WESTBROOK SCHOOL DEPARTMENT 117 Stroudwater Street Telephone: Westbrook, Maine 04092 Fax Line:
207-854-0800 207-854-0809
E-mail:
[email protected]
SCHOOL COMMITTEE MEETING Wednesday November 8, 2017 - 7:00 PM Westbrook High School / Room 114 AGENDA 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
12.
Call to Order: Chair James Violette Pledge Allegiance to the Flag Roll Call Adjustments to the Agenda Approval of Minutes – October 11, 2017 Communications / Correspondence Student Council / Government Report(s) Public Participation (for agenda items only; 3 minutes per speaker – one time only) Superintendent’s Report Chair / Committee Reports Old Business 11.1 Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – Final Approval 11.2 Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – Final Approval 11.3 Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – Final Approval 11.4 Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – Final Approval 11.5 Request to approve repairs for a freezer at Congin School – Action Item – Final Approval 11.6 Request to approve hiring two (2) Special Education / Education Technicians (one for Canal School and one for Congin School) for the remainder of the school year only – Action Item – Final Approval 11.7 Request to approve a stipend for Model UN at Westbrook High School – Action Item – Final Approval 11.8 Request to approve a lease / purchase proposal for a new school bus – Action Item – Final Approval 11.9 Request to approve a stipend for NEASC Accreditation at Westbrook High School – Action Item – Final Approval 11.10 Request to approve a trip for the Westbrook Middle School Leadership Club to travel to Costa Rico (April 14 – 22, 2018) – Action Item – Final Approval 11.11 Request to ratify the 2017 – 2020 Support Staff Contract – Action Item – Final Approval New Business 12.1 Teacher Nominations 12.1.1 ELL Teacher / Westbrook High School 12.2 Request to approve changes to Westbrook School Department policy GBN (Family and Medical Leave) – Action Item – Approval 12.3 Request to approve changes to Westbrook School Department policy GBN – R1 (Family and Medical Leave Administrative Procedure) – Action Item – Approval 12.4 Request to approve changes to Westbrook School Department policy GBO (Family Care Leave) – Action Item – Approval
One Promise: The best education for all for life.
Westbrook School Committee
AGENDA
12.5
13.
14. 15. 16.
November 8, 2017
Request to install a permanent sign at Oxford Cumberland Canal School funded by an innovation grant – Action Item – First Approval 12.6 Request to approve a lease purchase agreement for laptops – Action Item – First Approval Important Dates – Oct 18 6:00 PM Educational Program Committee Meeting Central Office Oct 20 6:00 PM Policy Committee Meeting Central Office Nov 9 Half Day of School Central Office Open Nov 10 Veteran’s Day Observed NO SCHOOL Central Office Closed Nov 22 Compensatory Day NO SCHOOL Central Office Open Nov 23 Thanksgiving NO SCHOOL Central Office Closed Nov 24 NO SCHOOL Central Office Closed Dec 6 6:00 PM Finance Committee Meeting Central Office Dec 13 7:00 PM School Committee Meeting Room 114 / WHS Public Participation (any school related matter; 3 minutes per speaker; one time only) Announcements Adjournment - Action Item - Approval
One Promise: The best education for all for life.
Westbrook School Committee
October 11, 2017
MINUTES OF MEETING
1.
Call to Order – Chair Violette called the meeting to order; it was 7:00 pm.
2.
Pledge of Allegiance
3.
Roll Call – Chair James Violette, Vice-Chair Suzanne Joyce, Veronica Bates, Steve Berry, Odilia Harmon, Noreen Poitras, Mike Popovic, Student Representative Madison Damon, Student Representative Chance Gagne and Superintendent Dr. Peter Lancia were present.
4.
Adjustments to the Agenda – There were no adjustments
5.
Approval of Minutes – October 11, 2017 There were no changes to the minutes of October 11, 2017; they will stand as presented.
6.
Communications / Correspondence – Superintendent Dr. Peter Lancia reported the following hirings: Katie Trunk has been hired as an LPN / Education Technician III at Westbrook High School. This is a new position approved in the FY 18 budget. She will be paid $20.44 / hour based on twelve (12) years’ experience (Account # 1000-0000-2138-51010-300 NURSE / W H S) per the latest collective bargaining agreement. Jaimie Appel has been hired for the Drama Club at Congin School and will be paid a stipend of $800 (Account # 1000-9100-1230-51500-020 Intramural Activities) per the latest collective bargaining agreement. Melissa Perkins has been hired for the Drama Club at Congin School and will be paid a stipend of $800 (Account # 1000-9100-1230-51500-020 Intramural Activities) per the latest collective bargaining agreement. Eric Peters has been hired for the Yearbook at Congin School and will be paid a stipend of $800 (Account # 1000-9100-1230-51500-020 Intramural Activities) per the latest collective bargaining agreement. Christine Woolworth has been hired for the College Knowledge Bowl at Congin School and will be paid a stipend of $400 (Account # 1000-9100-1230-51500-020 Intramural Activities) per the latest collective bargaining agreement. Sharon Beever has been hired for the Nature Club at Congin School and will be paid a stipend of $400 (Account # 1000-9100-1230-51500-020 Intramural Activities) per the latest collective bargaining agreement. Abby Jacobs has been hired for the intermural Art Club and will be paid a stipend of $600 (Account #1000-9100-1200-51500-060 Middle School Activities Stipends) Jeremy Turner has been appointed as a volunteer for Girls’ Soccer at Westbrook High School. There is not compensation associated with the volunteer position. Superintendent Dr. Peter Lancia reported the following resignation: Lauren McKenney from the position of Special Education / Education Technician III at Westbrook Middle School; effective October 2, 2017.
7.
Student Council / Government Report (s) – Chance Gagne, Student Representative and Madison Damon, Student Representative gave the report.
One Promise: The best education for all for life.
Westbrook School Committee
October 11, 2017
Page 2 of 5
8.
Public Participation (for agenda items only; 3 minutes per speaker – one time only) – Christian Childs, a Westbrook High School junior, spoke in favor of the HOWL grading system. Emma Lombardo, a Westbrook High School junior, also spoke in favor of Howl.
9.
