø þÕóÐ POS Counter-üÌ ¦¸¡ÎòÐ POS Counter-ø Receive Àñ½¢Â À¢ýÉÕõ F&A (Sub Office Stamp Main Stock-MB52)-ø ̨È¡Ð.  POS Counter-ø Stamp Sale ¦ºöÐ POS Counter Cash in Hand Raise ¬É À¢ýɧà POS counter stock and F&A Main Stock þÃñÊÖõ ̨ÈÔõ.( F&A Material Main Stock= Physical Stock of SO Treasurer + Physical Stock of SO POS Counter.)  ±É§Å Branch Office-üÌ ¿¡õ Stamp/ Staioneries «ÛôÒõ ¦À¡ØÐ Sub Office Treasurer, Physical Material Stock-³ ¨¸Â¢ø ¨ÅòÐì ¦¸¡ñÎ ¾¡ý «ÛôÀ §ÅñÎõ.

3. Branch Office: Branch Office-üÌ À¾¢Ä¡¸ Sub Office Treasurer Tcode MIGO-ø ¦ºýÚ Stamp/ Stationeries Receive ¦ºö¾×¼ý Branch Office Stock-üÌ ÅóÐÅ¢Îõ.  «¾ý À¢ýÉ÷ POS Counter-ø Miscellaneous head- ø BO_BOOK_ITEM Option- ø ¦ºýÚ Stamp/ Stationeries Sale ¦ºöÂÄ¡õ.

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101 VOUCHER POSTING (Payment and Receipt entry) in F&A Debit and Credit Concept : ²ü¸É§Å ¿¡õ À¡÷ò¾¨¾ §À¡ø SAP F&A-ø(Treasury Module) DOP Cash, POS Cash and Transit Cash ±ýÚ ãýÚ Å¨¸Â¡É Cash ¯ûÇÐ. þ¾¢ø DOP Cash ±ýÀÐ Office main Cash or Treasury TCB Cash-³Ôõ, POS Cash ±ýÀÐ Point of Sale Counter Cash(POS Counter booking+Mccamish+SB Cash)-³Ôõ and Transit Cash ±ýÀÐ Cash Office to Sub Office or Sub Office to Branch Office-üÌ Transit «ÛôÀ¢ Transit-ø þÕìÌõ Cash-³Ôõ ÌÈ¢ìÌõ. I. DOP Cash G/L Code4867100010; II. POS Cash G/L Code4867100011 III. Transit Cash G/L Code4867100000.  ±É§Å ¿¡õ F&A (Treasury)-ø Direct-« ¦ºöÔõ ´ù¦Å¡Õ Transaction(Bills Paidlike Cash Conveyance Charge, PLI Payment, WUMTS Payment, IMO Issue and Payment etc)-õ DOP Cash-³ ¦¾¡¼÷Ò¨¼ÂÐ ±ýÀÐ «¨ÉÅÕõ «È¢ó¾§¾.  þó¾ F&A(Treasury)-ø ¦ºöÂôÀÎõ ´ù¦Å¡Õ Transaction-üÌõ ´ù¦Å¡Õ Transaction Head ¯ûÇÐ. F&A (Treasury)-ø ¦ºöÔõ ´ù¦Å¡Õ Transaction Head-üÌõ ´ù¦Å¡Õ G/L(General Ledger) Code(10 Digit) ¯ûÇÐ. «§¾ §À¡ø ´ù¦Å¡Õ Transaction-üÌõ Debit entry and Credit entry ±ýÚ þÃñÎ ¯ûÇÐ. ¯¾¡Ã½Á¡¸:-1. PLI Maturity Payment G/L Code - 4801400720 - 8878100600 2. WUMTS Payment G/L Code - 8800100010 3. SB Deposit G/L Code 4. IMO Issue/Payment G/L Code - 8878100040 5. Cash Conveyance Charge - 3020580144 6. Scavenger Allowance - 3020590200 þ¨¾ §À¡ø ±øÄ¡ Transaction Head-üÌõ ´Õ G/L Code (General Ledger Code) ¯ûÇÐ.  ¿¡õ F&A(Treasury)-ø Payment ¦ºöÔõ ¦À¡ØÐ «ó¾ Transaction ¯¨¼Â Transaction Head(G/L Code)-Ä¢ÕóÐ Amount debit ¦ºöÂôÀÎõ.  F&A(Treasury)-ø Transaction Cash Receive ¦ºöÔõ ¦À¡ØÐ «ó¾ Transaction ¯¨¼Â Transaction Head(G/L Code)-üÌ Amount Credit ¦ºöÂôÀÎõ.  F&A (Treasury)-ø Direct-« ¦ºöÂôÀÎõ «¨ÉòÐ Transaction-õ´ýÚ DOP Cash-4867100010 (TCB Main Cash) Áü¦È¡ýÚ ±ó¾ Transaction ¦ºö¸¢§È¡§Á¡ «ó¾ Transaction ¯¨¼Â Transaction Head (G/L Code) þó¾ þÃñ¨¼Ôõ ¦¾¡¼÷Ò¨¼ÂÐ.  þ¾¢ø ¿¡õ F&A(Treasury)-ø ¦ºöÔõ ´ù¦Å¡Õ Transaction ¯¨¼Â Transaction Head-õ  Debit-« «øÄÐ Credit-« ±ýÚ ¾£÷Á¡É¢òÐÅ¢ð¼¡ø, DOP Cash «¾üÌ Opposite-¬¸ þÕìÌõ. ¯¾¡Ã½Á¡¸:1. PLI Maturity Payment-³ ±ÎòÐ ¦¸¡û§Å¡õ. ¿¡õ ²ü¸É§Å ÜȢ¨¾ô §À¡ø þó¾ Payment Transanction-üÌõ debit and credit entry ¯ûÇÐ. þ¾¢ø PLI Maturity Payment ±ýÈ Head-Ä¢ÕóÐ Amount-³ ±ÎòÐ Payment ¦ºöž¡ø PLI Maturity HeadDebit entry, Automatic-« DOP Cash «¾üÌ Opposite Credit Entry. Debit Entry PLI Maturity Payment(G/L Code) 4801400720 ¯¾¡Ã½Á¡¸:PLI Maturity Payment Debit From this Head

PLI Maturity Pmt Head

a. F&A PLI Maturity Payment Transaction

Credit Entry DOP Cash (G/L Code) 4867100010 Credit to this Head IMO Issue Head b. F&A IMO Issue Transaction

Debit From this Cash Head Conveyance Charge Head C. Cash Conveyance transaction

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

102 2. «§¾ §À¡ø IMO Issue Transaction -³ ±ÎòÐ ¦¸¡û§Å¡õ. ¿¡õ ²ü¸É§Å ÜȢ¨¾ô §À¡ø þó¾ Receipt Transaction -üÌõ debit and credit entry ¯ûÇÐ. þ¾¢ø IMO Issue ±ýÈ Head- üÌ Amount ÅÕž¡ø IMO IssueCredit entry, Automatic-« DOP Cash «¾üÌ Opposite Debit Entry. Debit Entry DOP Cash (G/L Code) 4867100010 IMO Issue Credit Entry IMO Issue (G/L Code) 8878100040  þó¾ Voucher Posting §À¡Îõ ¦À¡ØРӾĢø Debit Entry-Ôõ þÃñ¼ÅÐ Credit Entry-Ôõ §À¡¼ §ÅñÎõ.  þó¾ Voucher Posting §À¡Îõ ¦À¡ØÐ Document Type ±ýÚ ´Õ þ¼ò¾¢ø ÅÕõ. Document Type 1. For Cash Document(Cash Conveyance, WUMTS, Money Rcpt, IMO Issue etc)  SK 2. For PLI Related Document Type  PL 3. For SB Related Document  PB 4. For GDS Substitute Payment  GD 5. For Department employees Advance Payment  EA  ER 6. For Retirement Related and GPF Payment  þó¾ Voucher Posting §À¡Îõ ¦À¡ØÐ Pstky(Posting Key) ±ýÚ ´Õ þ¼ò¾¢ø ÅÕõ. þó¾ Posting Key ±ýÀÐ ¿¡õ §À¡Îõ Voucher Posting, Debit Entry-« «øÄÐ Credit Entry-« ±ýÀ¨¾ì ÌÈ¢ìÌõ. 

