TABLE OF CONTENTS INTRODUCTION
7
HISTORY
8
WELCOME MESSAGES
9
DEAN VICE DEAN FOR ACADEMIC AFFAIRS
9 10
VICE DEAN FOR FEMALE SECTIONS
11
FACULTY OF DENTISTRY
12
MISSION STATEMENT VISION GOALS AND OBJECTIVES GOAL # 1 OBJECTIVES GOAL #2 OBJECTIVES GOAL # 3 OBJECTIVES GOAL #4 OBJECTIVES GOAL #4 OBJECTIVES
12 12 12 12 12 12 12 13 13 13 13 14 14
KAUFD ADMINISTRATIVE FLOWCHART 2011-2012
15
KAUDH ADMINISTRATIVE FLOWCHART 2011-2012
16
KAUFD POLICIES WORKING HOURS IDENTIFICATION ATTENDANCE POLICY ANTI-PLAGIARISM POLICY EXAMINATION POLICY PROFESSIONAL ATTIRE
17 17 17 17 17 17 17
GUIDELINES OF SSTUDY AND EXAMINATION
18
DEFINITIONS ACADIMIC YEAR CURRICULUM ACADEMIC WARNING DEGREE OF YEAR WORKS
18 18 18 18 18 18
FINAL EXAMINATIONS
2
KAUFD Student Handbook
FINAL DEGREE EVALUATION GENERAL EVALUATION ADMITTANCE OF NEW STUDENTS TRANSFER STUDENTS THE STUDENT TRANSFER POLICY BETWEEN HEALTH SCIENCES SCHOOLS AT KAU PLACEMENT MECHANISM IN COLLEGES AFTER THE FOUNDATION YEAR INTERVIEW PROCESS AT KAUFD THE STUDY SYSTEM PERSISTENCE AND EXCUSE FROM STUDY PROCEDURES OF MONITORING ATTENDANCE MONITORING ATTENDANCE LECTURES LABS CLINICS INSERTING ABSENCE DATA BY THE EMPLOYEE IN CHARGE SENDING A COPY OF THE APPROVED NAME LISTS AFTER COMPLETING THE NECESSARY STATISTICS EXCUSES FOR ABSENCE REPORTS DELAYING OF STUDY AND REFRAINMENT ENTRY RESTORATION GRADUATION DISMISSAL FROM THE FACULTY EVALUATION AND EXAMINATION THE COMPUSLORY PRACTICAL YEAR PROCEDURE OF FINAL EXAMINATION THE TRANSFERENCE
18 18 18 18 19 19
STUDENT CODE OF CONDUCT PART I: ACADEMIC INTEGRITY PART II: CODE OF PROFESSIONAL CONDUCT PART III: PROFESSIONAL ATTIRE AT KAUFD PART IV: DISCIPLINARY ACTIONS STUDENT ADVISING COUNSELING GROUP PRACTICE SYSTEM (GPS) AT KAUFD HONORING STUDENTS STUDENT VIOLATIONS STANDARD OF ETHICAL CONDUCT AND FAIR PROCESS PREAMBLE ETHICS AND PROFESSIONALISM COMMITTEE (EPC)
26 27 28 33 35 36 36 36 37 37 37 38
PROCEDURE FOR ADDRESSING STUDENT COMPLAINTS PROCEDURE FOR ADRRESSING STUDENTS COMPLAINTS INFORMAL CONFLICT RESOLUTION FILING A FORMAL COMPLAINT GRIEVANCES STUDENT-STUDENT CONFLICT STUDENT-AUXILIARY CONFLICT STUDENT-STAFF CONFLICT PATIENT-DOCTOR CONFLICT
38 38 38 38 42 42 42 42 42
3
19 20 20 20 21 21 21 21 21 22 22 22 22 23 23 24 24 24 25 25 21
PATIENT-DOCTOR CONFLICT PATIENT-STUDENT CONFLICT PATIENT-OTHER STAFF CONFLICT STUDENT APPEAL AND GRIEVANCE FORMAT
42 42 42 43
IMMUNIZATION REQUIREMENTS
44
UNIVERSITY SERVICES AND RESOURCES FINANCIAL SERVICES STUDENT FUND MANAGEMENT ALLOWANCES AMOUNT OF MONTHLY ALLOWANCE STUDENT HEALTH SERVICES UNIVERSITY MEDICAL ADMINISTRATION DEPARTMENT
44 44 45 45 45 45 46
UNIVERSITY HOSPITAL UNIVERSITY HOSPITAL DEPARTMENTS
46 46
DISABILITY SERVICES STUDENTS WITH DISABILITIES OR SUPPORT NEEDS WHAT THE COURSE INVOLVES STUDENT SUPPORT INFORMATION
46 46 46 47
ELECTRONIC RESOURCES ELECTRONIC SERVICES SERVICES OFFERED BY INTERNET SERVICES DEPARTMENT: USE OF THE WORLD WIDE WEB BENEFITS OF UNIVERSITY INTERNET SERVICES PROCEDURE FOR AQUIRING INTERNET SERVICES FOR BACHELOR’S DEGREE STUDENTS MEDIA SERVICES & INFORMATION WEB ADS UNIVERSITY NEWSPAPER UNIVERSITY MAGAZINE SPECIALIZED NEWSLETTERS FACULTY SCIENTIFIC JOURNALS CAMPUS ANNOUNCEMENT WEB ADS OF THE DEANSHIP OF ADMISSION AND REGISTRATION WEB ADS OF THE DEANSHIP OF STUDENT AFFAIRS
47 47 47
CENTRAL LIBRARY CENTRAL LIBRARY HOURS LIBRARY MEMBERSHIP & BORROWING SERVICES PERIODICALS DEPARTMENT SPECIAL COLLECTION CENTER FOR INTERNET AND INFORMATION SERVICES ACQUISITION DEPARTMENT THE LIBRARY DEPARTMENT CONTAINS THE FOLLOWING
49
47 48 48 48 48 48 48 48 49 49
49 49 50 50 50 50 50 50
DENTAL LIBRARY 50 51 51 51 51
WORKING HOURS DOCUMENT KEEPING AND ARCHIVING DATA BASE STRUCTURE BORROWING SYSTEM INTENDED USERS 4
RESEARCH FACILITIES AT KAUFD SUPPORTING RESEARCH FACILITIES AVAILABLE AT KAU RESEARCH LABS AT KING FAHAD MEDICAL RESEARCH CENTER
51 52 52
YOUTH DEVELOPMENT PROGRAM AT CENTER OF EXCELLENCE FOR OSTEOPOROSIS RESEARCH FINANCIAL SUPPORT APPLICATION AWARDS CENTER OF EXCELLENCE FOR GENOMIC MEDICINE
52 52 52 52 53
DENTAL LABORATORIES PRODUCTION LAB SIMULATION PRE-CLINICAL LABS PROSTHODONTICS LABS HISTOPATHOLOGY LABORATORY RESEARCH LABORATORY COMMERCIAL LABORATORIES
53 53 53 53 53 53 54
DEANSHIP OF STUDENT AFFAIRS SERVICES CENTRAL COMMITTEES FOR STUDENT ACTIVITIES ISLAMIC AWARENESS COMMITTEE SOCIAL COMMITTEE CULTURAL AND ARTISTIC COMMITTEE SPORTS COMMITTEE COMPETITIONS COURSES STUDENT CLUBS
54 54 55 55 55 55 55 55 55
GENERAL UNIVERSITY PARTICIPATIONS SPORTS AND ATHLETICS ATHLETIC PROGRAMS SPORTS COMPLEX CHAMPIONSHIPS SCOUTING
