January 2011 Business Meeting Manor Youth Association

Date: January 10, 2011 Time: 6:30 p.m. Location: MNTH Portable Restaurant

MINTUES OF MEETING Present:

Gilbert Porras, Amy Rodriguez, Mary Jonse, Lisa Williams, Cindy Randolph, Kyle Staff, Talissa Staff, Jake Fay

Not Present:

John Jonse, Yvette Meiche, Carmen Reyes, Orlando Hernandez, Monica Hernandez, Rob Martin, Orlan Zepata

1. Meeting was called to order. 2. Action Items: a. Procuring storage pods during construction was discussed. Cost will be $100 for delivery and $100 for removal , and $75 each month. After discussion of the construction schedule for facilities, action was tabled until next month. b. Board voted to pay IRS for a $42 late filing fee for FY 2009 tax return. Approved unanimously. c. Board approved registration sign budget of $300. Approved unanimously. Co-President Report/Player Agent – The concession stand was vandalized again. They gained access by punching holes above the windows and removing the bars after failing to gain access through the door. They took food and drink items. The grant check will be presented to MYA by LCRA and Bluebonnent Electric at the January 29th meeting of the Manor Chamber of Commerce. Everyone is welcome to attend, it is at 6:30 at the Manor Lion’s Club, tickets are $15 if you want to attend the banquet. Mary will email information to everyone. Yvette has resigned from the baseball umpire position due to heavy work and family demands. She will continue as the concession manager. We need to find an umpire replacement. Vice Presidents Report – Dutch Clean and Encore have contributed $325 to be team sponsors. Jeff Urbanoksy with M&M Diesel has verbally committed to sponsor a team. Lisa is researching vendors to print the uniforms as approved by the Board. Lisa will research professional sports photography companies for the team pictures. Treasurer’s Report – Jake reported we have approximately $6,000 in the operating account and $9,850 in the capital improvement account. He is almost complete with the IRS Form 990 tax form for FY 2010. He will give the form to Mary, who will mail return receipt requested to IRS by Friday, January 15th. Everyone should provide a list of anticipated expenses for the spring season to Jake, who will present a preliminary budget for the spring season at the next meeting. Board will need to vote on a field and facilities budget at the next meeting. Secretary Report – Cindy announced she will not be returning next year as an officer for MYA. Talissa said she would prepare the coach’s binders for the spring season. Pony on-line registration will be done in the next few weeks for three teams, and we will register additional teams after spring registration is complete. MYA information line will be updated with registration dates and our email account. Updated MYA Policy and Procedure document has been distributed to all board members via email. Player Agent Report – Talissa will hold registration on Saturday February 5th, 19th, 26th from 12-2 at MNTH portable. Let her know if you can help, especially the last weekend. She will also have

registration on Thursday the 17th from 6-8 at Pete Fumos Restaurant (tentative). She will confirm this schedule soon so signs can be ordered. Publicity/Webmaster Report – Amy will order signs with registration information to place around Manor. Website will be updated for on-line registration. Fundraising Mgr Report – Mgr not present. Concession Mgr Report – Mgr not present. Baseball Commissioner Report – Kyle is currently recruiting coaches. Returning coaches are Kyle, Bradley, Gilbert, and Bubby as an assistant coach, Chris Stephenson, and a parent who was an assistant for Joe last season. Softball Commissioner Report – We anticipate three softball teams this season (8U, 10U, and 12U), Mike is recruiting coaches. Monica will be assisting Mike as softball commissioner because of health issues with this daughter. 3. Meeting adjourned. Next Meeting on Monday, January 31, 2011.

Action Taken By 2010-2011 Board of Directors (see minutes of meeting for more information on each item) June 7th Meeting – Increase current Utility Budget by $600 to pay for summer water bill (amount equal to profit made from Spring Carnival) July 5th Meeting – No action taken due to lack of quorum July 12th Meeting – Board voted to approve the following  Fall Ball registration Fees set to $45/player for all divisions. Registration dates set for August 14, 21, and 28. st  Baseball and Softball Camp to be held on July 31 . Cost is $25/participant and includes lunch  MYA Policies and Procedures were approved to guide activities throughout the year. August 9th Meeting 

Motion made for reimbursement of $214 to Jake (Cindy, 2nd by Orlando), motion carried.

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Motion made for a standalone bathroom facility near entrance as shown on drawing handed out by John (Carmen/2nd by Orlando).

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Motion made for a new concession stand facility to be submitted with the grant. (Orlando/2nd Rob). Motion carried.

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Kyle requested approval of Field and Maintenance items needed for the field right away, including Lawn Bagger Mower $300, Oil filter $20, Ant Poison $65, Mower Blades $50, Gas $25, and a 2 gallon sprayer $20. Motion to approve purchases as presented. (Cindy/Orlando 2nd) Motion carried.

September 7th, 2010 Meeting 

Fall Ball budget was discussed and approved unanimously. A small contingency for expenses is included in most categories.

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Approval was granted to add language to the MYA Policy and Procedures Guide to set a deadline for submission of financial information to the IRS, and add language to Secretary Roles and Responsibilities to include on Board Agenda.

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Concession Stand Menu and Prices approved for fall season.

October 5th, 2010 Meeting 

Board voted on a policy to provide food and drinks to volunteers who work at least two continuous hours.

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Board voted to provide an item for the MES silent auction at their 2010 Fall Festival.

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Board updated sponsorship levels for League sponsors to be: $300 – Business name on back of team uniforms and sign in the field; $250 – Business name on back of team uniform only; $100 Division Trophies will have the name of the business printed on them; $100 – Sign in field and ad on MYA website; $75 - Sign in field only; $50 – Ad on MYA website only

November 2010 Meeting

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Board voted to appoint Talissa as player agent.

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Board voted to accept Tony Levario’s resignation as Softball Commissioner, and voted in Mike Schoppe to assume the position.

December 6, 2010 Meeting Board voted to approve the following at the December meeting: 

The umpire fee schedule for Spring 2011 is: Shetland and Pinto $20; Mustang $20/$25; Bronco $25/$30; Pony $30/35

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The uniform logo for spring 2011 uniforms will be the same as last year, “Manor” with the tail below.

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The Spring 2011 registration fees will be: Wrangler $45; Shetland $75; Pinto $80; Mustang $85; Bronco/Pony $90