Superintendent’s Report – 1. Teaching and Learning Newsletter Recognition - Darlene Bruns, 2018 Maine Career & Technical Education Teacher of the Year – Todd Fields, WRVC Director presented Mrs. Bruns with a plaque and spoke about the work she does in the center. Presentation by students in the Westbrook High School COMPASS Program – Heather Simpson, Alternative Education Teacher at Westbrook High School spoke about the changes to programming; a project based hands on curriculum. Some of the students spoke about the success they have found in the program. US Naturalization Ceremony on Thursday at Westbrook Middle School Madison Damon selected as the 2017 Samsung American Legion State Finalist Building project Update and Review of Current Change Orders 2. Financial Report (FY18 Budget as of September 29, 2017) FY17 Budget FY17 Expenses as of above date: FY17 Encumbrances: Amount Remaining: Less Expenses & Encumbrances:
$36,126,447.47 5,092,859.48 $23,996,660.39 $7,036,927.60
3. District Student Enrollment Report as of October 5, 2017 Regular Education = 2053 + Special Education (including Out-placed students) 465 = 2518 Alternative Education Students 34 Free & Reduced Lunch Students 1508 Homeless Students 45 ESL Students 369 Out of District Students (SPED) 8 Home Schooled Students 14 Students on Waiver to Other Districts 40 Students Waivered into Westbrook 16 10.
Chair / Committee Reports – Vice-Chair Suzanne Joyce reported on the Policy Committee. Mrs. Poitras reported on the Educational Programs Committee. Chair Jim Violette reported on the Finance Committee.
11.
Motion
Old Business – 11.1 Request to approve an overnight trip for high school French students to travel to Quebec (February 18, 2018 to February 20, 2018) – Action Item – Final Approval Vice-Chair Suzanne Joyce moved and Mrs. Bates seconded the motion to approve an overnight trip for high school French students to travel to Quebec (February 18, 2018 to February 20, 2018) as presented.
One Promise: The best education for all for life.
Westbrook School Committee
Vote:
October 11, 2017
Page 3 of 5
7 in favor – 0 opposed 12.
New Business – 12.1 Administrator / Teacher Nominations – 12.1.2
ELL Teacher / Westbrook Middle School Ekhlas Ahmed is nominated for this new position. She will be paid on Step 0 of the Bachelor’s scale (Account # 1000-4100-1000-51010-950 ESL TEACHERS SALARY) per the latest collective bargaining agreement. This position was advertised within, on ServingSchools.com and the Westbrook School Department website; there was 2 applicants. Ms. Ahmed has a Bachelor's degree in Sociology from the University of Southern Maine. She was an ELL teacher for Americorp.
Motion
Vote: Motion
Vote:
Mr. Popovic moved and Vice-Chair Suzanne Joyce seconded the motion to approve the nomination as presented. 7 in favor – 0 opposed Vice-Chair Suzanne Joyce moved and Mrs. Bates seconded the motion to untable12.2 (Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – First Approval), 12.3 (Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – First Approval), 12.4 (Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – First Approval) and 12.5 (Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – First Approval) 7 in favor – 0 opposed 12.2
Motion
Vote:
Mr. Popovic moved and Mrs. Bates seconded the motion to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School as presented. 7 in favor – 0 opposed 12.3
Motion
Vote:
Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – First Approval
Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – First Approval Mrs. Poitras moved and Mrs. Bates seconded the motion to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School as presented.
7 in favor – 0 opposed 12.4
Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – First Approval
One Promise: The best education for all for life.
Westbrook School Committee
Motion
Vote:
Motion
Vote:
7 in favor – 0 Opposed
Motion Vote:
7 in favor – 0 Opposed
Motion Vote:
7 in favor – 0 Opposed
Motion
Vote:
7 in favor – 0 Opposed
Motion Vote:
Vote:
Request to approve a stipend for Model UN at Westbrook High School – Action Item – First Approval Mr. Popovic moved and Mrs. Bates seconded the motion to approve a stipend for Model UN at Westbrook High School as presented.
7 in favor – 0 Opposed 12.10
Motion
Request to approve hiring two (2) Special Education / Education Technicians (one for Canal School and one for Congin School) for the remainder of the school year only – Action Item – First Approval Mrs. Bates moved and Mr. Popovic seconded the motion to approve hiring two (2) Special Education / Education Technicians (one for Canal School and one for Congin School) for the remainder of the school year only as presented.
12.9
Request to approve a lease purchase agreement for laptops – Action Item – First Approval Mrs. Bates moved and Mr. Popovic seconded the motion approve a lease purchase agreement for laptops, for first and final reading, as presented.
12.8
Request to approve repairs for a freezer at Congin School – Action Item – First Approval Mr. Popovic moved and Mr. Berry seconded the motion to approve repairs for a freezer at Congin School as presented.
12.7
Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – First Approval Mrs. Poitras moved and Mrs. Bates seconded the motion to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School as presented.
12.6
Page 4 of 5
7 in favor – 0 opposed 12.5
October 11, 2017
Vice-Chair Suzanne Joyce moved and Mr. Popovic seconded the motion to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School as presented.
Request to approve a lease / purchase proposal for a new school bus – Action Item – First Approval Vice-Chair Suzanne Joyce moved and Mr. Berry seconded the motion to approve a lease / purchase proposal for a new school bus as presented.
7 in favor – 0 Opposed
One Promise: The best education for all for life.
Westbrook School Committee
12.11 Motion
Vote:
7 in favor – 0 Opposed
Motion
Vote:
7 in favor – 0 Opposed
Motion
Vote:
7 in favor – 0 Opposed
Motion
7 in favor – 0 Opposed 13.
Important Dates – Oct 16 6:00 PM Oct 17 4:00 PM Oct 18 6:00 PM Oct Nov Nov Nov Nov
Vote:
Request to ratify the 2017 – 2020 Support Staff Contract – Action Item – First Approval Mrs. Poitras moved and Mr. Berry seconded the motion to ratify the 2017 – 2020 Support Staff Contract as presented.
Vote:
Motion
Request to recess into executive session to discuss contract negotiations pursuant to 1 M.R.S.A. §405 {6) D -Action Item -Approval - Action Item – Approval Mrs. Poitras moved and Mr. Berry seconded the motion to recess into executive session to discuss contract negotiations pursuant to 1 M.R.S.A. §405 {6) D; the session to include School Committee members, Superintendent of Schools Dr. Peter Lancia and Director of Operations Dean Flanagin.
12.14
Request to approve a trip for the Westbrook Middle School Leadership Club to travel to Costa Rico (April 14 – 22, 2018) – Action Item – First Approval Mr. Popovic moved and Mr. Berry seconded the motion to approve a trip for the Westbrook Middle School Leadership Club to travel to Costa Rico (April 14 – 22, 2018) as presented.
12.13
Page 5 of 5
Mr. Popovic moved and Mrs. Bates seconded the motion to approve a stipend for NEASC Accreditation at Westbrook High School as presented.
12.12
October 11, 2017
Request to approve a stipend for NEASC Accreditation at Westbrook High School – Action Item – First Approval
23 1 8 9 10
6:00 PM 6:00 PM 7:00 PM
Superintendent’s Advisory Committee Central Office Westbrook Performing Arts Center meeting Middle School Educational Program Committee Meeting and Central Office Workshop on Student Achievement Policy Committee Meeting Central Office Finance Committee Meeting Central Office School Committee Meeting Room 114 / WHS Half Day of School Central Office Open Veteran’s Day Observed NO SCHOOL Central Office Closed
14.
