CD REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF FINANCE MANILA .

DEnADT",KE"%'T ORDER NO. May 22, 1996

ALL NATIONAL. COLLECTING OFFICERS MUNICIPAL, CITY AND PROVINCIAL TREASURERS THE TREASURY REGIONAL DIRECTORS AND TREASURY FISCAL EXAMINERS THE PRESIDENT, PHILIPPINE NATIONAL BANK AND PNB BRANCH MANAGERS, AND AUDITORS THE PRESIDENT, AL AMANAH ISLAMIC INVESTMENT BANK OF THE PHIL., BRANCH MANAGERS AND AUDITORS THE PRESIDENT, LAND BANK OF THE PHILIPPINES AND LBP BRANCH MANAGERS, AND AUDITORS THE CHAIRMAN, DEVELOPMENT BANK OF THE PHILIPPINES AND DBP BRANCH MANAGERS, AND AUDITORS

TO

TIED PRESIDENT, PHILIPPINE VETERANS BANK AND PVB BRANCH MANAGERS AND AUDITORS CITY, PROVINCIAL AND BUREAU AUDITORS, AND ALL OTHERS CONCERNED. SIJ1iJE 1'

'1'O r'UK1-HER SIMPLIFY THE SYS JtM UI'' 1Th20511 UFNA11UNAL COLLECTIONS TO THE TREASURER OF THE PHILIPPINES ACCOUNT WITH AUTHORIZED GOVERNMENT DEPOSITORY BANKS.

I GENERAL PROVISIONS

1. National Collecting Officer (NCO fi ocai Treasurer (I T) Shall d posit daily their collections for the day into the interest earning Savings Account of the Treasurer of the Philippines (TOP) with Authorized Government Depository Banks (AGDBs) to which they are accredited by the Treasury Fiscal Examiner (TFE) of the Bureau of the Treasury (BTr).

2. NCO/LT shall accomplish the AGDB deposit slip in triplicate. The deposit slip shall pertain to collections of one date. Any collection after a deposit had been made, shall be deposited on the next banking day. A List of Collections (LC) (sample form attached as Annex A) shall be attached to the deposit slip copy for the TFE.

3.

The deposit mull he maiantained in the Savings Account of the TOP for a

maximum of five (5) days counted from value date (deposit date). Failure of an AGDB to value the deposit on deposit date shall subject that AGDB to a penalty rate equivalent to one (1) percent of the amount of deposit for everyday of delay in value dating the deposit on deposit day. 4. The B Tr-CO, based on AUDB branch validated deposit slip, shall notify the AGDB Head Office (HO) of total deposits in TOP account in that Bank for a given day.

5. AGDBs shall validate the BTr-CO notice not later than day two (2) of deposit value date for collections deposited with AGDB branches in Metro Manila, and not later than Day three (3) of deposit value date for collections deposited with AGDB branches outside Metro Manila

II. DEFINITION OF TERMS L__L the t_o_. a_an nnrto a UWUC C fflaaorlLy narIKH L.f reset' nz_A eGovernment aT Depositary 'cFLn

capital stock of which is owned by the Government, its instrumentalities and/or government owned or controlled corporation. ___.•__J,

aa^r_a•___^

riwnoliw C ollec4Uini

r__

it

r_.-

t_____

rent Lo all lee , cnarg m, astleiinieali, Gnu

N Wines collected by depa :lento, bureaus, offices or age ncies in the exercise. of their fimctiouo, of such rates as are now or as may be approved by the Secreatry concerned, for remittance to the National Treasury for credit to the General Fund pursuant to Section 44 of Book VI, E.O. No. 292 and Section 3 of B.P. Big. 325.

` lr aaury Fiicui nxluniiieni Pester LU Lile risciil r.xw Iiiin Uf we nunreaii Uf

the Treaury assigned in every province/city, charged with the primary function of 1) reporting national collections deposited with AGDBa by NCOs and LTG; 2) ascertaining the correct and full amount of national revenues collected; 3) and ensuring the deposit on the day of collection or on the next banking day with AGDB.