56 57 57 57 57 57
DORMITORY REQUIREMENTS FOR ADMISSION TO INTERNAL ON-CAMPUS RESIDENCE REQUIRED DOCUMENTS FOR INTERNAL HOUSING REQUIREMENTS FOR STUDENTS UNIVERSITY HOUSING ADMISSION
57 58 58 58
UNIVERSITY CATERING SERVICES
59
5
OTHER UNIVERSITY SERVICES
59
TRANSPORTATION AND PARKING BANKING SERVICES TRAVEL AND TRAVEL TICKETS SAFETY AND SECURITY CHILD CARE
59 59 59 59 60
CAMPUS MAPS KAU MEDICAL CENTER MALE CAMPUS FEMALE CAMPUS
60 61 62 63
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INTRODUCTION Purpose of the Student Handbook It is a pleasure to welcome you to King Abdulaziz University-Faculty of Dentistry to begin your studies in preparation for your professional career. You have been carefully selected for a position in the 2010-2011 entering classes. We believe you will find your course of study challenging and also rewarding as you acquire the knowledge, skills, and values that will enable you to attend to your patient’s dental needs. The 2010-2011 KAUFD Student Handbook, compiled by the Academic Assessment Unit, provides a description of the pertinent institutional policies and procedures for students enrolled at the King Abdulaziz University-Faculty of Dentistry. This handbook serves as a supplement of the KAUFD Bulletin. Some policies are included in their entirely, others are summarized, and you are given a source for the complete policy. Students should review each of these documents: the KAUFD Student Handbook, the KAUFD Bulletin, and the KAUFD Policies and Procedures Manual, carefully and thoroughly, to ensure that they are familiar with the Dental School Policies. Much of this information is available on the Internet at http://www.kau.edu.sa. Please refer to the Web Site for additional important KAUFD Bulletin information. Other information in this handbook is intended to acquaint you with services and resources available to you as a student. We hope it will be helpful to you.
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HISTORY The establishment of the Faculty of Dentistry and its four departments and 14 divisions at King Abdulaziz University was approved by Royal Decree in 1985. The first group of students was admitted to the program in 1987, composed of 9 males and 18 females. The first group graduated in 1992-1993 with a Bachelor of Dental Surgery (BDS). The basic medical science courses are provided by the Faculty of Medicine. The Faculty of Dentistry and its departments provide quality dental education as well as excellent clinical services to the public by fully utilizing the facilities at their disposal in the new Dental Education Center and clinics. The school has been operational since 1993 (Seventeen years) on its new location at the Medical Center. After the humble start in the old interim building in 1987, these new facilities have strengthen the school’s physical infra-structure to make it one of the most equipped in the Middle East, considering with its distinguished academic and clinical electronic infrastructure. The KAUFD is an integrated part of the medical campus at King Abdulaziz University. This campus is comprised of the faculties of the Health Sciences, which include Faculty of Medicine, Faculty of Dentistry, Faculty of Pharmacy, Faculty of Applied Medical Sciences, the University Hospital, and KFMRC. This close integration amongst the schools within the medical campus gives great advantage to the KAUFD to utilize those facilities to the excellence in dental curriculum and adjunctive academic, clinical, and research resources. All basic science subjects in the dental curriculum are taught in the medical school facility, utilizing their state of the art classrooms and laboratories including Anatomy, Dissection Hall, and Museum of Anatomy and Pathology. In the advanced years of the dental curriculum, the dental students receive part of their clinical training in hospital rounds in the subjects pertaining to General Surgery, Otolaryngology, and Internal Medicine. The general philosophy of the program is to establish a center of excellence in dental sciences and clinical dentistry capable of offering high quality education and training to students, developing research and providing service to the community. The education methodology adopted by the Faculty of Dentistry aims at developing confidence and competence in the graduates on the level of clinical care and critical thinking making them lifelong learners.
