Git ‘r Done! Productivity and Task Management Apps Review the Apps The three apps below provide tools for organizing tasks, lists, and projects. Reminders is a Google Calendar feature. Todoist and Trello apps run from any browser. The table below identifies the differences between the three applications, and the special features section further compares Todoist and Trello.
Basic Features Breakdown
Available Features
Reminders
Todoist
Trello
Use for free
a
a*
a*
a
a
a
Add due dates to tasks
a
a
a
Integrate due dates with Google Calendar
a
r*
a
Add priority level to tasks
r
a
a*
r
r*
a
Share lists and tasks
r
a
a
Assign tasks to individuals
r
a
a
Found on all platforms: Mac, Windows, Android, iPhone/iPad
Attach files to tasks
Special Features to Consider
Todoist Special Features: •
• • •
Tasks can be sorted by the: ○○ Due date. ○○ Priority level. ○○ Alphabetical name. ○○ Person assigned to the task. Productivity can be tracked based on how many tasks are completed in a given time period (day, week, etc.). Tasks can be searched across all lists using Quick Find. Recurring tasks can be created.
Trello Special Features: • • • • • •
Tasks can be filered by the: ○○ Due date (next day, week, month, overdue, or no due date). ○○ Color label. ○○ Person assigned to the task. Tasks can be assigned both a due date and a due time. Tasks can be set to “age” if no one interacts with them. Aging causes cards to slowly become transparent so neglected tasks are easily identifiable. Tasks can be voted on by team members. Tasks can be emailed directly to the board. Tasks can be viewed in a calendar format.
*Notes *Premium accounts available. *Available with premium account.
*Trello has colored labels to indicate priority. *Available with premium account.
Getting Started with Reminders Activating in Google Calendar:
1. In Google Calendar, click the button to the left of My calendars. 2. Check that the box next to Reminders is filled with a color. NOTE: If the box is white, click on the box to fill it with a color. This is the color that your tasks will be highlighted as on the calendar.
Adding Reminders:
1. In Google Calendar, click in the All-day Events area of the day you would like to add a reminder for. 2. Select the Reminder tab. 3. Type your reminder in the Remind me to... box. 4. Check the Repeat box to schedule a repeating reminder. 5. Uncheck the All day box to add a specific time to the reminder. Then, enter the time. 6. Click Create.
Notes about Reminders: • • •
Reminders stay in Google Calendar until marked Done. If a reminder is not marked as Done, it is automatically moved to the next day on your calendar. Reminders are searchable, even if they have been marked as Done.
Getting Started with Todoist 1. 2. 3. 4.
Go to https://en.todoist.com Click on In the window that appears, click on Sign up with Google Account. In the new window, enter your Notre Dame email where it says Enter your email. 5. You will be redirected to the ND Central Authentication Service. Log in normally with your NetID and password. 6. On the permissions page, click Allow.
Working with Lists:
Todoist lists are titled Projects. Under the Projects tab on the left, you can view the pre-generated lists Todoist made for your account. You can use these lists, delete them, edit their names, or create new lists. Rename a project: 1. Mouse over the project and click 2. Click on Edit project. 3. Highlight the existing title. 4. Type the desired title. 5. Click Save. Create a new project: 1. Under the Projects tab, click + Add Project. 2. Type the desired project title. 3. Click Add project.
Adding a Due Date to a Task:
1. Mouse over the task and click 2. Under Schedule, click 3. Select the date this task is due.
Adding a Priority Level to a Task:
1. Mouse over the task and click 2. Under Priority, click on the flag color that corresponds to the desired priority level:
1
2
3
4
1 High Priority
2 Medium Priority 3 Low Priority
4 No Priority (default setting)
Creating Your Account: 1. 2. 3. 4. 5.
Go to https://trello.com Click on Click on Sign up with Google. Enter your Notre Dame email where it says Enter your email. You will be redirected to the ND Central Authentication Service. Log in normally with your NetID and password. 6. On the permissions page, click Allow.
Working with Lists:
Trello creates Boards to hold Lists comprised of Cards (tasks). Think of boards as a place to group related to-do lists (e.g., a “Work” board might contain different lists for each project you’re working on). On the main page of Trello there is a Welcome Board pre-generated and designed to introduce you to Trello’s features. Create a Board: 1. In the top right of Trello, click 2. Select Create Board... 3. Type the title of your board and click Create. Create a List and Cards: 1. In your board, click Add a list... 2. Type the title of your list and click Save. 3. In the list, click Add a card... 4. Type the task and click Save. 5. Repeat steps 3 and 4 to add all tasks to the list as cards.
Adding a Due Date to a Card:
1. Mouse over the card and click 2. From the drop down menu, click on Change Due Date. 3. Select the date this task is due. NOTE: Trello also lets you schedule a specific time you need this task completed by. 4. Click Save.
Adding Trello to Google Calendar:
In your board, click Show Menu on the far right. Click on Power-Ups, then Enable next to Calendar. Click In the drop down menu, click Enabled. Select Your Personal iCalendar Feed and copy the URL. In Google Calendar, click the button next to Other calendars and select Add by URL from the drop down menu. 7. Paste the URL from Trello in the box and click Add Calendar. 1. 2. 3. 4. 5. 6.
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Creating Your Account:
Getting Started with Trello
