PRE-BID TELECONFERENCE Saturday, February 22, 2014, 8:30 a.m. CST IFB GEC-14-01 Central Count Voting System with Software and Professional Services [GEC Executive Director Maria Pangelinan & GEC Staff George Lujan and Albert Sanga check in at 8:15a.m.] [Jack Blaine and Shawn Dean from Dominion Voting check in] [Danny Leon Guerrero from Dominion Voting check in] [Steve Wang from Election Systems and Software check in] [Christopher Morato from GETS Business Systems checks in] [Matthew Nelson and Mike Mankin from Election Systems and Software check in] [Pre-Bid Teleconference begins at 8:37 a.m. CST]

Introduction by Guam Election Commission Executive Director, Maria Pangelinan: Thank you all. In Chamorro, our language here on Guam, I want to say ‘Si Yu’us Ma’ase’ to all of you which means ‘thank you’ for being so willing to help us here at the Guam Election Commission. There were a couple of questions that were already generated and so I can begin to talk to that, but I also want to make it clear that as the questions come up, the official answers will be in writing and posted on the website. For some of you that are not familiar with Guam, we’re a population of 158,000 on 212 squaremiles with the Pacific Ocean surrounding us. The Guam Election Commission in most of its years has done central tabulation. We anticipate a voter population of up to 60,000 registered voters and over 40,000 registered voters participating in any one election. Our Election Return Center(ERC) is not located in our headquarters at the Guam Election Commission in Hagatna; our Election Return Center is located about 6 miles from Hagatna at the University of Guam Fieldhouse, where we bring all our precinct officials, all the ballot boxes, and everyone else up to the Election Return Center. When the polls close at 8:00 o’clock at night [our polls open at 7:00 a.m. and close at 8:00 p.m., or until all the voters that are serviced], several other things are completed before they [precinct officials] head up to the University of Guam. The Election Return Center at the University of Guam Fieldhouse is a polling site during the day as well. Guam has 19 districts, totaling 58 precincts at 21 polling sites, including the village of Mangilao, where the Election Return Center is located. As polling sites begin closing down and moving up to the Election Return Center, our equipment gets transported from the GEC office in Hagatna, up to the Election Return Center anywhere between 6 to 8 miles from here. That’s a concise way of explaining our system and Guam. If you have any questions let us know at this time. Question 1: You say the counting is actually done at the University? Answer (Executive Director.): Yes, the counting is done at the Election Return Center at the University of Guam Fieldhouse and we anticipate doing this in 2014. Q.2: Is that where you release the results to the public as well? A: Yes, unofficial results are released from the [University of Guam] Fieldhouse. Q.3: There are ballot boxes at each polling location and those boxes are brought to the University? A: Yes. Q.4: How long does it take for the most distant voting location to get their ballot box there? A: Just to make it clear, sometimes it’s not the distance that prevents them from getting them up there in a timely manner, sometimes it’s the process that they have to do to close down. So anywhere up to an hour and a half for the last one to come up.

