Tigard-Tualatin School District 23J Board of Directors
Board Meeting
Agenda November 17, 2014
November 17, 2014 TTSD Board Meeting Agenda
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Welcome to this Public Meeting of the Tigard-Tualatin School District Board of Directors Monday, November 17, 2014 Hibbard Administration Center, 6960 SW Sandburg Street, Tigard, OR 97223 Public participation on agenda items occurs at the discretion of the chair. Please indicate your interest by completing a "Public Comment Card" provided at the agenda table. Non-agenda items and public hearings are governed by the policy found at the agenda table. At 9:00 PM, the Board may take a fiveminute recess, and the chair will review the agenda for possible rescheduling of items. The public meeting will not go beyond 9:30 PM without a majority vote of the board. For assisted listening/speech call 431-4002 (voice) or 431-4047 (FAX) no later than 48 hours prior to the meeting.
6:30 PM
REGULAR SESSION I. CALL TO ORDER.......................................................................................................... Chair Dana Terhune Bob Smith (Vice-Chair), Barry Albertson, Maureen Wolf, Jill Zurschmeide (Members)
6:31 PM
II.
6:32 PM
III. CONSENT AGENDA .................................................................................................................. Board Chair A. November 3, 2014 Board Meeting Minutes ................................................................. pg. 4 B. Human Resources Report/Personnel Action ............................................................... pg. 47 C. Financial Report, October, 2014 .................................................................................. pg. 48 D. OSBA Board Member Election.................................................................................... pg. 59 E. OSBA Resolution 1 – Adopt the 2015 OSBA Legislative Priorities & Policies ......... pg. 67 F. OSBA Resolution 2 – Amends the OSBA Constitution to modify the Process for the Adoption of OSBA’s Legislative Policies ........................................................ pg. 76 G. OSBA Resolution 3 – Amends the OSBA Constitution to allow appointment of OSBA Board and Legislative Policy Committee members from a contiguous region if certain conditions are met ......................................................................................... pg. 79
6:37 PM
IV. RECOGNITION & GOOD NEWS
6:47 PM
V.
6:55 PM
VI. SUPERINTENDENT & BOARD COMMUNICATION ........................................................ Ernie Brown
APPROVAL OF THE AGENDA
STUDENT REPRESENTATIVE REPORT A. Tigard High Student Representative ...................................................................................... Jorie Casey B. Tualatin High Student Representative ..................................................................................Janiel Santos (Reports on meetings or correspondence of interest to the board).
7:05 PM
VII. PUBLIC COMMENT Discussion of non-agenda items must be approved by a consensus of the board. Discussion of specific agenda items may be deferred to the appropriate time the item is before the board as stated on the agenda or at the direction of the Board Chair.
7:15 PM
VIII. REPORTS & DISCUSSION A. 2013-14 NWRESD Annual Report ....................................... pg. 84 ......... Renee’ Bruce & Robyn Bean B. Report Strategic Plan Progress ............................................... pg. 87 ................................... Ernie Brown C. High School Athletics Report ................................................ pg. 97 .................................. David Moore D. 1st Reading: Board Policy ....................................................... pg. 126 ................................... John Beight GBC – Staff Ethics & GCL – Staff Development Opportunities E. 1st Reading: Board Policy DFA – Investment of Funds ......... pg. 134 ................................ David Moore
9:00 PM
IX.
ACTION ITEMS A. 2nd Reading: Board Policy EBCB – Emergency Drills ......... pg. 152 ................................... John Beight
9:30 PM
X.
ADJOURN .................................................................................................................................. Board Chair
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DATES TO REMEMBER December 8, 2014 ................................................................................ Regular Session ...................................................................................... 6:30 p.m. January 12, 2015 .................................................................................. Regular Session ...................................................................................... 6:30 p.m. January 26, 2015 .................................................................................. Regular Session ...................................................................................... 6:30 p.m. February 9, 2015 .................................................................................. Regular Session ...................................................................................... 6:30 p.m. February 23, 2015 ................................................................................ Regular Session ...................................................................................... 6:30 p.m. March 16, 2015 .................................................................................... Regular Session ...................................................................................... 6:30 p.m.
1. 2. 3. 4. 5.
6. 7.
Public Participation in Board Meetings A visitor may complete a ‘Public Comment Card’ and give it to the Board secretary at the Board table prior to the beginning of the meeting. After being recognized by the Board chair, the speaker will sit at the presenter’s table and identify himself/herself with his/her full name and address and stating his/her purpose in addressing the Board. A group of visitors with a common purpose should designate a spokesman for the group. Comments or statements by members of the public are limited to 3 minutes and should be brief and concise unless otherwise authorized by the Chair. Speakers may comment a topic not on the published agenda, however, the Board, at its discretion, may require that the proposal, inquiry, or request be submitted in writing. The Board reserves the right to refer the matter to the administration for action or study and to report at a subsequent meeting. When meetings are large or controversial, anyone wishing to speak before the Board, either as an individual or as a member of a group, on any agenda or non-agenda item, may do so at the discretion of the Board chair. Individuals should complete a ‘Public Comment Card’ and give it to the Board secretary at the Board table prior to the beginning of the meeting. The Chair will determine the amount of time that will be allotted for each individual. Speakers may offer objective criticism of district operations or programs but the Board will not hear complaints concerning specific district personnel. These procedures will be published on the back of every Board meeting agenda.
~ Matters Permitted for Executive Session ~ ORS 192.620 The Oregon form of government requires an informed public aware of the deliberations and decisions of governing bodies and the information upon which such decisions were made. It is the intent of ORS 192.610 to 192.690 that decisions of governing bodies be arrived at openly. However, a school board may hold an Executive Session, which excludes the public after the Board Chair has identified one or more of the following reasons: As per ORS 332.061 (1) Any hearing held by a district school board or its hearings officer on any of the following matters shall be conducted in executive session of the board or privately by the hearings officer unless the student or the student’s parent or guardian requests a public hearing: (a) Expulsion of a minor student from a public elementary or secondary school. (b) Matters pertaining to or examination of the confidential medical records of a student, including that student’s educational program. As per ORS 192.660 (2) The governing body of a public body may hold an executive session: (a) To consider the employment of a public officer, employee, staff member or individual agent. (b) To consider the dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent who does not request an open hearing. (c) To consider matters pertaining to the function of the medical staff of a public hospital licensed pursuant to ORS 441.015 to 441.063, 441.085, 441.087 and 441.990 (3) including, but not limited to, all clinical committees, executive, credentials, utilization review, peer review committees and all other matters relating to medical competency in the hospital. (d) To conduct deliberations with persons designated by the governing body to carry on labor negotiations. (e) To conduct deliberations with persons designated by the governing body to negotiate real property transactions. (f) To consider information or records that are exempt by law from public inspection. (g) To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations. (h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. (i) To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing. (j) To carry on negotiations under ORS chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. (3) Labor negotiations shall be conducted in open meetings unless both sides of the negotiators request that negotiations be conducted in executive session. Labor negotiations conducted in executive session are not subject to the notification requirements of ORS 192.640. (4) Representatives of the news media shall be allowed to attend executive sessions other than those held under subsection (2)(d) of this section relating to labor negotiations or executive session held pursuant to ORS 332.061 (2) but the governing body may require that specified information subject of the executive session be undisclosed. (5) When a governing body convenes an executive session under subsection (2)(h) of this section relating to conferring with counsel on current litigation or litigation likely to be filed, the governing body shall bar any member of the news media from attending the executive session if the member of the news media is a party to the litigation or is an employee, agent or contractor of a news media organization that is a party to the litigation. (6) No executive session may be held for the purpose of taking any final action or making any final decision. (7) The exception granted by subsection (2)(a) of this section does not apply to: (a) The filling of a vacancy in an elective office. (b) The filling of a vacancy on any public committee, commission or other advisory group. (c) The consideration of general employment policies. (d) The employment of the chief executive officer, other public officers, employees and staff members of a public body unless: (A) The public body has advertised the vacancy; (B) The public body has adopted regular hiring procedures; (C) In the case of an officer, the public has had the opportunity to comment on the employment of the officer; and (D) In the case of a chief executive officer, the governing body has adopted hiring standards, criteria and policy directives in meetings open to the public in which the public has had the opportunity to comment on the standards, criteria and policy directives. (8) A governing body may not use an executive session for purposes of evaluating a chief executive officer or other officer, employee or staff member to conduct a general evaluation of an agency goal, objective or operation or any directive to personnel concerning agency goals, objectives, operations or programs.
