JD308 Student Records/Business Office Assistant Job Description Purpose:

The Student Records/Business Office Assistant maintains student records and assists with various aspects of the finance department.

Responsible to:

Budget Finance Manager and Assistant Superintendent of Human Resources

Salary:

Range E

Classification of Employment: Date:

Non-Exempt

March 2018

Qualifications: 1. 2. 3. 4. 5.

High school diploma or equivalent. Experience in an office or formal training in accounting. Demonstrates proficiency in typing/keyboard skills. Proficiency in using various software, including word processing and spreadsheets. Desire to continue career improvement.

Essential Functions: 1.

Knowledge, Skill and Abilities a. b. c. d. e. f. g.

2.

Provide support to assist with the efficient operation of daily tasks. Communicate efficiently with all the members of the school district and community. React to change productively and handle other tasks as assigned. Appropriately handle all equipment as required. Support the value of an education. Support the philosophy and mission of Derby Public Schools. Comply with all district policies, rules and regulations.

Physical Requirements/Environmental Conditions: a. b. c. d. e. f. g. h.

Requires the ability to sit for prolonged periods. Occasionally requires the ability to move, lift, carry, pull or push heavy objects or materials. Occasionally requires the ability to stoop, bend and reach. Requires the ability to use and/or operate a computer or office machines for prolonged periods of time. Must be able to occasionally work in stressful environments. Ability to work independently with little or no supervision. Ability to work under pressure and to meet deadlines. Must be able to lift 25 pounds repeatedly.

i.

Requires regular attendance and/or physical presence at the job.

General Responsibilities: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Prepare student files for transfers out of district and send transcript requests to colleges, etc. Research and process requests for student transcripts and immunization records. Maintain an orderly filing system, and facilitate document retention for student records. Collect and process transcript fees. Balance daily. Take credit card payments. Assist with eFunds. Assist with student management year end close out. Assist with student management new year rollover. Process accounts that need turned over to the Kansas Setoff Program. Provide filing support for human resource and business office as needed. Verify student fee accounts for accuracy. Process and update fee collections on collections web site. Run daily reports from Fee Management file for lunch web and office payments and post accordingly. Adhere to all district health and safety policies. Other duties as assigned by the Budget Finance Manager or Assistant Superintendent of Human Resources which are consistent with the general requirements and qualifications of the position or provide needed assistance in the department.