Performance Plan July 01, 2015

Office of the State Public Defender

DOUGLAS K. WILSON Colorado State Public Defender

Table of Contents

Performance Plan Strategic Component Mission .......................................................................................... Vision ............................................................................................ History and Description ................................................................ Trial Office Map ................................................................. Functional Organizational Chart ........................................ Organizational Chart ..........................................................

1 1 1 4 5 6

Operational Component Operational Processes ................................................................... Goals, Strategies and Measures .................................................... Performance Evaluation ................................................................ Performance Measures ..................................................................

7 7 10 22

STRATEGIC COMPONENT MISSION The single overriding role of the Office of the State Public Defender is to fulfill requirements outlined in the United States and Colorado Constitutions as well as in Colorado Statutes, which establish the right to a level of criminal defense counsel services for indigent individuals charged with the commission of a crime in Colorado that is commensurate with the level of services available to those that are not indigent and in accordance with the American Bar Association standards relating to the administration of criminal justice, the defense function.

VISION The Office of the State Public Defender’s vision is to develop, maintain and support our passionate and dedicated team so that they can continue providing the best possible quality of criminal defense representation for each and every one of our clients.

History In 1963, the United States Supreme Court issued Gideon v. Wainwright, 372 U.S. 335 (1963), ensuring the right of the indigent accused to representation of counsel in criminal cases. During that same year, the Colorado General Assembly passed the Colorado Public Defender Act in response to the Supreme Court’s decision in Gideon. This Act authorized Colorado counties to either establish a public defender’s office or remain under the previous ad hoc system of appointing counsel for indigent citizens accused of criminal offenses. Four county public defender offices were established under the Act. These offices were located in Denver, Brighton, Pueblo and Durango. In 1970, the State Legislature passed the Administrative Re-Organization Act. Pursuant to this Act, the State began to oversee the court system, which assumed responsibility for the appointment and funding of counsel for indigent defendants. The Office of the State Public Defender was created in a bill carried by the late Senator Ralph Cole and became an independent state agency. Description The Office of the State Public Defender (OSPD) is a single purpose program that is devoted to providing reasonable and effective criminal defense representation to indigent persons charged with crimes except where there is a conflict of interest. They are indigent people who are faced with the possibility of incarceration who are unable to afford private counsel and without counsel would otherwise be denied their constitutional right to a fair trial. A critical element in meeting these requirements is the need to maintain the attorney-client relationship. 1

Attorneys, investigators and legal support staff are necessary to provide effective representation of counsel as mandated by the federal and state constitutions, Colorado Revised Statutes, Colorado Court Rules, American Bar Association standards, and the Colorado Rules of Professional Conduct. The OSPD system is the most efficient means of meeting these requirements. The OSPD is an independent agency within the Judicial Branch of Colorado State Government. The Court makes the appointment when a defendant qualifies for public defender services pursuant to applicable case law and Chief Justice Directives. In order to fulfill our responsibility in criminal proceedings, our office operates as a single purpose program which works with cases heard at two different levels of the state court system – the trial court level and the appellate court level. The trial court offices maintain 21 regional trial offices which cover the State’s 22 judicial districts and 64 counties. See the Trial Office Map on page 4. The appellate office supports statewide indigent criminal cases heard at the Court of Appeals and the Supreme Court. The staff in these offices are entirely devoted to the processing of cases as assigned by the court. All administrative and support functions for these offices are handled centrally through the State Administrative Office in Denver. See the OSPD Functional Organization Chart on page 5. The Public Defender System is directed at the state level by the Colorado State Public Defender, Douglas K. Wilson. A State Administrative Office provides centralized, state-wide administrative services and coordinates all office support functions to assist our regional trial offices and appellate division in providing services to clients. The administrative functions delivered by the State Administrative Office include:  all program direction, analysis, and planning, including statistical compilation and development;  workforce development, training, personnel policy, compensation analysis and practice development, and payroll and benefits coordination and administration;  legislative affairs and statutory analysis;  intragovernmental and intergovernmental affairs;  budget analysis, development, allocation and management;  financial management, analysis, tracking, transaction processing, procurement, and accounting;  facilities planning, development, and lease negotiating;  contracts and grants management; and  development, distribution and maintenance of the agency’s computer information and telecommunication systems. To support the OSPD in the representation of their cases, in FY2015-16, the OSPD was appropriated $ 86,828,235 and FTE of approximately 783. This is comprised of 488 attorneys; 149 investigators, paralegals and social workers (including 8 social workers dedicated to juvenile work); 114 administrative assistants and 32 centralized management and support positions. See the Organization Chart on page 6. 2

Environmental Scan While our primary function of providing criminal defense representation will not change, the criminal justice environment in which we operate is changing. For example, caseload continues to grow and the cases that we handle are becoming more complex. This is reflected in an increase in both the number and severity of charges. Many other factors have compounded these case growth trends adding increasing complexity to the types of cases and the workload required to represent these cases. These changes compound existing workload conditions to make it more difficult and time consuming for attorneys to provide effective representation, including changes in the court such as:  staffing,  docket organization,  the use of specialty courts,  changes in prosecutorial practice and procedures;  newly enacted criminal offenses;  changes in classes of criminal offenses;  changes in criminal penalties;  changes to the time it takes to process a case;  changes in the types, quality, complexity and quantity of evidence; and  history and documentation associated with a case. This changing environment presents a compounding challenge to the OSPD’s need to achieve the staffing levels that are required to provide effective representation. We regularly monitor and evaluate internal processes and policies to achieve our mission, vision and goals.

Constitutional, Statutory and other authority Constitutional, Statutory and other authority for the OSPD is established pursuant to:  U.S. CONSTITUTION AMEND. VI;  COLO. CONST. Art. II, § 16;  C.R.S. § 21-1-101 et seq.;  Chief Justice Directive 04-04, as amended;  ABA STANDARDS FOR CRIMINAL JUSTICE;  Colo. Rules of Professional Conduct (Colo. RPC);  Gideon v. Wainwright, 372 U.S. 335 (1963);  Alabama v. Shelton, 535 U.S. 654 (2002);  Rothgery v. Gillespie County, 554 U.S. 191;  Nikander v. District Court, 711 P.2d 1260 (Colo. 1986);  Allen v. People, 157 Colo. 582, 404 P.2d 266 (1965); and  In Re Gault, 387 U.S. 1 (1967).

3

Trial Office Map

4

Functional Organization Chart                                                 Administrative Services                            Training and Trial Support 

5

6

OPERATIONAL COMPONENT Goals, Strategies and Measures In order to achieve our mission of providing high-quality, effective criminal defense representation for each of our clients, the OSPD ensured that our goals, strategies and measures addressed our people, our process and our product. People

Process

Product

To this end, we have developed three overarching goals, five strategies and nineteen measures, all focused on improving service to our customers. We continue to analyze and further refine the concepts included in this document throughout the year using a variety of platforms, topics such as juvenile defense, performance ratings, attrition and office staffing. Although we have multiple connections among our goals, strategies and measures, they all tie directly to our vision and our mission. Furthermore, as part of our organizational infrastructure planning, these components are continually being reviewed and further refined.