DOP Created Payment Document(like PLI Maturity Payment Memo,Rolls, Bills Paid Vouchers, IMO Issue, WUMTS Payment etc)- üÌ Posting Key 1. For Debit Entry Posting Key(PSTKY)40 For Credit Entry Posting Key(PSTKY)50



Customer Requested Document(like Cheque Request, PLI Premium Credit through Cheque, )üÌ Posting Key 2. For Debit Entry Posting Key(PSTKY)01 For Credit Entry Posting Key(PSTKY)11

Vendor Document(like AMC, Landlord)- üÌ Posting Key 3. For Debit Entry Posting Key(PSTKY)21 For Credit Entry Posting Key(PSTKY)31  §ÁÖõ CSI-ø ´ù¦Å¡Õ «ÖÅĸÓõ Profit Center ÁüÚõ Cost center¬¸ «¨¼Â¡Çõ ¸¡½ôÀðÎ ´Õ 10 þÄì¸ ±ñ½¡ø ÌÈ¢ôÀ¢¼ôÀθ¢ÈÐ. «ó¾ «ÖÅĸò¾¢ø ¦ºÄ× ¦ºöÔõ ¦À¡ØÐ þó¾ 10 þÄì¸ ±ñ¨½ Cost Center-È¢Öõ, «ó¾ «ÖÅĸò¾¢üÌ ÅÃ× ÅÕõ ¦À¡ØÐ þó¾ 10 þÄì¸ ±ñ¨½ Profit Center-È¢Öõ ÌÈ¢ôÀ¢¼ §ÅñÎõ. a. Suramangalam HO Profit Center/ Cost Center  2922710000 b. Andagalur SO Profit Center/ Cost Center  2922710100 c. Chandrasekarapuram BO Profit Center/ Cost Center  2922710102  ±Ç¢¾¡¸ ÌÈ¢ôÀ¢¼ §ÅñÎõ ±ýÈ¡ø Transaction Head G/L Code 3-ø ¬ÃõÀ¢ìÌõ þ¼ò¾¢ø (Cash 

Conveyance Charge G/L Code-3020580144) þó¾ 10 þÄì¸ ±ñ¨½ Cost Center-È¢Öõ, ÁüÈ þ¼í¸Ç¢ø Profit Center-È¢Öõ þó¾ 10 þÄì¸ ±ñ¨½ ÌÈ¢ôÀ¢¼ §ÅñÎõ.

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Voucher Posting (Bills Paid) in F&A(Treasury Module):For Example: Cash Conveyance Charge Voucher Posting Debit Entry Cash Conveyance (G/L Code) 3020580144 Cash Conveyance Charge Credit Entry DOP Cash (G/L Code) 4867100010 I. Login as Treasurer(SO or HO) in SAP Enter Tcode F-02hit Enter II. Enter Document DateEnter Type (Document TypeSK for Cash Document)Enter Company Code (DOPI)Enter Period(Financial Month Count April-1,May-2,June-3,July-4, August-5, September-6, October-7, November-8, December-9, January-10, February-11, March-12)Enter Reference and Doc. Header Text. III. Enter PSTKY(Posting key for debit40)Enter Account(Debit Account G/L CodeCash Conveyance Charge G/L Code3020580144)Hit Enter IV. Enter AmountEnter Tax codeV0Click More Enter Cost center (Cash Conveyance Charge G/L Code Starts With ‘3’) Hit Enter V. Enter PSTKY(Credit Posting Key50) Enter Account(Credit Account G/L CodeDOP Cash G/L Code4867100010)Hit Enter VI. Enter Amount (Enter (*)Hit Enter to Contra ) Click More Enter Profit CenterHit Enter Click Save Button(Post Ctrl+S) Note Document Number in Payment Voucher.

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105 LIABILITY CREATION AND CHEQUE REQUEST BY SUB OFFICE ¾ü§À¡Ð ¿¨¼Ó¨È¢ø þÕôÀ¨¾ô §À¡Ä Cheque request or Cheque Payment-üÌ ²¾¡ÅÐ ´Õ Liability (like PLI Payment, WUMTS Payment, IMO Payment etc etc) þÕì¸ §ÅñÎõ. «ô¦À¡ØÐ ¾¡ý ¿¡õ Cheque request send Àñϧšõ. «§¾ §À¡ø ¾¡ý þíÌ CSI-Öõ ӾĢø  TreasurerCheque request send ÀñÈÐìÌ ÓýÉ¡Ê, F&A-ø TcodeF-02-ø ¦ºýÚ Liability create Àñ½ §ÅñÎõ.  «¾ý À¢ÈÌ SO Treasurer F&A-ø TcodeZF110-ø ¦ºýÚ cheque request initiate Àñ½ §ÅñÎõ,  «¾ý À¢ÈÌ SO SPM «ó¾ Cheque request-³ forward Àñ½ §ÅñÎõ.  «¾ý À¢ÈÌ HO Trr Approve Àñ½¢ðÎ, HO Postmaster Tcode FCH5-ø cheque Issue Àñ½ §ÅñÎõ.  «¾ý À¢ÈÌ SO Treasurer «ó¾ Cheque-³ accept Àñ½ §ÅñÎõ.  Tcode F-02-ø Liability create ÀñÏžüÌ debit ÁüÚõ Credit entry Transaction head-³ ÓÊ× ¦ºö §ÅñÎõ. ¯¾¡Ã½Á¡¸:- PLI Maturity Payment-üÌ Cheque request «ÛôÒž¡¸ ¨ÅòÐì ¦¸¡û§Å¡õ.  þ¾¢ø PLI Maturity Payment G/L Head-ø þÕóÐ amount ±Îì¸ôÀΞ¡ø, PLI Maturity Payment G/L Head- Debit entry and Posting Key40¬Ìõ.  þíÌ Credit entry DOP Cash ¸¢¨¼Â¡Ð.  Á¡È¡¸ Cheque request-üÌ Liability Create ÀñÏõ ¦À¡ØÐ, Credit entry-¬¸ One time Customer Account ID-³ §À¡¼ §ÅñÎõ. 1. Savings Bank One Time Customer Account G/L Code for TamilNadu7000000388 2. PLI/RPLI One Time Customer Account G/L Code for TamilNadu7000000430-PLI  ±É§Å þíÌ PLI One Time Customer Account G/L-³ Credit Entry-¬¸ ±ÎòÐì ¦¸¡ûǧÅñÎõ õüÚõ Customer Account-üÌ Credit Posting Key PSTK11 

Liability Creation for Cheque Request:Ex: PLI Maturity Payment:I. Login as SO Treasurer in SAP Enter Tcode F-02Hit Enter. II. Enter Document Date, Type (Document Type PL for PLI/RPLI Documents), Company Code(DOPI), Period(Financial Month Count April-1, May-2. . . . . . Nov-8 ...... March-12), Currency Rate(INR), Reference, Doc. Header Text Pstky (40-Debit) Account (PLI Maturity Payment G/L Code) Hit Enter.