8
WELCOME MESSEAGES DEAN
The Faculty philosophy is to set up a distinctive edifice for practical and academic sciences of oral medicine that are able to offer high quality world standards in the field of teaching, training and scientific research to students which are positively reflected in meeting our society needs through treating, health and protection services of premium quality. The Faculty mainly depends on utilizing the latest methodology in teaching, using developed academic courses and accurate scientific research for the sake of graduating dentists with international standards. To achieve these principles, the college will fully care for students since they join it and under the supervision of a group of teaching staff. These principles are derived from teachings and manners of our true religion of Islam. It will establish these sublime principles and fine manners necessary for professional work and scientific research in the minds of qualified staff of College of Dentistry in King Abdulaziz University. Through its four main departments, the college department aims at providing all required potentialities for creating the appropriate environment to offer highly efficient and effective academic and clinical services with premium international standards. The Faculty offers programs of higher studies in coordination and collaboration with Saudi authority of health specialties which aim at improving medical services offered to our society. Faculty department exerts their utmost efforts through periodical evaluation of performance to raise and develop the standard of teaching process permanently so that it can cope with rapid world development and to a pioneering college in King Abdulaziz University. The academic approval the college has lately got from the European organization is the best evidence of that. Dean, Faculty of Dentistry Prof. Abdulghani Ibraheem Mira
9
VICE DEAN FOR ACADEMIC AFFAIRS Praise be to God, we thank you very much and pray and recognize and applaud the noblest of God's creation, Prophet Mohammed Peace be upon Him, his family and companions. The mission of the college since its inception and is the construction of the global scientific excellence in dentistry is to provide the highest level of educational services and therapeutic. College continued to develop its services to students and patients, worked in a manner selfevaluation continued to upgrade its services to the highest international quality standards and developed an ambitious plan for the implementation of strategic objectives and achieve its vision to produce generations of dentists qualified by international standards and be able to compete globally in all areas of dentistry. One of the most important of these objectives is to assess and develop the curriculum for the College and the development of the overall global quality of the output of these approaches in terms of objectives and teaching methods, evaluation and indicators of success. To achieve this goal especially ridiculed the total of all its means to provide all possible avenues for students to acquire knowledge and study through the provision of the latest books and international scientific magazines, electronic services and by observing the modern continuous and comprehensive care of all faculty members are known for their competence and experience. The most important effort is to achieve access to the academic accreditation of the ADEE, which is the first step to gain access to the world. Did not get this credit only through the efforts of all employees of the college and the generous support of our university based on the beloved, led by His Excellency the Prof. Abdulrahman Al-youbi . Finally, My thanks and gratitude and appreciation to the Dean Prof. Abdulghani Mira, who devoted his efforts, time and expertise to serve the college and led to global, and thanks go to former deans Prof. Hassan Fattani, Dr.Abdullah Faris and Prof. Tariq Alkhateeb who put the sound foundations established the pace of the college and ask God to help us all to serve this great advice. Vice Dean for Academic Affairs Prof. Motaz Ahmed Ghulman
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VICE DEAN FOR FEMALE SECTION All praise be to Allah alone, and His peace and blessings be upon His messenger our Prophet Muhammad, his family and his companions. Its my distinct pleasure to welcome you to the Faculty of Dentistry where we are committed to providing an extensive educational program that will not only equip students with the necessary knowledge and skills, but also train them to excel in their academic and professional sphere of life. The Faculty of Dentistry was established on 1985. Since then the faculty, administration and staff worked in close collaboration to provide the highest possible standards of dental education and training, maintaining the academic identity of dental education in an overall university context within the region. We are also evoking in our students a keen sense of professional ethics and responsibility to the community. We are proud of our history and present, and we are looking forward for a bright future with the mutual aid of our distinctive teaching faculty members, students and staff. Vice Dean For Female Section Dr.Sumer M. Alaki
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FACULTY OF DENTISTRY MISSION STATEMENT: The Faculty of Dentistry is an entity within King Abdulaziz University. However, the faculty of dentistry has its own distinct mission statement. The following four-part mission statement states that: “The Faculty of Dentistry at King Abdulaziz University is a governmental institution whose mission is to dedicate its resources to excellence in education, research, patient care, and contribution to the improvement of oral health across the Kingdom of Saudi Arabia.” Inherent in this mission are methods of instruction, research, extended education, and public service designed to improve the oral health care at the Kingdom of Saudi Arabia. GOALS AND OBJECTIVES: Fulfilling this mission requires the pursuit of these mutually reinforcing academic goals: Goal # 1: To equip students with the knowledge, skills, and attitudes needed to begin the practice of dentistry & the promotion of dental health care in the community, and to graduate dentists competent in providing high quality, holistic, patient-centered care. 1. Evaluate the dental curriculum to assure compliance with national and international accreditation standards and encourage responsiveness to evidenced-based advances in dental education. 2. Accommodate recent advances in dental education through ongoing curricular reviews. 3. Develop competency-based training & assessment methods for dental students. 4. Provide educational experiences for students using a comprehensive patient care model. 5. Advance the skills of faculty members in teaching, research, and leadership. 6. Provide academic and social guidance and encourage constructive and effective communication between the student and the professor. 7. Improve the academic environment and educational support system. 8. Develop Postgraduate programs to advance the knowledge and skills of graduate students. 9. Meet the requirements for national and international accreditation. Goal # 2: Create and support a research-conducive environment for students and faculty and obtain strategic partnerships with renowned research institutions to improve the health and wellbeing of the people of the community and the region by addressing relevant health issues. 1. Provide different research opportunities for students in order to facilitate the acquisition and development of the necessary skills for scientific research and dissemination of new knowledge in the field of basic and clinical sciences that is applicable to Oral and Dental Health. 2. Increase the number of published scientific papers and/or scientific reports by faculty members in international (ISI) journals.
