*** BVA Board Packet 1 ***

*** BVA Board Packet 2 ***

Call to Order, Roll Call x Ben Nurse (BN)        x Diane Gsell (DG)      ​  David Gulley (DG) x Lisa Bernardi (LB)         x Ralucca Gera (RG)       x  Karen Warfield (KW)          x Sheri Shaw (SS) x Jayme Fields (JF)                ​  Kendra Cabrera (KC)   ​  Erika McPhee­Shaw (EM)   x Nancy Henderson (NH) x Marilyn McMasters (MM)  x Glenn Pesenhofer (GP)

Other’s Present Elisa Tacconi (Principal), Jo Greenshields, Brian Greenshields, and Camilo Wilson. Consent Items Meeting called to order at 7:10 PM.  Pledge recited.  Ralucca makes motion to adopt agenda Karen Seconds. Jayme makes motion to approve December 3rd  minutes.  Lisa seconds.  Minutes will posted right after the board meeting, and the members have one week to make changes to the file, so that that we can vote on them at the next board meeting. Community Comments Jo Greenshields has been in contact with the governing body at Pacific Collegiate (have been going on for about 15 years).  They have offered to have some old and new governing board members to do a Q&A session, if anyone would like to come (End of January beginning February at their convenience).  We will put together a team to visit Santa Cruz.  If interested, send Jo an email.  They have 514 students for middle school and high school.  They do a lot of fundraising and a great job. Camilo Wilson mentioned that the budget will go up by approximately 10% each year; good news. Reports Principal Report: Birdie’s Day Success­ BVA won. Spirit Days Character Trait­Leadership Field Trips:  4th San Juan Bautista, 4th Walk and Swim,  Kindergarten Pacific Produce, 5th Aquarium, MCOE:  Curriculum Council­LCAP, Academic Coaches Network Meeting, Met with Aseneth to review Oversight Tool Observations continuing

*** BVA Board Packet 3 ***

Special Education:  SSTs/IEPs/New Psychologist ELD:  CELDT tests completed, student files updated Safety Follow­up Walk­through Teacher professional learning communities and meetings­ CCSS Math­ Math Practice standards and student math talk, STEM and Next Generation Science Standards, CCSS ELA­ Student academic discourse, survey on enrichment program format, tech plan review Kelly Ray, 3rd grade parent, has been doing recess games, which has been fabulous for the kids to get involved in game activities After School activities­ Flag football and dance/cheer team (40­50 kids involved) Holiday Shows started tonight with a standing room, at 6pm, and at 5pm is the museum. Donation forms and updates about donations were handed out at the show tonight.

CVO Report 1. Craft fair will be in November next year.  It wasn’t so busy this December. 2. Family picture gave CVO revenue of $1,000.  They are thinking of redoing it for mother’s day as well. Treasurer’s Report 1. Jayme presented a revised budget for the year.  Expenses went up more than expected.

Committee Reports Karen reported for the outreach committee: discussion on what to do in the future for the open house. The visit to libraries will be in January. Ralucca reports on the afterschool enrichment program:  The NPS IT club would like to offer introduction and tutoring for computer classes for free for the community on Sat morning.  We will invite them to come to a board meeting. Elisa for the curriculum committee:  Wish list (from the survey of BVA teachers), the next step is making decision based on the budget: 1.  Review Enrichment Program format options for all grades­ according to a recent staff survey, the following are the results: Drama, Music, Art K­2 1x/week all year Grades 3­5 Trimester (one enrichment subject, three times a week for one trimester) Grades 6­7 Semester (two enrichment subjects, twice a week each for one semester) 2.   Review Spanish program format options for all grades­according to a recent staff

*** BVA Board Packet 4 ***

survey, the following are the priority preferences: Kindergarten   2­3x/week for 20­25 minutes 1st Grade   2x/week for 30 minutes 2nd Grade  3x/week for 30 minutes 3rd­5th Grade  Trimester Plan, 3x/week for 40 minutes 6th­7th Grade  Spanish Program starts at 4th grade, 3­4x/week, 30­40 minutes each Review Spanish Programs: Karina­ report on open source programs­multitude of free open source programs or software; could possibly be used in addition to curriculum Jen­ share sample curriculum, Sube, Used at Dual Language School, Interactive games and singing, for elementary grades now Elisa­ report on ASD open source program, apps and curriculum (HS only) Glenn­ report on local schools’ curriculum:        ISM­ K­2 (30min. 4x/wk), 3­5 (40min. 4x/week), 6­8 (Block scheduling and Friday SEM)        Carmel School District­ Elementary program (15­20 min./week), MS (5x/wk)­Spanish 1 (7th grade), Spanish 2 (8th grade), Benchmark test at 5th grade, Total Physical Response Method (TPR) and immersion with Viva El Espanol for K­5        RLS­ K­5 (Spanish similar to our program), MS Spanish 1, HS Spanish 2, use Middlebury Language program (like MIIS)        All Saints­ TPR and immersion methods 3.  Next Generation Science standards timeline­ Alicia reports that the transition will be gradual to move toward full implementation over the next few years because they don’t have a framework yet, nor do we have tests.  The 5th graders will still take the STAR tests this time