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III. Enter Amount(PLI Maturity Amount)Enter Tax code (V0)Click MoreEnter Profit

CenterHit Enter IV. Enter Pstky (Customer Account Credit Posting Key-11) Enter Account(PLI One Time TamilNadu Customer Account G/L Code-7000000430)Hit Enter. V. Enter Cheque Requested Customer details(Like Name, address, City Postal code, Country, Region(22TamilNadu))Hit EnterClick Save Button(PostCtrl+S) Note Document Number (Appear in the bottom of the Screen).

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

108 

Cheque Request initiated by Sub Office Treasurer:Login as Sub Office Treasurer in SAP Enter Tcode ZF110 I. II. Enter PLI One time Customer Account in CustomerEnter Fiscal Year Enter Document Number (Click Display Document to View the Document)Click Submit Request to initiate the Cheque request.

 Cheque request Approved and Forwarded by Sub Office Postmaster:Login as Sub Postmaster in SAP Click Work Place(Ctrl+F12) I. II. Expand InboxClick Work FlowDouble Click Cheque Request. III. Click Object and Attachments to View Cheque requested details (Like Maturity Amount) Click Approve to forward the cheque request to Head Office.

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 Cheque request Approved and note Document Number by Head Office Treasurer:a. Cheque request Approved by HO Treasurer I. Login as HO Treasurer in SAPClick Work Place(Ctrl+F12) II. Expand InboxClick Work Flow Double Click Cheque Request. III. Click Object and Attachments to View Cheque requested details (Like Maturity Amount) Click Approve.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

110 b. Note Document Number to Issue Cheque: I. Login as HO Treasurer in SAP Enter Tcode FAGLL03. II. Enter G/L Account(Drawing from Bank Clearing G/L Account4867000192)Select All Items Enter Posting Date Click Custom Selections(Ctrl+F1)Expand General Ledger Line itemsClick Profit Center (in Left side of the Screen) Click Multiple Selection (Arrow Mark) III. Enter Head Office and Cheque Requested Sub Office Profit Center ID one by one Hit Enter Click Save Button ( PostCtrl+S) Click Execute(F8) Note Document Number to Issue Cheque.

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

112  Cheque Issued by Head Office Postmaster:I. Login as Head Office Postmaster in SAP Enter Tcode FCH5Hit Enter. II. Enter Payment Document NoEnter Paying Company Code (DOPI),Fiscal YearEnter House Bank(Your House Bank Code)Enter Account ID(D0001 for Drawing) Enter Check Number(Cheque Number)Hit EnterCheck Cheque details and Cheque Amount Click Save.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

113  Cheque accept by Sub Office Treasurer:I. Login as Sub Office Treasurer in SAP Click Work Place (Ctrl+F12). II. Expand Inbox Click Work Flow Double Click Cheque confirm Message. ( þíÌ double Click Àñ½¢ðÊí¸É¡§Å, «ó¾ Cheque Account-üÌ ÅóÐÅ¢Îõ. «¾¡ÅÐ daily account-üÌ ÅóÐÅ¢Îõ.)

CHEQUE PAYMENT AT HEAD OFFICE ¾ü§À¡Ð ¿¨¼Ó¨È¢ø þÕôÀ¨¾ô §À¡Ä Cheque request or Cheque Payment-üÌ ²¾¡ÅÐ ´Õ Liability (like PLI Payment, WUMTS Payment, IMO Payment etc etc) þÕì¸ §ÅñÎõ. «ô¦À¡ØÐ ¾¡ý ¿¡õ Cheque request send Àñϧšõ. «§¾ §À¡ø ¾¡ý þíÌ CSI-Öõ ӾĢø  TreasurerCheque Payment ÀñÈÐìÌ ÓýÉ¡Ê, F&A-ø TcodeF-02-ø ¦ºýÚ Liability create Àñ½ §ÅñÎõ.  «¾ý À¢ÈÌ F-58-ø ¦ºýÚ Cheque payment Àñ½ §ÅñÎõ.  Tcode F-02-ø Liability create ÀñÏžüÌ debit ÁüÚõ Credit entry Transaction head-³ ÓÊ× ¦ºö §ÅñÎõ.  ²ü¸É§Å ¿¡õ (Page Number105) ÜȢ¨¾ô §À¡Ä F-02-ø ¦ºýÚ Liability Create Àñ½¢ document Number Note Àñ½¢ì ¦¸¡ûǧÅñÎõ. «¾ý À¢ÈÌ,  Payment through Cheque in Head Office: For Example PLI Maturity Payment through Cheque at Head Office I. Login as Treasurer in F&A Enter Tcode F-58Hit Enter. II.

Enter Document Date Enter Type (Document Type DZ for Customer Payment)Enter Period, Reference, Doc. Header TextEnter Amount, Value date Enter Customer(PLI One time Customer Account ID- 7000000430) Select Others (In Additional Selections) Click Process Open Items.

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Enter Document Number Click Process Open ItemsClick Document Click Simulate Double Click The Debit Entry Enter Profit Center Click DocumentClick SimulateClick Save (Post Ctrl+S). Click Lists (Under Data Set) Click Type Print Cheque Slip.

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S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

117 DEPOSIT THROUGH OTHER BANK CHEQUE 

Customer SB Deposit, PLI Premium, BSNL Bill etc þó¾ Á¡¾¢¡¢ transaction-üÌ Cash-Ì À¾¢ø Cheque ¦¸¡Îò¾¡÷¸û ±ýÈ¡ø, ӾĢø «¨¾ realization-üÌ «ÛôÀ§ÅñÎõ. Realize ¬É À¢ÈÌ «¨¾ F&A-ø RSAO Head-ø ¸½ì¸¢ø ¦¸¡ñÎÅçÅñÎõ. ¯¾¡Ã½Á¡¸:- SB Deposit through Other Bank Cheque  SB Deposit transaction G/L Head4800100010 üÌ cash ÅÕž¡ø þ¨¾ Credit Entry ¬¸×õ, automatic ah RASO Head-³ debit Entry ¬¸×õ §À¡¼ §ÅñÎõ. Working Procedure:Login as Treasurer in SAP Enter Tcode F-02Hit Enter. I. II. Enter Document DateEnter Document Type(PBSB Transaction) Enter Company Code, Period(Finance Month Count),Reference, Doc. Header Text III. Enter Pstky(40-Debit Posting key) Enter Account (Debit AccountRSAO Account G/L Code8878200010)Hit EnterEnter AmountClick MoreEnter Profit Center Hit Enter. IV. Enter Pstky(50 Credit Posting Key) Enter Account(SB Deposit G/L Code)Hit Enter Enter Amount(Put * and hit enter get Contra value) Click More Enter Profit Center Hit V. EnterClick Save Button(PostCtrl+S) Note Document Number.

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þó¾ stage-Ä daily account-ø Receipt Side-Ä SB Deposit-õ, Payment Side-Ä RSAO Postal Remittance-õ ÅóÐÅ¢Îõ.