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3. Develop infrastructure and improve resources to support the research environment and encourage global communication and partnerships in the field of scientific research. 4. Develop priorities for scientific research that are in line with the plans of advancement of the Kingdom. 5. Direct scientific research and technical development at the Faculty of Dentistry to interact with the needs of the community and the concerns of the private sector. Goal # 3: To provide and maintain a high level of community services, and to educate and improve the oral health and wellbeing of the community, including minority and underserved populations. 1. Increase participation in community service activities (field visits, presentations, and educational brochures) to establish ties with the community including underserved and at-risk patients to increase awareness of the importance of oral health to the overall health and to produce empathetic, community-minded dental professionals. 2. Enhance the image of the Faculty of Dentistry to highlight the Faculty’s excellence in the areas of community service and patient education. 3. Improve the various interactive sites at the Faculty of Dentistry to facilitate effective communication between the Faculty and the beneficiaries of these programs. 4. Clarify the role of the Faculty of Dentistry to the different segments of the society by utilizing different media outlets. 5. Create a website for oral health care awareness, education and prevention of dental diseases that is accessible to the public. 6. Provide a variety of continuing education programs that are accessible to all dental health care professionals. 7. Obtain information on prevalence of oral and dental diseases and identify risk factors in Jeddah and the Western region, to address the dental health issues within the community. Goal # 4: Provide the highest level of patient care by applying state-of-the-art standards in the field of oral health care. 1. Maintain the Faculty’s position as a non-profitable and comprehensive dental care provider by offering consistent, reliable, evidence-based care to all patients. 2. Ensure compliance with Universal Precautions and recommended Infection Control Practices in the Dental clinic. 3. Increase the number of patients at the Faculty of Dentistry, and expand the Faculty’s position as a provider of dental and oral care for individuals with a range of needs including psychological/behavioral and physical disabilities as well as patients with special or medical needs. 4. Monitor patient satisfaction and implement processes of addressing patients’ complaints. 5. Improve clinical facilities. 6. Evaluate and monitor various aspects of patient care at KAUFD.
13
Goal # 5: Improve Faculty of Dentistry’s infrastructure to ensure sustainable development. 1. Improve KAUFD’s facilities to meet the best available quality and standards. 2. Develop reliable electronic infrastructures to support educational and clinical processes. 3. Develop quality assurance systems to monitor academic and administrative standards in various sectors of the Faculty of Dentistry.
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15
16
KAUFD POLICIES
WORKING HOURS The official working hours is between the hours of 8:00 a.m. and 5:00 p.m. Sunday through Thursday. IDENTIFICATION All faculty members, students, residents, and staff must wear official KAUFD Identification Badges to be admitted to any KAUFD Buildings. ATTENDANCE POLICY Class attendance and participation are mandatory for all lectures, labs and sessions. Exceeding the maximum permissible absences (10% or more) may deprive the student from attending the final exams. ANTI-PLAGIARISM POLICY Cheating in the examination, attempting to cheat, or opposing the regulations of examinations, will lead to a disciplinary action according to the students’ disciplinary regulations issued by the University Council. In addition, It is essential for students to carefully consider the legitimacy and authenticity of the work they submit by providing appropriate acknowledgements in the form of clear referencing to avoid plagiarism and to encourage honest work. Allegations of plagiarism against staff members should be reported to Vice Dean of Academic Affairs. EXAMINATION POLICY All examinations must be taken on the date scheduled. The students have to be there on time. The students will not be allowed to enter any examination after half an hour from the beginning of the exam; and will not be allowed to leave before half an hour from the start of the exam. PROFESSIONAL ATTIRE Appropriate student dress and grooming are important factors in the safety and orderly operation of the school clinics and labs and student's appearance should reflect a positive image of the school. The students should wear a uniform scrub suit and a white coat. Failure to comply with the school dress code policy may result in disciplinary action, which may include prohibition from the clinic.
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GUIDELINES OF STUDY AND EXAMINATION Definitions Academic Year: A full school year not less than thirty weeks, during which the syllabus is taught, and not including registration, nor final examinations periods. Curriculum: A course of study, which follows a certain standard within the approved plan study. Each course should have a number, a code, a name and a detailed description of its times which differentiate it, in respect of standard and content, from other courses. Each division should have a filing system for preservation, follow-up, evaluation and development. Some courses may have requisites, pre-requisites simultaneously. Academic Warning: The notification, which is addressed to the student when he/she has only one chance left for success before rolling his entry. Degree of Year Works: Degree awarded for works which shows the achievements of the student through an academic year including examinations, researches, learning activities related to the curriculum. Final Examinations: An examination in the curriculum held once at the end of semester or year. Final Degree: The total degrees of year works added to the final examination degree in each course. Evaluation: The description of the percentage or the alphabetical symbol for the final degree achieved by the student in each course. General Evaluation: Measurement of learning achievements for the student through his university study. Admittance of New Students 1.
2. 3. 4. 5. 6. 7.
High school diploma or equivalent certificates dating no more than two years and obtained from academic institutes within the kingdom of Saudi Arabia or abroad that is recognized by the Saudi ministry of education. Only applicants who have graduated within the past two years are accepted in to the predoctoral program at KAUFD Letter of good conduct and behavior from their most recent academic institute. Successfully pass a written entrance exam and the interview (does not allow any student to re-set exam), excluded from this exam any student who did not attend on time of the nomination of the College. Applicants who are employed in either governmental or special sectors must present letters of approval from their respective employing body Applicants must be medically fit for the program Any additional conditions specified and declared by the university council must be fulfilled by the applicant Applicants who are admitted at KAU must complete the “Scientific Track” Preparatory/Foundation year, with a minimum grade of 4.5 GPA. Students must obtain at least a B+ score in Physics, Chemistry, Mathematics and Biology as a start, then the weighted percentage is calculated as follows:
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Transfer Students Applicant transferring from another university and applying directly to the Dental Surgery Program at KAUFD are required to show evidence of completion of pre-requisite course requirements • • • • • • •
The student must have studied in college at university recognized and approved by the Saudi ministry of education Not to have been dismissed/discharged from the original university for disciplinary reasons Student must have a GPA of no less than (3) Does not have any penalties on his/her academic record from the original university The applicant should not have completed 50% or more of the graduates of the program requirements Certified transcript from the transferred university are required as evidence of completion of pre-requisite course The transfer will be accepted for second year or third year only
The student transfer policy between Health Sciences Schools at KAU: • • • • • • • •
The student can transfer to any health science school. Transfer between schools is allowed once only. Transfer should meet all the criteria set by the school he/she will transfer to. Did not complete more than 50% of Graduation requirements in original program. Does not have any penalties on his/her academic record. Student must fill the online transfer application form through ODUS. Must follow up application form according to scheduled time. Student must have a GPA of no less than (3)
Placement Mechanism in Colleges after the Foundation year: 1.