IIlL RESPONSIBILITIES OF

1. NCO/LT a

Prepare LC for the day. Each LC shall be prepared in triplicate and shall be numbered The date of the LC shall be the date of

wiiwitoia

°.Adieaa

cf

the date of deposit-

51'ae LC

for

collections received and deposited on the same day shall be labeled A (See sample form attached as Annex A). The LC for collections received on the same day but deposited the next banking day shall be labeled B. (See sample form attached as Annex B). Collections per'talningoo to previously dishonored check shall be footnoted making reference to date subject check was deposited. (See sample forms attached as Annexes A and B). b.

Deposit all National Collections to the Savings Account of the TOP in AODB Branch to which they are accredited by the TFE.

c.

Collections received after banking hours or slier deposit had

been made, shall be deposited the next banking day. d.

Fill up AODB's deposit slip in triplicate, indicate the LC number on deposit slip. Attach LC to the validated deposit slip copy for TFE.

2. AODB BRANCH AND 11-10. a. Receiving teller shall validate 3 copies of deposit slip, stamp teller's name and sign.

b. Distribute copies of validated deposit slip as follows: o°^m^ dal

:

second copy third copy (with attached

Ae mB b of#h

NCO/LT TFE

list of collections) c.

Notify me NCO/LT of dishonored check, copy famish me'rFE.

d Dwaanra rln'la, Caammna-r atAa^nn Yn of anf'nnnl nnilnn}i Haan naA • eYa a. •.iaiay aIaata{aaay aaa ua.lavuiaa asa uauLIaau a.vua.a.uvaaa mats

submit together with the third copy of validated deposit slip to the TFE. C.

life AUDU HU, OUICU on me repOris Ul lUi inucues, sWlll issue/

deliver a credit advice to the TOP. Attach to the credit advice a daily sumnmty, of deposits by bran ches arranged as to Regional Offices. f

For repons UL A Ll7 Ura[!vrea in lvietro M anilla, ALB -HO shall deliver the credit advice to TOP not later than Day 2 from deposit value date.

0

o

For renorta of ACMR hrsmrhea ontaide Metro Manila AGT)R-HO shell deliver the credit advice to TOP not later than Day 3 from deposit value date.

3. TEE: a Pick up daily validated deposit slip with attached LC and Daily Summary of Deposits from ACDB.

b. Match/Reconcile the amounts of validated slips with AGDB Branch Daily Summary of Deposits. c. Require NCO/LT concerned to demand the refund of dishonored check and deposit the refund upon receipt d Prennre daily renort (See mmnle form nltnehed na Annex C:) U.

aniu uwty repon to trgluilw timer awry.

4. TREASURY REGIONAL OFFICE : n a.

Q^nn •.n nnA nnnnnUAnFn nil Anil,.nouns ulna Anoint Annul Esau uY ouu %.waauuuau. ass unsay • ..Yua u, vi psuI £sWsaa uaraS

examiners in the Region on a per day basis. b. Submit immediately to BTr-CO: TARD the Daily Consolidated Summary of Deposited Collections=A (DCSDC=A) through fax using the prescribed format (See sample form attached as Annex D). Submit whatever report is available daily without waiting for

the other reports. Late reports of TFE shall be dated by the Region as of the date of deposit (date of provincial report). c. Mail the original copy of the DCSDC-A faxed to Central Office and the DCSDC-B. (See sample form attached as Annexes D and E).

IV.

REPEALING CLAUSE

Proviainna ofF)QF ()rderNn 14-94 innnnaiatent herewith nre herehv renealed

or modified accordingly. V.

SANCTIONS

Failure to comply with the requirements of this Order shall subject the responsible officer and employee to appropriate criminal and/or administrative action.

VI.

EFFECTIVITY

This Department of Finance Order shall take effect on June 1; 1996.

ROBERTO F. DE 0 Secretary.-

4

Annex A

L.C. No. 001-A*

List of Collections on June 01, 1996 (T1at.e ) Name of Agency: Bureau of Customs A5490 Agency Code/s Area Code

Nature of Collections (Transaction Codes)

Fund Code

12101 13600

101 151

Amount P000.00 200.00

**

I

I

T o t a l

P1,000.00

n. __ _

.y...^C...zz Name

Title LC for collection received and deposited on the sane day shall be labeled A. Indicate your LC number on the deposit slip. **

Redeposit of previously dishonored checks deposited on May 28, 1996.