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

119 DAILY ACCOUNT GENERATION  POS Module-Ä ¿¡õ ¦ºöÔõ Counter booking(RL,Speed,UCR,etc) þ¨Å «¨ÉòÐõ daily account-üÌ direct-¬ ÅóÐÅ¢Îõ. «¾üÌ ¿¡õ Voucher Posting §À¡¼ §¾¨Å¢ø¨Ä.  ¬É¡ø Savings Bank Transaction(Finnacle), Mccamish Transaction þ¨Å «¨ÉòÐõ daily account-üÌ ÅÕžüÌ, ¿¡õ Voucher Posting §À¡¼§ÅñÎõ.  þíÌ voucher Posting-üÌ À¾¢Ä¡¸ ¿¡õ CSI Utility Tool ãÄÁ¡¸ file generate Àñ½¢, Tcode ZBF07 ãÄÁ¡¸ upload ¦ºöÐ Á¢¸×õ ±Ç¢¨Á¡¸ daily account generate Àñ½Ä¡õ.  þô¦À¡ØÐ ¿¡õ SBCASH-ø SB Deposit, Rd Deposit, SB Wdl etc ±ýÚ voucher posting §À¡Îžý ãÄõ SB Cash-³ zero ¬ìÌŨ¾ô §À¡Ä,  CSI-Öõ MCcamish and Finnacle Transaction-üÌ Voucher Posting §À¡ðÎ Zero ¬ì¸ §ÅñÎõ 1. SB Counter PAPOSB Transactions(Document Type PB) 2. MPCM Counter PA Mccamish Transactions(Document Type PL) 3. Treasurer Bills Paid Transactions(Document Type SK)-üÌ Voucher Posting§À¡¼ §ÅñÎõ.  CSI-ø ¿õÓ¨¼Â day end Task ±ýɦÅýÈ¡ø a. Head Office or Sub Office and Branch Office POS Cash(4867100011)-³ Voucher Posting §À¡Îžý ãÄÁ¡¸ Zero ¬ì¸ §ÅñÎõ. b. TCB Cash and Daily Account Closing Balance equal-¬¸ þÕì¸ §ÅñÎõ. I. II.

Login as Treasurer in SAP Enter Tcode ZFBL3N Hit Enter. Enter G/ L Account (For DOP Cash 4867100010, For POS Cash 4867100011)Enter Profit Center(To View SO Cash Enter SO Profit Center, To View BO Cash Enter BO Profit Center) Enter Date Click Execute(F8)

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120 Voucher Posting File Upload Method Using CSI Utility Tool  MPCM Counter Transaction-üÌ Voucher Posting §À¡¼ìܼ¡Ð.  Mccamish and Finnacle Transaction-üÌ ÁðΧÁ Voucher Posting §À¡¼§ÅñÎõ. I. Open CSI Utility Tool II. Select Transaction Date Select Office NameSelect Category(SB,PLI,RPLI,BILLS) Select Transaction By (Select POS CASH for PLI,RPLI,SB and Select DOP Cash for Bills Paid)Select Head TypeSelect Head Name(Transaction Head)Enter AmountClick Export to Text FileClick Select ALL Click OK III. Login as Treasurer in SAP Enter Tcode ZBF07Hit Enter IV. Select File NamePress F4Select the Generated file Click Open V. Select Background Click Execute(F8).

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To Add or Edit or View DOP Cheques(not POSB Cheques) in Inventory(Head Office):I. Login in SAPEnter Tcode FCHIHit Enter. II. Enter Paying Company Code(DOPI)Enter House Bank(Your House Bank code) Enter Account ID(D0001)Click Change or Shift+F5It Shows DOP Cheque stock report. III. To add addl Cheques in InventoryClick Create or Shift+F5 IV. Enter LOT NumberEnter Check Number(Cheque from Number)& TO(Cheque from Number)Enter Short info (Your House Bank Name)Enter Purchase date (Cheque received date) Hit Enter Click Save or Ctrl+SCheck(Cheque) numbers have been saved Message will appear in the bottom of the screen.

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To View DOP Cheque(not POSB Cheques) Issued details or Report Cheque Register:I. II. III.

 I. II.

Login in SAPEnter Tcode FCHNHit Enter. Enter Paying Company Code (DOPI)Enter House Bank(Your House Bank code) Enter Account ID(D0001)Click Execute or Press F8. Click Spreadsheet icon or Ctrl+Shift+F7To export this report in Excel Sheet.

To Cancel the DOP Cheque(Lost or Any other reason) and Issue Duplicate Cheque:Liability Created in F-02(Page Number105) and Note the Document Number (For Ex: Document Number6000067362 and Amount is Rs.123456) Using this document number, Cheque Issued in F-58 (Page Number113). (For Ex: Cheque Number BB/6~~100075 Issued for the Above Mentioned Document No: 6000067362)

þÐ daily account receipt and Payment side-Ä ÅóÐÅ¢Îõ. S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

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III. IV.

To Cancel This Cheque Number and Issue Duplicate Cheque Login as Treasurer in SAP Enter Tcode FCH8Hit Enter Enter House Bank ( Your House Bank Code), Account ID(D0001) Enter Check Number(Cancelled Cheque Number)Select Void Reason Code(Press F4 and Select) Enter Reversal Reason Enter Posting Date( Cheque issued date) Enter Posting Period (Enter Financial Month Count) Click Cancel Payment Note Reversal Document Number (which is available in the bottom of the screen)

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124 þó¾ Cheque Cancel Àñ½ Stage-Ä Daily Account Payment Side-Ä «ó¾ Cheque amount Rs.123456/- ÅáÐ.

Again «ó¾ customer-Ì Same Old liability Document Number- Å Cheque issue Àñ½§ÅñÎõ.

V.

To Issue Cheque See Page No:113(Using Old Document Number)

To View Daily Account: I. Login as a Treasurer in SAP Enter Tcode ZFR_DAY_NEW II. Enter Profit Center, Date and Select Print Preview Click Execute Click Print Preview.

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Important 10 digit Codes for Voucher Entry in SAP GL Account

Descriptions DEDUCT- INCENTIVE PAID TO STAFF ON A/C OF 1800570200 PMJJBY

Incentive on PMJJBY

Payment

1800580200 DEDUCT - INCENTIVE PAID TO STAFF for PMSBY

Incentive on PMSBY

Payment

8800100010 Post office savings bank account 1981

SB With drawal

Payment

8800100020 Sukanya Samriddhi

SSA Withdrawal

Payment

8800100030 Post Office Recurring Deposits (R.D) 1981

RD With drawal

Payment

8800100040 PO 1 Year TD 1981

1 Year TD Principal

Payment

8800100050 PO 2 Year TD 1981

2 Year TD Prinicipal

Payment

8800100060 PO 3 Year TD 1981

3 Year TD Prinipal

Payment

8800100070 PO 5 Year TD 1981

5 Year TD Principal

Payment

8800100080 Monthly Income Scheme 1987

MIS Principal

Payment

8800100090 Senior Citizen Savings Scheme 2004

SCCS Prinical

Payment

8800100100 National Savings Scheme 1987

NSS 1987 Principal

Payment

8800100110 National Savings Scheme 1992

NSS 1992 Principal

Payment

8800200060

6th NSC Princial

Payment

8800200070 Kisan Vikas Patra

KVP Principal

Payment

8800200270 Kisan vikas patra-2014

KVP 2014 Principal

Payment

8800200150 Indra Vikas Patra

IVP Principal

Payment

8800200170 5 Year NSC

5 Year NSC Principal

Payment

8800600010 Public Provident Funds

PPF Principal

Payment

6 Year NSC (8th-Issue)

Remarks

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

REMARKS2

126 4800800010 Post Office Saving Bank Deposits Interest

SB INTEREST

Payment

4800800040 One Year Time Deposits Interest

1 YEAR TD INTEREST

Payment

4800800050 Two Year Time Deposits Interest

2 YEAR TD INTEREST

Payment

4800800060 Three Year Time Deposits Interest

3 YEAR TD INTEREST

Payment

4800800070 Five Year Time Deposits Interest

5 YEAR TD INTEREST

Payment

4800800080 National Savings Scheme 1987 Interest

NSS 87 INTEREST?