Q.5: Do you already have the ballot boxes? A : Yes, we have ballot boxes. I’m sorry I forgot to mention, right now we have 58 precincts; there may be a chance that we will realign the precincts, even at this time. And inside the precincts, we have up to three (3) ballot types. So we will have 3 different types of ballot boxes for each precinct. Q.6: For the central count machines at the University, do you use ballot boxes as well? A: When they [precinct officials] come up and as we go through the tabulation process at the Election Return Center, eventually the same ballot boxes that the precinct officials bring from their precinct; the ballots end up in the same ballot boxes after the process. Q.7: Maria, on your possible alignment of the fifty-eight (58) precincts is that going to affect the outcome of the 2014 Elections and logistics? A: It may, if the number of precincts goes up, we would need additional precinct officials and additional ballot boxes and there is a possibility that it may go down as well. The election reform law was enacted in December 2012,after the 2012 elections, which gave the Guam Election Commission a little bit more room in terms of [the number of voters per precinct] of about 800, not to substantially go above 800 voters per precinct. Q.8: How long do you have, or desire or what is the standard of the law, for central count tabulators to count the votes and what decides that? A: We set up the Election Return Center at 8:00 p.m. We transport there at 8:00 p.m. and we’ve been up there up until 9:00 o’clock the next morning. Not because of the machine tabulators, by any means, but [because] the precinct officials are situated up there to reconcile the number of ballots and the types of ballots used through our process. They have to reconcile how many ballots they used versus how many came to them. This process takes place at the Election Return Center in the University of Guam Fieldhouse with all 58 precincts, 290 precinct officials and in the reconciliation section, sometimes that’s where the process gets bogged down. As soon as the precinct officials clear at the reconciliation table, they immediately proceed to another station where they would turn in the ballots for machine tabulation. Q.9: So that is tabulation till like 9:00 the next morning? A: Yes, I’ve been here at the Guam Election Commission since 2011 and gone through only the 2012 primary and general elections and both times we were back down in our office at 9:00 in the morning. By that time we’ve already loaded up the tabulation equipment, closed down the Election Return Center at the Fieldhouse and brought all Guam Election Commission equipment and material back to the office. Q.10: When do you release the results, or when do you need to release the results? A: The results are released as we get them at the field house. The media are there with us. Q.11: As you’re tabulating, are the results per precinct posted on anything during that process, [for example] to the media? A: Yes, hard copies are given to them. Q.12: [Hard copies are] given to them as soon as they are scanned? A: No, the Commissioners, themselves, release the results to them so as they come out, as the reports come out they look it over and make sure as much as possible everything is ok and then they release them. Q.13: How much time elapses from the time each precinct ballot results are released up at the University of Guam field house; how many hours does it normally take to report that precinct? A: We don’t report per precinct. What happen is when the ballots get to the tabulation station, it could be one or two or three precincts coming together and so we don’t really report per precinct but as results come out. And let’s say there’s a lag in between precincts coming to the station, where their turning in their ballots, those results would come out. Q.14: What is the time interval; how many hours does it usually [take] to report those results? A: The first reports come out maybe at 9:00 p.m., 10:00 p.m. and then we finish right around 4:00 a.m., 6:00 a.m., 9:00a.m.

Q.15: You start releasing the first results at about 9:00 p.m. and then you have all the results be released by 4:00 a.m. in the morning? A: We’ve seen the results come out later than 4:00a.m.; the final unofficial results come out later than 4:00 a.m. Q.16: Guam has had logistic problem with power outage within the past and previous gubernatorial elections here, if you recall, the election with candidate Robert Underwood, we had a glitch of an hour to two hours of power outage at the University field house, has that been addressed; power glitches? That was the major problem that we had on our previous two gubernatorial elections ago. Do you recall that incident, historically? A: Yes I do, yes I recall that. Q.17: Is there a backup electrical power glitch support [from] the Guam Power Authority and generators at the field house; has that been addressed? That was a major problem again. A: Standard practice now is the Guam Power Authority gets notified, by me, as soon as we’re there and ready to start and then we notify them when we leave. What that does is the Guam Power Authority crew then is stationed around the University of Guam field house, the Election Return Center, so that if there are any [issues], they’re there ready to switch the lines or do whatever to get the power on as soon as possible. With that being said, the last time in 2012, the University field house manager at that time, at our debriefing, was [asked], ‘Are you on your way to getting a generator for field house?’ So there was no definite answer and again I don’t have an update on that. [Fe Ordono of Smartmatic checks in at 8:27am]

Q.18: The system that is used in Guam must be certified by the Election Assistance Committee to the latest voting standards? A: Your question was that the equipment must be certified by; it must be on the Election Assistance Commission’s certification list. Is that your question? Q.19: Yes, it is. A: Yes, it must be. Guam doesn’t have a certification process of its own so our law requires that it must be certifiable and the Guam Election Commission has taken the Election Assistance Commission as the certification to satisfy the certification of requirement of Guam. Q.20: So it does not require the EAC Certification? You do not require the EAC Certification; you do not require that, you only require that it meets those standards, but it doesn’t need to be certified that it meets those standards? A: It does require Election Assistance Commission certification. Q.21: So it needs the certification, or it just needs to meet those standards of that certification? A: No, it needs to be certified by the Elections Assistance Commission. Closing remarks by GEC Executive Director Maria Pangelinan: Everyone has my email address, you’ve all received the notices from me so this is to confirm that our email contacts are accurate and correct so we can go on emailing and just so, just so everybody knows, it is now 9:02 a.m., Saturday February 22nd, here on Guam and that’s officially Chamorro standard time. If you have questions as we get closer to deadlines, let me go ahead and give you another number besides the number here at the office, my cell number is (671)688-0416 and I’m only giving you this because of the time difference for everyone else. Thank you so much everybody. Your deadline to submit your written questions is February 26, so I look forward to hearing from all of you. Si Yu’us Ma’ase from Guam. Esta. [End of Pre-Bid Teleconference at 9:05 a.m. CST]