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November 3, 2014 Board Meeting & Work Session Minutes
School Board Minutes Tigard-Tualatin School District, 23J The minutes are official after Board approval and will be posted at www.ttsd.k12.or.us.
Board Members Present: Dana Terhune, Board Chair Bob Smith, Board Vice Chair Jill Zurschmeide Barry Albertson Maureen Wolf Administrators Present: Ernie Brown, Superintendent David Moore, CFO Susan Stark Haydon, Community Relations Director Rachel Stucky, Curriculum & Instruction Director John Beight, Human Resources Director Others Present: Patty Roberts, Executive Assistant Darin Barnard, Principal, Tualatin HS Jarvis Gomes, Associate Principal, Tualatin HS Mickey Toft, Associate Principal, Tigard HS Andy McFarlane, Director, Alternative Learning
Julie Neumann, TTEA Vice President Jorie Casey, THS Student Representative Janiel Santos, TuHS Student Representative Terri Burnett, THS Parent Dan Busch, Principal, Fowler MS Eric Nesse, Principal, Hazelbrook MS Carol Kinch, Principal, Twality MS Ana Lia Olivia, NWRESD Jamie Kingery, Principal, Tualatin ES Rhett Boudreau, Principal, Durham ES Lawrence Gillespie, Jr., Principal, Metzger ES Laura Kintz, Principal, Alberta Rider ES Todd Robson, Principal, Templeton ES Nicole Smith, Teacher, Alberta Rider ES Jill Armstrong, Parent, Tualatin ES Katie Beckett, K-12 EBS/EBIS TOSA Laurie Dilbeck, K-5 EBIS TOSA Noelle Gorbett, K-12 Instructional TOSA Sue Scott, Associate Director of C&I Jennifer Scypinski, K-12 Instructional Technology TOSA
Nicole Smith, K-12 ELL TOSA
5:30 PM EXECUTIVE SESSION
An executive session was convened at 5:50 PM under ORS 192.660(2)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. Present at the session were Board Chair Dana Terhune, Vice Chair Bob Smith, members Barry Albertson, Jill Zurschmeide and Maureen Wolf, Superintendent Ernie Brown, CFO David Moore & John Beight, Director of Human Resources. Matters of Negotiations was discussed. The Executive Session was recessed at 6:30 PM. 6:30 PM REGULAR SESSION I. CALL TO ORDER ~ 6:30 PM Board Chair Dana Terhune called the Regular Board Meeting Session of the Tigard-Tualatin School District Board of Directors to order at 6:35 PM at the Hibbard Administration Building, 6960 SW Sandburg St., Tigard, OR 97223. II. APPROVAL OF THE AGENDA ~ 6:36 PM Superintendent Brown stated that there are no changes to the agenda. III. CONSENT AGENDA ~ 6:36 PM The consent agenda consisted of the: October 20, 2014 Board Meeting Minutes and Human Resources Report/Personnel Action. Director Wolf made a MOTION to approve the consent agenda, consisting of the October 20, 2014 Board Meeting Minutes and Human Resources Report/Personnel Action, as presented. Director Smith seconded the MOTION. Chair Terhune asked for discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. 2014-2015 Tigard-Tualatin School District Board of Directors: Dana Terhune, Chair; Bob Smith, Vice-Chair; Barry Albertson, Jill Zurschmeide, Maureen Wolf, Directors November 17, 2014 TTSD Board Meeting Agenda
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November 3, 2014 Board Meeting & Work Session Minutes IV.
RECOGNITION & GOOD NEWS ~ 6:37 PM
Susan Stark Haydon, Community Relations Director introduced Jamie Kingery, Principal at Tualatin Elementary School and Rhett Boudreau, Principal at Durham Elementary School. Both elementary schools have been recognized by the Oregon Department of Education as “Model Schools”. Model schools are high poverty schools which were rated in the top 5% (approx.) of Title I Schools in the state in 2014 based on the new rating formula. They are showcased as models of successful student outcomes and will help support other schools through Oregon’s Continuous Improvement Network (The Network). Unlike Priority and Focus Schools, Model Schools have the potential to change from year to year based on the overall achievement and growth of schools within the state. Congratulations to Durham and Tualatin Elementary Schools!! Superintendent Brown shared that five schools have been recognized in the State of Oregon and two of those are in TTSD! V.
STUDENT REPRESENTATIVES REPORT ~ 6:40 PM
Janiel Santos, TuHS Student Representative provided a report regarding the following: • Blood Drive last week and was well attended • SAT & ACT Tests will be next week. She organized SAT & ACT practice tests for students. • The fall play “Our Town” starts next week • Burgerville fundraiser on November 19th • Thanks to Superintendent Brown for donation to MECHA for upcoming conference Jorie Casey, THS Student Representative provided a report regarding the following: • THS Football is undefeated and going to the playoffs! • NHS is holding a fundraiser at Qudoba soon. • LINK leaders met with Freshman recently. • Key Club helped with Special Olympics bowling last week. It was a lot of fun! • Veteran assembly this coming Friday, 11/7/14. • Marching Band is doing great and won another 6A Championship.
VI.
SUPERINTENDENT & BOARD COMMUNICATION ~ 6:43 PM
Ernie Brown, Superintendent shared: • THS Marching Band Championship – 3rd year in a row! • Recently approximately 20 TTSD students, affiliated with Upward Bound, attended a college ready event at Western Oregon University and several of the students signed up for college and were accepted at the event. Alfredo Bellinger and Chris McIssac are the advisors. Board member(s) shared: • Sunday Oregonian Editorial Board article by Lindsay Layton, State Should Track Standardized Test OptOuts: Editorial Agenda 2014, a copy of the article is attached to these minutes. VII. PUBLIC COMMENT ~ 6:50 PM Chair Terhune shared the public comment participation process noting that each person will have 3 minutes to share their comments with the Board. She stated that speakers may offer objective criticism to the District operations or programs but the Board will not hear complaints concerning specific personnel. There was no public comments this meeting. 2014-2015 Tigard-Tualatin School District Board of Directors: Dana Terhune, Chair; Bob Smith, Vice-Chair; Barry Albertson, Jill Zurschmeide, Maureen Wolf, Directors November 17, 2014 TTSD Board Meeting Agenda
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November 3, 2014 Board Meeting & Work Session Minutes Chair Terhune recessed the Board Meeting and convened the Board Work Session at 6:51 PM VIII.