Payment

4800800120 Post Office Recurring Deposits Interest

RD INTEREST

Payment

4800800500

NSS 87 INTEREST?

Payment

4800800130 Monthly Income Scheme Interest

MIS INTEREST

Payment

4800800140 National Savings Scheme1992 Interest

NSS 92 INTEREST

Payment

4800800150 Senior Citizens Savings Scheme-2004 Interest

SCSS INTEREST

Payment

4800800200 5 Year NSC Interest

5 YEAR NSC INTEREST 6 YEAR NSC VII ISSUE INTEREST

Payment

KVP INTEREST(BEFORE 2014) 6 YEAR NSC VII ISSUE INTEREST

Payment

Payment

4800800400 INTEREST ON 10 YEAR NSC 9th ISSUE

IVP INTEREST 10 YEAR NSC 9TH ISSUE INTEREST

4800200280 Interest on kisan vikas patra-2014

KVP INTEREST (AFTER 2014)

Payment

8800200280 Interest on kisan vikas patra-2014

KPV 2014 Interest

Payment

4800800410 Interest on P.P.F.

PPF INTEREST

Payment

4800800420 Payment of Commission To SAS Agents.

COMMISSION TO SAS AGENTS

Payment

4800800430 Payment of Commission To EDBM/SPM

COMMISSION TO BPM COMMISSIONTO MPKBY AGENTS COMMISION TO SAS(NSC) AGENTS

Payment

SB WITHDRAWAL FOR PMJJBY

Payment

SB WITHDRAWAL FOR PMSBY

Payment

8004400010 Service Tax Courier Services tax collection

ST on Courier Service

Payment

8004400030 Service Tax Banking Fin Serv tax collection

ST on Banking Service

Payment

8004400050 Service Tax life insurance incl aux tax collection Service Tax SWACHH BHARAT CESS Tax 8004400150 Collection

ST on Insurance

Payment

Swachh Bharat Cess

Payment

8004400190 Service Tax KRISHI KALYAN CESS COLLECTION Payment of Severance amount under SDBS for 8007100050 gramin

Krishi Kalyan Cess

Payment

SEVERANCE TO SDBS

Payment

3010682600 Advertising & Publicity-Philately Directorate Contributory PF Subscription And Recoveries8800900060 Others

PHILATELY PPS

Payment

CPF Payment

Payment

NATIONAL SAVINGS SCHEME 1987 Interest

4800800370 6 Year NSC VIIth Issue Interest 4800800390 Kisan Vikas Patra Interest 4800800300 6 Year NSC VIIIth Issue Interest 4800800310 Indira Vikas Patra Interest

4800800440 Payment of Commission To Mpkby Agents 4800800480 Commission Paid To Agents for Sale of NSC AMOUNT WITHDRAWN FROM SB A/C UNDER 8844601530 PMJJBY AMOUNT WITHDRAWAN FROM SB A/C UNDER 8844601560 PMSBY

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

Payment

Payment

Payment

Payment Payment

127 8801100010 Central Govt Emp GIS Saving Fund Interest Central Govt Emp GIS Insurance Fund 8801100020 Contribution

CGEIS Saving Fund

Payment

CGEIS Insurance Fund

Payment

4801400560 PLI-WLA Premium Repayments-Death Claim

PLI (WLA) DEATH CLAIM

Payment

4801400570 PLI-WLA Premium Repayments

PLI (WLA) SURRENDER

Payment

4801400630 PLI-CWLA Premium Repayments-Death Claim PLI- CWLA Premium Repymnt-Pymnt of 4801400640 Surrender Value

PLI (CWLA) DEATH CLAIM

Payment

PLI (CWLA) SURRENDER

Payment

4801400700 PLI-EA Premium Repayments-Death Claim PLI-EA Premium Repymnt-Pymnt of Surrender 4801400710 Values PLI-EA Premium Repayments-Pymnt of Maturity 4801400720 claims

PLI (EA) DEATH CLAIM

Payment

PLI (EA) SURRENDER

Payment

PLI (EA) MATURITY

Payment

4801400790 PLI-AEA Premium Repayments-Death Claim PLI-AEA Premium Repayment-Pymnt of Maturity 4801400800 claims

PLI (AEA) DEATH CLAIM

Payment

PLI (AEA) MATURITY

Payment

4801400870 PLI-JEA Premium Repayments-Death Claim PLI-JEA Prmium Repyment-Payment of Surrender 4801400880 Value PLI-JEA Premium Repayment-Pymnt of Maturity 4801400890 claims

PLI (JEA) DEATH CLAIM

Payment

PLI (JEA) SURRENDER

Payment

PLI (JEA) MATURITY

Payment

4801400960 PLI-CP Premium Repayments-Death Claim PLI-CP Prmium Repyment-Payment of Surrender 4801400970 Value PLI-CP Premium Repayment-Pymnt of Maturity 4801400980 claims

PLI (CP) DEATH CLAIM

Payment

PLI (CP) SURRENDER

Payment

PLI (CP) MATURITY

Payment

4801401200 Payment of Loans to PLI Policy Holders

PLI LOAN

Payment

4801401010 RPLI-WLA Premium Repayments-Death Claim RPLI-WLA Prmium Repyment-Pyment of 4801401020 Surrender Value

RPLI (WLA) DEATH CLAIM

Payment

RPLI (WLA) SURRENDER

Payment

4801401040 RPLI-CWLA Premium Repayments-Death Claim RPLI-CWLA Prmium Repyment-Pymnt of 4801401050 Surrender Value

RPLI (CWLA) DEATH CLAIM

Payment

RPLI (CWLA) SURRENDER

Payment

4801401070 RPLI-EA Premium Repayments-Death Claim RPLI-EA Prmium Repyment-Payment of 4801401080 Surrender Value RPLI-EA Premium Repayment-Pymnt of Maturity 4801401090 claims

RPLI (EA) DEATH CLAIM

Payment

RPLI (EA) SURRENDER

Payment

RPLI (EA) MATURITY

Payment

4801401120 RPLI-AEA Premium Repayments-Death Claim RPLI-AEA Premium Repayment-Pymnt of Maturity 4801401130 claim

RPLI (AEA) DEATH CLAIM

Payment

RPLI (AEA) MATURITY

Payment

4801401160 RPLI-CP Premium Repayments-Death Claim RPLI-CP Prmium Repyment-Payment of 4801401170 Surrender Value RPLI-CP Premium Repayment-Pymnt of Maturity 4801401180 claims

RPLI (CP) DEATH CLAIM

Payment

RPLI (CP) SURRENDER

Payment

RPLI (CP) MATURITY

Payment

4801401210 Payment of Loans to RPLI Policy Holders

RPLI LOAN

Payment

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

128 7801601160 Pro Services.Med Exam Fees Ancillary Chgs PLI Pro Services.Med Exam Fees and Ancillary Chgs 7801601190 RPLI

