PSI Ethiopia Technology Guidelines: Home Please select any of the areas below and click the button to return to this page
OneDrive
Instant Messaging
Avoiding virus
Outlook room booking
Email usage
Protecting your IT asset
For any support: Office Ext. 158,
[email protected] , IM; service desk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
As collaboration tool to share documents
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
The benefits of using OneDrive for Business: OneDrive for Business is an online document sharing tool for storing and sharing documents with colleagues • No need to email files to yourself or carry around, copying into USB flash drive(a potentially lose). Whether you are on your laptop or a smart device you can get to your files in OneDrive, immediately. • Uses as a way to access files from any location on any devices • All PSI employees automatically have an account with 1TB of storage space. • Share links to documents instead of emailing attachments and also a collaboration tool to share and jointly work on documents.
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Controlling access to files and folders Files stored in the Shared with Everyone folder are accessible to anyone in psiet.org
Shared with Everyone
Files and folders can also be shared with specific people, Remember to regularly review access rights:
Shared with specific people
Note: Don’t share files with external user unless there is a legitimate business purpose
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Signing in: to access OneDrive for Business https://mail.office365.com or https://psiorg-my.sharepoint.com Tip: Add the link as a bookmark for future access
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Via OneDrive for Business App
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It is recommended that the official OneDrive for Business app be downloaded to a mobile or tablet device to access OneDrive files. If no OneDrive for Business AppIt is free and can be found in Apple store, and Windows Phone stores.
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Basic File Management 1 2
1 Click +New to create a new document or folder ( It is a best practice to create folder and then upload the files into the folder and then easily sync with desktop version of OneDrive)
2. Click Upload and navigate to the files or folders on your computer to upload them to OneDrive. NOTE: For large numbers of files, it is better to use the sync desktop version of OneDrive for uploading into OneDrive (see the next bullet point).
Type folder Name
To upload Files To upload folder
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Sharing Files and folders with others Note: when you share a folder, you automatically share all files in that folder. Sharing a folder provides a quick way to share many documents with other people at once makes it easier to manage a set of shared documents. You need to upload files into the folder once you done sharing the folder
2Click Share and follow the dialog box below
1 Select the folder you wanted to share with
Enter the email address of the user that you want to share the folder or file with.
Click this:
3 1 7
Click to get next dialog
Enter a message to be included with the email, click Send
4 1 51
Select the permission that you want to grant the user, Allow editing is a default permission
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Click Apply
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Syncing OneDrive to your PC To sync OneDrive to your PC, please let IT know if there is no OneDrive app at your computer. Go to program and uses your psiet.org email address and click sign in to activate desktop version of OneDrive for business
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3
2
6 OneDrive Folder in your computer now: Population services International
5 Your OneDrive is ready for you Dialog Box
4 Sync files from your OneDrive
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Get a link to share a document 2 1 1. 2. 3. 4.
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3 Select the document you wanted to share with Click on Copy link Click on “Only you can access this item” Select anyone if you plan to share to anyone , type email address if you plan to share to specific people and then Click Apply button. If you plan to share with EDIT permission , leave the Allow editing as the default. But if you plan READ permission , please untick Allow editing.
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
HOME
PSI Ethiopia Technology Guidelines: Home Please select any of the areas below and click the button to return to this page
OneDrive
Instant Messaging
Avoiding virus
Outlook room booking
Email usage
Protecting your IT asset
Email usage
For any support: Office Ext. 158,
[email protected] , IM; service desk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Instant Messaging • PSI Ethiopia has Instant messaging tool(Lync or Skype for Business) used to communication • It is a communications platform that allows you to interact with your contacts using instant messaging (IM), audio and video conversations, and Skype for Business Meetings. • While doing desktop shares and exchanging documents using instant messaging • If you give control of your desktop to someone your desktop share as been used as for IT support
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
How to access skype for business The Skype for Business Windows client is installed by default on the PSI Ethiopia as part of the Office 2013. Please contact IT if you don’t find the app. • Select All Programs > Microsoft Office 2013 > Skype for Business 2015
Enter your psiet.org Email address
Enter your Email password
Enter your Email password For any support: Office Ext. 158,
[email protected] , IM; servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Your availability: it is linked with outlook and calendar by default. You can change the status by drop down
Search for contacts, type the person email address
Add contact and add group
List of Contacts that been added Group name
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Communication/Chat Invite people on the conversation If needed
Conversation area To attached documents that needed for conversation
type a new message and hit Enter key
Video conversation
share desktop or display presentation
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
Avoiding virus
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
For any support: Office Ext. 158,
[email protected] , IM;servicedesk, https://sites.google.com/site/psiethio/ and click on ServiceDesk