Goals: 1. Hire and retain a sufficient number of high quality staff to effectively manage the assigned caseload. 2. Provide both high quality and sufficient quantity of staff development, training, new technology and other resources to adapt our response to the ever-changing landscape and criminal justice atmosphere so that our legal services are commensurate with what is available for non-indigent clients. 3. Provide effective legal representation in both trial court and appellate cases. Strategies: 1. Hire a sufficient number of high quality staff and retain an adequate level of experienced staff in order to effectively manage the assigned caseload. 7

2. Track and analyze trends in caseloads and adjust staffing levels. 3. Provide trainings to address the changing legal climate and reach critical staff. 4. Continually evaluate administrative processes and organizational infrastructure needs such as office space, technology and staffing. 5. Work all cases as efficiently as possible, while retaining a high quality of effective and reasonable representation. Measures: Input 1. Number of new trial court cases. 2. Number of active trial court cases. 3. Percent of trial court attorney staff allocated vs. total required for closed trial court cases. 4. Number of attorney applications received. 5. Percent of total attorney staff allocated versus total required for closed trial court cases and active appellate cases. 6. Annual rates of attrition. 7. Percent of experienced, fully capable staff. 8. Percent compliance with minimum standards for total staffing requirements. 9. Maintain established standard percentages for reasonable staff supervision, management and development. 10. Number of new appellate cases. 11. Number of active appellate cases (cases awaiting filing of Opening Brief). 12. Percent of appellate attorney staff allocated vs. total required for active appellate cases. Output 13. Number of trial court cases closed. 14. Days of training provided. 15. Number of CLE credit hours provided. 16. Hours of ethics training provided, focusing on Colorado criminal law. 17. Number of administrative processes and organizational infrastructure evaluations performed. 18. Number of appellate cases for which an Opening Brief has been filed. 19. Number of backlogged appellate cases. To see a pictorial representation of the relationships among our mission, vision, goals, strategies and measures. See our Performance Planning Structure on page 9.

8

MISSION

The single overriding role of the Office of the State Public Defender is to fulfill the requirements outlined in the United States and Colorado Constitutions as well  as in Colorado Statutes, which establish the right to a level of criminal defense counsel services for indigent individuals charged with the commission of a crime in  Colorado that is commensurate with the level of services available to those that are not indigent.

VISION

Performance Planning Structure

To Office of the State Public Defender's vision is to develop, maintain and support our passoniate and dedicated team so that they can continue providing the  best possible quality of criminal defense representation for each and evey one of our clients.

Provide both high  quality and sufficient  quantity of staff  development, training,  new technology and  other resources to  adapt our response to  the ever‐changing  landscape and criminal  justice atmosphere so  that our legal services  are commensurate with  what is available for  non‐indigent clients.

Provide effective legal  representation in both  trial court and appellate  cases.

Track and analyze  trends in caseloads and  adjust staffing levels.

Provide trainings to  address the changing  legal climate and reach  critical staff.

Continually evaluate  administrative  processes and  organizational  infrastructure needs  such as office space,  technology and staffing.

Work all cases as  efficiently as possible,  while retaining a high  quality of effective and  reasonable  representation.

Hire a sufficient number  of high quality staff and  retain an adequate  level of experienced  staff in order to  effectively manage the  assigned caseload.

COURT  LEVELS

STRATEGIES

GOALS

Hire and retain a  sufficient number of  high quality staff to  effectively manage the  assigned caseload.

Trial Court

MEASURES

input:

Appellate

Number of new trial  court cases.

Number of attorney  applications received.

Percent compliance  with minimum  standards for total  staffing requirements.

Number of new  appellate cases.

Number of active trial  court cases.

Percent of total  attorney staff allocated  vs. total required for  closed trial court cases  and active appellate  cases.

Maintain established  standard percentages  for reasonable staff  supervision,  management and  development.

Number of active  appellate cases (cases  awaiting filing of  Opening Brief).

Percent of trial court  attorney staff allocated  vs. total required for  closed trial court cases.

Annual rates of  attrition.

Percent of appellate  attorney staff allocated  vs. total required for  active appellate cases.

Percent of experienced,  fully capable staff.

Number of trial court  cases closed.

Days of training  provided.

output:

Number of CLE credit  hours provided.

Number of  administrative  processes and  organizational  infrastructure  evaluations performed.

Number of appellate  cases for which an  Opening Brief has been  filed.

Number of backlogged  appellate cases.

Hours of ethics training  provided, focusing on  Colorado criminal law.

9

Performance Evaluation Caseload Trends - REGIONAL TRIAL OFFICE CASELOAD OVERALL OSPD CASE TRENDS Total Cases. The Office tracks and monitors its caseload in three separate categories, Opened Cases, Closed Cases and Active Cases. Since FY 1999-00 the Office has tracked its annual Caseload Rate of Growth (CRG) which had been growing steadily in the early years reaching peaks around 5 percent in FY 2005-06. Up until FY2012-13, it had stabilized at nearly 3.2%. In FY 2013-14 the overall CRG has begun to rise again, to an average 4%. During this time, the Office experienced a significant increase in its Misdemeanor caseload primarily due to legislation enacted on January 1, 2014. H.B. 13-1210 (commonly known as the Rothgery bill) amended CRS 16-7-301(4)(a), striking the section of law requiring defendants in misdemeanors, petty offenses and traffic offenses to first discuss plea negotiations with the prosecution prior to being assigned defense counsel. The table below shows the overall caseload increase we have experienced in FY 2013-14 with just six months of implementation of Rothgery, along with the annualized projected increase expected in future years.

Caseload Trends & Projection

 200,000  180,000  160,000  140,000  120,000  100,000  80,000  60,000  40,000  20,000  ‐

cases closed

cases opened

active cases 10

Felony Cases. In FY 2013-14 the Office had 64,450 active felony cases, an increase of 7.6% over the prior year. This is the second year in a row of a significant increase as the office experienced a 5.8% increase the prior year. The felony case growth had peaked in FY 2005-06 when the Office handled 67,886 cases and had been steadily decreasing through FY 2011-12. Felony cases require the greatest attorney effort, time and dedication of other resources. They cost the State the most money, and increasingly draw Public Defender resources away from Misdemeanant and Juvenile defendant cases. Many changes to criminal law since 2000 have resulted in a push to raise what were formerly Misdemeanor offenses to the Felony level and to increase the class and penalty of felony offenses, as well as to treat Juvenile Felony cases as Adult Felony cases. Compounding the drain on our current resources are the two announced capital punishment cases in which the Office is involved. These cases impact trial attorney resources, yet draw from appellate and support staff as well. Felony Trends & Projections  80,000  70,000  60,000  50,000  40,000  30,000  20,000  10,000  ‐