Elisa reports for the Hiring Committee: Review job duties and descriptions for possible positions for 2014­15 ~Intermediate Grade Teacher ~7th Grade (Multiple subject and single subject) ~Part­time Math Teacher for MS (.25) ~Vice Principal or Director ~Part­time MS Spanish (.25) ~Special Education (.3­.5)

     

Action:  The hiring committee will recommend to the board, the hiring of a director vs a vice principal.  The following jobs will be posted in January (pending board approval): Intermediate grade teacher, 7th Grade teacher, Director, part­time math teacher, and a hiring pool for part­time credentialed Spanish teacher.

*** BVA Board Packet 5 ***

Review hiring timeline ~December:  job descriptions ~January:  Post jobs, Create 3 Hiring Teams (Elementary, MS, Admin) ~February:  Interview applicants and possibly hire candidates ~March:  Hire candidates

     

3.  Applicant Search/Outreach plan ~Edjoin ~CCSA email search ~Direct Contact ~Roger Dahl, CalTeach ~BVA Community

Discussion and Action Items Item1. Review School Governance Structure, what directors’ duties are. Item 2. Review Board Meeting Procedure/Public Comment Policy.  Discussion on the comments from the public and time limitation per item.  Ben suggest the following for the meeting structure: ● approve agenda, ● approve minutes, ● non­agenda items, ● committee reports, ● discussion and action items presentation, followed by public comments (3 min max) followed the board discussion with motions, and then during the discussion the public is welcome to comment again (3 min max). This will be formalized and voted at the next meeting. Item 3. Develop Plan for Prospective Parent Night (6:00​ ­7:00pm) Multi​ Use Room (MUR) Welcome​  Principal
 Introductions: Office Staff, Teachers, Aides, Cafeteria Staff, CVO Officers​  Principal
 School Philosophy: Mission and Vision​  Principal
 Board President Welcome and Introduce Board Members​  Board President
 Fundraising Presentation​  Board Representative (Fundraising Committee)

*** BVA Board Packet 6 ***

Expectations Committee:  Glenn CVO Fundraising, Activities and Events: Potluck, Spirit Days, Assemblies​  Bri
 Volunteer Program: classrooms, grounds, parking lot in morning, lunchroom, field trips, home projects​  CVO Representative
 School Policies and Procedures: Overview of school handbook(?), Parking Lot(?), Before school care, After School care, Daily schedule Questions/Answers
 Closure​  Principal, Board, CVO Information Tables in back: Capital Campaign Food Service​  Aqua Terra
 Childcare​  City of Monterey Need: Chairs in MUR Tables in back Handouts: Donation forms, Aquaterra​  Lunch info, City of Monterey and BVA​  Childcare information Item 4. Director vs. Vice Principal Position: Discussion on the items that each position should contain.  Sheri motions that we hire a director, and Nancy seconds it.   Tabled. Item 5. Sick Leave Banking Policy. Glenn moves and Nancy seconds that employees are allowed donate one sick day per year to another employee if that employee is experiencing a prolonged absence from work due to illness or otherwise.  All donations must be in writing and approved by the Principal. Item 6. Develop Workgroup to Review Lunch Program:  Cathy, Nancy, Marilyn and Sheri Item 7. Approve Purchase Orders: Jayme moved and Nancy second Closed session: none

*** BVA Board Packet 7 ***

Return from Closed Session Requests for Future Agenda Items 1.  Lunches 2. Prospective parent discussion (parents’ shares) 3. Develop Principal Evaluation Process & Committee 4.  Review New Board Member Time Commitment Prior to Lottery Preference 5.  Select Board Representative to CVO meeting 6.  Approve Purchase Orders Adjournment Time: 11:03pm

