School District of Augusta - Board of Education Meeting Augusta High School Library October 27, 2015 - 7:00 P.M. Minutes I. Call to Order and Roll Call Meeting called to order at 7:00 p.m. by President Byron King. Present: Byron King, Bernie Buttke, Joe Smith, Sarah Erdman, Mike Lea Absent: None Also Present: Ryan Nelson, Nicole Steinmetz, Ken, Abel, Kay Goss, Audrey Boettcher A. Pledge of Allegiance B. Acknowledgment of Proper Posting Motion by Sarah Erdman second by Mike Lea acknowledging the proper posting of the October 27, 2015 Board meeting. Voice vote, unanimous. Motion carried. C. Approval of Agenda Motion by Bernie Buttke second by Byron King to approve the agenda as posted. Voice vote, unanimous. Motion carried. D. Approval of Minutes 1. September 15, 2015 Motion by Joe Smith second by Sarah Erdman to approve the minutes of the September 15, 2015 Regular Board meeting. Voice vote, unanimous. Motion carried. II. Citizen Comments to Board None III. Board Business A. Approval of Receipts and Vouchers Motion by Sarah Erdman second by Bernie Buttke to approve Fund 10, General Fund, vouchers 5906459392, 59394-59413 and receipts 849607-849636. Voice vote, unanimous. Motion carried. Motion by Mike Lea second by Joe Smith to approve Fund 49, Act 32, checks 1125-1127. Voice vote, unanimous. Motion carried. Motion by Bernie Buttke second by Byron King to approve Fund 60, Student Activity Accounts, checks 12684-12718 and receipts 10758-10788. Voice vote, unanimous. Motion carried. IV. Board Action A. Personnel 1. Introduction of New Middle School ELA Teacher Mr. Nelson introduced the Board to Ms. Katie Griffith, the new Middle School English Language Arts teacher. The Board welcomed Ms. Griffith, she thanked them and stated that she is enjoying her position. Mr. Abel expressed that Ms. Griffith is a good addition to the Middle School. 2. Consideration of Hiring Middle School Basketball Coach Motion by Bernie Buttke second by Byron King to approve the hiring of Mr. Brandon Kimball for the Boys Middle School Basketball Coach position. Voice vote, unanimous. Motion carried. 3. Consideration of Hiring National Honor Society Advisor

Motion by Sarah Erdman second by Mike Lea to approve the hiring of Mrs. Connie Kees for the National Honor Society Advisor position. Voice vote, unanimous. Motion carried. 4. Consideration of Maternity Leave Request Motion by Mike Lea second by Byron King to approve the Maternity Leave request from Mrs. Kate Gamroth. Voice vote, unanimous. Motion carried. B. Planning & Recognition 1. Consideration of Youth Options Requests Motion by Joe Smith second by Sarah Erdman to approve the Youth Options applications as presented, contingent upon all students meeting the requirements. Voice vote, unanimous. Motion carried. 2. Recognition of Students as Big Brothers and Big Sisters Mr. Nelson will begin a monthly recognition of different groups at each Board meeting. November’s recognition is eight high school students in the Big Brothers - Big Sisters organization. They were recognized and thanked for being the “Bigs” working with the “Littles” at the elementary as a positive example. 3. Recognition of Partnership Between Bush Bros. Inc, Augusta Schools, & Blugold Beginnings Mr. Nate Kunkel from Bush Brothers along with Olivia Vruwink and MaKayla Bigley from Blugold Beginnings were present to discuss the benefits and activities of the Blugold program working with students in the elementary, middle and high schools. The Board recognized and thanked the Blugold Beginnings Organization for their work in the schools and also Bushes for their generous donation of $5000 to help support the program expansion into the middle and high schools this year. 4. Recognition of George & Lorraine Stanek’s Contribution to Augusta Schools The Board was introduced to George and Lorraine Stanek to be recognized for their recent donation to the school. Mr. and Mrs. Stanek donated $20,000 to the school and also made other donations to local organizations. Mr. George Stanek spoke briefly about his history with the school and other events in his life, he and his wife wanted to show their support for the school and the community with the donations. The Board thanked them for their generosity. C. Policy & Legislation 1. First Reading of Board Bylaws and Policies: 0100 Definitions; 0142.5 Vacancies; 0145 Sexual and Other Forms of Harassment; 2260.01 Section 504/ADA Prohibition Against Discrimination Based on Disability; 2261 Title I Services; 3121 Criminal History Record Check; 4121 Criminal History Record Check; 5111 Eligibility of Resident/Nonresident Students; 5113 Open Enrollment Program (Inter-District); 5540 The Schools and Governmental Agencies; 8120 Volunteers; 8330 Student Records; 8390 Animals on District Property; 2605 Program Accountability and Evaluation; 5113.01 Course Options; 5460 Graduation Requirements; 9270 Home-Based or Private Schooling Motion by Sarah Erdman second by Mike Lea to move Board Bylaws and Policies: 0100 Definitions; 0142.5 Vacancies; 0145 Sexual and Other Forms of Harassment; 2260.01 Section 504/ADA Prohibition Against Discrimination Based on Disability; 2261 Title I Services; 3121 Criminal History Record Check; 4121 Criminal History Record Check; 5111 Eligibility of Resident/Nonresident Students; 5113 Open Enrollment Program (Inter-District); 5540 The Schools and Governmental Agencies; 8120 Volunteers; 8330 Student Records; 8390 Animals on District Property; 2605 Program Accountability and Evaluation; 5113.01 Course Options; 5460 Graduation Requirements; 9270 Home-Based or Private Schooling to the adoption stage. Voice vote, unanimous. Motion carried. 2. Consideration and Discussion of Transportation Policies/Practices