cases opened

cases closed

active cases

11

Misdemeanor Cases. Misdemeanor case growth in each category of Opened, Closed and Active caseload continued at a relatively predictable rate of around 5% to 6% annual CRG through FY 2005-06. In FY 2012-13 the Office handled 56,625 cases which is a 4.1% increase from FY 2010-12, and increases the annual CRG since FY 1999-00 to just under 8%. In FY 2013-14 the Office had 69,407 active misdemeanor cases, a 22.6% increase from the prior year. While some of this is attributed to normal case growth, the impact of H.B. 13-1210 is definitely the driving force and is further discussed in the next section. The table below demonstrates the dramatic increase. Misdemeanor Trends & Projections  100,000  90,000  80,000  70,000  60,000  50,000  40,000  30,000  20,000  10,000  ‐

cases opened

cases closed

active cases

12

Juvenile Cases. Since FY 1999-00, Juvenile cases have continued to gradually decline. However, this decline has slowed since FY 2004-05, falling from a decline of about 4% annual CRG through FY 2004-05 to a decline of nearly 2.7% annual CRG through FY 2013-14. Active Juvenile cases handled by the Office dropped from 9,090 in FY 2012-13 to 9,050 in FY 2013-14, a 0.4% decrease. Although the Juvenile caseload for the Office had dropped over recent years, H.B. 14-1032 (commonly known as the Juvenile Defense bill) will require the Office to be present at detention hearings, allows the court to appoint the Office when the parents refuse to provide counsel, allows the court to appoint the Office when the court deems it to be in the best interest of the child, and further specifies the conditions under which a juvenile can waive counsel. These changes are expected to increase the number of Juvenile cases for which the Office is appointed and reverse the previous downward caseload trend. This legislation goes into effect November 1, 2014 and, based on estimates from the Juvenile Defense Attorney Interim Committee, is expected to increase caseload by approximately 3,000 cases annually. Juvenile Trends & Projections  14,000  12,000  10,000  8,000  6,000  4,000  2,000  ‐

cases opened

cases closed

active cases

13

REGIONAL TRIAL OFFICE CASELOAD OPENED CASE TRENDS Cases Opened. Opened cases are the Public Defender’s share of total cases filed in the courts state wide. In FY 2013-14 the Office was appointed on 115,107 new cases which was an increase of 16.8% over FY 2012-13. The CRG for Opened Cases since FY 1999-00 was 3.2% through FY 2012-13 and now has risen to 4.1%. Most of this increase is likely a direct result of the Rothgery bill. Since this bill did not take effect until January 1, 2014, the total new opened misdemeanor cases for FY 2013-14 only includes six months of the expected increase. When comparing the second 6 months of new misdemeanor cases to the first 6 months, the Office experienced an average increase of just over 1,400 cases per month. If this trend continues, the Office projects an annualized increase of almost 17,000 new opened misdemeanor cases which is expected to increase the total opened cases for FY 2014-15 to just over 132,000 cases. The table on the following page details the total cases opened by case class from FY 1999-00 through FY 2013-14 and projected forward using the annual CRG for cases since FY 1999-00, along with an annualized impact for the Rothgery bill, and the projected impact due to legislation enacted in the Juvenile area. The largest increase is expected in the misdemeanor categories. FTE requirement information is provided in this table for comparison purposes only since the OSPD only uses actual and projected closed case data to measure workload requirements associated with its annual budget requests and resource needs. Note that the Office estimates they relinquish approximately 10% of their total Opened cases annually due to conflict withdrawals and other reasons.

14

OSPD Trial Office Cases Opened, by Case Class with Attorney FTE Requirements FY 1999-00 Actual to FY 2019-20 Projected

SUMMARY OF OSPD OPENED CASES

Av. Equiv CRG in Cases 2014 per % 14 Yr Workload Yr/FTE Total CRG in Since 2014 Cases Cases 2000 2020 Proj

Felony 1 Felony 2 Sex Assaults (F2-F4) Sex Assaults (F5-F6) ** Felony 3 Felony 4 Felony 5 **

4.8 31.9 31.2 201.3 97.8 150.7 151.0

0% 1% 1% 0% 5% 8% 4%

1.3% -1.3% -0.2%

3.0% -1.3% 0.0%

0.2% 0.0% 1.3%

Felony 6 **

235.1 115.3

8% 26%

186.1

8% 10% 0% 0% 0% 18% 44%

174.9 168.2 173.5 352.4 315.5 312.2 245.9

12% 0% 0% 0% 4% 19% 36%

Subtotal Felony Trial & PreTrial Misc. Proceedings Revocation of Probation Appeals Original Proceedings Partial Service Subtotal Felony Other Proccedings Total Felony Misdemeanor 1 Sex Assault (M1) Sex Assault (M2) Sex Assault (M3) ** Misdemeanor 2 Misdemeanor 3/Traffic/PO ** Subtotal Misd Trial & PreTrial Misc. Proceedings Revocation of Probation Appeals Original Proceedings Partial Service Subtotal Misd Other Proccedings Total Misdemeanor Juvenile Felony Juvenile Misdemeanor Subtotal Juv Trial & PreTrial Misc. Proceedings Detention Hearings (HB 14-1032) Revocation of Probation Appeals Original Proceedings Partial Service Subtotal Juv Other Proccedings Total Juvenile

926.0

939.8

320.7 196.2 195.0 195.6

929.7

330.8

Supervision/Management Standard

Total Trial/Pretrial Total Misc. Proceedings Detention Hearings (HB 14-1032) Total Probation Revocations Total Appeals Total Original Proceedings Total Partial Service Other Proceedings total