WORK SESSION ~ 6:51 PM
A. Continuous Improvement Plans Presentation – Rachel Stucky ~ 6:51 PM Rachel Stucky, Director of Curriculum & Instruction shared that each school is required to submit a Continuous Improvement Plan (CIP) annually. Schools design CIPs in response to data that is collected from the previous spring. This generally includes data specific to summative assessments, progress monitoring tools and behavioral indicators. CIPs include specific goals and actions that each school commits to implementing in order to increase student achievement for the following year. CIPs outline goals and actions in the following areas: reading, math, writing, science, climate, English Learners and Equity. This evening these presentations will provide the School Board with a general context of goals and actions, emphasizing high leverage strategies that are common among each of the school levels. High School ~ 6:51 PM Darin Barnard, Tualatin HS Principal, Jarvis Gomes, Tualatin HS Associate Principal, Mickey Toft, Tigard HS Associate Principal, and Andy McFarlane, Director, Alternative Learning presented their Continuous Improvement Plans that are found in the agenda and shared that the plans focus on: Goal #1: Decrease the Racial Achievement Gap in Reading, Writing, Math & Science; Goal #2: Increase the percentage of High School juniors who meet all four ACT College Readiness benchmarks. Middle School ~ 7:31 PM Carol Kinch, Twality MS Principal, Eric Nesse, Hazelbrook MS Principal, and Dan Busch, Fowler MS Principal presented the Middle School CIP’s to the Board, utilizing a PowerPoint presentation that can be found in the agenda. They shared information from the PowerPoint presentation in detail. Their common themes for 2014-15 are: • • •
Teacher Collaboration Equity Math
Elementary School ~ 8:30 PM Presenting the Elementary School CIP plans this evening are: Laura Kintz, Alberta Rider ES Principal, Sarah Flynn, Byrom ES Principal, Rhett Boudreau, Durham ES Principal, Lawrence Gillespie, Jr., Metzger ES Principal and Jamie Kingery, Tualatin ES Principal and Nicole Smith Alberta Rider 1st grade teacher. The Principals utilized a PowerPoint presentation, which can be found in the agenda. The 2014-15 high leverage strategies for our elementary schools include: • • •
SAT (Student Achievement Teams) Culturally Relevant and Responsive Teaching Strategies Family Engagement
Board members, Superintendent Brown and the presenters shared dialogue regarding individual school data, various interventions, and a variety of strategies that are used at our schools. The principals also shared events that are upcoming at their schools. Chair Terhune recessed the Work Session at 9:10 PM and reconvened the Work Session at 9:13 PM. 2014-2015 Tigard-Tualatin School District Board of Directors: Dana Terhune, Chair; Bob Smith, Vice-Chair; Barry Albertson, Jill Zurschmeide, Maureen Wolf, Directors November 17, 2014 TTSD Board Meeting Agenda
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November 3, 2014 Board Meeting & Work Session Minutes B.
Professional Development Plans – Rachel Stucky ~ 9:13 PM
Rachel Stucky, Director of Curriculum & Instruction (C&I) shared that the C&I department designs and offers professional development to all staff throughout the school year. Specific needs are determined based on survey results, continuous improvement plans, strategic plan goals and discussions with staff members. Director Stucky brought several staff members to present the Professional Development plans and include: Katie Beckett, K-12 EBS/EBIS TOSA, Laurie Dilbeck, ELA TOSA, Noelle Gorbett, K-12 Instructional TOSA, Sue Scott, Associate Director of C&I, Jennifer Scypinski, K-12 Instructional Technology TOSA, and Nicole Smith, K-12 ELL TOSA. They used a PowerPoint presentation, found in the agenda. They person each presented the items regarding their area of expertise, as found in the presentation. Some of the acronyms used this evening include: ELA - English Language Arts ELD – English Language Development EBS/EBIS – Effective Behavior Supports / Effective Behavior and Instructional Supports ELL – English Language Learners TOSA – Teacher on Special Assignment Various professional development handouts were provided and are attached to these minutes. Director Stucky shared that professional development is provided to all TTSD staff. At 9:27 PM Director Wolf motioned to extend the meeting to no later than 10:00 PM. Director Zurschmeide seconded the MOTION. Chair Terhune asked for discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. At 10:07 PM Director Zurschmeide motioned to extend the meeting to no later than 10:30PM. Director Smith seconded the MOTION. Chair Terhune asked for discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. At 10:30 PM Director Smith motioned to extend the meeting to no later than 11:00 PM. Director Albertson seconded the MOTION. Chair Terhune asked for discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. Chair Terhune adjourned the Work Session and reconvened the Board Meeting at 10:37 PM REGULAR SESSION, Reconvened ~ 10:37 PM IX.
ACTION ITEM ~ 10:37 PM
A.
Highway 99W Property Purchase Agreement – David Moore ~ 10:37 PM
David Moore, CFO, shared that the Board is asked to consider the Purchase Sales Agreement with Leadership Circle, LLC for the sale of the Highway 99W property, the site of the old Hibbard building. The purchase price is $1.2 million or $20.71 per square foot based on tax map acreage of 1.33. Director Wolf MOTIONED that the purchase Agreement for the Highway 99@ Property be approved. Director Albertson seconded the MOTION. Chair Terhune asked for any discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. 2014-2015 Tigard-Tualatin School District Board of Directors: Dana Terhune, Chair; Bob Smith, Vice-Chair; Barry Albertson, Jill Zurschmeide, Maureen Wolf, Directors November 17, 2014 TTSD Board Meeting Agenda
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November 3, 2014 Board Meeting & Work Session Minutes X.
ADJOURN ~ 10:40PM
Board Chair Dana Terhune adjourned the Board meeting of the Tigard-Tualatin School District Board of Directors at 10:40 PM. APPROVED BOARD MEETING DATE: November 17, 2014 CHAIRMAN: CLERK:
2014-2015 Tigard-Tualatin School District Board of Directors: Dana Terhune, Chair; Bob Smith, Vice-Chair; Barry Albertson, Jill Zurschmeide, Maureen Wolf, Directors November 17, 2014 TTSD Board Meeting Agenda
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November 17, 2014 HUMAN RESOURCES REPORT TIGARD-TUALATIN SCHOOL DISTRICT 23J
HUMAN RESOURCES REPORT - LICENSED LASTNAME ELLINGSON SHATTUCK STAMETS
FIRSTNAME DAVID TRACY MONICA
RECOMMENDED ACTION CATEGORY CHANGE VERIFICATION OF EXPERIENCE AND START DATE TEMPORARY LEAVE UNPAID LEAVE LICENSED EMPLOY REPLACE SHATTUCK TEMPORARY
BUILDING ASSIGNMENT TUALATIN HIGH SCHOOL ENGINEERING ALBERTA RIDER GRADE 2 ALBERTA RIDER GRADE 2
FTE RATE EFFECTIVE DATE ENDS 1.000 F15 10/22/14 6/30/15 1.000 D15 10/26/14 TBD 1.000 F15 11/13/14 6/30/15
FL=FAMILY LEAVE/ML=MEDICAL LEAVE/LWOP=LEAVE WITHOUT PAY CPEC=Classified Position Evaluation Committee per OSEA-TTSD Bargaining Agreement
*Assignment ends June 2014 **Salary placement may be adjusted in accordance with prevailing OSEA Bargaining Agreement + Redline ++Grandfathered
HUMAN RESOURCES REPORT - CLASSIFIED LASTNAME
FIRSTNAME
RECOMMENDED ACTION
FOLLETT
JEANINE
EMPLOY
REPLACED DENICE PORTWOOD
TEMP/HOURLY WOODWARD ELEM
INSTRUCTIONAL ASST. 2
0.469
G2
11/3/14
5/25/15
MANSFIELD
DEBRA
CHANGE
GAINED NEW FOUNDATION TEMP POSITION
TEMP/HOURLY DEER CREEK ELEM
INSTRUCTIONAL ASST. 2
0.219
G9
10/20/14
6/10/15
MASTON
RANDY
EMPLOY
REPLACED MARK KAPELLAS
CLASSIFIED
UTILITY TECH
1.000
E0
10/31/14
MEIHOFF
VICKIE
EMPLOY
NEW POSITION
TEMP/HOURLY TUALATIN HS
LEARNING SPECIALIST ASST.