PLI MEDICAL EXAM FEE

Payment

RPLI MEDICAL EXAM FEE

Payment

8844600950 NET COLLECTION OF TELEPHONE BILLS

TRC payment

Payment

8844600960 NET COLLECTION OF ELECTRICITY BILLS

Electricty bill payment to CESC

Payment

8878100010 Manual MO First Yr of Issue Current Yr

MO PAID

Payment

8878100040 Instant MO First Yr of Issue Current Yr

IMO PAYMENT

Payment

8878100070 Electronic MO First Yr of Issue Current Yr

e-MO Paid

Payment

8878100620 MOBILE MONEY REMITTANCES

MMTS Payment

Payment

8878100600 Money Order Western Union Money Transfer

WUIMT Payment

Payment

3011630138 Children Education Allowa Postal Division

DO Head

Payment

3011630140 Children Hostel Allowance Postal Division

DO Head

Payment

3011630141 EL Encash while LTC Postal Division

DO Head

Payment

3011630150 Gratuity - Postal Division

DO Head

Payment

3011630151 LTC Advance - Postal Division

DO Head

Payment

3011640200 Wages-Establishment of Postal Division

DO Head

Payment

3011660600 Medical Treatment-Estt of Postal Division

DO Head

Payment

3011671100 Domestic Travel Expenses-Estt of Postal Division

DO Head

Payment

3011681300 Office Expenses-Establishment of Postal Division

DO Head

Payment

3011681306 Tel Reimursement Postal Division

DO Head

Payment

3011681380 Office Expenses-Establishment of Postal Division

DO Head

Payment

3011732800 Professional Services-Estt of Postal Division

DO Head

Payment

3011745000 Other Charges-Establishment of Postal Division

DO Head

Payment

3011861300 Office Exp-Fuel for staff cars-Postal Dn.

DO Head

Payment

3020580110 LTC Reimbursement Existing Post Offices

PO Head

Payment

3020580111 EL Encashement Existing Post Offices

PO Head

Payment

3020580113 Honorium Existing Post Offices

PO Head

Payment

3020580114 Fixed stationary charges 2 Existing Post Offices

PO Head

Payment

3020580138 Children Education Allowa Existing Post Offices

PO Head

Payment

3020580140 Children Hostel Allowance Existing Post Offices

PO Head

Payment

3020580141 EL Encash while LTC Existing Post Offices

PO Head

Payment

3020580144 Cash Conveyance Allowance Existing Post Offices

PO Head

Payment

3020580150 Gratuity - Oper Traing- Existing PO's

PO Head

Payment

3020580151 LTC Advance - Oper Traing- Existing PO's Deputation Allowance - Oper Traing- Existing 3020580172 PO' Speed Post Incentive - Oper Traing- Existing 3020580186 PO's

PO Head

Payment

PO Head

Payment

PO Head

Payment

3020580187 Incentives - Oper Traing- Existing PO's

PO Head

Payment

3020580192 Service Gratuity - Oper Traing- Existing PO's

PO Head

Payment

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

129 3020580193 Severance Amount - Oper Traing- Existing PO's

PO Head

Payment

3020580195 Service Discharge Benefit - Oper Traing- Existing

PO Head

Payment

3020590200 Wages-Establishment of Existing Post Offices

PO Head

Payment

3020610600 Medical Treatment-Estt of Existing Post Offices

PO Head

Payment

3020621100 Dom Travel Exp-Estt of Existing Post Offices

PO Head

Payment

3020631300 Office Expenses-Estt of Existing Post Offices

PO Head

Payment

3020631306 Tel Reimursement Existing Post office

PO Head

Payment

3020631380 Office Expenses-Estt of Existing Post Offices

PO Head

Payment

3020641400 Rent,Rates & Taxes- Estt of Existing Post Offices

PO Head

Payment

3020682700 Minor Works-Estt of Existing Post Offices

PO Head

Payment

3020705000 Other Charges-Estt of Existing Post Offices

PO Head

Payment

3020802800 Professional Services-Gender Budget,Existg Pos

PO Head

Payment

3020821300 Office Expenses-Fuel for Generators,Existg Pos

PO Head

Payment

3020831300 Office Expenses-Electricity Expenses,Existg Pos

PO Head

Payment

3022170196 GDS Salary for Temporary employees Wages-Establishment of Others conveyance of 3023800200 Mails

GDS OUTSIDERS

Payment

MO Head

Payment

3023820600 Medcal Treatt.-Estt. of Othersconveyance of Mail

MO Head

Payment

3023831100 DTE-Establishment of Othersconveyance of Mails Off Exp-Establishment of Othersconveyance of 3023841300 Mails

MO Head

Payment

MO Head

Payment

3023882800 Prof Services-Estt. of Othersconveyance of Mail

MO Head

Payment

3023895000 OC--Establishment of Othersconveyance of Mails

MO Head

Payment

3025031300 Annual Maintanance IT-Office Expenses

AMC Charges

Payment

8800900040 GPF Ordinary Subscriptions And Recoveries

GPF Payment

Payment

8801100130 EDAIS-Postal-SAVINGS FUND

EDAGIS Savings Fund

Payment

8801100140 EDAIS-Postal-INSURANCE FUND

EDAGIS Insurance Fund

Payment

3020361100 Domestic Travel Expenses-In Service Training

Training TE Plan

Payment

3020371300 Office Expenses-In Service Training

Training OE Plan?

Payment

3020371380 Office Expenses-In Service Training LTC Reimbursement Saving Bank Control 3030010110 Organisation EL Encashement Saving Bank Control 3030010111 Organisation

Training OE Plan?

Payment

SBCO Head

Payment

SBCO Head

Payment

3030010113 Honorium Saving Bank Control Organisation Fixed stationary charges 2 Saving Bank Control 3030010114 Or Children Education Allowa Saving Bank Control 3030010138 Orga Children Hostel Allowance Saving Bank Control 3030010140 Orga EL Encash while LTC Saving Bank Control 3030010141 Organisati

SBCO Head

Payment

SBCO Head

Payment

SBCO Head

Payment

SBCO Head

Payment

SBCO Head

Payment

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

130 3030010151 LTC Advance - Saving Bank Control Organisation Medical Treatment-Estt of Saving Bank Control 3030040600 Org.

SBCO Head

Payment

SBCO Head

Payment

3030201300 Office Expenses-Gender Budget,SBCO LTC Reimbursement Small savings work in Head 3030520110 Post EL Encashement Small savings work in Head Post 3030520111 Off Honorium Small savings work in Head Post 3030520113 Offices

SBCO Head

Payment

SB Head

Payment

SB Head

Payment

SB Head

Payment

3030520114 Fixed stationary charges 2 Small savings work in DA on TA Small savings work in Head Post 3030520115 Offices Children Education Allowa Small savings work in 3030520138 He EL Encash while LTC Small savings work in Head 3030520141 Pos Gratuity - Small savings work in Head Post 3030520150 Offices Medical Treatment-Estt of Small savings work 3030550600 HPOs Dom Travel Exp-Estt of Small savings work in 3030561100 HPOs Office Exp-Estt of Small savings work in Head 3030571300 Pos Office Exp-Estt of Small savings work in Head 3030571380 Pos Professional Services-Gender Budget,SSW in 3030732800 HPOs

SB Head

Payment

SB Head

Payment

SB Head

Payment

SB Head

Payment

SB Head

Payment

SB Head

Payment

SB Head

Payment

SB OE?

Payment

SB OE?