Total All

152.3

4% 9% 0% 0% 0% 14% 50%

2020 Res. Alloc.

2019 Proj

2019 Res. Alloc.

2018 Proj

2018 Res. Alloc.

2017 Proj

2017 Res. Alloc.

2016 Proj

2016 Res. Alloc.

2015 Proj

2015 Res. Alloc.

2014 Open

2014 Res. Alloc.

2013 Open

2013 Res. Alloc.

2000 Open

2000 OSPD Res. Alloc Rqt

0.8% 2.0% 3.4%

171 690 979 858 5,692 9,610 5,155

35.9 21.6 31.6 4.3 58.2 63.8 34.1

162 669 969 788 5,629 9,502 5,071

34.0 21.0 31.2 3.9 57.5 63.1 33.6

154 651 960 724 5,568 9,396 4,989

32.3 20.4 30.9 3.6 56.9 62.4 33.0

147 634 951 666 5,509 9,293 4,910

30.8 19.9 30.6 3.3 56.3 61.7 32.5

140 618 942 613 5,451 9,194 4,832

29.4 19.4 30.3 3.0 55.7 61.0 32.0

134 604 934 565 5,394 9,097 4,756

28.1 18.9 30.0 2.8 55.1 60.4 31.5

129 591 926 521 5,338 9,003 4,682

27.0 18.5 29.7 2.6 54.6 59.8 31.0

129 484 923 6,109 9,186 4,475

26.8 15.1 29.5 62.4 60.9 29.6

107 709 956 5,216 9,020 3,892

17.8 22.4 29.7 49.0 45.1 19.5

10.7% 2.2%

14.6% 2.3%

18,255 41,410

77.6 327.1

16,101 38,892

68.5 312.8

14,233 36,676

60.5 300.0

12,609 34,718

53.6 288.6

11,194 32,984

47.6 278.4

9,958 31,442

42.3 269.2

8,876 30,066

37.7 260.8

7,275 28,581

30.9 255.1

2,137 22,037

5.6 189.1

-3.2%

0.0% 0.0% 0.0% 0.0% 20.3% 2.7%

14.8 14.8 341.8

9,523 13,240 64 194 23,022 61,914

14.3 14.3 327.0

9,473 12,832 59 152 22,515 59,191

13.9 13.9 313.9

9,424 12,444 53 119 22,041 56,759

13.4 13.4 302.1

9,376 12,076 49 94 21,595 54,579

13.0 13.0 291.4

9,329 11,727 45 74 21,174 52,616

12.7 12.7 281.8

9,282 11,395 41 59 20,777 50,843

12.3 12.3 273.2

7,488 10,892 52 7 18,439 47,020

11.8 11.8 266.9

14,682

4.5% 27.3% 0.0% 2.5% 2.3%

9,574 13,670 71 249 23,564 64,974

22 2 14,706 36,743

189.1

10.6% 2.2% -22.2%

11.6% 3.1% -21.8%

3.5% 7.5% 7.5%

5.8% 9.9% 9.7%

24,457 619 9 12 5,819 42,177 73,093

139.9 3.7 0.1 0.0 18.6 135.7 297.9

22,477 602 9 12 5,542 38,613 67,255

128.7 3.6 0.1 0.0 17.7 124.2 274.2

20,678 588 9 12 5,293 35,451 62,031

118.5 3.5 0.1 0.0 16.9 114.0 252.9

19,042 574 9 12 5,070 32,642 57,349

109.2 3.4 0.1 0.0 16.1 104.9 233.8

17,552 562 9 12 4,870 30,139 53,144

100.8 3.3 0.1 0.0 15.5 96.9 216.5

16,195 551 9 12 4,688 27,906 49,361

93.1 3.3 0.1 0.0 14.9 89.7 201.0

13,570 518 5 6 4,538 22,404 41,041

77.6 3.1 0.0 0.0 14.4 71.8 166.9

10,945 489 4 4,388 16,902 32,728

62.2 2.9 0.0 13.9 53.9 132.8

3,332 381 169 2,804 8,139 14,825

16.7 2.0 0.9 6.6 19.2 45.4

8,299 23,397 502 40 32,238 105,331

25.1 25.1 323.0

8,133 20,602 409 36 29,180 96,435

22.1 22.1 296.3

7,977 18,236 336 32 26,581 88,613

19.5 19.5 272.5

7,831 16,220 279 28 24,358 81,707

17.4 17.4 251.1

7,693 14,492 234 26 22,444 75,589

15.5 15.5 232.0

7,563 13,002 198 24 20,787 70,148

13.9 13.9 214.9

5,133 10,859 169 22 16,183 57,224

11.6 11.6 178.4

2,703 8,716 143 9 11,571 44,299

9.2 9.2 142.1

3,763

-

37 1 3,801 18,626

45.4

1,974 2,296 4,270 1,219 3,000 2,390 62 6,671 10,941

10.1 11.8 21.8 12.0 2.6 14.6 36.4

1,971 2,271 4,241 1,205 3,000 2,346 51 6,602 10,843

10.0 11.6 21.7 12.0 2.5 14.5 36.2

1,967 2,246 4,213 1,192 3,000 2,305 42 6,538 10,752

10.0 11.5 21.5 12.0 2.5 14.5 36.0

1,964 2,222 4,187 1,179 3,000 2,265 34 6,479 10,665

10.0 11.4 21.4 12.0 2.4 14.4 35.8

1,962 2,199 4,161 1,167 3,000 2,228 28 6,423 10,583

10.0 11.3 21.3 12.0 2.4 14.4 35.7

1,959 2,177 4,136 1,155 2,000 2,192 23 5,370 9,506

10.0 11.2 21.1 8.0 2.4 10.4 31.5

1,777 1,931 3,708 1,143 2,159 11 19 3,332 7,040

9.1 9.9 19.0 2.3 2.3 21.3

1,662 2,080 3,742 963 2,487 19 7 3,476 7,218

8.5 10.6 19.1 2.7 2.7 21.8

3,071 2,653 5,724 4,585 -

12.7 11.0 23.7 -

11 4,596 10,320

23.7

2.2%

0.0%

11.5% 24.7% 0.0% 10.9% 8.3%

0.0% 0.0% 0.0% 19.8% 10.3%

2% 2% 3% 1% 0% 2% 0% 0% 0% 3% 6%

-3.8% -2.2% -3.1% -9.4% 0.0%

-2.4% -0.8% -1.6% 0.0% 0.0%

0.0% 23.9% 0.0% -2.3% -2.7%

0.0% 0.0% 0.0% 9.0% -0.8%

0%

0.0%

4.0%

65% 14%

4.1% 4.4%

4.0% 0.0%

847.7

21% 0% 0% 0% 35%

3.8% 8.6% 28.5% 0.0% 4.1%

5.2% -100.0% -100.0% 0.0%

221.3

100%

4.1%

4.1%

70.1

118,773 19,093 3,000 39,457 573 351 62,474

646.8

181,246

66.0

608.6

54.4

110,388 18,862 3,000 36,188 473 280 58,804

771.4

169,192

12.0 42.4

62.2

574.5

50.9

102,920 18,643 3,000 33,372 395 225 55,635

725.5

158,555

12.0 38.9

543.8

47.9

96,254 18,434 3,000 30,929 333 182 52,878

684.6

149,132

12.0 35.9

55.9

58.9

516.2

45.2

90,289 18,235 3,000 28,796 283 148 50,462

647.9

140,751

12.0 33.2

52.8

491.3

42.9

84,938 18,046 2,000 26,922 243 121 47,331

615.0

132,270

12.0 30.9

44.7

491.4

36.9

74,815 15,558 24,413 221 100 40,292

581.0

115,107

520.2

8.0 28.9

28.8

40.7

65,051 11,154 22,095 214 23 33,486

447.8

98,537

473.8

26.0

-

25.8

42,586 8,475 14,555 70 3 23,103

284.0

65,689

298.1

FTE requirement information is provided here for comparison purposes only. The OSPD uses closed cased data to measure its workload requirements associated with its annual budget requests and resource needs.

15

14.1 0.1 0.0 -

REGIONAL TRIAL OFFICE CASELOAD CLOSED (“TERMINATED”) CASE TRENDS Closed Cases. In FY 2013-14 the Office closed 110,044 cases, a 12.4% increase over last years’ 97,872 cases. Closed Cases grew rapidly through FY 2005-06 and had stabilized up until last fiscal year. The Closed Cases CRG since FY 1999-00 is now at 3.9% percent which shows an increase from last year’s 3.2%. While the primary reason for this increase from 3.2% to 3.9% can be attributed to the Rothgery bill, the increase in the felony closed cases is also a contributing factor. For FY 2014-15 the Office is projected to close just under 128,000 cases. This large increase is expected for a few reasons. First, the Rothgery bill didn’t go into effect until January 1, 2014. Since the average time it takes to close these types of cases is three to four months, last year only included a few months of these closed cases. We estimate the full increase in caseload from these cases will be seen next year as more of these cases are resolved. Second, the Juvenile Defense bill will go into effect on November 1, 2014. We project the increase in closed cases will be approximately 2,000 cases next year and 3,000 projected cases in the following years. .

