,.,

Republic of the Philippines

DEPARTMENT OF FINANCE Roxas Boulevard Corner Vito Cruz Street Manila 1004

DEPARTMENT ORDER NO. 3.624 April 1998 Implementing Guidelines of Productivity Incentive Benefits for CY 1997

Pursuant to Administrative Order (AO) No. 161 dated 06 December 1994 and National Compensation Circular (NCC) Nos. 73 and 73-A dated 27 December 1994 and 01 March 1995, respectively and Circular Letter No. 3-97 dated 31 January 1997 of the Department of Budget and Management, the following guidelines in the granting of Productivity Incentive Benefits (PIB) to employees of this Department shall be adopted:

(1) All employees from the different Groups of this Department with satisfactory ratings and above, shall be forced rank (from the highest to the lowest) under the following groups of employees: Top Middle Lowest

20% 60% 20%

(2) Top Level - Those employees who are ranked within the first 20% shall receive P2,500.00 Middle Level - Those employees who are ranked within the second 60% shall receive P2,000.00 Lowest Level - Those employees who are ranked within the lowest 20%, excluding those rated as Unsatisfactory shall receive P1,500.00

(3) As of 24 April 1998, there are two hundred twenty two (222) employees who submitted their New Performance Appraisal System (NPAS) for two (2) rating periods broken down as follows: Office of the Secretary (OSEC) Policy Development & Management Services Group (PDMSG) Revenue Operations Group (ROG) Domestic Finance Group (DFG) International Finance Group (IFG) -

"Tulongtulong sa pagsulong!"

7 102 24 25 12

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Corporate Affairs Group (CAG) One-Stop Shop & Duty Drawback Center (OSS) Asian Development Bank (ADB)

-

26 21 5 222

(4)

No employee got Unsatisfactory rating.

(5)

Therefore: No. of employees submitted PIB Ceiling (P2,000.00 x 222) Total Amount Available

(6)

-

222 P444,000.00 P444,000.00

For an equitable distribution, employees shall be forced rank per Group as follows: OSEC: No. of employees submitted PIB Ceiling (P2,000.00 x 7) Total Amount Available .20 (20%) x 7 .60 (60%) x 7 .20(20%)x7

= = =

1.4 4.2 1.4

-

7 P14,000.00

= = =

1 employee 5 1

P14,000.00

7 employees Incentive Scheme: 1 x P2,500.00 5 x P2,000.00 1 x P1, 500:00

= = =

P 2,500.00 10,000.00 1,500.00 P14,000.00

1st 20% next 60% next 20%

= = =

= 1st 2nd to 6th @P2,000 each= 67th =

P2,500.00 10,000.00 1,500.00 P14,000.00

:PDMSG: No. of employees submitted

-

102

t

PIB Ceiling (P2,000.00 x 102) Total Amount Available .20 (20%) x 102 .60 (60%) x 102 .20 (20%) x 102

= = =

20.4 61.2 20.4

-

P204,000.00

= = =

20 employees 62 20

P204,000.00

102 employees Incentive Scheme: 20 x P2,500.00 62 x P2,000.00 20 x P1,500.00

= = =

P 50,000.00 124,000.00 30,000.00 P204,000.00

1st 20% Next 60% Next 20%

= = =

1st to 20.5th @ P2,500.00 each= P 50,000.00 20.5th to 82nd @ P2,000.00 each = 124,000.00 83rd to 102nd @ P1,500.00 each = 30,000.00 P204,000.00

ROG: No. of employees submitted = PIB Ceiling (P2,000.00 x 24) = = Total Amount Available = = =

.20 (20%) x 24 .60 (60%) x 24 .20 (20%) x 24

24 P48,000.00 P48,000.00 4.8 14.4 4.8

= = =

5 employees 14 5 24 employees

Incentive Scheme: 5 x P2,500.00 14 x P2, 000.00 5 x P1,500.00

= = =

P12,500.00 28,000.00 7,500.00 P48,000.00

1st 20% Next 60%

= =

1st to 5th @ P2,500.00 each = 5th to 19th @ P2,000.00 each =

Next 20%

=

20th to 24th @ P1, 500.00 each =

P12,500.00 28,000.00

7,500.00

P48,000.00 DFG: No. of employees submitted PIB Ceiling (P2,00.00 x 25)

= =

Total Amount Available

=

.20 (20%) x 25 .60(60%)x25 .20 (20%) x 25

5 employees 15 5

= = =

25 P50,000.00 P50,000.00

25 employees Incentive Scheme: 5xP2,500.00 15 x P2,000.00 5 x P1,500.00

= = =

P12,500.00 30,000.00 7,500.00 P50,000.00

1st 20% Next 60% Next 20%

= = =

1st to 5th @ P2,500.00 each = 6th to 20th @ P2,000.00 each = 21st to 25th @ P1,500.00 each =