Public Participation (any school related matter; 3 minutes per speaker; one time only) There was no public participation.
15.
Announcements – There were no announcements
16.
Adjournment -Action Item - Approval Mrs. Poitras moved and Mr. Berry seconded the motion to adjourn; it was 8:15 PM 7 in favor – 0 opposed
One Promise: The best education for all for life.
WESTBROOK SCHOOL DEPARTMENT 117 Stroudwater Street, Westbrook, Maine 04092 Phone: (207) 854-0800 Fax: (207) 854-0809 Superintendent of Schools Peter J. Lancia, Ph. D. To: From: Date: RE:
Westbrook School Committee Peter Lancia, Ph. D., Superintendent of Schools November 3, 2017 Communications for the November 8, 2017 School Committee meeting
I am reporting the following hirings: Brian Clifford has been hired as a Special Education / Education Technician III at Westbrook Middle School replacing Cheryl Crouse who took another position in the district. He will be paid $17.25 / hour based on one (1) year of experience (Account # 1200-2200-1000-51020-990 Local Entitlement) per the latest collective bargaining agreement. Angela Keenan has been hired as a Special Education / Education Technician III at Saccarappa School replacing Amy Bragg who took another position in the district. She will be paid $17.25 / hour based on one (1) year of experience (Account # 1000-2300-1000-51020-950 SELF CONTAINED ED TECH (K-8)) per the latest collective bargaining agreement. Devin John has been hired as a Lead Custodian (11 pm – 7 AM0 at Westbrook High School replacing Eric Courchaine who resigned. He will be paid $18.58 / hour based on four (4) years’ of experience (Account # 1000-0000-2610-51180-300 CUSTODIAL SALARIES) per the latest collective bargaining agreement. Mary Mawhinney has been hired for the Bowling Club at Westbrook Middle School and will be paid a stipend of $600 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. John Logan has been hired for the Drama Club at Westbrook Middle School and will be paid a stipend of $3,036.87 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. Michael Makin has been hired as the X Club Advisor at Westbrook Middle School and will be paid a stipend of $600 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. Nancy Goan has been hired for 7th Grade Girls Basketball at Westbrook Middle School and will be paid a stipend of $3,374.30 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. Matt Fortin has been hired for 8th Grade Girls Basketball at Westbrook Middle School and will be paid a stipend of $3,374.30 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. Ben Morrison has been hired for 8th Grade Boys Basketball at Westbrook Middle School and will be paid a stipend of $3,374.30 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement.
Westbrook School Committee Communications
November 8, 2017
Steve Hansberry has been hired for 7th Grade Boys Basketball at Westbrook Middle School and will be paid a stipend of $3,374.30 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. Abby LaRose has been hired for 7th / 8th Grade Cheering at Westbrook Middle School and will be paid a stipend of $2,362.01 (Account # 1000-9100-1200-51500-060 WMS Activities Stipends) per the latest collective bargaining agreement. Jeffrey Guerette has been hired for Boys JV Basketball at Westbrook High School and will be paid a stipend of $4,386.59 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Dan Legage has been hired for Boys Varsity Basketball at Westbrook High School and will be paid a stipend of $6,748.60 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Geoff Sawyer has been hired for Boys Frosh Basketball at Westbrook High School and will be paid a stipend of $3,711.73 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. John Young has been hired for Girls JV Basketball at Westbrook High School and will be paid a stipend of $4,386.59 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Diana Manduca has been hired as the Girls Varsity Basketball Coach at Westbrook High School and will be paid a stipend of $6,748.60 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Amber Direnzo has been hired for Winter Cheering at Westbrook High School and will be paid a stipend of $3,711.73 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Dana Barrows has been hired as the Boys / Girls Head Swim Coach at Westbrook High School and will be paid a stipend of $8,089.32 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Kirsten Johansen has been hired as the Boys / Girls Assistant Swim Coach at Westbrook High School and will be paid a stipend of $3,036.87 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Jennifer Zwart has been hired as the Diving Coach at Westbrook High School and will be paid a stipend of $2,362.01 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Andrew Lefebvre has been hired as an Indoor Track B/G Assistant Coach at Westbrook High School and will be paid a stipend of $3,036.87 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Rob Card has been hired as an Indoor Track B/G Assistant Coach at Westbrook High School and will be paid a stipend of $3,036.87 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Beth Murphy has been hired as an Indoor Track B/G Assistant Coach at Westbrook High School and will be paid a stipend of $3,036.87 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. Angela Lally has been hired as an Indoor Track Girls Head Coach at Westbrook High School and will be paid a stipend of $4,724.02 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. One Promise: The best education for all for life.
Westbrook School Committee Communications
November 8, 2017
Peter Grant has been hired as an Assistant Wrestling Coach at Westbrook High School and will be paid a stipend of $3,374.30 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. John Nicholas has been hired as the Head Wrestling Coach at Westbrook High School and will be paid a stipend of $5,736.31 (Account # 1000-9600-1230-51540-300 WHS Athletic Stipends) per the latest collective bargaining agreement. I am reporting the following resignation: Eric Courchaine from the position of Lead Custodian at Westbrook High School; effective October 19, 2017.
One Promise: The best education for all for life.