The table on the following page details the total cases closed, by case class, from FY 1999-00 through FY 2013-14 and projected forward using the annual CRG for cases since FY 1999-00, as well as projected cases for the recent legislation identified above. This table also includes trial attorney FTE required (Resource Allocation Requirement) for each category by year. It is this Closed case FTE data that the Public Defender uses to estimate its current and projected staffing resource needs.

16

OSPD Trial Office Cases Closed, by Case Class with Attorney FTE Requirements FY 1999-00 Actual to FY 2019-20 Projected SUMMARY OF OSPD CASES CLOSED

Felony 1 Felony 2 Sex Assaults (F2-F4) Sex Assaults (F5-F6) ** Felony 3 Felony 4 Felony 5 Felony 6 Subtotal Felony Trial & PreTrial Misc. Proceedings Probation Revocations Appeals Original Proceedings Partial Service Subtotal Felony Other Proceedings Total Felony Misdemeanor 1 Sex Assault (M1) Sex Assault (M2) Sex Assault (M3) ** Misdemeanor 2 Misdemeanor 3/Traffic/PO Subtotal Misd Trial & PreTrial Misc. Proceedings Probation Revocations Appeals Original Proceedings Partial Service Subtotal Misd Other Proceedings Total Misdemeanor Juvenile Felony Juvenile Misdemeanor Subtotal Juv Trial and PreTrial Misc. Proceedings Detention Hearings (HB 14-1032) Probation Revocations Appeals Original Proceedings Partial Service Subtotal Juv Other Proceedings Total Juvenile

Equivalen 2014 t Cases % CRG in Per Total 14 Yr Workload Year/FTE Case CRG in Since 2014 s Cases 2000 2020 Proj 4.9 32.1 31.3 201.3 97.8 150.6 150.9 235.1 120.0

253.1

0% 0% 1% 0% 4% 6% 3% 6% 20% 8% 10% 0% 0% 6% 25% 45%

175.4 168.0 159.0 341.9 315.0 312.8 246.6

9% 0% 0% 0% 3% 15% 28%

9.8% 2.6% -24.8%

10.1% 3.3% -27.9%

3.7% 6.1% 6.6%

5.4% 9.1% 8.7%

4% 9% 0% 0% 6% 20% 48% 1% 1% 3% 1% 0% 2% 0% 0% 1% 4% 6%

1.9%

0.0%

14.4% 25.1% 8.4% 9.9% 7.8% -4.2% -2.3% -3.2% -9.2% 0.0%

0.0% 0.0% 0.0% 19.5% 9.3% -2.4% 0.2% -1.0% 0.0% 0.0%

1.9% 28.1% -3.1% -2.3% -2.7%

0.0% 0.0% 0.0% 8.9% 0.0%

0%

0.0%

4.0%

51% 14%

3.7% 4.4%

4.0% 0.0%

926.1

940.8

391.1 195.6 194.8 195.2

929.5

408.9

Supervision/Management of ALL

Total Trial/Pretrial Total Misc. Proceedings Total Detention Hearings (HB 14-1032) Total Prob Revocations Total Appeals Total Original Proceedings Total Partial Service

155.4

2.9% -2.1% 1.2%

0.9% 0.0% 0.9% 7.6% 2.0% -3.1%

1.3% 1.6% 2.3% 13.3% 2.4% 0.0%

8.3% 31.5% 2.7% 2.6% 2.4%

0.0% 0.0% 0.0% 20.2% 2.9%

932.8

22% 0% 0% 13%

3.7% 11.1% 38.8% 4.2%

49%

4.1%

285.7

100%

3.9%

Total Other Proceedings

Total All

2.1% -2.4% 1.6%

2020 Res. Alloc.

2019 Proj

2019 Res. Alloc.

2018 Proj

2018 Res. Alloc.

2017 Proj

2017 Res. Alloc.

2016 Proj

2016 Res. Alloc.

2015 Proj

2015 Res. Alloc.

2014 Closed

2014 Res. Alloc.

2013 Closed

2013 Res. Alloc.

2000 Closed

2000 Res. Alloc

106 296 756 719 4,550 7,229 3,734 11,317 28,708 9,549 13,465 103 156 8,652 31,925 60,633 19,789 578 2 8 7,571 28,951 56,900

22 9 24 4 47 48 25 48 226 14.5 14.5 240.8 112 3 0 0 24 93 232

101 288 737 671 4,477 7,147 3,686 10,195 27,301 9,495 13,044 90 126 8,368 31,124 58,425 18,093 567 2 8 6,835 26,879 52,386

21 9 24 3 46 47 24 43 218 14.1 14.1 231.8 103 3 0 0 22 86 214

96 280 719 626 4,405 7,068 3,639 9,216 26,049 9,442 12,642 80 102 8,098 30,364 56,413 16,558 557 2 8 6,194 25,011 48,331

20 9 23 3 45 47 24 39 210 13.7 13.7 223.6 94 3 0 0 20 80 197

91 273 702 586 4,335 6,990 3,593 8,358 24,928 9,390 12,259 70 83 7,840 29,643 54,571 15,166 547 2 8 5,634 23,325 44,683

18.8 8.5 22.5 2.9 44.3 46.4 23.8 35.5 202.8 13.2 13.2 216.1 86.2 3.3 0.0 0.0 17.9 74.7 182.1

87 267 686 549 4,267 6,914 3,548 7,604 23,922 9,339 11,893 62 67 7,595 28,957 52,878 13,904 537 2 8 5,143 21,801 41,396

18.0 8.3 21.9 2.7 43.6 45.9 23.5 32.3 196.3 12.8 12.8 209.2 79.1 3.2 0.0 0.0 16.3 69.8 168.4

84 261 670 514 4,201 6,840 3,504 6,938 23,013 9,289 11,544 55 55 7,360 28,304 51,316 12,758 528 2 8 4,711 20,422 38,428

17.2 8.1 21.4 2.6 43.0 45.4 23.2 29.5 190.4 12.5 12.5 202.9 72.6 3.1 0.0 0.0 15.0 65.3 156.1

80 256 655 483 4,137 6,768 3,461 6,349 22,189 9,240 11,211 49 45 7,136 27,681 49,870 10,100 447 2 7 3,733 16,526 30,815

16.5 8.0 20.9 2.4 42.3 44.9 22.9 27.0 184.9 12.1 12.1 197.0 57.6 2.7 0.0 0.0 11.9 52.8 125.0

91 243 724 4,167 6,857 3,598 5,895 21,575 7,480 10,716 41 10 6,464 24,711 46,286 9,541 414 14 6,240 12,212 28,421