*** BVA Board Packet 8 ***

*** BVA Board Packet 9 ***

*** BVA Board Packet 10 ***

*** BVA Board Packet 11 ***

*** BVA Board Packet 12 ***

Commitments Happy January! Welcome back to school. We hope you had a relaxing holiday. This month, the Character Trait is Citizenship. Please try to reinforce it with your child. This month, we celebrate the Martin Luther King Jr. Holiday. Since BVA started, we have been participating in the MLK parade in downtown Seaside. This is an amazing event to honor a special man and a chance for our students to participate in an event in the community and be good citizens. Please bring your family on Monday, January 20th and march in the parade with other BVA families. We will meet at the corner of Noche Buena and Broadway 15 minutes before the start of the parade. Paying your Family Share donation is an important and necessary part of attending BVA. We ask each family to donate $600 per student so that we can offer all the extras that make BVA so special. By this time in the school year we had hoped to raise approximately $90,000 through family donations in order to pay for our enrichment classes. The reality is as of December 16th we have raised $44,000 though family donations. Only 53% of the BVA families have made a donation to the Family Share. At this rate we will fall tens of thousands of dollars short of the money needed to cover the cost of these programs. If we cannot cover the cost of the classes, they will disappear. This could mean we would lose Art, Spanish, Drama, Music and PE. Please show your love of BVA and donate today!! Thank you to all the families that have made donations. K1 and 6th grade have the highest participation levels at 67%. Don’t forget that Birdies for Charity continues this month. Donations made through the Birdies program automatically adds 20% to the amount you donate. This Month: Martin Luther King Holiday January 20 International Potluck Dinner January 31 Looking Ahead Holidays are February 10th and 17th BVA Board of Directors

222 Casa Verde Way Monterey, California 93940 (831) 717-4630 [email protected] www.Bayview-Academy.org Bay View Academy is a tuition-free public charter school open to all. BVA is a 501 (c) (3) non-profit organization

*** BVA Board Packet 13 ***

Bay View Academy Technology Plan 2013 – 2020 DRAFT (*** = to be confirmed)

*** BVA Board Packet 14 ***

Overview ..................................................................................................................................................................................................... 1 Policy Statement ................................................................................................................................................................................. 1 Technology Vision and Mission .................................................................................................................................................... 1 Bay View Academy’s Mission Statement................................................................................................................................... 2 Bay View Academy’s Vision Statement ...................................................................................................................................... 2 Goals.............................................................................................................................................................................................................. 2 Educational goals ........................................................................................................................................................................... 3 Professional education goals..................................................................................................................................................... 3 Infrastructure goals ...................................................................................................................................................................... 3 Technology Requirements ................................................................................................................................................................... 4 Technology Implementation Timeline ........................................................................................................................................... 6 Equipment ............................................................................................................................................................................................. 6 Software.................................................................................................................................................................................................. 8 Infrastructure ....................................................................................................................................................................................... 8 Inventories and Obsolescence ....................................................................................................................................................... 8 Replacements, Versions and Renewal ....................................................................................................................................... 9 Technology-Related Requirement Timeline ................................................................................................................................ 9 Parents and Teachers........................................................................................................................................................................ 9 Technology Support .......................................................................................................................................................................... 9 Technology Budget ................................................................................................................................................................................. 9 Computers at Home ..............................................................................................................................................................................10 Technology Policies ..............................................................................................................................................................................10 Appendix A – Strategic Action Item Report ................................................................................................................................12 Appendix B - Technology Planning Process ...............................................................................................................................13

*** BVA Board Packet 15 ***

Overview Policy Statement – Technology will be used to support desired educational goals. Technology alone can never accomplish educational goals.

Technology Vision and Mission Bay View Academy (“BVA”) is committed to providing students with a technology rich learning environment through inter-disciplinary curricula and multi-media integration. BVA will incorporate technology as a natural part of education through an integrated, comprehensive framework to govern acquisition, application, and evaluation of technological resources to ensure that all students will have the opportunity to develop the skills necessary to be productive citizens in an information-driven, global society. Consistent with the National Educational Technology Standards (NETS) for Students, students will become: • Capable information seekers and life-long learners • Information seekers, analyzers and evaluators • Problem solvers, critical thinkers, and decision makers • Creative and effective users of productivity tools • Communicators, collaborators, publishers and producers • Informed, responsible and contributing citizens By using technology and facilitating students’ use of technology, teachers will: • Improve instructional strategies to increase student achievement regardless of ethnicity, socioeconomic • status, learning styles or abilities • Accurately and efficiently assess, monitor and communicate students’ progress to parents and other • education personnel • Continuously improve professional skills through staff development • Share resources and skills with colleagues By using technology and facilitating the use of technology as a tool, administrators will: • • • • •