Payment

SB Head

Payment

3031671300 Office Expenses -Estt of PLI Branch Circle offic

Misc Head

Payment

3031971300 Office Expenses-Establishment of Rural PLI

Misc Head

Payment

3032032800 Professional Services-Establishment of Rural PLI

Misc Head

Payment

3080215000 OC- printing of forms at Private Press O/T SB CC Dedn I.Tax -INT PAYMTS O/T INTT ON SECURI8002100110 194-A

Misc Head

Payment

IT FOR INTEREST PAYMENTS

Receipt

4800100010 Post office savings bank account 1981

SB Deposit

Receipt

4800100020 Sukanya Samriddhi

SSA Deposit

Receipt

4800100030 Post Office Recurring Deposits (R.D) 1981

RD Deposit

Receipt

4800100040 PO 1 Year TD 1981

1 Year TD Deposit

Receipt

4800100050 PO 2 Year TD 1981

2 Year TD Deposit

Receipt

4800100060 PO 3 Year TD 1981

3 Year TD Deposit

Receipt

4800100070 PO 5 Year TD 1981

4 Year TD Deposit

Receipt

4800100080 Monthly Income Scheme 1987

MIS DEPOSIT

Receipt

4800100090 Senior Citizen Savings Scheme 2004

SCSS DEPOSIT

Receipt

8800200080 10 YEAR NSC 9th ISSUE

10 Yr NSC 9th Issue Principal

Receipt

4800200270 Kisan vikas patra-2014

KVP DEPOSIT (AFTER 2014)

Receipt

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

131 4800200170 5 Year NSC

5 YEAR NSC ISSUE

Receipt

4800600010 Public Provident Funds

PPF DEPOSIT

Receipt

1101010100 Postage Realized in Cash for Ordinary Services

Postage Realied in Cash

Receipt

1101020100 PRC-Speed Post

Speed Post

Receipt

1101030100 PRC-Business Post

Business Post

Receipt

1101040000 PRC-Greeting Post

Greeting Post

Receipt

1101050100 PRC-Express Parcel Post

Express Parcel Post

Receipt

1101060000 PRC-Direct Post

Direct Post

Receipt

1101070100 PRC- Mass Mailing Services.

Mass Mailing Service

Receipt

1101090000 PRC-Bulk Mail Service

Bulk Mail Service

Receipt

1101100100 Sale of Postage Stamps

Sale of Postage Stamps

Receipt

1101120100 PRC E-post services.

e-Post

Receipt

1101150000 PRC- National bill mail service SALE OF PHILATELIC STAMPS THROUGH 1101160300 BUR/POS/EXI PRC FOR PREMIUM SERVICES ON FLAT RATE 1101170000 PARCEL

NBMS

Receipt

Sale of Philately Stamps

Receipt

Sale Flat rate Box

Receipt

1101180000 PRC FOR PRINT TO POST SERVICE SALE OF MY STAMPS THROUGH PHILATELIC 1101200100 BUREAUX/COUNT

PRINT TO POST SERVICE

Receipt

Sale of My Stamps

Receipt

1101220100 Business parcel

Business Parcel

Receipt

1101220200 Business parcel cash on delivery fee

BPCOD

Receipt

1102010100 MO Commission

MO Commission

Receipt

1102030000 Commission on Indian Postal Orders

IPO Commission

Receipt

1102060000 Commission on Instant money order

IMO Commission

Receipt

1102100000 COMMISSION ON EMO COMM OF DOP UNDER MOBILE MONEY 1102120000 REMITTANCE SERVICE

eMO Commission

Receipt

MMTS Commission

Receipt

1200050000 Post Boxes & Bags

Rent on Post Box and Bags

Receipt

1200060100 Rent & Taxes

UCR

Receipt

1200100000 Regn fee for cable t.v. operators & registrants.

Regn Fee for Cable TV

Receipt

1800010100 Retail Post

Retail Post

Receipt

1800010500 Commn for sale of SIM & Recharge coupons

SALE OF MOBILE SIM

Receipt

1800110000 Media Post

Media Post

Receipt

1800180100 Examination Fee Etc.

UCR

Receipt

1800180200 Fees for Communication of Marks to Candidates

UCR

Receipt

1800190100 Sale of Publications & Blank form Etc.

Sale of Publication

Receipt

1800370200 SALE PHIL ANCILL INCL FDC BROC PRES PACKS

Sale of Philately Stamps?

Receipt

1800370300 SALE PHIL ANCILL INCL FDC BROC PRES PACKS SALE PHIL ANCI INCLFDC BROC PRE PACKS 1800370500 ALBUMS ETC

Sale of Philately Stamps?

Receipt

Sale of Philately Stamps?

Receipt

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

132 Sums Found Excess in Counters/Treasury/Letter 1800420100 Box Postal Fee Outward Parcels Liable to Customs 1800421200 Duty

UCR

Receipt

POSTAL FEE CUSTOM DUTY

Receipt

1800570100 INCOME/DOP SHARE ON A/C OF PMJJBY SHARE of DOP PRADHAN MANTRI SURAKSHA 1800580100 BIMA YOJNA

PMJJBY Income to DOP (41)

Receipt

INCOME to DOP of PMSBY

Receipt

3022477000 Recoveries-Collection of Customs Duty

CUSTOM DUTY

Receipt

4801400510 PLI-WLA Premium receipts and recoveries PLI-WLA Prem recd from DoP & deposits at 4801400511 PO_1st ye

Receipt

4801400580 PLI-CWLA Premium Receipts and Recoveries PLI-CWLA Prem recd from DoP & deposits at 4801400581 PO_1st y

PLI (WLA) PREMIUM RECEIPTS PLI (WLA) 1ST YEAR PREMIUM RECEIPTS PLI (CWLA) PREMIUM RECEIPTS PLI (CWLA) 1ST YEAR PREMIUM RECEIPTS

4801400650 PLI-EA Premium Receipts and Recoveries PLI-EA Prem recd from DoP & deposits at PO_1st 4801400651 yea

PLI (EA) PREMIUM RECEIPTS PLI (EA) 1ST YEAR PREMIUM RECEIPTS

Receipt

4801400740 PLI-AEA Premium Receipts and Recoveries PLI-AEA Prem recd from DoP & deposits at 4801400741 PO_1st ye

PLI (AEA) PREMIUM RECEIPTS PLI (AEA) 1ST YEAR PREMIUM RECEIPTS

Receipt

4801400820 PLI-JEA Premium Receipts and Recoveries PLI-JEA Prem recd from DoP & deposits at 4801400821 PO_1st ye

PLI (JEA) PREMIUM RECEIPTS PLI (JEA) 1ST YEAR PREMIUM RECEIPTS

Receipt

4801400910 PLI-CP Premium Receipts and Recoveries PLI-CP Prem recd from DoP & deposits at PO_1st 4801400911 yea Repayment and recovery of Loans from PLI 4801401220 Policy H

PLI (CP) PREMIUM RECEIPTS PLI (CP) 1ST YEAR PREMIUM RECEIPTS

Receipt

PLI LOAN REPAYMENT RPLI (WLA) PREMIUM RECEIPTS RPLI (WLA) 1ST YEAR PREMIUM RECEIPTS RPLI (CWLA) PREMIUM RECEIPTS RPLI (CWLA) 1ST YEAR PREMIUM RECEIPTS

Receipt

RPLI (EA) PREMIUM RECEIPTS RPLI (EA) 1ST YEAR PREMIUM RECEIPTS RPLI (AEA) PREMIUM RECEIPTS RPLI (AEA) 1ST YEAR PREMIUM RECEIPTS