18.6 7.5 23.2 42.6 45.5 23.8 25.1 186.3 11.6 11.6 197.9 54.6 2.4 0.1 19.6 39.3 116.0

60 360 521 3,652 6,814 3,039 2,280 16,726 14,344

11 11 18 35 36 17 5 132 -

16 4,913 19,273 35,999 2,713 313 109 2,233 7,176 12,544

132 15 2 1 6 16 39

7,577 20,519 422 39 13,769 42,328 99,228 1,395 1,952 3,347 1,213 3,000 2,411 128 849 7,601 10,948

21.9 22 254 7 10 17 12 2.6 15 32

7,454 18,384 349 35 12,671 38,893 91,279 1,393 1,925 3,318 1,205 3,000 2,357 101 845 7,507 10,825

19.6 20 234 7 10 17 12 2.5 15 32

7,336 16,524 291 32 11,683 35,866 84,197 1,391 1,899 3,290 1,196 3,000 2,307 79 841 7,424 10,714

17.6 18 215 7 10 17 12 2.5 14 31

7,223 14,897 245 29 10,794 33,188 77,871 1,390 1,874 3,263 1,187 3,000 2,262 63 838 7,350 10,613

15.9 15.9 198.0 7.1 9.6 16.7 12.0 2.4 14.4 31.2

7,116 13,471 208 27 9,991 30,813 72,209 1,388 1,849 3,237 1,179 3,000 2,221 49 834 7,284 10,521

14.4 14.4 182.8 7.1 9.5 16.6 12.0 2.4 14.4 31.0

7,014 12,215 178 25 9,267 28,699 67,127 1,386 1,826 3,212 1,171 2,000 2,183 39 831 6,224 9,436

13.0 13.0 169.1 7.1 9.4 16.5 8.0 2.3 10.3 26.8

4,846 10,422 157 23 6,934 22,382 53,197 1,262 1,617 2,879 1,163 2,147 13 31 744 4,098 6,977

11.1 11.1 136.0 6.5 8.3 14.8 2.3 2.3 17.1

2,684 8,629 132 7 4,601 16,053 44,474 1,384 1,766 3,150 736 2,421 17 8 780 3,962 7,112

9.1 9.1 125.1 7.0 9.0 16.0 2.6 2.6 18.7

3,713

-

24 1 2,253 5,991 18,535 2,310 2,244 4,554 4,519 -

39 9 8 17 -

10 1,162 5,691 10,245

17

61.4

475.9

58.4

448.6

423.9

401.6

381.4

363.0

20.2

359.6

53,146 10,900

352.5

33,824 8,308

208.7

23,780 219 99 14,814

25.5

21,766 190 25 11,845

23.3

14,268 50 1 8,328

13.8

385.1

97,872

375.8

64,779

51.1

77,524

48.3

73,654

45.8

70,181

43.6

67,053

41.6

63,226

35.8

54,161

588.4

160,529

555.3

151,323

525.4

143,056

498.4

135,608

474.0

127,879

447.4

110,044

8.0 27.8

34.2

55,883 15,249

81,854

12.0 29.6

64,653 17,474 2,000 25,942 233 119 17,458

35.0

170,809

12.0 31.6

68,554 17,635 3,000 27,585 270 143 18,420

48.6

4.0%

12.0 33.8

72,875 17,801 3,000 29,419 315 174 19,472

51.0

4.5% 0.0% 0.0% 0.0%

12.0 36.3

77,670 17,974 3,000 31,474 371 213 20,622

53.3

88,955 18,339 3,000 36,395 525 324 23,270

12.0 39.1

83,005 18,153 3,000 33,785 440 262 21,884

55.7

44,726

30,955

222.5

17

REGIONAL TRIAL OFFICE CASELOAD ACTIVE CASE TRENDS Active Cases. Active caseload incorporates all cases that are actively represented in a given year: the total new opened cases received in a year, plus the remaining unfinished cases opened in the previous year that have not yet been completed and closed, and therefore are carried into the new year as existing workload and caseload. In FY 2013-14 the Office carried 142,907 Active Cases, an increase of 13.8% over the prior years’ 125,606 cases. As seen with both the new opened and closed cases, this large increase is primarily the result of the Rothgery bill. The table on the next page details the total cases actively carried each year by case class from FY 1999-00 through FY 2013-14 and projected forward using the annual CRG for cases since FY 1999-00 along with the projected increase once both the Rothgery and Juvenile Defense bills are fully enacted. This table also includes trial attorney FTE required for each caseload by year yet is provided for comparison purposes only. The workload for these active cases is not completed in one year, but overlaps years. It is closed case FTE data that the Public Defender uses to estimate its current and projected staffing resource needs. The more meaningful data in this table is the number of cases represented by case type and case class, since it is this data that is used to develop the comparable national caseload standards and staffing requirements outlined by the American Bar Association (ABA). Note that the ABA standards apply caps to the total number of cases carried in a given year by an attorney (the Active Cases), whereas OSPD FTE requirements are based upon weighted workload measurement of the time required to bring a case to full completion.

18

OSPD Trial Office Active Cases, by Case Class with Attorney FTE Requirements FY 1999-00 Actual to FY 2019-20 Projected SUMMARY OF OSPD ACTIVE CASES

Av. Equiv CRG in 2014 Cases % 14 Yr Workload per Since Yr/FTE Total CRG in 2000 Cases Cases 2014

Felony 1 Felony 2 Sex Assaults (F2-F4) Sex Assaults (F5-F6) Felony 3 Felony 4 Felony 5 Felony 6 Subtotal Felony Trial & PreTrial Misc. Proceedings Probation Revocation Appeals Original Proceedings Partial Service Subtotal Felony Other Proceedings Total Felony

4.8 32.1 31.3 2,411.3 97.8 150.7 150.9 235.1 110.7

Misdemeanor 1 Sex Assault (M1) Sex Assault (M2) Sex Assault (M3) Misdemeanor 2 Misdemeanor 3/Traffic/PO Subtotal Misd Trial & PreTrial Misc. Proceedings Probation Revocation Appeals Original Proceedings Partial Service Subtotal Misd Other Proceedings Total Misdemeanor

174.9 167.8 177.6 352.4 315.6 312.6 246.5

Juvenile Felony Juvenile Misdemeanor Subtotal Juv Trial & PreTrial Misc. Proceedings Detention Hearings (HB 14-1032) Probation Revocation Appeals Original Proceedings Partial Service Subtotal Juv Other Proceedings Total Juvenile Supervision/Management

Total Trial/Pretrial Total Misc. Proceedings Detention Hearings (HB 14-1032) Total Probation Revocations Total Appeals Total Original Proceedings Total Partial Service Other Proceedings total