Promote the use of technology as an instructional and administrative tool Provide, solicit and seek adequate funding for maintenance, support, training and equipment Demonstrate vision and leadership for the use of technology in raising student achievement and staff productivity Provide immediate and easy access to data sources for instructional and administrative decision making Integrate technology into procedures and manuals of the District

In partnership with all members of the BVA learning community, BVA is committed to equity in education.

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*** BVA Board Packet 16 ***

Bay View Academy’s Mission Statement The mission of BVA is to provide rich and interactive learning opportunities that extend beyond state standards, spark imaginations and produce creative, independent thinkers. Student-centered, interdisciplinary curricula will be developed in close partnership with local educational, cultural, and scientific research organizations to enhance learning of languages, history, the arts and sciences. Innovative and talented teachers will engage students in learning while preparing them to become creative and compassionate members of our community.

Bay View Academy’s Vision Statement We see a future in which Bay View Academy is a treasured focal point of our neighborhood and community. Children learn to be inquisitive, independent and responsible. Teachers receive the support they need for educating and nurturing the whole child to their full potential. Strong parent and community partnerships enrich the learning experience and instill a sense of civic pride and awareness. Collaboration flourishes, creating a virtuous cycle that strengthens communities and prepares children to tackle challenges and opportunities in the 21st century.

Goals If our students are to meet the challenges of the future, we must empower learners to function effectively in their present and predictable environment. This will require complete and total coordination of our educational environment in order to provide the essentials teachers and learners need for success in an information-oriented society. Restructuring of traditional teaching methods is necessary, but by itself, it is a partial and inadequate solution. Curriculum, organizational patterns, even facilities must also be structured to support our educational goals. To shape our educational system, we must be prepared to take advantage of those technologies that are rapidly becoming an integral component of success in our information-oriented society. Therefore, as educators, we must identify, implement, utilize, and prepare others to utilize those technologies that are rapidly becoming necessary and essential for enhancing teaching and learning in the world of today and tomorrow. This technology plan is intended to coincide with all BVA educational initiatives and support BVA's mission and strategies. The plan is developed from the strong belief, supported by research, that technology can significantly enhance the learning environment and improve teaching and learning. See Appendix B for a description of the technology planning process. Further, technology is seen as a critical component of our efforts to adequately prepare our students. Technology is seen as a critical component effort to adequately prepare our students. Students need to master many skills to compete successfully in the 21st century. BVA plans to move beyond the basic competency in core subjects and begin to merge 21st century skills into the existing curricula. English, World languages, arts, mathematics, economics, science, geography, history, and government and civics will be blended with new 21st century interdisciplinary themes such as community partners, Global awareness, and financial, civic, and health literacy. Students need to have learning and innovation skills, which include creativity, critical thinking, problem solving, communication, and collaboration. Students need to possess information, media, and technology skills, which include informational, media, communication (ICT) literacies. Students also need life and 2

*** BVA Board Packet 17 ***

career skills that exemplify flexibility, adaptability, initiative, self-direction, social and cross-cultural skills, productivity, accountability, leadership, and responsibility. This technology plan defines the goals and objectives for moving our students and the BVA learning community forward in the 21st century. The Technology Plan assumes that the tools used by each classroom are designed to meet the needs of the programs and applications that are being used to accomplish the desired educational goal. The following educational goals, by class level, have been identified. Educational goals – the use of technology will be differentiated for each grade level based on the educational goals determined appropriate for each grade. Kindergarten through first grade educational goal – enhance certain topics within the curriculum and provide a means for differentiated teaching (both remediation and advanced). Second grade educational goal - enhance certain topics within the curriculum, provide a means for differentiated teaching (both remediation and advanced) and beginning keyboarding skills. Third grade educational goal – research, writing, enhance certain topics within the curriculum, provide a means for differentiated teaching (both remediation and advanced), begin keyboarding skills and facilitation of assessment testing. Fourth through eighth grade educational goal – provide an “open source” curriculum for all subjects that includes differentiated teaching, and facilitate assessment testing. Professional education goals – technology assessment and guidance will be assessed and assigned for each teacher based on their assigned teaching grade and its specific needs. Professional education goals include: Skill assessment goal – the technological skill level of each teacher will be assessed Skill goal – technical skill requirements will be added to each teacher’s individual annual goals Training goal – lead teachers will consider the grade level education goal and skill assessment combinations for each teacher and assign professional development sufficient to match the teacher skill levels to the implementation of grade level education goals. Infrastructure goals – network equipment assessment and implementation, software infrastructure are a necessary part of the preliminary implementation of the technology plan. Network equipment assessment goal – examine current equipment structure. Determine needs based on existing structure and educational goals. Network equipment implementation goal – develop plan and budget to purchase and install equipment and infrastructure sufficient to support educational goals. Software infrastructure goal– utilize Google Docs to implement app and software inventory in order to support educational decision making, budgeted and licensing needs.