Student must pass all courses of the scientific track of the Foundation year and satisfy all requirement of placement in the dental surgery program.
2.
The Student will be placed in one of the appropriate university colleges from the colleges available in the student's study track and according to the competition mechanism, which is based on the cumulative grade, the specific requirement/criteria set by the collage described previously, and number of seats available seats of the college, as approved by the Faculty Board.
3.
Applying for colleges enrollment is done through the electronic services system (ODUS) and only at the pre-specified times. In addition, all application must submit a hardcopy of the application and related documents. If student fails to apply via the ODUS system and hand in the material on the pre-specified time, the student will not be accepted.
Results of the placement process will either be a. Accepted in the program b. Placed on alternate lists For applicants who are academically qualified but cannot be enrolled due to space limitation in the class. These candidates will be considered by Deanship of Admission and Registration should vacancies occur in the first week, and following interview processes of the second academic year. c. Denied acceptance to Health Science collages.
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Interview process at KAUFD: In 2013, interviewing applicants became an admission requirement of the dental surgery program. The interviews are administered in the form of an MMI consisting of 6 OSCE-like stations with 2 faculty raters per station and entails the evaluation of non-cognitive skills as well as personality traits as follows: ▪ ▪ ▪ ▪ ▪ ▪
Station I: Personality in general (interests, hobbies, reason for joining the dental school… etc.) Station II: Ethical decision-making Station III: Critical thinking Station IV: Teamwork Station V: Empathetic skills Station VI: Personality test (Big Five Inventory)
The Study System 1. Study in the faculty of dentistry follows the full academic year system. 2. Study is consisted of six study levels followed by a compulsory practical year (honor degree). 3. The student graduates in study and success through the study levels of the syllabus in accordance with the regulations of transition from a level to another. 4. The curriculum is distributed over six levels. Every level has its number of units of study according to study plans. 5. Students who succeed graduate in study levels from the low levels up to higher levels according to approved stud plans. 6. Students failing will stay to repeat the study level they fail in.
Persistence and Excuse from Study 1. The student should attend all lectures, practical and clinical lessons. He will be excluded from continuation in the subject and will not allowed for the final examination if his attendance is less than 90% of lectures, practical and clinical lessons appointed for each course. The student is excluded from entering the examination for attendance will be considered a failure in the course. So, he has to re take the course. 2. The university council or their representatives has the right, exceptionally, to exempt a student and allow him to sit for the exam on condition that he present an accepted excuse and his attendance should not be less than 80% of lectures, practical and clinical lessons limited to each course. 3. The student can be excused for an academic year without being considered a failure, on condition that he presents to the faculty council at least five weeks before the beginning of final examinations an accepted excuse. 4. The student should fulfil clinical and laboratory requirements which are stated by the council of the responsible division. If these requirements are not fulfilled the student will be excluded from the final exam, and has to complete the requirements during the summer and take the re-sit exam.
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Procedures of monitoring attendance: 1- Monitoring attendance by a competent employee in the following: 1.1- Lectures: 1.1.1- Students should sign in the attendance sheet during the first 15 minutes of a one-hour lecture, and the names of the students who did not attend must be crossed out. 1.1.2- Students do not have the right to sign for other students whom did not attend the lecture. This would subject the student to the penalty stated by the faculty board. 1.1.3- After completing the attendance sheet, the faculty member and/or staff holding similar positions, add the course code and approve the sheet. 1.1.4- Place the attendance sheet in the specified area in the classroom. 1.1.5- Collection of the attendance sheet from the specified area 15 minutes after the beginning of the lecture by a designated employee from the Educational Affairs Administration (Female / Male Section). 1.2- Labs: 1.2.1- Attendance sheets are available in all labs. 1.2.2- Students should not sign for students whom did not attend the lab session. This would subject the student to penalty as stated by the faculty board. 1.2.3- The supervisor for the practical session (or whomever substitutes him/her) has to check the attendance in the specified list of students and cross out absent students during the first 30 minutes of the practical session. 1.2.4- After completing the attendance sheet, the lab supervisor (or whomever substitutes him/her) will add the course code and approve it. 1.2.5- Collection of the attendance sheet after 30 minutes from the beginning of a clinical session, by a designated employee from the Educational Affairs Administration (Female /Male Section). 1.2.6- Compile a quarterly report that includes achievements and/or any difficulties or challenges that have hindered the achievement of the desired goals, along with suggestions for improvement, and submitting this report to the Vice Dean of Educational Affairs/Vice Dean female side before the end of each semester. 1.2.7- Distributing questionnaires to academic advisor and students at the end of each semester; in order to identify points of weaknesses and/or strengths in the academic advising system and set action plans for improvement. 1.3- Clinics: 1.3.1- Designating staff members to follow up the absence at different clinical areas. 1.3.2- Students should not sign for students whom did not attend the clinical session. This should subject the student to the penalty as stated by the faculty board. 1.3.3- Attendance records are distributed in the clinics by the employee in charge from the Educational Affairs Administration (Female / Male Section). 1.3.4- Submitting the attendance sheet for the clinical sessions to the supervisor of the session (or whomever substitutes him/her), the employee will check the students’ signature 21
on the attendance sheet, and cross out the names of absent students during the first hour from the beginning of the clinical session. 1.3.5- Collecting the attendance sheet an hour after distributing them by the Educational Affairs employee. 2- Inserting absence data by the employee in charge: 2.1- Collecting all records (lectures, labs, clinics). 2.2- Inserting absence data (Female Section/Male Section) in an Excel Sheet taking into consideration the privacy and confidentiality of the students’ information. 2.3- Making the necessary statistics through the employee in charge from the Office of the Educational Affairs (Female Section/Male Section). 3- Sending a copy of the approved name lists after completing the necessary statistics to: 3. 1 Heads of Departments in order to determine the attendance percentage. 3. 2 The Vice Dean of the Academic Affairs/the Vice Dean (Female Section) in order to approve the notices and warnings or denial of sitting for the final exam. 3. 3 The Students Supervisor and the Academic Advisor regarding the academic advice in order to know the low-performing students due to low attendance. 3. 4 A denial of entering / sitting the final exam if the absence percentage reached 10%. 4- Excuses for absence: 4. 1 Absences with excuses: students should provide a medical excuse (sick leave- or delivery) or an exceptional excuse (a case of death or a traffic accident). 4. 2 Absences without excuses: if the student exceeds the limit allowed for absence, which has been issued by the Academic Affairs Unit, the students will receive: i.