Winter I Stipend Referrals Name
Activity
Date
Mary Mawhinney John Logan Michael Makin Nancy Goan Matt Fortin Ben Morrison Steve Hansberry Abby LaRose
Bowling Club 10/27-12/15 Drama Club 10/30-5/1 X Club Advisor 11/1-12/20 7th Grade Girl’s Basketba 11/6-1/26 8th Grade Girl’s Basketba 11/6-1/26 8th Grade Boy’s Basketba 11/6-1/26 7th Grade Boys Basketba 11/6-1/26 7/8 Cheering 11/6-1/27
Part.'s
Stipend
25 30 40 15 15 15 15 22
$600.00 $3,036.87 $600.00 $3,374.30 $3,374.30 $3,374.30 $3,374.30 $2,362.01
Acct. to Charge
Acct. Name
1000-9100-1200-51500-060 WMS Activities Stipends 1000-9100-1200-51500-060 WMS Activities Stipends 1000-9100-1200-51500-060 WMS Activities Stipends 1000-9200-1200-51500-060 WMS Athletic Stipends 1000-9200-1200-51500-060 WMS Athletic Stipends 1000-9200-1200-51500-060 WMS Athletic Stipends 1000-9200-1200-51500-060 WMS Athletic Stipends 1000-9200-1200-51500-060 WMS Athletic Stipends
Page 1
Westbrook High School Winter Stipend Nomination
Name Jeffrey Guerette Daniel Legage Geoff Sawyer John Young Diana Manduca Amber Direnzo Dana Barrows Kirsten Johansen Jennifer Zwart Andrew Lefebvre Robert Card Beth Murphy Angela Lally Peter Grant John Nicholas
Activity Boys JV Basketball Boys Varsity BKB Boys Frosh BKB Girls JV Basketball Girls Varsity BKB Winter Cheering Swim B/G Head Swim B/G Asst. Diving Coach Indoor Track B/G Asst. Indoor Track B/G Asst. Indoor Track B/G Asst. Indoor Track Girls Head. Wrestling Asst. Varsity Wrestling Head Varsity
Submitted by: Gary Groves Athletic and Activities Director
Date Part.'s 11/20/17-3/12/18 15 11/20/17-3/12/18 15 11/20/17-3/12/18 15 11/20/17-3/12/18 15 11/20/17-3/12/18 15 11/20/17-3/12/18 15 11/20/17-3/12/18 50 11/20/17-3/12/18 50 11/20/17-3/12/18 10 11/20/17-3/12/18 100 11/20/17-3/12/18 100 11/20/17-3/12/18 100 11/20/17-3/12/18 50 11/20/17-3/12/18 25 11/20/17-3/12/18 25
Stipend $4,386.59 $6,748.60 $3,711.73 $4,386.59 $6,748,60 $3,711.73 $8,098.32 $3,036.87 $2,362.01 $3,036.87 $3,036.87 $3,036.87 $4,724.02 $3,374.30 $5,736.31
Acct. to Charge 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300 1000-9600-1230-51540-300
One Promise: The best education for all for life.
Acct. Name WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend WHS Athletic Stipend
School Committee:
WESTBROOK SCHOOL DEPARTMENT 117 Stroudwater Street ● Westbrook, Maine 04092 Phone: (207) 854-0800
Fax: (207) 854-0809
Superintendent of Schools
Peter J. Lancia, Ph. D.
Superintendent’s Report November 6, 2017
1. District Report Teaching and Learning Newsletter 2017 Boys Soccer Team Recognition BARR Foundation Grant at WHS Presentation 2017 Marching Band Gold Medal Construction Update and Owner's Representative Information 2. Financial Report (FY18 Budget as of November 1, 2017) FY17 Budget FY17 Expenses as of above date: FY17 Encumbrances: Amount Remaining: Less Expenses and Encumbrances:
$36,126,447.47 7,760,916.08 $21,789,698.57 $6,575,832.82
3. District Student Enrollment Report as of November 3, 2017 Regular Education = 2056 + Special Education (including Out-placed students) 457 = 2516 Alternative Education Students 35 Free & Reduced Lunch Students 1511 Homeless Students 52 ESL Students 420 Out of District Students (SPED) 3 Home Schooled Students 14 Students on Waiver to Other Districts 40 Students Waivered into Westbrook 18
TEACHING & LEARNING Dear friends,
One Promise: The best education for all, for life.
November 2017
Westbrook School Department
One of the most difficult things a school community can face is the loss of a student. As you likely know, one of our High School seniors, Joshua Rowe, passed away at the end of October. Josh was an outgoing, personable young man who was always smiling and had many friends. The grief we are experiencing - his family, friends, and school staff - is deep, and we are all working to understand the loss. Counselors from outside support organizations have been provided for high school students and staff in the last weeks and will continue to be provided as needed throughout the school year. A community meeting was scheduled for parents to discuss ways to support each other and their children, and others will be held as needed. School counselors and social workers at our other schools and WRVC have also been providing support to children. As we move back into routines and begin to move forward, we are working to comfort all of our students by listening to them, providing space for grief, and reassuring them of our continuous belief in them. During this sad time, I have been heartened by the outpouring of kindness from the entire community toward Josh’s family and friends as well as our entire school family. Thank you for your generosity and support during this time. Westbrook is a resilient community. We care deeply about each other and our children. This gives us hope even in the most challenging of days. If you or your children need support in understanding the loss of a loved one, or are experiencing any kind of trauma or stress, I encourage you to reach out to our school counselors, social workers, and principals. We are here to help. Several community providers are also very helpful, including Center for Grieving Children (www.cgcmaine.org - 775-5216), NAMI Maine (www.namimaine.org - 464-5767). or The Opportunity Alliance (www.opportunityalliance.org - 523-5049.) For emergency support, contact Cumberland County Crisis Response at 774-HELP. This is a 24-7, 365 days a year free service to residents of Cumberland County. The human spirit is stronger than any challenge. Take care of each other.
Dr. Lancia
SCHOOL CANCELLATION PROCEDURES The School Department carefully monitors every potential storm that may affect school. Before 4am, the Superintendent contacts the Director of Operations, Maintenance Coordinator, Transportation Coordinator, Westbrook Public Works, and Westbrook Police, along with several area superintendents. We discuss weather reports, road conditions, power outages, and other related factors. Once the decision is made, whenever possible, we will announce school cancellations or delays between 5-5:30am on local television stations and their websites, on the WSD website, and with an automated phone call, text, and email. PLEASE KEEP YOUR CONTACT INFORMATION UP TO DATE so that you will be informed of school cancellations or delays.
Dr. Peter Lancia, Superintendent of Schools Phone: (207) 854-‐0800 * Email:
[email protected] * TwiJer: @WestbrookSuper
Proficiency Based Learning What are Report Cards? Report Cards have been issued for the first quarter. Students in grades K-4 will bring home a printed report card. Please take time to review it with your child. We hope that it will help you prepare for your parent-teacher conference. Students in middle and high school who use Jump Rope will be able to access report cards electronically through the Parent Portal. Because Jump Rope is always “live’ and provides reports on progress all the time, we encourage parents to check in regularly. By checking at the end of the quarter, parents can use the information to prepare for conferences. Senior parents using Infinite Campus can also check the parent portal for updates on progress. Reports cards today are different from ones we may recall from years past. A report card provides an update on a student’s progress at periodic benchmarks throughout the school year. In a Proficiency Based Learning system, grades reflect the accomplishment of learning standards. Some standards are developed over the course of the year and progress is more long term, as in English language arts which is more developmental in nature. A score of 2 (partially proficient) in November is very appropriate since the expectation is to become proficient by the end of the year or course. Other standards are organized in content-based units of study, as in
science or social studies where topics are covered at certain time of the year. Proficiency is expected at the end of a particular unit, so scores below 2.7 do not reflect proficiency. Habits of Work and Learning are also reported quarterly in order to monitor social development standards. Report cards may identify a need for additional instruction in order to make progress. Students needing this support are provided with interventions, first in their classrooms and in possibly in specialized settings. Discuss your child’s need for intervention support during parent teacher conferences. While scores on report cards are not the only indicator of strengths and needs, they may suggest the need for a specific plan to support your child. Be sure to review your child’s report card or progress report before coming to your conference. If you did not receive a report card or are unable to access it on Jump Rope, please contact your child’s school. Also, if you cannot make your conference appointment, please call the school to reschedule it. We look forward to seeing you soon!