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*** BVA Board Packet 18 ***

Network and computer support – identify the support needs for maintance of network and equipment infrastructure and primary applications. Request proposals from service providers to achieve the desired level of support. For each of the educational, professional and infrastructure goal above, the following will be identified and documented through a process of on-going strategic meetings: • • •

Target group (i.e. students, teachers…) Key objective(s) (specific and measurable) Benchmarks, method of evaluation and action steps to implement for each key objective (including monitoring, timelines and persons responsible)

A strategic action item report will be used to coordinate the meeting process and keep the stakeholders and Board updated on the progress of each goal (see Appendix A for the required Strategic Action Item Report format).

Technology Requirements Current technology uses include the following: • File sharing • Shared printers and applications • Streaming video • Electronic mail for local, as well as Internet mail • Web hosting for the Extranet (public web site) • Administrative applications server for financial and student applications • Teacher and student access to the software necessary to support the full range of curriculum and instruction • Teacher and student access to a wide range of specialized peripherals such as Smart Boards, Digital • Media Projectors, color printers, digital tablets for drawing, scanners, digital cameras, and music keyboard (MIDI) interfaces • Re-writeable CD-ROM (RW) and re-writeable (RW) DVD systems available for teachers to assemble lesson materials and to create student portfolios • Web-based resources using the Google web and web site technology • Student and teacher access to information via the web provides a full range of textual, audio, and visual resources • Using search tools and browsers, teacher and student have access to all appropriate Internet resources, including the World Wide Web • Parents and other community member access to BVA information and communicate with staff using the BVA web site • Assistive technology for special needs student available throughout the grades • High volume digital copier/printers accessible from anywhere in the network • Teacher and student color and monochrome print documents from anywhere at BVA • Network provides support for both instructional and administrative applications • Help Desk support is available through staff for any technical issues pertaining to hardware, software or connectivity on our network • Potential use of new Web tools--weblogs, wikis, RSS feeds, and podcasts • Increase communication with the parents and community 4

*** BVA Board Packet 19 ***

Based on the above educational goals and technology uses, the following technology requirements have been identified, by grade level: Grade Level Technology Software • iPad mini • apps K • interactive board • teacher administrative software • teacher workstation • iPad mini • apps 1 • interactive board • teacher administrative software • teacher workstation • iPads with keyboards • apps 2 • interactive board • teacher administrative software • teacher workstation • iPads with keyboards • apps, web-based typing, writing and language • interactive board 3 • teacher administrative software • document camera • Apple TV • 13 inch laptops • web-based writing, language and math • projector • teacher administrative software • document camera 4 • Apple TV • teacher iPad • teacher workstation • 13 inch laptops • web-based writing, language and math 5 • teacher iPad • teacher administrative software • teacher workstation • 15 inch laptops • web-based writing, language and math • projector • teacher administrative software • document camera 6 • Apple TV • teacher iPad • teacher workstation • 15 inch laptops • web-based writing, language and math • projector • teacher administrative software • document camera 7 • Apple TV • teacher iPad • teacher workstation • 15 inch laptops • web-based writing, language and math • projector • teacher administrative software • document camera 8 • Apple TV • teacher iPad • teacher workstation • 15 inch laptops • web-based writing, language and math Homework area / library • teacher administrative software • 13 inch laptops • web-based learning enhancement Special education software • teacher workstation 5

*** BVA Board Packet 20 ***

Grade Level Reading Intervention Math Intervention ELD Spanish, Art, Drama, Music and PE

• • • • • • •

Technology teacher workstation teacher workstation iPads projector teacher workstation teacher iPad teacher workstation