The Board was provided with some transportation concerns from administration in regards to the number of drop off locations for students. Discussion was held between the Board and administration on this common concern at many schools, and the various ways that schools are trying to handle this challenge. The safety of the younger students is the main concern with determining where to drop them from day to day. Administration will further discuss the situation and review possible ideas to present to the Board at a future time. 3. Consideration and Discussion of Safe Schools Grant Participation Information and background on the Safe Schools grant was provided to the Board. The grant program would develop a safe route to school plan. Discussion was held to determine if this would be something the school needs. It was decided that given the location of the school the options are limited and it was determined we would not participate. No action was taken. D. Business & Finance 1. Consideration of Refinancing Resolutions Brian Brewer from R.W Baird provided the Board with information on three scenarios for refinancing. Consideration of the Resolution Authorizing the Issuance and Sale of $5,690,000 General Obligation Refunding Bonds, Series 2015A Motion by Joe Smith second bySarah Erdman to approve the the Resolution Authorizing the Issuance and Sale of $5,690,000 General Obligation Refunding Bonds, Series 2015A. Roll call vote, all yes. Motion carried. i. Consideration of the Resolution Authorizing the Issuance and Sale of $685,000 General Obligation Refunding Bonds, Series 2015B Motion by Mike Lea second by Byron King to approve the Resolution Authorizing the Issuance and Sale of $685,000 General Obligation Refunding Bonds, Series 2015B. Roll call vote, all yes. Motion carried. ii. Consideration of the Resolution Authorizing the Issuance and Sale of $790,000 Taxable General Obligation Refunding Bonds, Series 2015C Motion by Bernie Buttke second by Joe Smith to approve the Resolution Authorizing the Issuance and Sale of $795,000 Taxable General Obligation Refunding Bonds, Series 2015C. Roll call vote, all yes. Motion carried. 2. Consideration of Approval of Tax Levy & Mill Rate Mr. Nelson reviewed with the Board the loss of state aid and the impact to the budget. The preliminary budget numbers changed slightly due to projected enrollment and actual number of students being less. Mr. Nelson recognized Mrs. Kay Goss for diligently sorting through the budget to find areas to cut on the District level as to not impact the students and also being mindful for taxes not rising too far. Motion by Joe Smith second by Sarah Erdman to set the Augusta School District mill rate at 12.98 and to set the tax levy at $3,908,911. Voice vote, unanimous. Motion carried. 3. Consideration of Approval of 2015-2016 Budget Mrs. Kay Goss provided the Budget to the Board. Motion by Sarah Erdman second by Byron King to approve the 2015-16 Budget as presented. Voice vote, unanimous. Motion carried. 4. Consideration of Approval of Snow Plow Bid for 2015-2017 The Board received two snow plowing bids, after discussion Augusta Tire and Auto was chosen to provide the services for the District. Motion by Joe Smith second by Mike Lea to approve the bid by Augusta Tire & Auto to provide snow plowing services for 2015-17. Voice vote, unanimous. Motion carried.

V. Administration Reports A. Elementary Principal Report: 1. Elementary School Updates: PBIS, RtI, After School Program, Elementary Updates Mrs. Steinmetz provided information to the Board on the Elementary School PBIS and RtI programs, the after-school program, Blugold Beginnings mentors working with the 5th graders, Big Brothers and Big Sisters, upcoming Crisis Team CPR training and drills, the Healthy Schools Grant, and other events and programs so far this year in the Elementary School. B. Middle/High School Principal Report 1. Middle School Updates: TU4T, PBIS, STAR Test, High Five Friday Mr. Abel provided the Board with updates regarding TU4T activities in the middle school, PBIS, STAR testing, and the success of High Five Fridays. 2. High School Updates: Homecoming, Veterans Day, STAR Test, High Five Friday, College Information Night Mr. Abel provided the Board with updates regarding a recap of Homecoming activities, plans for the Veterans Day Assembly, College Prep Night, Blugold Beginnings mentors in the school, upcoming CPR training with the Fire Department. Mr. Abel recognized the Track and the Volleyball teams for their success this year. C. District Administrator Report 1. Learning Environment The Board was updated on the work that was done outside of the Elementary School with the Plants, plans to expand the weight room at the High School and making it more accessible, information on the timing for possible updates to the HVAC at the Community Center. 2. Transportation Nothing new was provided. 3. District Operations Mr. Nelson acknowledged the Track and Volleyball team accomplishments and also recognized the success of the One Act Group. Discussion was held about the Strategic Planning meeting that was held and Mr. Nelson presented the Mission, Vision and Belief statements that were developed from the meeting. The names of all the meeting participants were provided to be recognized for their involvement. The Board was appreciative of the work the group has done and is supportive of the resulting products. The Board was informed of a School Board Retreat that Augusta will be hosting in February for the Cluster A School Boards, more details will be provided later for this. VI. Establish Future Board Meeting Dates November 17, 2015 at 7:00 p.m. – Regular Board Meeting VII. Adjournment Motion by Bernie Buttke second by Sarah Erdman at 9:07 p.m. to adjourn. Voice vote, unanimous. Motion carried. Mr. Bernie Buttke – Augusta School Board Clerk