Draft minutes: these minutes have not been approved by the Town Board and are subject to corrections/changes.

COMMUNITY SOLAR COMMITTEE TOWN OF HOLLAND August 8, 2016, 7:00 p.m. MEMBERS PRESENT: Chair Mike Hoffman, Doug Klenke, Marilyn Pedretti Ben Gappa, Brian Meeter EXCUSED: Pat McKnight, reporter OTHERS PRESENT: CALL TO ORDER Chair Hoffman called the meeting to order at 7:00 p.m. MINUTES Motion by Klenke/Hoffman to approve July 7th meeting minutes. MOTION carried unanimously. CITIZENS’ CONCERNS: none. UPDATE: H&H SOLAR Pedretti reported that H&H Solar confirmed that they should have the panels installed and the open house should work on September 10th. They did not express a preference for the informational meetings. It was the consensus to leave as originally planned for September 12th. Pedretti also reported that their engineer needs a copy of the truss plans as approved by an engineer to be sure the roof can hold the weight load. Klenke will assist in looking through old files and if they cannot be found, Hoffman will contact Olympic Builders. The Committee also studied the issue of where to place the invertor box in the Town Hall but no decision was made. BULK BUY ELIGIBILITY The Committee discussed the eligibility requirements for residents who could qualify for the bulk buy program. It was the consensus to use the Holmen Area Fire District (HAFD). If a resident, who is not within the HAFD but wanted panels, it was the consensus that a variance could be sought and would require a recommendation from the Solar Committee and a vote by the Town Board. PUBLIC INFORMATIONAL MEETINGS Ideas to cover at public informational meetings: Items to be included in the public information meetings should be the eligibility area, how H&H comes up with the costs, explain the rebates that are available, that this is a “turnkey” operation, length of time this bulk buy option is available, the percentage savings increases exponentially with the number of buyers, the energy needs of the average home owner, approximate years for pay-off, effects of shading and ground mounts versus roof mount. Brochure and other possible hand-outs: The Committee reviewed the draft brochure and draft postcard and made some edits. It was the consensus to put a time limit on the open house (10 a.m. to noon) but to leave the informational meetings open-ended. Schedule/duties for open house and meetings: It was the consensus to serve cookies, lemonade and coffee. Klenke will assist with greeting at the 6:00 p.m. meeting and help tear down. Hoffman will introduce the speakers and help set-up/tear down. Pedretti will “float” where needed. Town web page: Pedretti provided a copy of the current web page. It was the consensus to add the brochure, postcard, a link to H&H Solar and update the background page.

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PUBLIC RELATIONS STRATEGY Holmen Kornfest Parade: Klenke and Pedretti offered to walk the parade route and hand-out postcards. Pedretti will check with H&H Solar to see if they have a solar panel available to display on a trailer. Other public notification options: Reporter Pat McKnight offered to assist in getting an article in the Holmen Courier paper the week of the open house. Klenke will check into the cost of yard signs. Hoffman has access to a commander board that could be placed in front of the Town Hall and he will contact businesses in Holmen that have public service announcement (PSA) billboards. Pedretti will work with the Holmen Business Association to get an article in their newsletter and will develop a press release for all media outlets. Hoffman will also contact radio/television stations to post a PSA. TOWN HALL LIGHTING AUDIT The Committee viewed a five minute YouTube video from Alternate Utility Services (AUS) concerning energy audits. Local business could save money and energy by upgrading to LEDs with an approximate payout of five years. Two quotes were reviewed – one for the Town Hall and one as a hypothetical business. Pedretti explained the advantages for the Town to upgrade even though it is a 20-year payout. Hoffman suggested we discuss this further when all members can be present. FUTURE ACTION Finalize assignments, review the energy audit. NEXT MEETING The next meeting will be held on Thursday, September 1st at 7:00 p.m. ADJOURNMENT Motion by Pedretti/Klenke to adjourn. MOTION carried unanimously. Meeting adjourned at 7:59 p.m. Respectfully submitted, Marilyn Pedretti, Clerk