0.469
I4
11/5/14
ORR
JESSICA
EMPLOY
REPLACED RACHEL MCGUIRE
CLASSIFIED
TIGARD HS
UTILITY TECH
1.000
EO
11/5/14
PORTWOOD
DENICE
CHANGE
NEW POSITION
CLASSIFIED
WOODWARD ELEM
LEARNING SPECIALIST ASST.
0.688
I4
11/3/14
WEST
TERRY
EMPLOY
NEW POSITION
TEMP/HOURLY TUALATIN HS
LEARNING SPECIALIST ASST.
0.469
I1
11/5/14
as of 11/12/14 10:51 AM Prepared by Jodi Jacobs, HR Ast\server\PERSJAN222004
CATEGORY
BUILDING
HAZELBROOK MS
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ASSIGNMENT
FTE
RATE EFFECTIVE DATE ENDS
6/10/15
6/10/15
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE:
OSBA Election
EXPLANATION: The election of Oregon School Board Association Board members is underway. The Board Members of the Tigard-Tualatin School District want to be aware of the candidates and cast an informed vote. The Board must also decide how to vote on the following OSBA Resolutions: #1 – Resolution to adopt the 2015 OSBA Legislative Priorities and Policies as recommended by the Legislative Policy Committee; #2 – Resolution to amend the OSBA Constitution to modify the process for the adoption of OSBA’s Legislative Policies; #3 – Resolution to amend the OSBA Constitution to allow appointment of OSBA Board and Legislative Policy Committee members from a contiguous region if certain conditions are met. This agenda item will provide TTSD Board members with information regarding the election, and the candidates. PRESENTERS:
Dana Terhune
SUPPLEMENTARY MATERIALS:
2014 OSBA Election Ballot
RECOMMENDATION:
None
PROPOSED MOTION:
None
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE:
Election of OSBA Board Member
EXPLANATION: The election of Oregon School Board Association Board members is underway. The Board Members of the Tigard-Tualatin School District want to be aware of the candidates and cast an informed vote. This agenda item will provide TTSD Board members with information regarding the election of the OSBA Board member candidate.
PRESENTERS:
Dana Terhune
SUPPLEMENTARY MATERIALS:
OSBA Board Member Election information
RECOMMENDATION:
None
PROPOSED MOTION:
I move that the Tigard-Tualatin School District Board of Directors support to the OSBA Board of Director’s for Region #15, as presented.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE: Voting on OSBA Resolution #1 to Adopt the 2015 OSBA Legislative Priorities and Policies as recommended by the Legislative Policy Committee EXPLANATION: The election of Oregon School Board Association Board members is underway. The Board Members of the Tigard-Tualatin School District want to be aware of the candidates and cast an informed vote. This agenda item will provide TTSD Board members with information regarding the election concerning Resolution #1 #1 – Resolution to adopt the 2015 OSBA Legislative Priorities and Policies as recommended by the Legislative Policy Committee;
PRESENTERS:
Dana Terhune
SUPPLEMENTARY MATERIALS:
OSBA Resolution #1 information
RECOMMENDATION:
None
PROPOSED MOTION:
I move that the Tigard-Tualatin School District Board of Directors adopt OSBA resolution #1, as presented.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE: Voting on OSBA Resolution #2 to Amend the OSBA Constitution to modify the process for the adoption of OSBA’s Legislative Policies EXPLANATION: The election of Oregon School Board Association Board members is underway. The Board Members of the Tigard-Tualatin School District want to be aware of the candidates and cast an informed vote. This agenda item will provide TTSD Board members with information regarding the election concerning Resolution #2 #2 – Resolution to amend the OSBA Constitution to modify the process for the adoption of OSBA’s Legislative Policies;
PRESENTERS:
Dana Terhune
SUPPLEMENTARY MATERIALS:
OSBA Resolution #2 information
RECOMMENDATION:
None
PROPOSED MOTION:
I move that the Tigard-Tualatin School District Board of Directors adopt OSBA Resolution #2, as presented.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE: Voting on OSBA Resolution #3 to Amend the OSBA Constitution to allow appointment of OSBA Board and Legislative Policy Committee members from a contiguous region if certain conditions are met. EXPLANATION: The election of Oregon School Board Association Board members is underway. The Board Members of the Tigard-Tualatin School District want to be aware of the candidates and cast an informed vote. This agenda item will provide TTSD Board members with information regarding the election concerning Resolution #3 #3 – Resolution to amend the OSBA Constitution to allow appointment of OSBA Board and Legislative Policy Committee members from a contiguous region if certain conditions are met.
PRESENTERS:
Dana Terhune
SUPPLEMENTARY MATERIALS:
OSBA Resolution #3 information
RECOMMENDATION:
None
PROPOSED MOTION:
I move that the Tigard-Tualatin School District Board of Directors adopt OSBA Resolution #3, as presented.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE:
Northwest Regional ESD Annual Report
EXPLANATION: The Northwest Regional ESD provides a variety of services for the Tigard-Tualatin School District. Tonight, Chief Human Resources Officer Robyn Bean and Renee’ Bruce, NWRESD Board member, will present information about those services provided to the District over the past year.
