DHSEM Update ~ March 31, 2016 Information and Updates Private Sector Representative Needed for Homeland Security All-Hazards Senior Advisory Committee

There is a vacancy on the Homeland Security All-Hazards Senior Advisory Committee (HSAC) for a Private Sector Representative. Interested parties are asked to submit a resume by Monday, April 4 to Sara Spaulding, [email protected]. An appointment will be made by CDPS Executive Director Stan Hilkey at the April 11 HSAC meeting.

Public Assistance DR-4229 Quarterly Reports due April 15, 2016

This is a reminder that the Second Quarter 2016, January-March Quarterly Report, for FEMA DR-4229 is due on April 15, 2016. Reporting for the PA Program is REQUIRED on all obligated large projects on a quarterly basis. Extensions to the deadline will only be considered for Applicants with more than 20 large projects. Important clarifications: • The “Expended to Date” amount should include all cumulative costs incurred on the project to date, including insurance considerations. • Failure to submit the Quarterly Report may result in deobligation of project funding by FEMA. If you have any questions or would like assistance in completing your Quarterly Report, please send your inquiries to your Recovery Liaison or to [email protected].

HMGP and PDM Grant Receipt Quarterly Reports due April 15, 2016

The Hazard Mitigation Grant Program and Pre Disaster Mitigation grant recipient Second Quarter 2016 Report (JanuaryMarch 2016) for FEMA DR-4145, and for PDM 2015, are due by April 15, 2016 in the EM Grants system. Early reporting is always appreciated. For programmatic reports please remember to detail your particular accomplishments and timelines. Specific information is required in your Q2 Report, related to your Scope of Work (SoW) and identified tasks completed. • Provide a brief summary of the work completed and work anticipated • Provide information on the overall project status • Provide information on any impacting issues

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Identify tasks completed as related to your application SoW for a local Hazard Mitigation Plan (HMP) Update or New Plan timeline, or your PDM Project

Reports that do not provide adequate planning activity status information will be flagged and returned to you requesting additional input prior to quarterly approval. A Request for Reimbursement (RFR) may be submitted at any time through EMGrants. Information on how to submit an RFR in the system is located in the User Guides on your EMGrants home page under Resources.

DOLA Releases new Resiliency Guide and Website for Local Governments

The Colorado Department of Local Affairs (DOLA) released a new Planning for Hazards: Land Use Solutions for Colorado guide and website designed to help Colorado counties and municipalities prepare for natural disasters and reduce risks through the integration of resilience and hazard mitigation. The guide and website provide a unique compilation of comprehensive materials, disaster recovery strategies, and lessons learned assembled over the years since the state's devastating fires and floods in 2012/13. The guide includes information about creating a planning framework, hazard identification, and risk assessments to help communities implement resiliency strategies. The website provides users a variety of options to obtain specific information on targeted topics that will be supplemented over time with additional videos and links to new resources. The University of Colorado Denver, who participated in development, will manage and maintain the website. In support of the state's disaster recovery efforts, DOLA provided funding for the guide and website, and collaborated with an advisory committee comprised of state and federal agencies, local governments and subject-matter experts in hazard mitigation and land use planning to create the final products. To review the website or download the guide, go to www.planningforhazards.com.

Procurement Training for FEMA Grant Recipients

FEMA is hosting two webinars regarding procurements under FEMA awards and requirements for Recipients and subrecipients when procuring services and supplies with funding under Stafford Act grant programs (Hazard Mitigation Grant Program [HMGP] and Pre-Disaster Mitigation [PDM]). This information will also apply to Flood Mitigation Assistance (FMA) awards. The webinar will cover requirements set forth in the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200) so that participants can identify and avoid potential violations of the Federal procurement requirements. Violations of the Federal procurement requirements can result in reduced Federal grant funding. The goal of the webinar is to reduce applicant violations of the Federal procurement regulations by training participants on the Federal procurement requirements set forth at 2 CFR Sections 200.317 through 200.326. The webinar content and log-in information is the same for both sessions. Closed captioning will be provided. Dates and Time April 13th - 12:30 p.m.-2:30 p.m. Mountain Time or Call in number 1-800-320-4330; participant code 830172 URL: https://fema.connectsolutions.com/grant_procurement_requirements