Software

•

apps

•

apps

At this point in time, it is envisioned that the Spanish, art, drama and music classes will utilize the equipment already purchased for each grade. For classes using iPad keyboards, keyboard chargers will be purchased. A laptop cart will also be purchased for each class set of equipment.*** The iPad and iPad minis will run Apple approved operating systems sufficiently up-to-date to provide security and support the above apps. The laptops will run the Chrome operating system which is best utilized by each machine’s configuration and supports the above software. Teacher workstations will utilize the Microsoft operating system and be used primarily for attendance and grading systems, as well as for management of certain multimedia functions.*** BVA will continuously monitor the diversity of products available and seek always to invest in those that best enhance teaching efficiency and student reception. For example, as pricing and equipment configurations allow, media carts will be replaced by wall and ceiling mounted projection systems.

Technology Implementation Timeline Equipment The table below outlines the suggested implementation of the technology necessary to accomplish the above goals. It considers the timing of common core standards, the addition of new classes and the current availability of technology at BVA. The numbers below indicate how many iPad minis, iPads or laptops are to be acquired. It is assumed that a teacher workstation and iPad, document camera, Apple TV, equipment cart and one interactive board or projection system will be installed in each relevant classroom. Analysis shows that the cost of implementing equipment for an open-source classroom is approximately equivalent to that of purchasing textbooks, therefore the budget for implementing the technology requirements for new classes is included in BVA’s long-term plan. The numbers highlighted in bold below indicate additional, non-budgeted technical purchases necessary to accomplish the Technology Plan.

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*** BVA Board Packet 21 ***

Class

2013/2014

2014/2015

2015/2016

2017/2018

2018/2019

2019/2020

K1

30 minis

10 minis

K2

Share above

10 minis

1a

Share above

10 minis

1b

Share above

10 minis

2a

6 iPads Share above minis Share above

6 iPads 6 iPads

-------------------------------------------------------------

-------------------------------------------------------------

-------------------------------------------------------------

-------------------------------------------------------------

------------------------------------------------30 laptops ------------30 laptops

------------------------------------------------------------------------------------------------30 laptops

------------------------------------------------------------------------------------------------------------------------30 laptops

------------------------------------------------------------------------------------------------------------------------------------------------30 laptops

2b 3a

12 iPads --------------

3b

24 iPads 24 laptops Share above

4a

Share above

30 laptops

4b 5a 5b 6a 6b 7a 7b 8a 8b Homework area / library Special education ELD Math Intervention Reading Intervention Spanish, art, drama, Music, PE

--------------

32 laptops

Share above --------------

n/a

n/a

30 laptops

----------------

-------------

n/a

n/a

n/a

30 laptops

-------------

-------------

n/a

n/a

n/a

n/a

n/a

n/a

30 laptops

-------------

-------------

n/a

n/a

n/a

n/a

n/a

3 laptops

10 laptops

n/a

n/a

1 iPad 5 laptops

5 iPads

Bold = non-budgeted expenditure =

-------------

other than replacements, no additional purchases are required

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*** BVA Board Packet 22 ***

Software Other than installations occurring on teacher workstations, the software utilized will consist of apps and web-based applications. These software installations are purchased and updated through their built-in web-based version monitoring systems and licensing is likewise updated. A shared Google Doc will be used to maintain a continuously updated list of useful applications to be considered and implemented by each teacher in achieving their educational goals.

Infrastructure Network - The utilization of the above technology requires the infrastructure of the school room to be sufficient to support the ‘load’ of the users. To support student use, the school room must have wireless routers sufficient to carry nearly simultaneous data transmissions from the indicated group sizes above for the uses indicated above. It must also have routers, switches and cable to connect these routers to BVA’s central intranet or internet connection. Internet Bandwidth – BVA must subscribe to internet bandwidth sufficient to support the number of users and uses indicated above. Two factors should be considered in evaluating that internet bandwidth need: 1) at this time, it is generally recommended that 1.5 Mb/sec be available per internet user for the best performance, and 2) not all users who are “on” the technology at any one time are making use of that internet bandwidth at the same time. For example, while a student that is watching a streaming video is using a large amount of bandwidth every second that the video runs, a student who is researching on the internet is sending and receiving only small, intermittent information packages. Therefore the measure of internet bandwidth required is not an “absolute” and instead is a goal. The current goal for internet bandwidth is 100 Mg/sec. Currently, connectivity beyond 100 Mg/sec is very expensive. For future years BVA must examine the types of usage and determine whether 100 Mb/sec remains adequate. Alternatives to be considered include: a. Purchase multiple channels to support the maximum load. b. Manage the load to mitigate peak usage constraints (i.e. only a certain number of classes can watch videos at a certain time). c. Research any and all service providers, including MPUSD, for the best price/service value. Note that Internet bandwidth pricing changes constantly.