PRESENTERS:
SUPPLEMENTARY MATERIALS:
Chief Human Resources Officer Robyn Bean & Renee’ Bruce, NWRESD Board member
Tigard-Tualatin SD pages from 2013-14 NWRESD Annual Report Link to entire 2013-14 NWRESD Annual Report: http://www.nwresd.k12.or.us/annualreport/
RECOMMENDATION:
None
PROPOSED MOTION:
None
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59
NWRESD 2013-14
T igard -T ualatin S chool D istric t Ernie Brown, Superintendent 6960 SW Sandburg Road • Tigard, OR 97223 Phone: 503-431-4007 • Fax: 503-431-4047
www.ttsd.k12.or.us
Programs and Services SPECIAL STUDENT SERVICES • Early Intervention/Early Childhood Special Education (EI/ECSE): - Average number of children active in programs each month: 158 - Average number of referrals in process each month: 13 • Deaf Hard of Hearing Classroom Enrollment Groner Elementary: 5 • Low Incidence Regional Programs— 108 students were served in these areas: Autism: 70 Deaf/Blind: 0 Hearing & Audiology: 19 Orthopedics: 13 Vision: 9 • Hours of Service to Children: EI/ECSE Evaluations: 2,377 EI/ECSE Special Education: 21,025 Low Incidence Regional Programs: 6,925 School Psychologists, Speech Language Services, Motor Team: 12,002 SCHOOLS DEPARTMENT • Behavioral Programs Enrollment - Cascade Academy: 2 - Lifeworks Day Treatment: 5 - Pacific Academy: 2 - Levi Anderson: 1 • Northwest Outdoor Science School Participation—802 students • ORVED—940 online courses • Home School Registration—366 students TECHNOLOGY SERVICES • Multimedia Streamings (Learn360)—2,171 • Student Information System Support Contacts—374 • Tests Scored—1,087 OTHER SERVICES • Truancy Enforcement Requests—215 November 17, 2014 TTSD Board Meeting Agenda
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NWRESD 2013-14
60
SERVICE CREDIT UTILIZATION
Total credits used.........................................................................................................$1,889,836.72
CONTRACTED SERVICES
Special Student Services FM Rentals (Personal frequency modulation systems)..................................................$160.00 Total contracted services.......................................................................................................$160.00
ADDITIONAL SERVICES PURCHASED
Outdoor School.......................................................................................................... $67,853.28 Evaluation of Children for Early Intervention Services............................................ $48,142.00 Cascade Education Corps............................................................................................ $8,000.00 CRIS Background Checks.............................................................................................. $693.00 Billed for W-2 and 1099 Forms..................................................................................... $583.55 Workshops......................................................................................................................$528.00 Vision Services: Braille Transcription............................................................................ $374.40 Spanish Language Translator......................................................................................... $118.75 Regional Equipment Center: Missing/Lost/Damaged Equipment.................................$100.00
Tigard-Tualatin School District
Special Student Services Speech Language Pathologists................................................................................ $417,868.00 School Psychologists............................................................................................... $264,500.91 Groner Deaf/HH Classrooms..................................................................................$206,400.00 Lifeworks Day Treatment Program.........................................................................$199,800.00 Evaluation of Children for Early Intervention Services.......................................... $150,000.00 ASL Assistants...........................................................................................................$82,993.60 Occupational Therapist..............................................................................................$82,282.47 Certified Occupational Therapy Assistant................................................................. $76,137.00 Cascade Academy...................................................................................................... $70,500.00 Pacific Academy........................................................................................................$70,500.00 Levi Anderson Learning Center................................................................................$39,960.00 Assistive Technology Specialist................................................................................ $10,391.00 FM Rentals (Personal frequency modulation systems)...............................................$2,500.00 Audiology....................................................................................................................... $795.00 Itinerate Teacher: Vision.................................................................................................$385.00 Interant Teacher/DHH....................................................................................................$346.50 Technology Services Infinite Visions ....................................................................................................... $107,791.00 District Level Technology Support .........................................................................$50,413.16 Data Warehouse .......................................................................................................$25,884.59 Testing and Assessment Scoring ............................................................................. $11,975.49 Human Resources CRIS Background Checks .......................................................................................... $1,389.00 Other Services Truancy Services.......................................................................................................$17,024.00
Total additional services purchased.............................................................................. $126,392.98 TOTAL BILLED FY.................................................................................................... $2,016,389.70 November 17, 2014 TTSD Board Meeting Agenda
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
Ernie Brown
RE:
Report Strategic Plan Progress
EXPLANATION: The Tigard-Tualatin School District Board of Directors adopted a new strategic plan for the 2011 through 2016 school years. This plan was updated during the summer of 2014 and the updates were formally adopted by the Board on September 8, 2014. The intent of the Board is that this plan will be implemented with fidelity in order to ensure the bar is raised for every child and every employee in the district resulting in increased student achievement and the closing of the achievement gap by race and ethnicity. One expectation of the strategic plan is to provide the Board with quarterly updates on each measurement point written into the plan. This agenda item is the first quarterly report to be delivered to the Board by district administration.
PRESENTERS:
Ernie Brown
SUPPLEMENTARY MATERIALS:
Strategic Plan Measurement Points
RECOMMENDATION:
None
PROPOSED MOTION:
None
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1.1
1.2
1.3
1.4
1.5
1.6
Measurement Points Annual State-wide Assessment. Exceed Oregon average expected RIT gains as projected by ODE Develop and use common, formative, periodic assessments across the district. Annual State-wide Assessment
GOAL 1: INDIVIDUAL STUDENT GROWTH AND SUCCESS Board of Education Academic Priorities Page 1 of 2 Detail 1-Yr (2011-12) 2014-15 November, 2014 Update The average RIT gain in reading and math for all TTSD students will exceed that of the Actions based on Continual Improvement Plans state Will Exceed the State are in progress. Results expected in late spring or early summer.
Decrease the racial Achievement Gap in reading and math OAKS results by 5% each year based on 2010-11 standards
The percentage of students enrolling in advanced classes at the high school level will more closely represent the racial makeup of the District’s demographics
The percentage of students of color enrolling in advanced high school courses will increase by 10%
Reports to the Superintendent on implementation of EBIS
100% of schools will successfully meet their EBIS audit
Teacher training to improve student engagement and differentiated instruction
25% of District schools will have pilot common formative assessment projects underway by June 15, 2012
Improved communications of increased expectations to parents
Delivery of new strategic plan to all student households.
Decrease gap by 5% points
Actions based on Continual Improvement Plans are in progress. Results expected in late spring or early summer.
Increase by 5%
Data collection will be completed by March 1, 2015.
100%
Actions in progress. Results available by June 1, 2015.
40% of all teachers
Actions based on Continual Improvement Plans are in progress. Results expected in late spring or early summer.
Delivery of revised plan to all student households
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One page Strategic Plan Summary will be sent to all households with Superintendent’s winter update.
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1.7
1.8
1.9
1.10
Graduation rates by school, disaggregated by subgroups
Increase graduation rates of all subgroups by 2% as compared to 2010 baseline
Improve access to on-line options for credit recovery
Deliver on-line credit options by February 2012 with a minimum of 30 students earning credit
Percentage of students meeting all four ACT college readiness benchmarks
27% of all TTSD juniors taking the ACT meet all 4 college readiness benchmarks in 2012
Measure/track students post graduation
86% of all TTSD graduates entering 4-year Oregon state colleges return their sophomore year
8%
Actions based on Continual Improvement Plans are in progress. Results expected in late spring or early summer.
200 students earning credit
Actions in progress. Results available by June 1, 2015.
29%
Actions in progress. First results expected in late summer.
89%
Actions in progress. First results expected midsummer
P a g e | 2 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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2.1
2.2
2.3
2.4
2.5
2.6
Measurement Points Annual climate survey
GOAL 2: EXEMPLARY STAFF, EXEMPLARY EMPLOYER Board of Education Academic Priorities Page 1 of 2 Detail 1-Yr (2011-12) 2014-15 November, 2014 Update TTSD initiates a yearly 80% of TTSD satisfaction survey for all employees indicate Actions in progress. First results expected midemployees. workplace satisfaction in summer a yearly survey
Superintendent and others will periodically visit each school building, observing, speaking with staff, etc.
The Superintendent and district office administrators will make a minimum of 500 school visits a year
HR staff will annually present effective hiring practices to all district administrators
100% of district administrators will receive annual training on effective hiring practices
The Board of Directors will adopt an effective evaluation process.
1000 visits
384 visits have been completed as of 10/31/14.
100%
Training to be scheduled for February
A district and teacher team will convene and meet in an effort to create a new teacher evaluation process.
The Licensed Evaluation committee will assess the effectiveness of the new evaluation system
Committee continues to meet. On-going training in progress
The Superintendent shall report to the Board annually regarding the evaluation process and the percentage of staff that received a comprehensive evaluation according to policy.
100% of district staff shall receive their evaluation according to Board Policy on a yearly basis
100%
Scheduled for early summer after the evaluation process is complete.
District staff will receive training to improve effectiveness with our racially diverse population.
Increase percentages of staff trained in Beyond Diversity: Licensed 51% / Classified 30% / Administrators 95%
Licensed 65% Classified 45% Administration 95%
Data is being collected based on summer training. Additional training is planned for later in the year.
P a g e | 3 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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2.7
2.8
2.9
Administrative reports
District administrators will provide an annual report identifying Professional Development Plans and outlining the Curriculum department Professional Development Calendar
Effective use of reports
Professional development plans were presented to the board on November 3, 2014.
Data being collected. Final results available in late spring.
Staff reporting at the conclusion of every District sponsored professional development activity.
80% of staff will report satisfaction with professional development on a yearly basis.