DHSEM Update

April 21st - 12:30 p.m.- 2:30 p.m. Mountain Time Call in number 1-800-320-4330; participant code 271609 URL: https://fema.connectsolutions.com/grant_procurement_requirements

DHSEM Grant Information and Updates

Twice a month an update is posted to the DHSEM website with the follow information: • Mitigation and Recovery Program Report for all grant program coordinated by DHSEM. • Grant Calendar with important deadlines and training events. • Public Assistance Status Update posted to DHSEM website. • Potential Contractor List

Kudos and Job Well Done

Jody Horn New DHSEM Contingency Planner DHSEM is pleased to announce that Jody Horn has accepted the position of Contingency Planner effective April 1st, 2016. Her recent work as a member of the DHSEM Recovery Team and planning, training and preparedness experience with the Utah Division of Emergency Management and Homeland Security significantly contributed to her selection. Her primary duties will be to assist State agencies in the completion and/or update of their applicable Continuity of Operations Plans (COOP) as well as supporting the validation of those plans through exercises as outlined in the Homeland Security Exercise Evaluation Program (HSEEP). She will be responsible for the Division portion of the State’s dam safety program by maintaining appropriate dam/ reservoir emergency action plans and participating in intra- and inter-State exercises. Horn will also assist in the review and update of the State Emergency Operations Plan and supporting those State agencies who have their own contingency plans. Finally, she will also have responsibilities within the State Emergency Operations Center. For the next several months, Jody will be splitting her time between the Operations and Recovery Teams in order to ensure a smooth transition.

Roger C. Bishop Announced as DHSEM Statewide Interoperability Coordinator DHSEM welcomes Roger C. Bishop as the new Statewide Interoperability Coordinator (SWIC) starting Friday, April 1. Bishop holds a bachelor's degree in Criminal Justice and two masters’ degrees in Military Operational Art & Science and Space Studies. He is a twenty year veteran in the United States Air Force who recently retired. His experience in the Air Force included Special Assistant - Office of the Director of the National Intelligence Agency, Executive Assistant to the Director - CIA, and numerous Chief positions (Strategic Studies, Integrated Planning, Missile & Space Domain, and Operations) while serving at Air Force Space Command and NORAD.

Job and Volunteer Opportunities

• DHSEM: Chief of Staff [Closes April 7] • CSP: Victims’ Advocate Jefferson County [Closes April 7] • Colorado Hospital Association: Hospital Emergency Preparedness Manager [Send cover letter and resume to email: [email protected].] • DFPC: Lead Helicopter Crewmember [Closes April 11}

Educational Resources •

America’s PrepareAthon: How to Prepare for a Flood Resource Kit.

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Workshop: State of Colorado Cyber Security Initiatives hosted by the Colorado Emergency Preparedness Partnership (CEPP), Colorado Division of Homeland Security and Emergency Management (DHSEM), FEMA Region VIII’s Regional Interagency Steering Committee (RISC) and the Colorado Federal Executive Board (CFEB) on April 19 in Aurora, Colo. and April 20 in Fort Collins. Register by clicking on the city name and following the link. Register today for the 23rd Annual Fire & Life Safety Educators Conference of the Rockies. It is being held April 26-28, 2016 in Colorado Springs, Colo. NIFC recently posted the 2016 National Fire Season Themes to the NIFC PIO Bulletin Board. They also posted new fire season videos including: Your Home and the Fire Environment. DHS: Cyber and Infrastructure Protection Transition Way Ahead, Fiscal year 2016 Report to Congress

Training and Exercise Information

2016-2018 Colorado Multi-Year Training and Exercise Plan

The DHSEM Training and Exercise Program has released the 2016-2018 Colorado Multi-Year Training and Exercise Plan. It is posted to the DHSEM website on the Training Announcements page under the Preparedness tab.