Receipt

RPLI (CP) PREMIUM RECEIPTS RPLI (CP) 1ST YEAR PREMIUM RECEIPTS

Receipt

REPAYMENT OF RPLI LOAN

Receipt

4801401000 RPLI-WLA Premium receipts and recoveries RPLI-WLA Prem receipts and recoveries_1st year 4801401001 due 4801401030 RPLI-CWLA Premium Receipts and Recoveries RPLI-CWLA Prem Receipts and Recoveries_1st 4801401031 year du 4801401060 RPLI-EA Premium Receipts and Recoveries RPLI-EA Prem Receipts and Recoveries_1st year 4801401061 due 4801401110 RPLI-AEA Premium Receipts and Recoveries RPLI-AEA Prem Receipts and Recoveries_1st year 4801401111 due 4801401150 RPLI-CP Premium Receipts and Recoveries RPLI-CP Prem Receipts and Recoveries_1st year 4801401151 due Repayment and recovery of Loans from RPLI 4801401230 Policy

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

Receipt Receipt Receipt

Receipt

Receipt

Receipt

Receipt

Receipt Receipt Receipt Receipt

Receipt Receipt Receipt

Receipt

133 2801600770 Fee for issue of Duplicate Policy/pass books PLI

FEE DUPLICATE PLI

Receipt

2801600810 Fee for issue of Duplicate Policy/pass books RPLI

FEE DUPLICATE RPLI

Receipt

7801601320 Pay of Service Tax PLI

SERVICE TAX PLI

Receipt

7801601370 Pay of Service Tax RPLI

SERVICE TAX RPLI

Receipt

8844601590 KRISHI KALYAN CESS

KKC ?

Receipt

4867000010 Drawing From Bank

Receipt

4867000012 Drawing From BankClg

DRAWINGS FROM BANK DRAWINGS FROM BANK CLEARING

8844601600 SWACHH BHARAT CESS COLLECTION

SBC ?

Receipt

8002100010 I.Tax from Salary-Collection including Deductions

IT SALARY

SALARY

8021600010 Gen Pool Accomodation Rent/Licence Fee

LICENCE FEE

SALARY

8023500010 Govt Employees Insurance Scheme

CGEIS

SALARY

3011630101 Band Pay Postal Division

DO Head

SALARY

3011630102 Grade Pay Postal Division

DO Head

SALARY

3011630103 Dearness allowance Postal Division

DO Head

SALARY

3011630104 House Rent Allowance Postal Division

DO Head

SALARY

3011630105 Special allowance Postal Division

DO Head

SALARY

3011630106 Transport Allowance Postal Division

DO Head

SALARY

3011630108 Bonus Postal Division

DO Head

SALARY

3011630110 LTC Reimbursement Postal Division

DO Head

SALARY

3011630111 EL Encashement Postal Division

DO Head

SALARY

3011630113 Honorium Postal Division

DO Head

SALARY

3011630114 Fixed stationary charges 2 Postal Division

DO Head

SALARY

3011630115 DA on TA Postal Division

DO Head

SALARY

3011630117 Washing allowance Postal Division

DO Head

SALARY

3011630119 Family Planning Allowance Postal Division

DO Head

SALARY

3011630126 Personal Pay (Hindi All) Postal Division

DO Head

SALARY

3011630134 Training Allowance Postal Division

DO Head

SALARY

3020580170 Time rltd conti. allow- Oper Traing- Existing PO's

PO Head

SALARY

3020580101 Band Pay Existing Post Offices

PO Head

SALARY

3020580102 Grade Pay Existing Post Offices

PO Head

SALARY

3020580103 Dearness allowance Existing Post Offices

PO Head

SALARY

3020580104 House Rent Allowance Existing Post Offices

PO Head

SALARY

3020580105 Special allowance Existing Post Offices

PO Head

SALARY

3020580106 Transport Allowance Existing Post Offices

PO Head

SALARY

3020580108 Bonus Existing Post Offices

PO Head

SALARY

3020580115 DA on TA Existing Post Offices

PO Head

SALARY

3020580117 Washing allowance Existing Post Offices

PO Head

SALARY

3020580119 Family Planning Allowance Existing Post Offices

PO Head

SALARY

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

Receipt

134 3020580122 Cash handling allowance Existing Post Offices

PO Head

SALARY

3020580126 Personal Pay (Hindi All) Existing Post Offices

PO Head

SALARY

3020580127 Special Pay Existing Post Offices

PO Head

SALARY

3020580134 Training Allowance Existing Post Offices

PO Head

SALARY

3020580155 Personal Allow. GDS - Oper Traing- Existing PO's

PO Head

SALARY

3020580156 Bonus@ GDS - Oper Traing- Existing PO's

PO Head

SALARY

3020580161 Dearness pay - Oper Traing

PO Head

SALARY

3020580178 Travelling Allowance - Oper Traing- Existing PO's PO Head

SALARY

4320101925 CGIS - Gramin Dak Sevaks

PO Head

SALARY

4320101934 Audit office Rec-Gramin Dak Sevaks

AOR GDS

SALARY

3030010101 Band Pay Saving Bank Control Organisation

SBCO Head

SALARY

3030010102 Grade Pay Saving Bank Control Organisation Dearness allowance Saving Bank Control 3030010103 Organisatio House Rent Allowance Saving Bank Control 3030010104 Organisat Transport Allowance Saving Bank Control 3030010106 Organisati

SBCO Head

SALARY

SBCO Head

SALARY

SBCO Head

SALARY

SBCO Head

SALARY

3030010108 Bonus Saving Bank Control Organisation

SBCO Head

SALARY

3030010115 DA on TA Saving Bank Control Organisation Family Planning Allowance Saving Bank Control 3030010119 Orga Personal Pay (Hindi All) Saving Bank Control 3030010126 Organ Training Allowance Saving Bank Control 3030010134 Organisatio Band Pay Small savings work in Head Post 3030520101 Offices Grade Pay Small savings work in Head Post 3030520102 Offices Dearness allowance Small savings work in Head 3030520103 Post House Rent Allowance Small savings work in 3030520104 Head Po Special allowance Small savings work in Head 3030520105 Post Transport Allowance Small savings work in Head 3030520106 Pos

SBCO Head

SALARY

SBCO Head

SALARY

SBCO Head

SALARY

SBCO Head

SALARY

SB Head

SALARY

SB Head

SALARY

SB Head

SALARY

SB Head

SALARY

SB Head

SALARY

SB Head

SALARY

3030520108 Bonus Small savings work in Head Post Offices Family Planning Allowance Small savings work in 3030520119 He Training Allowance Small savings work in Head 3030520134 Post

SB Head

SALARY

SB Head

SALARY

SB Head

SALARY

4800900040 GPF Ordinary Subscriptions And Recoveries

GPF?

4800900060 GPF Ordinary Subscriptions And Recoveries

GPF?

4800900020 Contributory Provident Pension Fund

CPF?

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION

135 4801400730 4801401100 4801401140 4801401190 8800800030

PLI-EA Premium Repymnt-Pymnt of Paidup Value Claim RPLI-EA Prmium Repymnt-Pymnt of Paidup Value Claim RPLI-AEA Prmium Repymnt-Pymt of Paidup Value Claim RPLI-CP Prmium Repymnt-Pymnt of Paidup Value Claim Deduction on A/c of PMC

3032862812 Penalty for Delayed Transactions

Deduction on PMC (All) Penalty on Delayed Transactions

S NIRMAL PRAKASH, SYSTEM ADMINSTRATOR, RASIPURAM SO, SALEM WEST DIVISION