A notice if the absence percentage is less or reached 5%
ii.
A warning if the absence percentage exceeded 5%
iii.
A denial of entering / sitting the final exam if the absence percentage reached 10%.
5- Reports: Weekly, monthly and periodical reports should be submitted from the Academic Affairs (Female /Male Section), taking into account the privacy and confidentiality of the students’ information. Subsequently, the attendance sheets should be submitted to the Vice Dean for Academic Affairs/and the Vice Dean of Female Section.
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Delaying of Study and Refrainment 1. The student can submit an application for delaying study on condition that he presents an accepted excuse to the faculty council. Period of delaying should not exceed two intermittent years, during his whole stay in the university after which his entry will be rolled up. 2. If the two years are consecutive, the university council, in extreme necessity may allow the student to continue his study, on condition that he passes a qualifying exam in the subjects of the last grade he has succeeded in. If he fails he may be admitted in the last academic year he has passed. This result should not be included in his general evaluation. 3. If the student did not become regular in study for more than four weeks without applying for a delay his entry will be rolled up. 4. If a student refrained from study for more than four weeks without applying for a delay his entry will be rolled up and the council has the right to dismiss the student for a period less than that. Entry Restoration 1. Student whose entry has been rolled up may submit an application of restoration of entry, with his same number and record before his refrainment pursuant to these principles: a. His application submission should be within two years from rolling up his entry. b. The council of the faculty should approve his entry restoration together authorities concerned. c. If three or more has passed since the rolling up of the student entry, he can submit a new application of admittance to the university without going back to his former record. In that case all conditions of admittance declared at that time should conform to him. d. Entry restoration should not be more than once. 2. It is not permitted to restore the entry of a dismissed student from the University for educational or disciplinary causes; nor that dismissed from another university for the same reasons. If it is found that a student who has restore his entry, has been dismissed before for these reasons his entry should be cancelled from the date of his entry restoration. 3. It is not permitted to restore entry for a student in pathological cases which hinder his continuation in study or his practicing the profession of dentistry.
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Graduation The student graduates once he has accomplished all graduation requirements successfully pursuant to study plan and his general evaluation should not be less than satisfactory, and has completed the compulsory practical year (Internship year) with success. Dismissal from the Faculty The student should be dismissed from the Faculty in these cases: 1. If the students does not pass the second level after three academic years. 2. If the students does not pass the third and fourth levels after three academic years. 3. If the students does not pass the fifth level after three academic years. 4. If the student fails in the sixth level for four times. The university council, on the recommendation of the faculty council, has the right to grant more than two final chances. Evaluation and Examinations A final examination a first session should be held for all the first five levels at the end of the academic year. The second session examination should be held before the beginning of the next academic year. A final examination every end of the semester should be held for the sixth level, one of which should be at the end of the academic year. The student who fails in the final exam for the sixth level should repeat the examination in the subjects he has failed in only, with his obligation to attend all clinical and preclinical subjects, which he has already succeed in, for the first, second, third, fourth and fifth levels. 1. The faculty council has the right, on the recommendation of the concerned division council, to include in the final exam for any syllabus, practical and oral examinations, and state the degrees allotted for that from final exam degrees. 2. The student who failed in the final examinations the first session is allowed to sit for the second session examination, and if he failed he will repeat the study in the failure subjects only. Also he is obliged to attend all clinical and preclinical subjects which he has passed for the third, fourth, fifth and sixth study levels. 3. The student who is absent from the final exam for a course or part of it “written, oral practical or clinical” will be regarded a failure in that course, and the faculty council has the right, in extreme necessity, to accept his emergent excuse and allow him to sit for the next exam, and in that case he will be granted the grade he has achieved after the examination. 4. The yearly evaluation for the success of a student is calculated in each level of study levels according to arithmetic mean for evaluations which he gain in each course, with regard that his grade should not exceed satisfactory in the course he has failed in or he is absent from without an excuse. But if he is absent for an accepted excuse the grade he achieved will be counted. 5. The faculty council designate marks for year works not less than 40% of the final mark. 6. Marks for year works should be estimated by one of the following: 24
a. Oral, practical, clinical, researches, types of other class activities or all of these or some of them, together with at least one written exam. b. At least two written exams. 7. Year works mark is not included in the second session marks for all study levels. 8. The evaluation of student success is estimated for each course and study level as follows:
• • • •
Excellent 4.5-5 Very good 3.75-4.49 Good 2.75-3.74 Satisfactory 2-2.74
9. The final GPA is cumulative based on the credit hours assigned for each course in the school curriculum 10. The student is awarded the first degree of honor if his general evaluation in the bachelor’s degree is excellent, and will be awarded the second degree of honor if his general evaluation is very good, and in both cases his grades in any level of study should not be less than very good and he should not have been a failure in any examination in this university or others. The Compulsory Practical Year 1. The students who have passed the final examination for the bachelor’s degree should spend a compulsory twelve practical months (internship year) that starts on the dates decided by the faculty board. 2. At the end of each period of practice the concerned division will evaluate the dentist. If he hasn’t achieved a satisfactory report, then he has to repeat the practice period in that division, pursuant to the recommendation of the concerned division council and its approval from the faculty principal. 3. At the successful termination of the compulsory practical year, the dentist will be awarded a certificate showing periods of practice in each specification, approved by the principal.