DHSEM Training Courses Course

Region

Date

Incident Command System 300 (ICS 300)

West

04/08/16

Intermediate Incident Command System (ICS 300)

Southwest

04/11/16

Advanced Incident Command System (ICS 400)

Southwest

04/14/16

Are You Ready Train-the-Trainer Course

Northeast

04/21/16

Intermediate Incident Command System (ICS 300)

South Central

04/26/16

Joint Information System/ Joint Informationi Center (G 291)

Northeast

04/26/16

Basic Public Information Officer (G290)

Northwest

04/27/16

Emergency Operations Center (EOC) Operations and Planning for All-Hazards Events MGT 346

South Central

04/27/16

Incident Command System 300 (ICS 300)

Northwest

04/27/16

Intermediate Incident Command System (ICS300)

Northwest

04/27/16

Emergency and Disaster Considerations for Executives and Senior Officials (G 402)

South Central

04/29/16

Incident Command System/ Emergency Operations Center Interface (G-191)

South Central

05/04/16

Mass Fatality Course (G-386)

South Central

05/04/16

2016 Colorado Emergency Management Academy

North Central

05/10/16

Advanced Incident Command System (ICS 400)

South Central

05/11/16

Joint Information System/ Joint Informationi Center (G 291)

Northwest

05/11/16

Basic Public Information Officer (G290)

Northeast

05/17/16

DHSEM Update

Course

Region

Date

Incident Command System Overview for Elected Officials (G402)

Northwest

06/03/16

Peer Support in the Fire Service Conference

North Central

06/10/16

Basic Public Information Officer (G290)

Northeast

06/21/16

Mitigation Planning for Local Officials Workshop (G318)

San Luis Valley

06/21/16

Incident Command System / Emergency Operations Center Interface (G191)

North Central

06/29/16

Intermediate Incident Command System (ICS 300)

Southeast

06/29/16

MGT-318 Public Information in an All-Hazards Incident

North Central

07/06/16

Public Information in an All-Hazards Incident (MGT318)

Northwest

07/12/16

Radiation Specialist Course

North Central

08/01/16

Basic Social Media Course

Northwest

09/15/16

View all DHSEM training courses at www.DHSEM.state.co.us on the Preparedness page.

FEMA Courses and Other Opportunities • • • • •

VTTX 0033: Pandemic Influenza - April 16 E0581: Emergency Operations for Tribal Governments – April 18-21 Golden: Wilderness First Responder / Wilderness EMT Module VTTX 0035 Chlorine Release VTTX 0026 Disaster Animal Shelter Management

Important Reminders

Current Fire Restriction Levels Do you have changes in your current fire restriction levels? Please send me any new information that you have to Micki Trost at [email protected] and it will be added to the Colorado Fire Restriction map and information page posted at COEmergency.com can be updated.

County Emergency Management Contact and Emergency Notification Links

DHSEM Strategic Communications will be completing the quarterly updates of the emergency notification registration links located on COEmergency and DHSEM websites. Please help us ensure the information is correct. If you have a change in staff or a new emergency notification web link please email [email protected] with current contact information for inclusion on our COEmergency webpages. Thank you for your assistance in keeping these community resources up to date.

Share Information in the Next DHSEM Update

DHSEM Update

Do you have information that would benefit other agencies in Colorado including job or volunteer opportunties? Simply send an email to [email protected] with your information and it will be included in the next Update. The DHSEM Update will be published at the end of each month.

DHSEM Update Available Online

Each DHSEM Update is posted to COEmergency.com and is available to view as a PDF or to download.

WebEOC Link

I have been asked to include a link to WebEOC in the DHSEM Update. It will remain on all future newsletters at the end of the document for your use. The link can also be found on the DHSEM website under the “Quick Links” tab called State EOC.

DHSEM Update