Inventories and Obsolescence An inventory of equipment is maintained by the accounting department and will be reviewed and updated annually for accuracy and completeness. An inventory of software and apps is maintained on Google Docs and is continually updated by the teachers using the applications. Where applicable, software license information will be maintained by the accounting department.

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Replacements, Versions and Renewal It is expected that iPad, iPad minis and laptops will last no more than 5 years, therefore an annual replacement cost of 20% should be accrued and set aside. As machines are unrepairably damaged, lost or reach obsolescence, they will be replaced. Equipment will be replaced with whatever updated equipment is then available. It should be equivalent or better to the functionality of that being replaced and consistent with the educational purpose to be achieved. In this way, the inventory of equipment will be continually renewed and updated and the equipment technology will keep pace with the then currently updated apps and web-based applications. As most of the investment in programs is achieved through apps and webbased applications, version and licensee updates will be updated on per-user or annual basis and obsolete applications will not be renewed.

Technology-Related Requirement Timeline Parents and Teachers In addition to these technology requirements, the Technology Plan requires the orientation of parents and teachers to the above implementation, as well as the training of teachers and design of curriculum. Each of these should occur, or be started, during the year previous to the technology purchase. In the Plan Timeline outlined above, the largest impact to existing curriculums will occur in 2014/2015 for the fourth and fifth grades, therefore orientation must begin in 2013/2014. According to the Timeline above, the new curriculums for seventh and eighth grades must consider the technology based format in 2014/2015 and 2015/2016, respectively. The Technology Plan also requires the development of iPad and iPad mini app guidelines. Apps must be carefully chosen to ensure the availability of teacher reporting and control. Those guidelines should be developed immediately, as that technology is already in place.

Technology Support In addition to the professional development, hardware, infrastructure and bandwidth costs, there will be a need for technical support services. Evaluation of support services should consider the potential for some level of software support as well as hardware.

Technology Budget As referred to above, a significant portion of the technology investment envisioned in this plan is funded by the investment in textbooks that BVA would otherwise be purchasing. BVA should consider the following potential categories of expenses as it builds a financial plan for implementing its technology goals. COMPUTER ASSISTED INSTRUCTION TOTAL Computer Equipment (Laser Printers, Cisco Switches, CPUs) Contractual (Engineering Services, Consulting, Cabling) Cable and Telephone (Service Contracts, Data Services) Conference Expenses (1) Software (Websense, Deep Freeze, Norton, Microsoft Office, Adobe) 9

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Service Contracts (Next Day Dell Servers, Cisco Switch Contracts) MCOE Facilities Services (See Lease Agreement) MCOE Multi-Year Lease Agreement—Hardware and Software (2) MCOE Lease Project Coordination Fee (2) Computer Supplies (CD ROMS, Cables, Mice, Keyboards, Toner, Memory, Hard Drives, Monitors)

STAFFING TOTAL (including total full time equivalent (FTE) of ___): (1) Shared Services (0.___ FTE Network Administrator) Shared Services (0.___ FTE Computer Technician) (1) Eliminated by outsourcing support services (2) Proposal not yet received As this point in time, some or all of the amounts planned in the current three-year budget (detailed below) are potentially available to fund the above strategic initiatives:

411000001110000 411074051110000 431000001110000 441000001110000 523000001110000 587500001110000

Textbooks/Core Curricula Textbooks/Core Curricula - CCSS Instruct Materials/Supplies Non-Capitalized Equip-Teacher/Student Travel/Conference/Mileage Prof Development Exp - Instr

1st Interim Revised Projected Projected 20132014-15 2015-16 14 25,000 28,500 33,500 9,000 0 0 20,801 23,714 27,874 3,000 10,000 10,000 5,000 5,500 6,000 7,500 8,550 10,050

Computers at Home The Technology Plan, as outlined, should be sufficient (with minor concessions from teacher from time to time, such as download to disk or hand-written submissions) to enable every student to fully utilize the scholastic program. In addition to the above, BVA will search for ways to facilitate the placement of computers and internet connections in the home of each student. This might include locating sources for low-cost computer and internet purchases or locating a third-party vendor to finance equipment purchases.