Total All

2.4% -1.0% 3.1%

4.1% -1.1% 3.4%

1.1% 0.3% 1.3% 8.6% 2.5% -3.3%

1.8% 2.4% 3.5% 12.6% 3.2% 0.0%

7.5% 34.1% 1.2% 2.2% 2.3%

0.0% 0.0% 0.0% 21.9% 3.6%

10% 0% 0% 0% 3% 17% 31% 4% 9% 0% 0% 5% 18% 49%

10.3% 3.8% -23.5%

11.3% 4.8% -23.1%

3.8% 7.3% 7.4% 1.8%

6.2% 9.7% 9.7% 0.0%

13.2% 26.2% 5.4% 8.8% 7.9%

0.0% 0.0% 0.0% 20.9% 10.2%

-3.0% -1.3% -2.1% -9.4% 0.0%

-1.3% 0.4% -0.5% 0.0% 0.0%

1,677.7 370.2

1% 2% 3% 1% 0% 2% 0% 0% 1% 3% 6%

1.9% 29.4% -4.1% -2.3% -2.2%

0.0% 0.0% 0.0% 10.2% 0.4%

0.0

0%

0.0%

4.7%

148.8

56% 13%

4.3% 4.2%

4.7% 0.0%

926.3

210.7

941.2

1,924.3 363.1 195.1 194.2 194.6

928.9

0% 0% 1% 0% 4% 7% 3% 6% 23% 8% 10% 0% 0% 5% 23% 45%

848.1

20% 0% 0% 11% 44%

3.7% 10.5% 34.2% 2.4% 3.5%

5.9% -100.0% -100.0% -100.0%

249.2

100%

3.9%

5.2%

2020 Proj

2020 Res. Alloc.

2019 Proj

2019 Res. Alloc.

2018 Proj

2018 Res. Alloc.

2017 Proj

2017 Res. Alloc.

2016 Proj

2016 Res. Alloc.

2015 Proj

2015 Res. Alloc.

2014 Active

2014 Res. Alloc.

2013 Active

2013 Res. Alloc.

233 583 1,530 1,060 6,416 10,514 5,371 16,699 42,407 11,217 16,186 150 254 8,154 35,961 78,368

48 18 49 5 66 70 36 71 362.9 17 17.5 380.4

225 570 1,476 982 6,313 10,394 5,290 14,957 40,207 11,187 15,756 131 198 7,984 35,256 75,463

47 18 47 5 65 69 35 64 348.8 17 17.0 365.8

217 558 1,424 911 6,213 10,276 5,209 13,436 38,246 11,156 15,343 115 155 7,821 34,591 72,837

45 17 46 5 64 68 35 57 335.9 17 16.6 352.5

209 547 1,375 847 6,116 10,162 5,131 12,103 36,490 11,127 14,946 102 122 7,665 33,962 70,452

43 17 44 4 63 67 34 51 324.1 16 16.1 340.3

202 536 1,328 788 6,021 10,051 5,054 10,932 34,912 11,097 14,565 90 96 7,514 33,364 68,276

42 17 43 4 62 67 33 46 313.3 16 15.7 329.0

195 526 1,284 734 5,929 9,944 4,979 9,899 33,489 11,068 14,200 80 76 7,369 32,794 66,283

40 16 41 4 61 66 33 42 303.3 15 15.3 318.6

189 517 1,241 684 5,839 9,839 4,905 8,985 32,199 11,040 13,848 72 61 7,230 32,251 64,450

39 16 40 0 60 65 32 38 290.9 15 14.9 305.8

189 465 1,279 6,052 9,811 4,904 7,806 30,506 9,275 13,175 74 12 6,849 29,385 59,891

39 14 41 62 65 32 33 286.7 14 14.2 301.0

24,640 4 16 2,999 45,401 73,061 8,825 24,125 845 55 12,256 46,106 119,167

140 0 0 10 145 295.2 26 25.8 321.0

22,541 4 16 2,721 41,986 67,267 8,669 21,719 692 47 11,499 42,626 109,893

128 0 0 9 134 271.5 23 23.2 294.7

20,637 4 16 2,477 38,924 62,058 8,521 19,619 571 41 10,808 39,559 101,617

118 0 0 8 124 250.1 21 21.0 271.1

18,909 4 16 2,265 36,173 57,367 8,381 17,779 474 36 10,175 36,845 94,213

108 0 0 7 115 230.8 19 19.0 249.8

17,339 4 16 2,078 33,700 53,137 8,250 16,162 396 32 9,595 34,435 87,572

99 0 0 7 107 213.4 17 17.2 230.6

15,912 4 16 1,914 31,471 49,317 8,125 14,736 334 29 9,062 32,285 81,602

91 0 0 6 100 197.6 16 15.7 213.3

14,251 672 4 8 4,928 23,974 43,837 5,689 12,507 283 26 7,065 25,570 69,407

81 4 0 0 16 77 177.8 13 13.3 191.1

12,590 634 16 8,057 16,477 37,774 3,253 10,278 241 11 5,068 18,851 56,625

72 4 0 25 53 154.2 11 10.9 165.1

2,132 2,823 4,955 1,405 3,000 2,924 159 844 8,331 13,287

11 15 25.4 12 3 15.1 40.6

2,129 2,776 4,905 1,396 3,000 2,880 124 841 8,242 13,147

11 14 25.2 12 3 15.1 40.3

2,127 2,731 4,858 1,388 3,000 2,838 97 839 8,162 13,019

11 14 25.0 12 3 15.1 40.0

2,124 2,687 4,811 1,380 3,000 2,798 75 837 8,090 12,901

11 14 24.7 12 3 15.0 39.7

2,121 2,646 4,767 1,372 3,000 2,760 59 835 8,025 12,792

11 14 24.5 12 3 15.0 39.5

2,119 2,605 4,724 1,364 2,000 2,723 46 833 6,966 11,690

11 13 24.3 8 3 10.9 35.2

1,907 2,288 4,195 1,356 2,688 22 36 753 4,855 9,050

10 12 21.6 3 2.9 24.4

1,893 2,431 4,324 948 2,945 28 8 837 4,766 9,090

10 12 22.1 3 3.2 25.3

74.2

120,424 21,447 3,000 43,235 995 468 21,253 90,398

683.6

210,822

70.1

645.5

58.4

112,380 21,252 3,000 40,355 823 369 20,325 86,124

816.2

198,503

12.0 46.4

66.4

611.0

55.3

105,161 21,065 3,000 37,799 686 293 19,468 82,312

770.9

187,473

12.0 43.3

63.0

579.7

52.6

98,669 20,888 3,000 35,523 576 233 18,677 78,897

729.9

177,566

12.0 40.6

59.9

551.2

50.1

92,816 20,719 3,000 33,487 487 187 17,944 75,824

692.8

168,640

12.0 38.1

56.7

525.2

47.9

87,529 20,557 2,000 31,659 414 151 17,264 72,046

659.0

159,575

12.0 35.9

49.0

2000 Active

2000 Res. Alloc.

135 598 808 4,998 9,473 4,092 2,823 22,927 17,760

22 19 25 46 47 20 7 186.3 -

26 1 6,153 23,940 46,867

186.3

3,619 398 169 2,937 8,995 16,118 4,409

18 2 1 7 21 48.8 -

50 1 3,362 7,822 23,940

48.8

2,928 2,752 5,680 5,362 -

12 11 23.0 -

17 1,346 6,725 12,405

23.0

46.3

25.8

80,231 18,085

539.3

72,604 13,476

509.4

44,725 10,131

283.9

34.2

26,398 343 31 12,754 53,002

31.1

17,400 93 2 10,861 38,487

15.3 0.1 0.0 8.0

42.0

29,043 377 123 15,048 62,676

623.8

142,907

573.6

125,606

540.5

83,212

283.9

8.0 34.0

FTE requirement information is provided here for comparison purposes only. The OSPD uses closed cased data to measure its workload requirements associated with its annual budget requests and resource needs.

