2015 Rib-Off on Broadway Food (non-rib) Vendor Agreement 3 – 11 p.m. Saturday August 1, 2015 1.

Eligible Restaurants: All vendors are required to submit a signed Food Vendor Application and Addendum. Applications are due with payment in full no later than May 1, 2015 and will not be considered complete until full payment is received. Any vendor who cannot conform to these regulations will not be accepted. Vendor acceptance will be determined on a first-come, first-served basis with consideration given to menu items, electrical requirements and history. Booth location will be determined by electrician and The Arts Partnership staff; special requests will not be accepted.

2.

Booth Size: Actual size 10’ x 20’. Required voltage & amps must be indicated on application. All items must be accounted for at the end of the event or vendor will be charged for missing items.

3.

Vendor Fee:

4.

Deposit: An additional $100 compliance deposit is also due at the time of application. This deposit is to be submitted in a separate check from the vendor fee and will be returned at the end of the event assuming all booth set up and tear down guidelines have been met. Deposits will be kept if vendor tears down prior to the end of the event or if clean-up is unsatisfactory as determined by The Arts Partnership staff.

5.

Parking: All vendor employees must park their vehicles in public parking, not inside the confines of the event.

6.

Set Up & Tear Down Time: Set up begins at 9 a.m. Saturday, Aug. 1. Tear down may begin no earlier than 11 p.m. The electrician will only be available during designated times. Vendor participants are responsible for the orderly removal of any cooking oils, charcoal, or other refuse from their booth. An onsite dumpster is provided for vendors’ use. The utmost care should be exercised in disposal of materials to avoid spillage or other damage to the site. Deposits will be kept if clean-up is unsatisfactory as determined by The Arts Partnership staff. Vendors are asked to be considerate of their neighbors when setting up barbecues, deep fryers etc. to avoid smoke and fumes blowing in other booths. Tearing down prior to 11 p.m. will be considered a forfeiture of the $100 compliance deposit.

7.

Supplies & Equipment: Each vendor will supply its own food and service supplies (plates, utensils, napkins, wetnaps, etc.). Each vendor must provide adequate staff in addition to any equipment necessary to operate its space including tents, tables, and staff seating. Vendors are responsible for their own property, The Arts Partnership will not be held responsible. A Class K fire extinguisher is recommended.

8.

Sales: All menu items to be sold MUST be listed on application and are subject to approval by The Arts Partnership on a first-come, first-served basis. All sales belong to the vendors. The Arts Partnership does not take a percentage. The Arts Partnership will not be responsible for revenue losses due to weather or other unforeseen circumstances. Each vendor must agree to indemnify The Arts Partnership for any expenses or losses that may occur.

9.

Beverage Sales: Please list the types/brands of beverages you typically sell. Presently, we DO NOT have a beverage distributor as an event sponsor. This is subject to change. If a distributor becomes a sponsor, you will be notified by June 15, 2015 as this may affect the sale of beverages (soft drinks, water, etc.).

10.

Weather: The event will be held rain or shine. No refunds will be made due to inclement weather.

11.

Insurance: A Certificate of Insurance with $1,000,000 limits naming The Arts Partnership as additional insured is required for all participating vendors and must be submitted at the time of application.

Due at time of application: $300

12.

Licensure: A mobile Food Service Vendor’s License is required for the day of the event.

13.

Alcohol guidelines: Each member of your staff must wear an appropriately coded wristband during the event. Wristbands will be handed out at check-in. Employees may be required to present photo identification to determine the correct color of wristband. Due to The Ohio Department of Liquor Control’s guidelines for Temporary Alcohol Permit Holders, no one may bring alcohol onto the event site. Only alcohol purchased from the alcohol distributor named on the license may be consumed on the event site. If you are interested in purchasing a specified amount of alcohol for your employees from our distributor, please contact The Arts Partnership prior to the event. Alcohol can only be consumed during the event hours and only within the event’s confined area. Any person seen consuming alcoholic beverages outside of these limits are subject to local law enforcement action. Any vendor or its employees not complying with this guideline may be escorted from the event’s premises by local law enforcement.

14.

Outside promotions: No vendor or organization will be permitted to offer giveaways, raffles, merchandise sales, or any other form of promotions without obtaining the prior written consent of The Arts Partnership. Any such promotional efforts without approval will subject vendors to dismissal from the event. This is to ensure no such programs interfere with the event’s purpose of raising charitable funds for our programming or are in conflict with the event’s sponsors.

2015 Rib-Off on Broadway Food Vendor Application – Deadline: May 1, 2015 All vendors are required to read the Food Vendor Agreement and submit a signed Food Vendor Application/Addendum. Applications are due with payment in full no later than May 1, 2015. Applications will not be considered complete until full payment is received. Any vendor who cannot conform to these regulations will not be accepted. Menu is subject to approval by The Arts Partnership staff. Please print clearly. Vendor name:

Phone #:

Address:

Email:

Contact name:

Cell phone #:

Person in charge of booth during event: Please list all menu items you plan to sell: Menu Items Price

Menu Items

Price

Voltage and Amperage Needed: Please check both voltage and amperage needs. 110V

220V

20 AMP

30 AMP

40 AMP

Equipment: List all electrical equipment to be used.

Yes Specify size and power usage: __________________________ Stock truck: No Due to limited space and available power, The Arts Partnership will make arrangements for one stock truck for all rib vendors to share. If you have any questions, please contact Sarah Foltz at (419) 422-3412 ext. 2 or [email protected]. Please ensure you have enclosed the following: Booth Fee Compliance Deposit Fee Completed Application ($300) ($100) Certificate of Insurance By signing this agreement I agree to work in a cooperative manner with The Arts Partnership and volunteers as we all work together for a successful event. I have read and understand the vendor agreement / application and agree to abide by all guidelines. Vendor Signature____________________________________________________ Date_________________ For Arts Partnership use only  Accepted

 Not Accepted

Modifications/Comments:

Signature:

Date:

2015 Rib-Off on Broadway Food Vendor Addendum 3 – 11 p.m. Saturday, Aug. 1, 2015 The Rib-Off on Broadway venue has two (2) 5-20R type and one (1) 14-60R type receptacles at the base of each of the twelve (12) lamp posts. We have six (6) breakout boxes which can plug into any of the 14-60R receptacles to provide eight (8) additional 5-20R outlets in addition to the two (2) 5-20R outlets on the base. If you cannot conform to this requirement you MUST provide a pigtail with the appropriate gauge wire. The pigtail leads must be at least three (3) feet long.

I HAVE READ AND UNDERSTAND THE ELECTRICAL REQUIREMENTS AVAILABLE AT THE RIBOFF VENUE. IF I CANNOT CONFORM TO THE REQUREMENTS, I WILL PROVIDE AN APPROPRIATE PIGTAIL AT LEAST 3 FEET LONG. THE ARTS PARTNERSHIP CANNOT BE LIABLE FOR ANY DAMAGES DUE TO NONCONFORMANCE OF THE ABOVE. __________________________________________

________________________

Authorized Vendor Signature

Date