80%
The superintendent will provide the schedule of elementary, middle and high school collaboration times to the Board annually
Delivery to the Board of current collaboration time at each level.
Work with teachers to create additional collaboration time.
In process based on developing SAT work. Will be available during mid-year report.
P a g e | 4 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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3.1
3.2
3.3
3.4
3.5
GOAL 3: EFFECTIVELY MANAGE RESOURCES AND MAINTAIN THE PUBLIC TRUST Board of Education Academic Priorities Page 1 of 2 Measurement Points Detail 1-Yr (2011-12) 2014-15 November, 2014 Update Clear/transparent monthly Monthly financial updates will updates from the superintendent be provided at board meetings. Currently meeting this expectation with monthly at Board Meetings and posted Monthly updates to the board. on the website Increased community engagement in the development of the annual district budget
Evaluate and implement new technology, as appropriate, to improve district efficiencies
The District will hold at least two (2) budget process meetings on a yearly basis. Constituents will also have the opportunity to provide input through a web survey. Annually, by March 1st, report to the Board regarding new technology that has been implemented, or is under consideration, that will promote operational efficiency
The District Long Range Facility Plan will be reviewed and updated annually
Annually convene the district long-range facility planning committee to review and update our plan.
Quarterly district reports (include website, communication in board meetings and school newsletters)
Bond fund and project reports will be completed 100% of the time.
Meetings and survey
Community budget meetings are scheduled for April 14th and 16th.
100%
Summary report will be presented in June, 2015.
Superintendent report on annual update & Board approval
Core planning committee has been meeting to plan the steps of the long range facility planning process. Work will continue throughout the year with a board update planned in mid-winter.
100%
Capital bond program is complete. Board will be provided update on technology bond fund expenditures during tech plan report.
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3.6
3.7
3.8
3.9
3.10
Semi-annually school inspections are conducted by a trained team and reports sent to each facility with commendations and recommendations for improvement
Facility reports are completed 100% of the time
Monitor and report the effects of guidelines on energy usage on a quarterly basis
The District will achieve a reduction of energy usage of 2% as compared to 2010-11 baseline data.
Bi-annual community survey
65% of community members surveyed will indicate the district does a good or very good job of educating students.
Board meetings accessible to the public
Semi-annual town hall/ listening sessions
Board meetings dates/times/location and agenda will be clearly communicated to the public. Town hall meetings will attract 100 participants
100%
First facility report was completed on October 6, 2014.
4%
First energy use report was completed on October 6, 2014.
69%
Survey was not completed this year.
Review on-line
Completed
250 participants
District has planned three community meetings to discuss implementation of Common Core State Standards. The first event on October 14th drew approximately 130 participants.
P a g e | 6 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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4.1
4.2
4.3
4.4
4.5
4.6
GOAL 4: LEVERAGE TECHNOLOGY TO ENHANCE LEARNING AND EFFECTIVENESS Board of Education Academic Priorities Page 1 of 2 Measurement Points Detail 1-Yr (2011-12) 2014-15 November, 2014 Update Technology Plan developed for The District will review the The District will review Board approval Technology Action Research and modify the District projects and implement a plan technology plan by June Plan was approved by board in the spring of 2014. for scaling up those which 30, 2014 were successful. Annual investigation of new programs and revision of plan if required
Board adopted technology plan, reviewed and revised by June 30 each year.
District technology staff development plan
The District's yearly staff development plan will be presented to the Board by October 1st of each year.
Staff evaluations of technology professional development activities
Board adoption of revised curriculum documents
Principal evaluation of teachers utilizing integrated technology in content areas
80% of trained District staff will report satisfaction with their technology professional development when surveyed at the conclusion of each District sponsored training. Each Board approved curriculum adoption will specify the integration of technology into the curriculum.
Adopted
In process
Presented
Professional development plans were presented to the board on November 3, 2014.
80%
In process
Integration
Curriculum adoption strategy is currently in the process of being developed.
The evaluation committee will review new system’s ability to assess a teacher’s effective use of technology.
Evaluation committee has reviewed current standards. No changes are pending.
P a g e | 7 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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4.7
4.8
4.9
4.10
Annual report to the Board regarding online participation
Annual report to superintendent.
Handbook signed by all students/parents and published / available on web site Annual report to the Board.
By June 30, 2012, 30 students will have participated in the district's on-line instruction program The District will report that 75% of families who have requested assistance to access technology and/or connectivity have received support. A student technology handbook will be in development during the 201112 school year. An annual report will be provided to the board highlighting the feasibility of converting from textbooks to digital resources.
200
In process
95%
Data collection in process
100%
Data collection in process
100%
Report scheduled for mid-winter
P a g e | 8 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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Goal 5 5.1
Measurement Points Annual survey of staff/students
5.2
Semi-annual student and staff survey
5.3
Development and teaching of online safety guidelines
5.4 5.5
5.6
Semi-annual reports to the superintendent of each school's implementation efforts Superintendent monitors reports from schools on bullying / harassment incidents. Semi-annual school inspections are conducted by a trained team and reports sent to each facility with commendations and recommendations for improvement
GOAL 5: SAFE AND HEALTHY ENVIRONMENT Board of Education Academic Priorities Page 1 of 1 Detail 1-Yr (2011-12) 2014-15 November, 2014 Update On the annual Student survey, 80% Survey will be given to students in the spring 80% of students will report that they feel safe at school. On a bi-annual secondary student survey 80% of respondents will report feeling 80% Survey will be given to staff in the spring cared about by at least one teacher or other adult at their school. 100% of schools will report students have received instruction on safe technology use by October 2012. 100% of District schools will report implementation of the EBIS program with fidelity Incidences of bullying and harassment will decline by 2% as compared to 2010-11 baseline data.
Deliver curriculum
Data collection is in process
100%
Data available in the spring of 2015
8%
Data available in the spring of 2015
100%
First facility report was completed on October 6, 2014.
Facility reports are completed 100% of the time
P a g e | 9 Our Map to Success: Look to the Future, Perform Today – APPROVED 1/23/2012 Board Meeting
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
David Moore, CFO
RE:
High School Athletics Report
EXPLANATION: The athletics discussion with the Board last spring was followed up with discussion this fall including the two school principals, the two athletic coordinators, the Superintendent, the CFO and the Controller. The outcome of that discussion will be shared with the Board in the format below: 1. Review history and provide updated revenue and cost data from 2013-14. 2. Review the Board discussion and questions from spring 2014. 3. Share the committee’s fact finding and responses to Board questions. 4. Share considerations presented by the committee. 5. Cover the next steps in this process.
PRESENTERS: SUPPLEMENTARY MATERIALS:
David Moore
Powerpoint Presentation, Athletic Budget History, Revenue and Costs by School, Fundraising by School, Pay to Play at Other Districts, Fee Waivers by School, and Athletic Stipends by School
RECOMMENDATION:
None
PROPOSED MOTION:
None
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
John Beight, Director of Human Resources
RE:
First Reading of Board Policies
EXPLANATION: The following policies are submitted to the Board for a first reading: Policy GBC GCL
Title Staff Ethics Staff Development Opportunities
PRESENTER:
John Beight
SUPPLEMENTARY MATERIALS:
Attached Policies
RECOMMENDATION:
None
PROPOSED MOTION:
None
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Code: Adopted: Revised: Revised: Revised:
Tigard-Tualatin School District 23J
GBC 04-07-94 11-06-08 08-09-10
Staff Ethics I.