Procedure of Final Examination 1. The faculty council has the right to form a committee, which cooperate with the divisions in the organization of final examinations procedures. The committee should review mark registration in the result sheets, and presenting them to the concerned committee within a period of not more than three days from the date examining any course. 2. The faculty council has the right to apply secrecy in the final examinations procedure. 3. Teachers for each course should set the questions for examination and coordinate with the head of division. The division council determines the distribution of questions on the parts of the course. 4. Each teacher will correct the papers for the final examination of his course. The head of division may, if needed, takes as partner one of the specialists or more in the correction 25
process. Also the faculty council, when necessary, can designate for correcting the papers anybody they perceive. 5. The corrector should register the marks achieved by the students in the final examination in the result sheets prepared for that purpose; he should sign it and approve it from the head of the division. 6. The student should not sit for more than two courses in the same day, but the faculty council can except from that. 7. The student cannot be allowed to enter any examination after half an hour from the beginning of the exam; and will not be allowed also to get out before half an hour from beginning. 8. Cheating in the examination, attempting to cheat, break instructions or oppose regulations and principles of examinations will be punished for according to student discipline regulation, which issued by the university council. 9. The faculty council, when necessary, may agree to re-connect an examination paper within a period not more than the beginning of the examinations of the next term. 10. The faculty council, in accordance with the recommendation of the concerned division council will specify the time allotted for the final written examinations; on condition that it should not be less than an hour, nor more than three hours. 11. Without violation to the rules included in the eleventh articles. The university council states regulations, which are concerned with procedures of final examinations. STUDENT CODE OF CONDUCT The University adopts a holistic approach towards preparing and training students academically, scientifically, ethically, socially, and culturally, based on the teachings of the Holy Quran and the example of the Prophet Mohammad (Peace be upon Him). The University believes that the following tenets are instrumental in helping students to be honest and sincere in the quest for knowledge, to be Islamic in actions, words and appearance, to follow the correct guidelines regarding academic achievement, to be diligent, patient and to persevere in the face of difficulties, to be wary of cheating in exams and plagiarism in assignments, to respect all members of the dental team and provide patients with the best available care. Islam provides a holistic moral guide to daily activities to any individual. Furthermore, it provides direct teachings on the correct conduct during particular situations. The Islamic code of conduct is a complete and detailed guide that complements the ADA Principles of Ethics and Code of Personal Conduct1. The following document merges these Principles in a coherent manner that provides professionals at KAUFD with the globally accepted guidelines of conduct with an Islamic identity. KAUFD believes in providing students with a safe and supportive learning environment that not only nurtures clinical competency and knowledge, but also models an ethical and professional working environment that produces qualified dentists. Such environment provides ongoing opportunities for student-centered growth and development, and encourages creativity and innovation. Furthermore, KAUFD acknowledges diversity and promotes communication and collaboration among others based on equity and mutual respect. Graduates of KAUFD are expected to continue doing good and practicing excellence to serve the community and improve humanistic culture. The following document has four parts: PART I: Academic Integrity PART II: The globally known principles of ethics, adapted to our own Islamic teachings. PART III: KAUFD guidelines to professional attire and demeanor. PART IV: The consequences of infringement of such guidelines. 26
PART I: ACADEMIC INTEGRITY Academic integrity at KAUFD is described as a set of values including maintenance of academic standards, avoidance of cheating or plagiarism, honesty and rigor in research and academic publishing. As such, academic dishonesty may include acts of violation of academic integrity including plagiarism, data fabrication, deception, cheating, bribery, sabotage, professorial misconduct, and impersonation, assuming a student's identity with intent to provide an advantage for the student. Academic dishonesty is defined as “illegal and unethical behaviors that individual displays during testing of his/her knowledge and ability”. Academic dishonesty can include individual’s behaviors such as cheating, changing exam papers, stealing exam papers from examination hall, changing results of the exam, showing physical or verbal aggressive behaviors to people applying the exam and behaving as a different person in the manner of breaking out the rules of exam. The following describes acts of academic dishonesty: Cheating: any attempt to give or obtain assistance in a formal academic exercise. Plagiarism: the adoption and/or reproduction of original creations of another author without due acknowledgement. Data fabrication: The falsification of data, information, or citations in any formal academic exercise. Deception: Providing false information to an instructor regarding a formal academic exercise (e.g. giving a false excuse for missing a deadline). Bribery: Giving assignment answers or test answers for money. Impersonation: assuming a student's identity with intent to provide an advantage for the student. For Plagiarism KAUFD decided, for undergraduate students, that 20% is acceptable for citing other people’s work, above this cut-off it is considered infringement and student will receive “zero” mark for the submitted assignment. Students, however, are given one chance in the preliminary draft “only”, where 30% is considered acceptable, and for which the student will receive a written feedback to correct and resubmit. KAUFD use the following software for detection of plagiarism: • iThenticate • Turnitin.com • SafeAssign (within blackboard) • Google and Google Scholar (can be used as initial step in plagiarism detection) The Faculty of Dentistry at King Abdulaziz University (KAUFD) promotes and maintains high standards of academic integrity among its students. It has a code with an honor pledge, which all students should memorize and abide by. Violations to the honor code has penalties, which may range from failing an exam to dismissal from the university in accord with KAU policies and regulations (الالئحة التأديبية لطالب و طالبات الجامعة, https://studentaffairs.kau.edu.sa/pages23001.aspx) . KAUFD Students are reminded every year with the CODE at the orientation day, and should sign “KAUFD Honor Pledge” included in their student logbook “My Backpack” KAUFD Honor Pledge states: “As a member of KAUFD community, I pledge on my honor to uphold the principles of honesty and responsibility at my Faculty, not to lie, cheat, or steal, either in my academic or personal life. I understand that such acts violate the Honor Code and undermine the community of trust.” KAUFD OATH: KAUFD students undertake the oath twice. Once at the transition of their pre-clinical to clinical academic year during the “White Coat Ceremony”, and at the conclusion of their studies during the “Graduation Ceremony”. 27