MUSIC in WESTBROOK SO MANY of our Westbrook High School musicians were recently accepted to state music festivals! Four students were accepted for the All State Jazz Festival, twelve students were accepted for the District 1 HS Honors Band, four were accepted for District 1 Mixed Chorus, and six were accepted for District 1 Treble Chorus! And we still have All State Band and Chorus to go. Congratulations to our students and to their teachers Sue Proulx and Kyle Smith! CONGRATULATIONS to the WHS Blue Blazes Marching Band who won the Gold Medal at the 2017 Maine State Marching Band finals. Students were judged by national judges in 14 categories, each judge scoring from 1-5. WHS received twelve 5's, and a total score of 4.87! Almost perfect! BRAVO! Here’s a link to their performance: https://www.youtube.com/watch?v=VKguxuVJe3U. Our magnificent band traveled to Allentown, PA on November 4 for the national USBands Competition. Before they left, over 200 people packed the stands at Olmstead Field for the band’s final Maine performance of its award winning show Nostradamus. It was a great send off for the students and a thank you to the community who supports them. In the crowd were current students, family and friends, many WHS marching band alumni, current staff from across the district, and former staff, including retired Music Director George Bookataub. Music and the arts play an essential role of the Westbrook community. Thank you for your support!
HAVING FUN Minions at Sacc... Candy at Congin... Fly Guy at Canal... Waldo at WMS... and pirates at WHS!
Saccarappa now has a new paved parking lot and driveway. Lights will be installed within a few weeks as well. Gas connections have been completed and final earthwork is being finished. Foundation work continues and the shape of the expansion is easy to identify. The outline of the expansion at WMS is also evident, although the most prominent addition is the new stair tower for the wing. Both projects will be framed and enclosed work can move inside during winter months. Be sure to follow the construction project on our website www.westbrookschools.org. The Saccarappa PTO recently purchased a drone to take arial videos of the project. Click on the School Expansion tab to see the videos!
Upcoming Dates November 9: Parent-Teacher Conferences at all schools November 10: No School - Veterans’ Day November 13: Parent-Teacher Conferences at WHS and WRVC November 14: Parent Teacher Conferences at all three elementary schools November 16: Parent Teacher Conferences at WMS November 22-24: No School HAPPY THANKSGIVING!
COME TO SCHOOL ON TIME, EVERY DAY!
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.1
Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – Final Approval Recommendation: Adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School as presented.
11.2
Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School – Action Item – Final Approval Recommendation: Adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook Middle School as presented.
11.3
Request to adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – Final Approval Recommendation: Adopt a revised plan for Academic Learning Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School as presented.
11.4
Request to adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School – Action Item – Final Approval Recommendation: Adopt a revised plan for Habits of Work and Learning (HOWL) Standards as a requirement for eligibility in athletics and competitive activities at Westbrook High School as presented.
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.5
Request to approve repairs for a freezer at Congin School – Action Item – Final Approval Recommendation: Approve the repairs as presented.
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.6
Request to approve hiring two (2) Special Education / Education Technicians (one for Canal School and one for Congin School) for the remainder of the school year only – Action Item – Final Approval Recommendation: Approve hiring two (2) Special Education / Education Technician III as presented.
One Promise: The best education for all for life.
To: Dr. Peter Lancia (Superintendent) From: Kelli Fogg (Director of Special Services) RE: Need for additional Educational Technician Support Date: September 24, 2017 At the end of the 2016‐17 year, I reviewed our needs. At that time, we no longer needed our two (one year positions) to continue (one at Canal and one at the MS). I also moved an ed tech position from Canal to the MS because of the 4 students moving from the Intensive Support (social/emotional) at Canal to the Intensive Support program at the MS. Presently, for the school year 2017‐18, our needs have increased since June of 2017. Because we have so many students that transition in and out of the district, I am asking for 3 ‐one year educational technician positions. One of these positions would be for Canal, one position would be for Congin, and one for the High School. The students that have moved into our District are in need of intensive support which in order to meet compliance the need for additional staff is needed. Reasons: At Canal: 13 new special education students 4 for Intensive support 4 for FA 5 Resource needing ed tech support At Congin 9 new special education students 4 Intensive support 5 FA At WHS 5 new special education students 2 in Functional Academics (one is returning from Out of District placement) 3 Intensive support Presently, we will only have one student requiring an out of district placement.
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.7
Request to approve a stipend for Model UN at Westbrook High School – Action Item – Final Approval Recommendation: Approve a stipend for Model UN at Westbrook High School as presented.
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.8
Request to approve a lease / purchase proposal for a new school bus – Action Item – Final Approval Recommendation: Approve a lease / purchase proposal for a new school bus as presented.
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.9
Request to approve a stipend for NEASC Accreditation at Westbrook High School – Action Item – Final Approval Recommendation: Approve a stipend for NEASC Accreditation at Westbrook High School as presented.
One Promise: The best education for all for life.
TO: Dr. Peter Lancia FROM: Kelli Deveaux DATE: 5 October 2017 RE: NEASC Accreditation Stipends Westbrook High School was last accredited by New England Association of Schools and Colleges in 2009. In 2017 we received word that, due to restructuring of the NEASC standards, our ten year reaccreditation would be delayed until 2020. Late last Spring NEASC released their timeline for the new 2020 cohort, which included appointing two co‐chairs from the staff to lead the work, and the need to begin the self‐ study and action planning stage of the process in the 2017‐2018 school year. In consultation with area high schools who are currently engaged in the accreditation process about their stipends, and after review of the expectations of the co‐chair positions in the new accreditation model, I am requesting that we provide each co‐chair with a stipend of $2,000 for the work that must be completed for the year. The self‐study is comprehensive, requiring careful review of past accreditation reports, a retrospective look at where we have been, our current status‐ informed by data and artifact collection and surveys‐ and the development of goals and objectives, requires both skill, organization and commitment to the institution, and we are seeking quality candidates to assist in the tasks required for Westbrook High School to remain an accredited school with NEASC. Approximately 250 hours of work will be required of each individual receiving the stipend. This will include collecting, analyzing, and reporting different forms of data, writing detailed reports, facilitating meetings with staff, attending required meetings with NEASC, and coordinating information between school and NEASC.
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.10 Request to approve a trip for the Westbrook Middle School Leadership Club to travel to Costa Rico (April 14 – 22, 2018) – Action Item – Final Approval Recommendation: Approve a trip for the Westbrook Middle School Leadership Club to travel to Costa Rica (April 14 – 22, 2018) as presented.