19

APPELLATE DIVISION CASELOAD APPELLATE CASE TRENDS Overall Appellate Cases. The Office of the State Public Defender maintains a centralized Appellate Division (The Division) that represents Felony appeals from every jurisdiction in the state and from all indigent clients throughout the state, regardless of who may have represented them in prior court proceedings (e.g. court-appointed, Alternate Defense Counsel and private attorneys). The Division is expected to carry 1,341 cases this year (FY 2014-15), including 592 new cases and 749 backlog cases carried over from previous years. This 1,341 number represents those cases where an Opening Brief is expected to be filed and is the phase during which the most resources are required. After the brief is filed, the case remains active as it progresses through the entire appellate process. The Division estimates there are currently just over 1,000 cases at various stages within this process and the work involved extends well into subsequent years. Since FY 1999-00, Total Appellate Cases have grown at an annual rate of 3.6%. Although the growth has leveled off in the past couple of years, the time and resources required to prepare an Opening Brief has increased due to the significant increase of the record length for each case. The length of the record has doubled in recent years. In addition, the Division is currently assisting on three announced capital punishment cases, for which ABA guidelines suggests using a specialist to assist with motions practice and record preservation. The shifting of the associated resources this past year has had a direct effect on the ability to reduce the Division’s caseload. The backlog of cases over the past year has increased from 671 to 749 which exceeds the NLADA acceptable standards by 470 cases for FY 2013-14. To address this growing backlog, the Division received additional FTE and funding for FY 201415. Positions are being filled and, once the Division is fully staffed, we expect that the full impact of these additional resources will be realized in the reduction of backlog cases over the next several years. The Division also received two additional FTE and funding for FY 2014-15 to assist and centralize the appellate process for both county court and juvenile appeals. For the first quarter of FY201415, the Division had been assigned 70 such appeals, and is working on achieving improved administrative efficiencies as well as increased representational effectiveness provided in these cases.

20

OSPD Appellate Division Caseload FY 1999-00 to FY 2019-20 Cases Total Cases Briefs Total awaiting Standard Atty New Resolved Filed by Cases filing of Caseload FTE for Cases Other PD Closed initial per NLADA Appeals Ways brief FY 00 FY 08 FY 09* FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 Est. FY 16 Est. FY 17 Est. FY 18 Est. FY 19 Est. FY 20 Est.

25

487

29.00 31.75 31.75 34.75 34.75 33.75 31.75 41.25 41.25 41.25 41.25 41.25 41.25

606 627 602 575 589 585 573 592 592 592 592 592 592

465 450 427 415 460 427 367 507 507 507 507 507 507

121 205 124 142 133 135 127 130 130 130 130 130 130

'Backlog' Cases in Change excess of in NLADA Backlog standards

387

369

325

44

100

586 655 551 557 593 562 495 638 638 638 638 638 638

611 583 634 652 648 671 749 703 658 612 566 520 475

373 331 331 331 331 315 279 363 363 363 363 363 363

238 252 303 321 317 356 470 340 295 249 203 157 112

20 14 51 18 -4 39 114 -129 -46 -46 -46 -46 -46

* In FY 09, “Cases Resolved Other Ways” includes 80 briefs filed by contracted attorneys.

21

Performance Measures:

FY 12-13 FY 13-14 FY 14-15 FY 15-16 (actual)

(actual)

FY 16-17

(projected)

(projected)

(projected)

132,270

140,751

149,132

159,575

168,640

177,566

100%

100%

100%

480

480

480

100%

100%

100%

Input Measures MEASURE 1:

Target

97,507

112,447

Number of new trial court cases.

Actual

98,537

115,107

MEASURE 2:

Target

125,381

140,320

Number of active trial court cases.

Actual

125,606

142,907

MEASURE 3:

Target

100%

100%

Percent of trial court attorney staff allocated vs. total required for closed trial court cases.

Actual

93.8%

96.1%

MEASURE 4:

Target

480

480

Number of attorney applications received.

Actual

713

722

MEASURE 5:

Target

100%

100%

Percent of total attorney staff allocated vs. total required for closed trial court cases and active appellate cases.

Actual

92.3%

93.2%

22

FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 (actual)

(actual)

(projected)

(projected)

(projected)

Target

12%

12%

12%

12%

12%

Attorneys

Actual

12%

9%

Investigators

Actual

13%

7%

Administrative Assistants

Actual

21%

16%

Total All Employees

Actual

13%

9%

Target

70%

70%

70%

70%

70%

Attorneys

Actual

42%

41%

Investigators

Actual

51%

45%

Legal Assistants

Actual

47%

46%

Total All Employees

Actual

47%

44%

MEASURE 8:

Target

100%

100%

100%

100%

100%

Percent compliance with minimum standards for total staffing requirements

Actual

82.7%

84.0%

MEASURE 9:

Target

10%

12%

12%

12%

12%

Maintain established standard percentages for reasonable staff supervision, management and development

Actual

9.8%

9.2%

MEASURE 6: Annual rates of attrition:

MEASURE 7: Percent of experienced, fully capable staff (journey level or higher):

23

FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 (actual)

(actual)

(projected)

(projected)

(projected)

592

592

592

1,341

1,295

1,250

100%

100%

100%

127,879

135,608

143,056

106

104

104

15

15

15

MEASURE 10:

Target

598

597

Number of new appellate cases.

Actual

585

573

MEASURE 11:

Target

1,255

1,268

Number of active appellate cases (cases awaiting filing of Opening Brief).

Actual

1,233

1,244

Target

100%

100%

Actual

78.9%

69.6%

MEASURE 12: Percent of appellate attorney staff allocated vs. total required for active appellate cases.

Output Measures: MEASURE 13:

Target

97,527

121,449

Number of trial court cases closed.

Actual

97,872

110,044

MEASURE 14:

Target

137 n/a

Days of training provided.

Actual

(new measure)

137

MEASURE 15:

Target

15

15

Number of CLE credits provided.

Actual

15

15

24

FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 (actual)

(actual)

(projected)

(projected)

(projected)

3

3

3

15

15

15

507

507

507

703

658

612

MEASURE 16:

Target

3

3

Hours of ethics training provided, focusing on Colorado criminal law.

Actual

3

3

MEASURE 17:

Target

Number of administrative processes and organizational infrastructure evaluations performed.

15 n/a

Actual

(new measure)

15

MEASURE 18:

Target

484

471

Number of appellate cases for which an Opening Brief has been filed.

Actual

427

367

MEASURE 19:

Target

671

697

Number of backlogged appellate cases.

Actual

671

749

25