Technology Policies The Technology Plan will be supported by the development of policies and procedures that ensure security and appropriate use of BVA technology. These policies should address matters relevant to the use of the technology, including: •

Security, including malware and virus prevention and detection 10

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• • • • • •

Website filtering, including a specific list of blocked sites and site-types Information storage and sharing, including the use of Google-drive or other shared drives and the authorization of user ID’s Creation and documentation of other user ID’s required by desired sites (including at teacher level) Email usage (i.e. not allowed) Allowed uses of technology and social responsibility (i.e. what you say when/if you blog or otherwise post as a student of BVA…) ***

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Appendix A – Strategic Action Item Report Strategic Action Item Report Updated: mm/dd/yy Responsible Team Goal:

Stakeholders

Timeline

Action Item #1 Action Item #2 Goal: Action Item #1

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Key Steps

Status

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Appendix B - Technology Planning Process Technology Planning Process This technology plan is being created through a collaborative process with faculty, support staff, the Board and the community. Members of the Technology Workgroup attended meetings and work sessions to develop the various components of the plan. In order to provide a technology program that will continue to support and enhance the educational and administrative programs at BVA, the committee began the developed a multi-year plan. The planning process should consider five major areas that are integral to the successful accomplishment of BVA’s technology mission. These areas are reflected in the diagram below in figure 2. Figure 2:

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This planning document reflects the vision for technology implementation in each critical area. For each area, the vision process will establish BVA’s expectations, appropriate measures of implementation success, and implementation milestones for the upcoming school year, and existing and emerging technologies to support the goals and proposed timeline. Some examples of the questions that should be addressed as part of the planning process include: • • • •

How will school-based teaching and learning needs be identified and targeted? What are the expectations for the impact of classroom technology use on student performance indicators? How will proposed lesson plans that incorporate technology be linked to BVA, State, and national content standards? How will schools assess student performance when technology use is a component of that performance?

This technology plan is intended to mesh with all BVA educational initiatives, as well as to support BVA's mission and strategies. The plan was developed from the strong belief, supported by research, that technology can significantly enhance the learning environment and improve teaching and learning. Furthermore, technology is seen as a critical component of our efforts to adequately prepare our students. This technology plan defines the vision and objectives for continuing to move our students and the BVA learning community forward in the 21st century. The committee members recognize that as they continue planning during the next technology implementation phase, they will provide support across the school in the following areas: • • • • • • •

Consider the effect of hardware non-standardization, including research on platform for scaling up, future needs, operating system version control Creating the vision and policies to be used by schools and departments to determine how technology will be distributed to instructional areas Creating and implementing policies to be used by BVA pertaining to electronic records retention and user ID termination Creating and testing a data disaster recovery plan for the local area networks that outlines policy and procedure in case of a data emergency/disaster Implementing and tracking the priorities for technology leases and purchases Matching computer resources to curricular needs Providing professional development for instructional and non-instructional staff

Overall Plan Evaluation The implementation of this technology plan is reviewed at least annually, but may be updated at any time during the year. Administrators and teachers evaluate the technology implementation process in the following manner: 14

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• • • • •

Number of teachers and staff members engaging in professional development activities Observations by administrators of lessons integrating technology into instruction Potential use of digital portfolios, the rubrics or other measurement devices to evaluate student performance Use of parent communication tools such as newsletters and portals Use of Interactive whiteboards, projectors, and document cameras

The following types of tasks will be completed to indicate the degree of implementation: • • • • • • • • • • • • • • • •

Annual review of the technology plan and related updates Survey buildings to determine technology support needs Research comparable districts to determine patterns and models of technical support Continued computer support utilizing outsourced vendors Provide ongoing training for technical support staff by courses offered through teacher centers, conferences, and Federal and State programs Develop a unified technology plan for BVA Coordinate technology support across the school to assure standard practice in dealing with problems Integrate technology into the curriculum to improve learning and teaching and promote students’ responsibility for their own learning will be key considerations Continually assess the impact of this plan on student performance and the level of student professional growth Other methods of assessment that will be incorporated into the technology plan include: database of teacher’s records, computer logs and student’s electronic portfolios Teacher’s observations of students’ computer skills including word processing and proficiency with Internet use Evaluate the level of technological proficiency gained by students, teachers, and administrators Document usage of technology within the curriculum Assess the students’ technological needs Develop a diverse process to formally and informally evaluate the impact of technology on student achievement The technology plan is a working document that will be evaluated on an ongoing basis

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