O.L.S.H P&F Association 193 Avoca Street RANDWICK NSW 2031 Tel: 93995555 Fax: 93988760 Type of Meeting: P&F Meeting Where: Sacred Heart Hall When: Tuesday February 9, 2016 at 7.30pm Present: Item Discussion Apologies Cath O'Dwyer, Saya Konda, Bec Kilcran and Karen Bartolemei Opening Prayer

President’s Address - Liz Argent

Liz Argent led the OLSH Parent Prayer      

Finance Report - Eric Rapisardi

Dated as at 14/03/2016

      

Thanked the outgoing committee. Introduced the 2016 committee Thanked Fr Peter and Natius, Cathy and Joseph for attending the meeting Revisited the change of the P&F from a fundraising to a more social focus, funds from cakestalls to charity, funds from mothers and fathers day stalls and uniform shop go to P&F accounts and then donated further to the school Explained how the financials work and dealings on a cash basis, and that financials are balanced at the end of each year Eric introduced Cath O'Dwyer as his assistant treasurer and requested that Cath become a signatory on the account to enable Cath to also be able to co-sign cheques with Natius McAdam. Proposal agreed to by those present. Financials presented for 2015 for main account and uniform account 2015 main account ended with a balance of $3019.05 2015 uniform account ended with a balance of $2731.81 P&F Donation to the school of $12 000 in addition to the P&F levy $42 000 raised from the P&F levy in the school fees Closing balance $5852.56 between two accounts and petty cash Donations to St Vincent de Paul $875, Charitable Works Fund $932, Sr Christine's Orphanage $1068

Page 1 of 3

Canteen

Class parents

Communication – Skoolbag App, parent contact lists

Drop off Zone Uniform Shop Lost property

Playground equipment -Anita Brader

Dated as at 14/03/2016

 New vendor for 2016, lack of support has been the problem in the past.  Natius said the new vendors are Cooks on Carrington, they have contracts in numerous schools and are an experienced group.  Only 10 lunch orders on Monday is not a good start. School body needs to support it for the canteen to continue  Parent volunteers are not required at the moment, they don't have in their other schools. They will see how things go, dependent on what the community wants and on use  Sally Leonard is the new coordinator, thank you again to Cathy Birrell for her years of service.  New focus for 2016 on social events for the year as well as cake stalls  Still need volunteers for yr 4 and yr 6  Natius covered in the meeting earlier in the evening  A reminder to be put in the newsletter about how to download the Skoolbag app, also a copy of instructions for downloading the app are in the handbook  Communication to other parents about school matters need to go through Natius and the office  Class parents will create a social class list  2016 parent handbook has been updated and will be uploaded to the website this week  A few more volunteers needed, please email Maureen  Susan and Danielle have a good bank of volunteers  The school used to sort out the lost property pile at the end of the term  Now Cheryl Daly will go through the pile everyday, return labelled things, unlabelled things are held for a week and then they are given to the uniform shop or into the bin  Anita waiting on requotes for some of the equipment.  It has been decided to install fitness stations on the top of the hill, suitable for all ages. Possibly the next holidays the work can begin. Used by kids but also for fitness classes  Stage 2 and Stage 3 are dependent on funds  Mrs Milne helping with the business side of things and funding grants  Plans and catalogues will be available in office, plans will be distributed when all the quotes have come in.  Funds raised by the P&F from 2015 will cover Stage 1  Stage 2 will be funded by 2016 and by grants. Possible need for fundraising to meet the Page 2 of 3

Social functions

Other Business

shortfall of costs  Suggestion was made to look at cost saving of completing on whole project as opposed to stages. Natius acknowledged that it might be a bit cheaper, but thought it would be unlikely as we don't have access to the funds at one time. Major cost is the soft fall installation  If people have suggestions email through to Liz or Mary-Anne  It was suggested, if we are fundraising for playground equipment, we should tie in a social event with the fundraising  Suggested for one event per term for the children, 1 or 2 events per year for the parents  Anyone with ideas of topics for people to talk to parents please let us know topics or speakers as can tie these in with future P and F meetings  Lara Laing asked if we could have someone to give advice to families about managing technology in the home, practical ideas for use/breaks/access/safety. Possibility of Rachael Delucyk or Constable Adrian Chalmers.  Other topics suggested were children's anxiety, healthy eating  Jo Davison thanked the school for the diversity available to the students - fitness, band, music, all of those extra curricular activities are fantastic. Thank you particularly to James Kennedy for all he does  Enquiry about language classes, Natius replied she hasn't had anyone inquire about running classes at the moment. Facilities are heavily used by the extra curricular options as well as by GOSH. French had previously run in Ventnor house, but it is unclear at the moment as to whether they will operate in 2016. Strict guidelines about who can teach the classes with teachers requiring qualifications and insurances. Natius is however open if parents are keen for a particular language, she could find space  Enquiry about the calendar, no calendar is not going to be created this year, information is in the newsletters and there is a calendar on the website

Next P and F Meeting Tuesday 10th May 7.30pm

Dated as at 14/03/2016

Page 3 of 3