0 Annex B

L.C. No. 001-B*

T.1 st.

of Col 1 ?Ct.i ons can June 01; 1996

(Date.) Name of Agency: Bureau of Customs A5490 Agency Code/s Area Code

Fund (Transaction Codes) I Code

Nature of Collections

P500.00

101

11161

I

Amount

I

I

I

P500.00

vsynuC cC

Name Title LC for collection received on the same day but deposited the next banking day shall be labeled S. Indicate. your LC number on the deposit slip. Redeposit of previously dishonored checks shall make reference to date subject check was deposited.

L) L.C. No. 002-A*

List of Collections on June 2. 1996 ------------(For Local Trea s urer) (nAte)

Codes

Agency Fund Code

11142 11150

A5508-104 A5508-104

Transaction For the (Name of Agencylies)

Amount

lBIR :Excise Tax :General Fund Bureau of Fire Protection :Fire Safety Fee

I 11190

I

II

D2531-151

12101

D2531-101

12101 12101

D0851-151 D0851-151

:Transp. Registration Fees :Legal Research Fees

13600

A0823-187

:General Fund

12101

General Fund

P100.00

Livestock Dev't Council :Cattle Registration Fee :General Fund Land Transportation Office-Regional Code

(Land Registration Authority Land Registration Fee Legal Research Fee :General Fund Courts :Court Fees :Legal Research Fee Bureau of Customs :Customs Duties :Import Taxes 1 0ther Agencies :Collections under 101 & 151 T o t a l

I

700.00

I

12101

B0725-151

13600 12101

A0823-187 60725-101

12101 13600

B1769-101 A0823-187

900.00

I 11161 11161

I

12101

)

A5490-101 A5490-101

I

J

P1,700.00

Signature

Name LC for collections received and deposited on the same day shall be labeled A. Indicate your LC Number on the deposit slip, nr Previously dishonored Check deposited on June 1, 1996.

**

Annex C

Report No .......

erovince Dail v C_on5ol i clat.e.

Summary of Deposited Col l ect.i ons

on

Branch Code

AGDB

Agency/Agency Code

Fund Code

Transaction Code

PNB

LBP

(

DBP

Certified Correct:

Name & Signature of Treasury Field

Examiner Send this report daily to Regional Office. Identify dishonor/redeposited collections. Make reference to date subject dishonor item was deposited.

Amount

Annex D

Report No.

Regional Office flai 1a v Cnnsnl i aated Co nn-; - A _ _ _ _ _ _. 9i3mmarv of - _ flonnsi - _ j _ - - tpc7 _ _ _. _ _ _11 _ _ec:ti _ _ - _ ---_._._.._-_.L

on

---------------Amount

AGDB

I

I

AUTHORIZED GOVERNMENT DEPOSITORY BANKS Agency

PNB Amount

LBP Amount

DBP Amount

PVB Amount

Total

BIR Bureau of Customs Other Agencies

1. 2.

Sand this report daily to BTr-C.O. - TARD thru fax. Send original copy to BTr-C.0.-TARD thru mail.

S.

Co22ections other than BIR and BOC shall fa22 under Other Agencies. CERTIFIED CORRECT:

...,,...,.

..

may. ..., ,.. ..

Regional Director

Annex E

Report No.___

Regional Office Daily Cnnsnlidated Suinmarv of fernsit-.erl Collecntions

-

R

(By Bank, Agency, Fund, Transaction Codes) on

-----------------------

ny Branch AGDB

Fund

Coda

Ag anc

Coda

Amount

Total -----------------------------------------------------------------------------------------------AUTHORIZED GOVERNMENT DEPOSITORY BANKS

Fund Coda

PNB

LBP

DBP

Total

101 102

151 184 187

(

264 I

I

!

Total

--------------------------T r a n s a c t i o n C o d a s

11400

11120

11141

11142

11145

11154 I 11"55 1 Total

11190

12101

12132

12205

13501

13504

Total 13600

Total Brand Total

Total

P

1.

Sand this report daily to BTr-C.Q.:TARL thru mail.

2.

Identify dishonor 'iradeposited collection.

Make reference to

data subject dishonor item was deposited.

Certified Correct:

of Treasury Regional Dircc tar