Conflict of Interest
No district employee will use his/her district position to obtain personal financial benefit or avoidance of financial detriment or financial gain or avoidance of financial detriment for relatives, household members or for any business with which the employee, household member or relative is associated. This prohibition does not apply to any part of an official compensation package, honorarium allowed by ORS 244.042, reimbursement of expenses, or unsolicited awards of professional achievement. Further, this prohibition does not apply to gifts from one without a legislative or administrative interest. Nor does it apply if the gift is under the $50 gift limit for one who has a legislative or administrative interest in any matter subject to the decision or vote of the district employee. District employees will not engage in, or have a financial interest in, any activity that raises a reasonable question of conflict of interest with their duties and responsibilities as staff members. This means that: 1.
Employees will not use their position to obtain financial gain or avoidance of financial detriment from students, parents or staff;
2.
Any device, publication or any other item developed during the employee’s paid time shall be district property;
3.
Employees will not further personal gain through the use of confidential information gained in the course of or by reason of position or activities in any way;
4.
No district employee may serve as a Board or budget committee member in the district;
5.
An employee will not perform any duties related to an outside job during his/her regular working hours or during the additional time that he/she needs to fulfill the position’s responsibilities; nor will an employee use any district facilities, equipment or materials in performing outside work.
6.
If an employee authorizes a public contract, the employee may not have a direct beneficial financial interest in that public contract for two years after the date the contract was authorized.
If an employee has a potential or actual conflict of interest, the employee must notify his/her supervisor in writing of the nature of the conflict and request that the supervisor dispose of the matter giving rise to the conflict. In order to avoid both potential and actual conflicts of interests, district employees must abide by the following rules when an employee’s relative or member of the household is seeking and/or holds a position with the district:
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1.
A district employee may not appoint, employ, promote, discharge, fire, or demote or advocate for such an employment decision for a relative or a member of the household, unless he/she complies with the conflict of interest requirements of ORS Chapter 244. This rule does not apply to employment decisions regarding unpaid volunteer position, unless it is a Board-related position.
2.
A district employee may not participate as a public official in any interview, discussion, or debate regarding the appointment, employment, promotion, discharge, firing, or demotion of a relative or a member of the household. An employee may still serve as a reference, provide a recommendation, or perform other acts that are part of the normal job functions of the employee.
3.
More than one member of an employee’s family may be hired as a regular district employee. In accordance with Oregon law, however, the district may refuse to hire individuals, or may transfer current employees, in situations where an appointment would place one family member in a position of exercising supervisory, appointment or grievance adjustment authority over another member of the same family.
In the conflict of interest context, a “member of the household” means any person who resides with the employee and “rRelative” means: 1.
The employee’s spouse;1, parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-inlaw;
2.
Any children of the employee or his/her spouse; and The spouse of the employee’s parent, stepparent, child, sibling, step-sibling, son-in-law or daughter-in-law.
3.
Brothers, sisters, half-brothers, half-sisters, brothers-in-law, sisters-in-law, sons-in-law, daughtersin-law, mothers-in-law, fathers-in-law, aunts, uncles, nieces, nephews, stepparents, stepchildren, or parents of the employee, or his/her spouse.
II.
Gifts
District employees must comply with the following rules involving gifts: Employees are public officials and therefore will not solicit or accept a gift or gifts with an aggregate value in excess of $50 from any single source in a calendar year that has a legislative or administrative interest in any matter subject to the decision or vote of the district employee. All gift-related provisions apply to the employee and their relatives, and members of their household. The $50 gift limit applies separately to the employee, and to the employee’s relatives or members of household, meaning that the employee and each member of their household and relative can accept up to $50 each from the same source/gift giver. 1.
“Gift” means something of economic value given to an employee without valuable consideration of equivalent value, which is not extended to others who are not public officials on the same terms and conditions.
2.
“Relative” in the gift context means the spouse of the employee; any children of the employee or of the employee’s spouse; siblings, spouses of siblings or parents of the employee or of the employee’s spouse; any individual for whom the employee has a legal support obligation; or any individual for
1
The term spouse includes domestic partner.
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whom the employee provides benefits arising from the employee’s public employment or from whom the employee receives benefits arising from that individual’s employment.: a. b. 3.
The employee’s spouse1, parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-in-law; The spouse of the employee’s parent, step-parent, child, sibling, step-sibling, son-in-law or daughter-in-law.
“Member of the household” means any person who resides with the employee.
Determining the Source of Gifts Employees should not accept gifts in any amount without obtaining information from the gift giver as to who is the source of the gift. It is the employee’s personal responsibility to ensure that no single source provides gifts exceeding an aggregate value of $50 in a calendar year, if the source has a legislative or administrative interest in any matter subject to the decision or vote of the district employee. If the giver does not have a legislative/administrative interest, the ethics rules on gifts do not apply and the employee need not keep track of it, although they are advised to do so anyway in case of a later dispute. Determining Legislative and Administrative Interest A legislative or administrative interest means an economic interest distinct from that of the general public, in any action subject to the official decision of an employee. A decision means an act that commits the district to a particular course of action within the employee’s scope of authority and that is connected to the source of the gift’s economic interest. A decision is not a recommendation or work performed in any advisory capacity. If a supervisor delegates the decision to a subordinate but retains responsibility as the final decision maker; both the subordinate and supervisor’s actions would be considered a “decision”. Determining the Value of Gifts The fair market value of the merchandise, goods, or services received will be used to determine benefit or value. “Fair market value” is the dollar amount goods or services would bring if offered for sale by a person who desired, but was not obligated, to sell and purchased by one who is willing, but not obligated, to buy. Any portion of the price that was donated to charity, however, does not count toward the fair market value of the gift if the employee does not claim the charitable contribution on personal tax returns. Below are acceptable ways to calculate the fair market value of a gift: 1.
In calculating the per person cost at receptions or meals the payer of the employee’s admission or meal will include all costs other than any amount donated to a charity. For example, a person with a legislative or administrative interest buys a table for a charitable dinner at $100 per person. If the cost of the meal was $25 and the amount donated to charity was $75, the benefit conferred on the employee is $25. This example requires that the employee does not claim the charitable contribution on personal tax returns.
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2.
For receptions and meals with multiple attendees, but with no price established to attend, the source of the employee’s meal or reception will use reasonable methods to determine the per person value or benefit conferred. The following examples are deemed reasonable methods of calculating value or benefit conferred: a. The source divides the amount spent on food, beverage and other costs (other than charitable contributions) by the number of persons whom the payer reasonably expects to attend the reception or dinner; b. The source divides the amount spent on food, beverage and other costs (other than charitable contributions) by the number of persons who actually attend the reception or dinner; or c. The source calculates the actual amount spent on the employee. 3. Upon request by the employee, the source will give notice of the value of the merchandise, goods, or services received. 4. Attendance at receptions where the food or beverage is provided as an incidental part of the reception is permitted without regard to the fair market value of the food and beverage provided.
Value of Unsolicited Tokens or Awards: Resale Value Employees may accept unsolicited tokens or awards that are engraved or are otherwise personalized items. Such items are deemed to have a resale value under $25 (even if the personalized item cost the source more than $50.00), unless the personalized item is made from gold or some other valuable material that would have value over $25 as a raw material. Entertainment Employees may not accept any gifts of entertainment over $50 in value from any single source in a calendar year that has a legislative or administrative interest in any matter subject to the decision of the employee unless: 3.
The entertainment is incidental to the main purpose of another event (i.e. a band playing at a reception). Entertainment that involves personal participation is not incidental to another event (such as a golf tournament at a conference); or
4.
The employee is acting in their official capacity for a ceremonial purpose. Entertainment is ceremonial when an employee appears at an entertainment event for a “ceremonial purpose” at the invitation of the source of the entertainment who requests the presence of the employee at a special occasion associated with the entertainment. Examples of an appearance by an employee at an entertainment event for a ceremonial purpose include: throwing the first pitch at a baseball game, appearing in a parade and ribbon cutting for an opening ceremony.