P12,500.00 30,000.00 7,500.00 P50,000.00

IFG: No. of employees submitted = PIB Ceiling (P2,000.00 x 12 )= = Total Amount Available = = =

.20 (20%) x 12 .60(60%)x12 .20(20%)x12

12 P24,000.00 P24,000.00 2.4 7.2 2.4

= = =

2 employees 8 2 12 employees

Incentive Scheme: 2 x P2,500.00 8 x P2,000.00 2 x P1,500.00

= = =

P5,000.00 16,000.00 3,000.00 P24,000.00

1st 20%

=

1st & 2nd @ P2,500.00 each =

P 5,000.00

Next 60% Next 20%

= =

3rd to 10th @ P2,000.00 each= 11th & 12th @ P1,500.00 each=

16,000.00 1,500.00 P24 , 000 . 00

CAG: No. of employees submitted = PIB Ceiling (P2,000.00 x 26 )= Total Amount Available

26 P52,000.00

.20 (20%) x 26 .60 (60%) x 26 .20(20%)x26

= = =

= = =

P52,000.00

5.2 15.6 5..2

5 employees 16 5 26 employees

Incentive Scheme: 5 x P2,500.00 16 x P2,000.00 5 x P1,500.00

= = =

P12,500.00 32,000.00 7,500.00 P52,000.00

1st 20% Next 60% Next 20%

1st to 5th @ P2,500.00 each = 6th to 21st @ P2,000.00 each = 22nd to 26th @ P1,500.00 each=

P12,500.00 32,000.00 7,500.00 P52 , 000 . 00

OSS: No. of employees submitted = PIB Ceiling (P2,000.00 x 21) = Total Amount Available

21 P42,000.00

.20 (20%) x 21 .60(60%)x21 .20(20%)x21

= = =

= = =

P42.000.00

4.2 12.6 4.2

4 employees 13 4 21 employees

Incentive Scheme: 4 x P2,500.00 13 x P2,000.00

= =

P10,000.00 26,000.00

AV P1 Snnnn

=

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P42,000.00 1st 20% next 60% next 20%

= = =

1st to 4th @ P2,500.00 each = 4th to 17th @ P2,000.00 each = 18th to 21st @ P1,500.00 each =

P10,000.00 26,000.00 6,000.00 P42,000.00

ADB: No. of employees submitted = PM Ceiling (P2,000.00 x 5) = Total Amount Available .20 (20%) x 5 = .60(60%)x5 = .20 (20%) x 5 =

5 P10,000.00 P10,000.00

1 employee 3 1 5 employees

1 x P2,500.00 3 x P2,000.00 1 x P1,500.00

= = =

P2,500.00 6,000.00 1,500.00 P10,000.00

1st 20% next 60% next 20%

= = =

1st @ P2,500.00 = 2nd to 4th @ P2,000.00 each = 5th @ P1,500.00 =

P2,500.00 6,000.00 P1,500.00 P10,000.00

Summary: Group OSEC PDMSG ROG DFG IFG CAG OSS ADB Total

# of Personnel Submitted 7 102 24 25 12 26 21 5 222

Amount Available P 14,000.00 P204,000.00 48,000.00 50,000.00 24,000.00 52,000.00 42,000.00 10, 000.00 P444,000.00 xxncxxx),x,

(7)

In case of a tie, the Director of the respective Office/Group shall break it.

(8) Performance ratings for CY 1997 of DOF officials with the position levels of Assistant Director and above shall be reviewed and approved by the Secretary of Finance for that year.

(9)

Employees On Scholarship:

Employees on attendance in training course/scholarship grant shall be entitled_ to PIB provided that their last two (2) performance ratings imi*ediately preceding their attendance to such activity is at least satisfactory. (10)

Employees On Leave:

(10.1) Employees on leave of absence with pay, continuous or intermittent, for not more than ninety (90) days or three (3) months in a given calendar year shall . be entitled to PIB. (10.2) Employees on leave of absence with pay for more than ninety (90) days in one (1) rating period shall not be paid PIB. (10.3) Employees on leave of absence without pay for not more than thirty (30) days, continuous or intermittent, for one (1) rating period or a total of sixty (60) days in a given calendar year shall be paid PIB. (11)

Newly hired Employees

Newly hired employees of the Department shall be entitled to PIB provided they are hired during the 1st quarter. No PIB shall be paid if hired after the 1st quarter. (12) Employees who were not included in the first batch due to non-submission of their NPAS for two (2) rating periods shall be entitled to an across-the-board PIB of not more than P1,500.00, subject to submission of the required NPAS and provided that their average rating is at least Satisfactory.

This Order shall take effect immediately.

SALVADOR M. Er 1QUEZ, JR Secretary /&s/d#14/pib6

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