One Promise: The best education for all for life.
WMS LEADERSHIP CLUB
“Building leadership and cultural appreciation through authentic experiences.”
DATE: Friday, October 6, 2017 SUBJECT: WMS Leadership Club Trip to Costa Rica TO: Westbrook School Committee, Dr. Peter J. Lancia FROM: Stephen Moulen, Junie Dugas CC: Laurie Wood
Dates of Trip: April 14-22, 2018 Tour Company: EF Educational Tours Number of Students: 7 or 8 (pending enrollment) Number of Parents: 1 or 2 (pending enrollment) Tour Leaders: Stephen Moulen and Junie Dugas Liability Insurance: $15,000,000 per student (Provided by EF Tours) Cost to School District: $0 The Leadership Club respectfully requests permission from the School Committee to attend a trip to Costa Rica that will take place during April vacation of 2017. The Leadership Club hopes to join an eight-day tour offered by EF Tours that includes two days of travel and six days in Costa Rica. Students and their families will be responsible for the bulk of the cost of the trip, but club fundraising will help supplement costs. This club is unique in that parents, students, staff members, and administrators work together on activities that support the school community and help members raise funds for the trip. Stephen Moulen has planned four previous trips starting in 1998 taking students to Nova Scotia, London, Paris, Madrid, Barcelona, and Rome. Junie Dugas joined the Leadership Club in 2011 and successfully led students and a parent on a trip to London and Paris in the spring of 2013 and Rome and Paris in the spring of 2015. In this packet you will find: ● General information ○ Timeframe ○ Costs ○ Safety/Supervision ○ Summary of the tour leaders experience and training ● Liability/Insurance ● EF Educational Tours ● Summary of The Leadership Club and its learning opportunities ● Attached: Itinerary for proposed trip ● Attached: Behavior contract signed by students and parents
Proposed Trip Costa Rica Friday, October 6, 2017
GENERAL INFORMATION
Timeframe: ● The trip is planned to occur during April vacation of 2017. The exact dates are contingent on scheduling by the EF Tours but should be within the vacation time frame of April 14th through to April 22nd. ● January 2018: Students passports and other documents will be reviewed and photocopied. Other important information is stored in a database and shared with building principal. ● February-April 2018: Mandatory bi-weekly meetings about the trip and safety. Students and parents sign behavior contract (see attached). A comprehensive information packet will be created and given to the building principal.
Costs:
● Students and their families are responsible for most of the costs for the trip including
getting to and from the departure airport. Student fundraising will be tracked and funds raised by the students will be distributed to EFTours who will distribute to individual student accounts. The Westbrook School System will not incur any costs.
● Approved fundraisers will support the school community and assist students with costs for the trip.
Safety/Supervision: ● Students will be chaperoned by a full-time Tour Director, two Tour Leaders, and additional adult chaperones. The cost of the tour includes a Tour Director who is fluent in the language of the host country, is experienced, and is with us from the time we land to the time we fly home. Please see information below concerning Tour Leaders. ○
Stephen Moulen: Stephen has been teaching for fifteen years with forteen being in the Westbrook school system. Prior to becoming a teacher, Stephen was a Hospital Corpsman assigned to Marine Corps units in Japan, Korea, the Philippines, and California. Stephen taught CPR, first aid, and swim lessons for the American Red Cross for over 20 years. Stephen has successfully planned and completed six very successful trips taking WMS students to other countries.
○
Junie Dugas: Junie has worked as an Administrative Assistant at WMS for seventeen years. She is a community member and mother of Westbrook graduates. Junie has traveled outside of the United States on a number of occasions, and her administrative experience is most helpful in planning a trip such as this. Junie helped lead a trip to Paris and London in 2013, and a trip to Rome and Paris in 2015, and a domestic trip to New York City in 2016.
● Students will be closely monitored at all times. Chaperones will check to ensure compliance with curfew and the behavior contract (see attached). ● In the past, we have enjoyed a 3:1 student to chaperone ratio with staff members and parents joining our trips. At the very least, we will have a 6:1 student to chaperone ratio. ● At least one Tour Leader will be currently certified in CPR and first aid. ● Students and parents will be required to attend meetings specific to safety. During these meetings we formulate and practice contingency plans for events such as getting lost, illness, avoiding being pick-pocketed, the buddy rule, and etc. ● While on the trip students will carry a laminated document with emergency telephone numbers such as EF Tours, the Tour Director, the Tour Leaders (each Tour Leader will have an international cell phone), and host country EMS numbers. ● Students and parents will sign a behavior contract (see attached) that ensures compliance with school rules, EF Tour rules, country laws, and club requirements. The contract states that travelers who do not comply with the contract may be sent home at parent's expense.
LIABILITY/INSURANCE:
● EF Educational Tours understands the concern that districts have concerning liability. The cost of the tour includes a $26,000,000 liability policy per student. We’ve attached a copy of the policy. ● Travelers will be required to purchase additional optional insurance to cover trip cancellation, lost baggage, illness, accident, and flight delay. ● In the event of a delay, EF will arrange for hotel accommodations and meals free of charge.
EF TOURS: Please see www.eftours.com for more details
● EF Educational Tours has over 45 years experience with helping schools travel abroad. Its extensive training of Tour Directors and Tour Leaders along with its offices in more than 50 countries ensure the safety and satisfaction of its travelers. ● EF uses only reputable hotels, transportation companies, and local guides with a proven track record.
THE LEADERSHIP CLUB/EDUCATIONAL EXPERIENCES
The Leadership Club is unique blend of students, staff members, and parents who work together to build skills in students that they will continue to hone in high school and in life. These skills include using technology to communicate and to determine the effectiveness of fundraisers though cost analysis, setting goals and working to accomplish them, and taking on responsibility. The club's activities directly teach and reinforce all of the goals of Maine's Guiding Principles with a particular emphasis on the following: ➢ Demonstrating organized and purposeful communication in English and at least one other language;
➢ Uses a variety of modes of expression (spoken, written, and visual and performing including the use of technology to create and share the expressions); ➢ Applies knowledge to set goals and make informed decisions; ➢ Applies knowledge in new contexts; ➢ Demonstrates initiative and independence; ➢ Uses interpersonal skills to learn and work with individuals from diverse backgrounds; ➢ A creative and practical problem solver who observes and evaluates situations to define problems; ➢ Generates a variety of solutions, builds a case for a best response and critically evaluates the effectiveness of the response; ➢ Sees opportunities, finds resources, and seeks results; ➢ Uses information and technology to solve problems; and ➢ Perseveres in challenging situations;
The students will gain an educational experience that cannot possibly be duplicated within the classroom such as: ➢ Appreciating plants, animals, and terrain very different from that found in Maine. ➢ Practicing a foreign language in the country of origin. ➢ Learning travel skills such as applying for a passport, packing, and safety. ➢ Practicing leadership skills by facilitating meetings between parents, students, and teachers. ➢ Gaining an appreciation for other cultures. The Leadership Club also contributes to community by hosting fundraisers that benefit our school and the Westbrook community at large.