Exceptions The following are exceptions to the ethics rules on gifts that apply to employees.;
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1.
Gifts from “relatives” and “members of the household” are permitted in an unlimited amount; they are not considered gifts under the ethics rules.;
2.
Informational or program material, publications, or subscriptions related to the recipient’s performance of official duties; are not considered gifts under the ethics rules.
3.
Food, lodging, and travel generally count toward the $50.00 aggregate amount per year from a single source with a legislative/administrative interest, with the following exceptions: a.
Organized planned events. Employees are permitted to accept payment for travel conducted in the employee’s official capacity, for certain limited purposes: (1)
Reasonable expenses (i.e. food, lodging, travel, fees) for attendance at a convention, fact-finding mission or trip, or other meeting do not count toward the $50.00 aggregate amount IF: (a)
The employee is scheduled to deliver a speech, make a presentation, participate on a panel, or represent the district; AND i)
The giver is a unit of a: a) b) c)
(b)
The employee is representing the district: i) ii)
(2)
4.
Federal, state, or local government; An Oregon or federally recognized Native American Tribe; OR Non-profit corporation.
On an officially sanctioned trade-promotion or fact-finding mission; OR Officially designated negotiations or economic development activities where receipt of the expenses is approved in advance by the superintendent.
The purpose of this exception is to allow employees to attend organized, planned events and engage with the members of organizations by speaking or answering questions, participating in panel discussions or otherwise formally discussing matters in their official capacity. This exception to the gift definition does not authorize private meals where the participants engage in discussion.
Food or beverage, consumed at a reception, meal, or meeting IF held by an organization and IF the employee is representing the district. “Reception” means a social gathering. Receptions are often held for the purpose of extending a ceremonial or formal welcome and may include private or public meetings during which guests are honored or welcomed. Food and beverages are often provided, but not as a plated, sit-down meal.;
5.
Food or beverage consumed by employee acting in an official capacity in the course of financial transactions between the public body and another entity described in ORS 244.020(5)(b)(I)(i).;
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6.
Waiver or discount of registration expenses or materials provided to employee at a continuing education event that the employee may attend to satisfy a professional licensing requirement.;
7.
Waiver or discount of registration expenses or materials provide to employee at a continuing education event that the employee may attend to satisfy a professional licensing requirement.
7. 8. 8. 9.
A gift received by a Board member as part of the usual or customary practice of the Board member’s private business, employment or position as a volunteer that bears no relationship to the Board member’s holding of public office. Reasonable expenses paid to employee for accompanying students on an educational trip.
Honoraria An employee may not solicit or receive, whether directly or indirectly, honoraria for the employee or any member of the household relative of the employee if the honoraria are solicited or received in connection with the official duties of the employee. The honoraria rules do not prohibit the solicitation or receipt of an honorarium or a certificate, plaque, commemorative token or other item with a value of $50 or less; or the solicitation or receipt of an honorarium for services performed in relation to the private profession, occupation, avocation or expertise of the employee. END OF POLICY Legal Reference(s): ORS 244.010 to 244.400 ORS 260.005 ORS 294.311 ORS 294.336
ORS 332.016 ORS 659A.309 OAR 199-005-0003 to-199-020-0020 OAR 584-020-0040
OR. ETHICS COMM'N, OR. GOV'T ETHICS LAW, A GUIDE FOR PUBLIC OFFICIALS (2008).
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Tigard-Tualatin School District 23J
Code: Adopted: Readopted: Readopted: Revised:
GCL 10/8/92 4/20/06 4/22/13
Staff Development Opportunities The Board promotes a staff development program which will serve administrative, teaching, and classified staff members and directs the superintendent to initiate programs and activities which support the strategic plan for the district Site Councils will be encouraged to participate in the development and implementation of the district’s staff development program including provisions for the professional growth of staff. As such, the superintendent or designee(s) shall develop a professional development program for district employees that supports the district strategic plan. The Board expects employees, at all levels, to engage in a continuous program of professional and technical growth and which will enhance increased job competence and a quality of educational program for all students in the district. Staff development programs, whether provided directly by the district or through district contracts with third parties, will provide appropriate reasonable accommodations to ensure such programs are available to employees with disabilities. Completion of continuing professional development (CPD) requirements, as set forth in OAR Chapter 584, Division 090 by the Teacher Standards and Practices Commission (TSPC) for license renewal, are the sole responsibility of the employee. The district will comply with all state and federal laws when providing professional staff development. END OF POLICY Legal Reference(s): ORS 329.095 ORS 329.125 ORS 329.704 ORS 342.135 (2)(a)
ORS 342.138 (3) OAR 581-022-0606 OAR 581-022-1720 OAR 584-018-0105
OAR 584-018-0205 OAR 584-090-0100 to-0120
Clackamas IED Assn. v. Clackamas IED, No. C-141-77, 3 PUB. EMPL. COLL. BARG. REP. 1848 (ERB 1978). Eugene Educ. Ass’n v. Eugene Sch. Dist. 4J, No. C-93-79, 5 PUB. EMPL. COLL. BARG. REP. 3004 (ERB 1980). Americans with Disabilities Act of 1990, 42 U.S.C. Sections 12101-12213; 29 CFR Part 1630 (2000); 28 CFR Part 35 (2000). Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213; 29 C.F.R. Part 1630 (2006); 28 C.F.R. Part 35 (2006). Americans with Disabilities Act Amendments Act of 2008.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: November 17, 2014 TO:
Board of Directors
FR:
John Beight, Director of Human Resources
RE:
Second Reading of Board Policies
EXPLANATION: The following policies are submitted to the Board for a first reading: Policy EBCB
Title Emergency Drills
PRESENTER:
John Beight
SUPPLEMENTARY MATERIALS:
Attached Policy
RECOMMENDATION:
Motion to adopt policy EBCB as presented with revisions & updates
PROPOSED MOTION:
Move that the Tigard-Tualatin School District Board of Directors adopt policy EBCB Emergency Drills, as presented.
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Tigard-Tualatin School District 23J
Code: EBCB Adopted: 10/10/1991 Readopted: 9/8/2005 Revised:
Emergency Drills Each building administrator will conduct emergency drills in accordance with the provisions of Oregon Revised Statutes. Special Drill activities may be planed by each building administrator to ensure orderly movement and placement of students in the safest available building area. All schools are required to instruct and drill students on emergency procedures so that students can respond to an emergency without confusion and panic. The emergency procedures shall include drills and instruction on fires, earthquakes and safety threats. Fire Emergencies Drills and instruction on fire emergencies shall include routes and methods of exiting the school building. The district will conduct monthly fire drills. Earthquake Emergencies Drills and instruction for earthquake emergencies shall include methods the earthquake emergency response procedure of “duck drop, cover and hold on” during the earthquake. When based on the evaluation of specific engineering and structural issues related to a building, the district may include additional response procedures for earthquake emergencies. Drills and instruction on tsunami emergencies shall include immediate evacuation after an earthquake, when appropriate, or after a tsunami warning to protect students against inundation by tsunamis. Safety Threats Drills and instruction on safety threats shall include appropriate actions to take when there is a threat to safety, such as lockdown procedures or other procedures appropriate to the safety threat. Instruction on fire and earthquake and tsunami dangers and drills for students shall be conducted for at least 30 minutes each school month. At least two drills on earthquakes shall be conducted each year. END OF POLICY Legal Reference(s): ORS 336.071 ORS 479.140
OAR 437-002-0180 to -0182 OAR 581-022-1420
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