MONTEVIDEO PUBLIC SCHOOLS SPECIAL SCHOOL BOARD MEETING June 26, 2014 – 6:00 p.m. ROUTINE BUSINESS ITEMS: Call to Order/Pledge of Allegiance: A special meeting of the board of education was called to order by Chairman Balken at 6:00 p.m. on June 26, 2014. Roll Call: Present were: Balken, VanRavenswaay, Forde and Kluver. Members absent were Kubista and Stenson. Others present were Superintendent Heller, Principal Sprung and the media. Explanation of the Call: Superintendent Heller explained that the Call of the meeting is to have an end-of-year meeting to close out the fiscal year and to take action on a number of items which cannot be delayed until August. Approval of Agenda: Motion by Mr. Forde and seconded by Mrs. Kluver to approve the agenda, as amended. The agenda was amended to add 1.6.1.2 – Resignation of Kelly Carruth and to delete the Executive Session. Motion carried. Address the Board: No one Consent Agenda: Bills: TOTAL EXPENDITURES BY FUND GENERAL FUND FOOD SERVICE COMMUNITY SERVICES CAPITAL EXPENDITURE MINN RIVER VALLEY ED DIST MRVED COMMUNITY EDUCATION TOTAL BY FUND

$ $ $ $ $ $

59,837.64 8,111.59 10,736.77 3,351.25 468,256.87 5,960.77

$

556,254.89

Personnel Employment: Hayley Knoop – Gr. 3 Teacher at Ramsey – BA Step 5 Resignation/Retirement: Kelly Carruth – Gr. 5 Teacher at MMS

Annual Designations: - Dr. Luther Heller, Superintendent of Schools, or his designee, the authority to invest surplus funds. - Klein Bank of Montevideo, MinnWest Bank of Montevideo, Coop Credit Union of Montevideo, PMA, and the MSDLAF of Minneapolis as depositories for surplus funds. - Set the monthly payday as the 20th of each month or if the 20th falls on a weekend or break, the last working day before the 20th. - Set mileage rate at the current IRS rate - MinnWest Bank – payroll; Klein Bank – finance, petty cash, flex benefit - Montevideo American-News as the official newspaper - Dr. Luther Heller, Superintendent of Schools, or his designee, the authority to initiate electronic transfers Set Board Stipends and Meeting Rates: Maintain the current level for attendance at board meetings and committee meetings. [Current Rates: Regular Meeting - $60 ($80-Chair); Special Meetings and Committee Meetings - $30 ($40-Chair); Negotiations Committee Meetings - $60] Set the Regular School Board Meeting Dates and Times: Second Monday of the month at 6:00 p.m. (excluding July). Action required: Motion to approve the consent Agenda. Motion by Mrs. Kluver and seconded by Mr. Forde to approve the consent agenda as amended. DISCUSSION ITEMS: None ACTION ITEMS: Revised Budget for 2013-2014: Motion by Mr. VanRavenswaay and seconded by Mr. Forde to approve the FY 14 (2013-2014) revised budget. Motion carried. Budget for 2014-2015: Motion by Mr. VanRavenswaay and seconded by Mrs. Kluver to approve the budget for the FY 15 (2014-2015) fiscal year. Motion carried. Custodial Seniority List: Motion by Mr. Forde and seconded by Mrs. Kluver to approve the custodial seniority list, as presented. Motion carried. Per Diem meal rates. Motion by Mrs. Kluver and seconded by Mr. VanRavenswaay to approve the per diem meal rates effective July 1, 2014, as listed below. Breakfast - $7.00 (stays the same) Lunch - $11.00 (stay the same) Dinner - $23.00 (stays the same) Motion carried. Leave of Absence Request from Mindy Christopher: Motion by Mr. Forde and seconded by Mr. VanRavenswaay to deny the request from Mindy Christopher for a two-year leave of absence. Motion carried.

Approve Annual Policies and Policy Revisions: Motion by Mr. VanRavenswaay and seconded by Mrs. Kluver to approve the annual policies with the revisions to Policy 514 – Bullying Prohibition Policy. Motion carried. Determine the direction of general scope of the MMS Project: Motion by Mrs. Kluver and seconded by Mr. VanRavenswaay to approve the chiller dehumidification solution. Motion carried. Re-open Custodial Contract: Motion by Mr. VanRavenswaay and seconded by Mr. Forde to approve re-opening the custodial contract with the purpose to add some language to the sick leave article. Motion carried. Approve Revised Custodial Agreement: Motion by Mrs. Kluver and seconded by Mr. VanRavenswaay to approve revised custodial agreement to add the mandated language regarding the sick leave provision. Motion carried. Insurance Rates for 2014-2015: Motion by Mrs. Kluver and seconded by Mr. Forde to approve EMC for Student Accident and Property/Liability coverage and RAM for Workers Compensation. Motion carried. EXECUTIVE SESSION Topic: Superintendent’s Performance Review – Postponed to 7:00 am on July 17th due to only four school board members present. ADJOURNMENT: Approve Motion to Adjourn: Motion by Mr. VanRavenswaay and seconded by Mr. Forde to adjourn at 6:18 p.m. Motion carried.

____________________________________________ Maggie Kluver, Clerk