School Dances: The Leadership Club coordinates dances at the middle school, and DJs the day dances sponsored by other groups in the middle school. Through the use of surveys, the club gives students in the school the opportunity to pick songs for the dances, food for the concessions, and other items to purchase like glow sticks. The club reviews the songs carefully to ensure that they are appropriate for middle school students. Some of the proceeds have also been used to purchase DJ equipment and donated to the Animal Refuge League in conjunction with the school’s PAWSitive Club. Administrators report that they find the dances to be a very positive experience. They have also noticed that the students enjoy the dances more now that students are the DJs. Movie Days: Several times a year, the club sponsors a movie day that includes a matinee of classic movies (Mary Poppins, Finding Nemo, The Wizard of Oz) for the younger kids, and a scary movie in the evening for older kids. Attendees can only get into the evening movie with a signed permission slip. An intermission in the middle of the movie gives patrons the opportunity to get a snack and socialize. Grandparents and parents particularly like the matinee where they can share their own love for movie classics that they enjoyed as kids. The older students like the opportunity to watch a movie where they can chat, use their cell phones (as long as they are quiet and sit in the back) and scream as much as they want during the really scary parts. Car Washes: The club works with Rite Aid to help keep the cars of community members squeaky clean. A portion of the proceeds is donated to charities supported by Rite Aid.
Fun Night: In the past The Leadership Club has coordinated “Fun Nights” for 5th grade students. The Leadership Club, along with other students, organized a successful and enjoyable night that included concessions, dancing, picnic games, video games, board games, dodge ball, and manhunt. We hope to organize another fun night before the end of this year. Breakfast/Concessions: Concessions are offered at the dances and at the movies, but the club also coordinates special events, such as a Valentines breakfast. The Leadership Club also offered concessions during parent/teacher/student conferences last fall.
Of course the biggest benefit to the Westbrook community is the development of future leaders. Students take an active role in decision-making that includes a detailed analysis of the events to improve the experience and ensure safety. It is rewarding to see former club members coordinating complicated and highly successful events at the high school such as Westbrook Has Talent and Westbrook Family Feud. Former club member act as mentors for middle school students and participate in student government. While on our trips we often receive compliments from airline staff, hotel staff, other Tour Leaders, and Tour Directors on the conscientiousness and deportment of our students. We are confident that our students will continue to demonstrate a degree of responsibility and maturity well beyond their years and positively represent the Westbrook School Department. Thank you for giving us the opportunity to work with students to support our school and the Westbrook community. Sincerely,
Stephen Moulen, Junie Dugas, and the Westbrook Middle School Leadership Club
Westbrook School Committee
November 8, 2017
OLD BUSINESS 11.11 Request to ratify the 2017 – 2020 Support Staff Contract – Action Item – Final Approval
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
NEW BUSINESS 12.1
Administrator / Teacher Nominations 12.1.1
ELL Teacher / Westbrook High School Meredith Diamond is nominated for this position replacing Regina Clement who took another position in the district. She will be paid on Step 14 of the Master’s +30 scale (Account # 1000-4100-1000-51010-990 ESL TEACHER (9-12)) per the latest collective bargaining agreement. This position was advertised within, on ServingSchools.com and the Westbrook School Department website; there was 5 applicants. Ms. Diamond has a Bachelor's degree in English from Columbia University, a Master’s degree in English, Composition and Pedagogy and a C.A.S in Education from the University of Maine in Orono and an anticipated Ph. D. in Public Policy and Education Leadership from the University of Southern Maine in 2019. She was employed as and English III, Creative Writing and AP English Language and Composition teacher at Mt. Ararat High School, Topsham, ME.
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
NEW BUSINESS 12.2
Request to approve changes to Westbrook School Department policy GBN (Family and Medical Leave) – Action Item – Approval Recommendation: Approve changes to Westbrook School Department policy GBN (Family and Medical Leave) as presented.
One Promise: The best education for all for life.
Westbrook School Department Policy
File: GBN
Family and Medical Leave Policy The federal Family and Medical Leave Act (FMLA) provides generally that an eligible employee is entitled to up to twelve (12) work weeks of leave during any 12-month period; (1) for the birth, adoption, or foster placement of a child; (2) to care for a spouse, son, daughter or parent with a serious health condition; or (3) when the employee is unable to work because of the employee’s serious health condition. To be eligible, an employee must: (a) (b)
have been employed for at least 12 months when the leave commences, and have worked at least 1250 hours in the 12 previous months.
In administering the FMLA for eligible employees, the employer will abide by the following: 1.
2. 3. 4.
5.
6. 7. 8.
An eligible employee may be granted FMLA leave of up to a total of 12 weeks in a rolling 12-month period measured backward forward from the first date an employee uses any takes FMLA leave. The next 12 month period would begin the first time FMLA leave is taken after completion of the prior 12 month period. Employees requesting leave shall provide at least 30 days notice whenever such leave is foreseeable. Whenever an employee is absent for five (5) consecutive days the employee will be asked to provide information needed to determine whether the leave is for an FMLAqualifying purpose. All leave taken for FMLA-qualifying purposes shall be counted toward employees’ FMLA entitlement. Any employee taking leave under FMLA shall concurrently use any applicable paid leave available under existing policies or agreements, provided the employee meets all requirements for such paid leave. After such paid leave is exhausted, the balance of the FMLA leave shall be unpaid. The employer will continue to pay its share of the employee’s health insurance premium while the employee is on unpaid FMLA leave. The employee must pay his or her share of the premium on a monthly basis as directed by the administrative office. At the end of the FMLA leave, medical and dental benefits will no longer be paid by the employer. Before returning to work, employees taking FMLA leave for their own serious health condition shall submit a certificate from a health care provider indicating that they are able to return to work and perform the essential functions of the position. Employees who are not eligible for FMLA leave may be eligible for up to ten (10) weeks of unpaid family or medical leave during any two-year period under the Maine Family Medical Leave Act. Further information about the federal Family and Medical Leave Act is contained in U.S. Department of Labor Program Highlights.
Approved:
March 10, 1999
Reviewed by the Policy Committee September 8, 2005, February 5, 2008 Revised:
May 23, 2007; February 11, 2009
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
NEW BUSINESS 12.3
Request to approve changes to Westbrook School Department policy GBN – R1 (Family and Medical Leave Administrative Procedure) – Action Item – Approval Recommendation: Approve changes to Westbrook School Department policy GBN – R1 (Family and Medical Leave Administrative Leave) as presented.
One Promise: The best education for all for life.
Westbrook School Department Policy
GBN – R1 Page 1 of 2
FAMILY AND MEDICAL LEAVE ACT (FMLA) ADMINISTRATIVE PROCEDURE The following administrative procedure covers the main provisions of the federal Family and Medical Leave Act (FMLA). The guidelines in no way attempt to modify the Act, which should always be referred to when questions about implementation arise. The school unit is responsible for analyzing each employee request for leave to determine whether he/she is eligible under the federal and/or state statute. When an employee is eligible for leave under both the federal and state statutes, the applicable law with regard to each benefit shall be the one that provides the greater benefit (usually federal FMLA). I.
ELIGIBILITY REQUIREMENTS To be eligible under the FMLA, employees must work at a site where 50 or more employees of the same school board are employed within 75 miles of that work site. An employee must have been employed by the school unit for at least twelve months and have worked at least 1250 hours in the previous twelve-month period. According to the law, teachers employed on a full-time basis are presumed to meet the minimum hours requirement. Under the FMLA, an eligible employee is entitled to receive up to twelve weeks of leave during a twelve-month period for the following reasons:
II.
A.
The birth and care of a child;
B.
The adoption or foster placement of a child with the employee;
C.
To care for a spouse, child or parent with a serious health condition; or
D.
The employee is unable to perform the functions of his/her position because of a serious health condition.
ADMINISTRATION A.
If the leave request is due to the employee’s serious health condition, the employee is required to provide medical certification stating the date the health condition commenced, the probable duration, the appropriate medical facts concerning the condition, and that the employee cannot perform the functions of his/her job. If the leave request is due to the serious health condition of a family member, the employee is required to provide medical certification stating the date the health condition commenced, the probable duration, the appropriate medical facts concerning the condition, and an estimate of the time the employee will be needed to care for the family member.
B.
An eligible employee may be granted FMLA leave of up to a total of 12 weeks in a rolling 12-month period measured backward forward from the first date an employee uses any takes FMLA leave. The next 12 month period would begin the first time FMLA leave is taken after completion of the prior 12 month period.
One Promise: The best education for all for life.
Westbrook School Department Policy
GBN – R1 Page 2 of 2
C.
An employee must submit an application for leave at least 30 days in advance when the leave is foreseeable, or as soon as practicable if it is not foreseeable. If an employee fails to provide 30 days’ notice of foreseeable leave, the leave may be delayed to start 30 days after notice is given, provided that the employee had actual notice of FMLA notification requirements.
D.
Any leave taken for FMLA-qualifying purposes (including leave taken under employment policies, bargaining agreements, or contracts) shall also be applied to an employee’s annual FMLA entitlement. When paid leave taken for FMLAqualifying purposes is exhausted, the balance of FMLA leave shall be unpaid.
E.
Upon an employee’s return to work, he/she will be restored to his/her previous position or to an equivalent position with equivalent pay, benefits, conditions and terms of employment.
F.
An employee returning from FMLA leave for his/her own serious health condition is required to submit medical certification that indicates fitness to return to work and ability to perform the functions of the job.
G.
If the employee is unable to return to work because of his/her own serious health condition at the expiration of allowable FMLA leave, a request for extension of unpaid leave may be made to the designated committee. Such requests may be considered on a case-by-case basis. Failure to return to work upon the expiration of FMLA leave may subject the employee to immediate termination unless such an extension is granted.
H.
An employee who is not eligible for federal FMLA leave may be eligible for Maine Family Medical Leave.
Legal Reference:
26 USC § 2601 et seq. 29 CFR Part 825
Adopted:
April 16, 2008
Revised:
February 11, 2009
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
NEW BUSINESS 12.4
Request to approve changes to Westbrook School Department policy GBO (Family Care Leave) – Action Item – Approval Recommendation: Approve changes to Westbrook School Department policy GBO (Family Care Leave) as presented.
One Promise: The best education for all for life.
Westbrook School Department
File: GBO FAMILY CARE LEAVE
This policy governs employee leave under 26 M.R.S.A. § 636, “An Act to Care for Families”), referred to in this policy as the “Family Care Act.” Leave under this policy is referred to as “Family Care Leave.” The School Committee recognizes that under Maine’s “Family Care Act,” if an employer provides paid leave under the terms of a collective bargaining agreement or employment policy, the employer must allow an employee to use the paid leave for the care of an immediate family member who is ill. In law and for the purpose of this policy, the following definitions apply: 1. 2. 3.
“Employer” means a public or private employer with 25 or more employees. “Immediate family member” means an employee’s child, spouse or parent. “Paid leave” means time away from work by an employee for which the employee receives compensation. Paid leave is limited to sick time, vacation time, compensatory time and leave that is provided as an aggregate amount for use at the discretion of the employee for any of these purposes. Paid leave does not include paid short-term or long-term disability, catastrophic leave or similar types of benefits.
Employees may take up to 40 hours of paid leave as Family Care Leave per rolling 12 month period, or the amount provided by an applicable collective bargaining agreement, whichever is greater. The 12-month period shall be the same for all employees and shall be a rolling 12-month period measured backward forward from the first date an employee uses any takes FMLA leave and shall be consistent with the 12-month period identified for the school unit’s administration of the Family Medical Leave Act (FMLA).] An employee is not entitled to use paid leave until that leave has been earned. Any employee electing to take Family Care Leave must apply such leave against available paid sick leave and if sick leave is exhausted, against personal leave, then against vacation time until all paid leave available has been exhausted, except as otherwise provided in applicable collective bargaining agreements. Notice/verification of illness for Family Care Leave shall be the same as that required for the employee’s own illness. The employee must specify that leave is being taken pursuant to the Family Care Act. APPLICATION OF FAMILY MEDICAL LEAVE REQUIREMENTS For purposes of applying family medical leave requirements (i.e., FMLA), the school unit shall treat leave under the Family Care Act in the same manner as the employer treats leave for an employee illness. Therefore, Family Care leave and FMLA leave shall run concurrently. Legal Reference:
26 M.R.S.A. § 636
Cross Reference:
GBN/Family and Medical Leave
Adopted: Revised:
December 14, 2005 February 11, 2009
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
NEW BUSINESS 12.5
Request to install a permanent sign at Oxford Cumberland Canal School funded by an innovation grant – Action Item – First Approval Recommendation: Approve the installation of a permanent sign at Oxford Cumberland Canal School as presented.
One Promise: The best education for all for life.
Westbrook School Committee
November 8, 2017
NEW BUSINESS 12.6
Request to approve a lease purchase agreement for laptops – Action Item – First Approval Recommendation: Approve the revised lease purchase agreement for laptops as presented.
One Promise: The best education for all for life.