KAUFD Oath States: بسم هللا الرحمن الرحيم أقسم باهلل العظيم … * أن أراقب هللا في مهنتي في كل الظروف واألحوال باذالً وسعي في استنقاذها من الهالك والمرض واأللم..* وأن أصون حياة اإلنسان في كافة أدوارها والقلق وأكتم سرهم، وأستر عورتهم،* وأن أحفظ للناس كرامتهم والصديق والعدو، للبر والفاجر، باذالً رعايتي الطبية للقريب والبعيد،* وأن أكون على الدوام من وسائل رحمة هللا ال ألذاه.. أسخره لنفع اإلنسان،* وأن أثابر على طلب العلم وأكون أخا ً لكل زميل في المهنة الطبية متعاونين على البر والتقوى، وأعلم من يقصدني،* وأن أوقر من علمني نقيةً مما يشينها تجاه هللا ورسوله والمؤمنين والناس أجمعين،* وأن تكون حياتي مصداق إيماني في سري وعالنيتي وهللا على ما أقول شهيد PART II: CODE OF PROFESSIONAL CONDUCT 1 PRINCIPLE 1: _____________________________________________________________________ PATIENT AUTONOMY – اإلنسان مكرم DEFINITION: What is Patient Autonomy? Patient Autonomy means “Self-Governance”. The dentist has a responsibility to respect the patient’s rights to self-determination and confidentiality.” 1 The holy Quran states: “And We have certainly honored the children of Adam…” (Surat AlIsra’; 17:70) indicating that all life must be honored regardless of color, gender or creed. As such, dentists must provide their patient with treatment options keeping in consideration their desires and abilities. Such treatment must not infringe the patient’s rights. Patients must be respected and be provided the best available treatment while respecting their privacy and confidentiality and providing them the right to obtain all information pertaining to them. RELATED CODE OF PROFESSIONAL CONDUCT: 1.1 Patient Involvement The dentist has an obligation to explain and educate the patient on the diagnosis of their oral health status. Treatment plan, as well as all the reasonable treatment options must be disclosed and discussed with the patient, and the patient must be involved in deciding which treatment option is preferable to him within his desires and limitations. 1.2 Patient Health Records The dentist has a duty to keep accurate and up-to-date health records of their patients. Every procedure must be truthfully reported and safeguarded in order to protect the welfare of the patient. In the event the patient requests copies, such copies must be made available, with or without a nominal fee and irrespective of the patient having completed payment for the treatment (when applicable). Copies include any part of the Health record, including radiographs. In the event of referral, the Health Record of the patient may be disclosed to the referral dental practitioner, as this is beneficial to the patient. Academic Use of information within Health Records: In instances when information in the Health Record of the patient is needed for academic purposes, confidentiality must be upheld. Any information that may indicate the identity of the patient must be omitted or this will be seen as infringement of patient confidentiality and is punishable by the law.
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2 PRINCIPLE 2: _____________________________________________________________________ NON-MALEFICENCE - ال ضرر وال ضرار DEFINITION: What is Non-maleficence? Non-maleficence means “Do no harm”. The dentist has a duty to refrain from harming the patient”1 The Prophetic saying states: “On the authority of Abu Sa’Eed Sa’ad bin Sinaan al-Khudree who reported that the Messenger of Allah (Peace and Blessings be upon Him) said: There should be neither harming nor reciprocating harm.” The dentist has an obligation to protect the patient from harm. This is achieved by keeping knowledge and skills current, being aware of one’s limitations and impairments and knowing when to refer to a specialist or other professional including auxiliaries. RELATED CODE OF PROFESSIONAL CONDUCT: 2.1 Education The dentist’s role as a professional is based on his skills and knowledge, and as such, these must be current and updated at all times to ensure the best service is provided to the patient. 2.2 Consultation & Referral The welfare of the patient is the primary concern of the dentist and should the need arise the dentist is ethically obliged to refer the patient for treatment or consultation if he cannot provide the necessary treatment or diagnosis. Upon completion of treatment and/or consultation, the patient shall return to the treating dentist unless he specifically asks to remain with another clinician. 2.3 Use of auxiliary personnel It is the duty of the dentist to ensure that the auxiliary personnel involved in the treatment of the patient be competent and qualified. Furthermore, any treatment delegated to them must remain under the supervision of the dentist and he is ultimately responsible for the welfare of the patient. 2.4 Personal Impairment It is a breach of ethics to work on a patient under the influence of any toxic material or medication that causes cognitive and clinical impairment. Should a dentist be aware of such impairment in a colleague, he is ethically obliged to report it. 2.5 Post-exposure and blood-borne pathogens Should the dentist be infected with a blood-borne pathogen, and the patient is exposed during a procedure, they are ethically required to inform the patient of their status. Should the dentist be the “source” individual, he is obliged to provide all pertaining information and the relevant tests. 2.6 Patient Abandonment The commencement of treatment is a binding obligation to the dentist to complete it. Should the treatment need to be halted in case of referral, the patient must be given due notice and explanation. Under no circumstance is the patient to be dismissed without proper care to ensuring his welfare is assisted. 2.7 Personal Relationship with the patient. Dentists must avoid any personal relationship with the patient that may jeopardize the professional judgment of the treatment, or that may pose a confidentiality breach conflict. 2.8 Sexual harassment 29
KAUFD doesn't tolerate sexual harassment by any means whether verbal or physical. All faculty, employees, students and patients are expected to be treated with dignity and respect. 2.9 Hazing KAUFD forbids any conduct of initiation into or affiliation with any student organization that endangers the physical or mental health, safety and wellbeing of any student or person. 2.10 Use of facilities Dental clinics, computers and other facilities at KAUFD are university belongings and are expected to be handled with caution and care. Users may not attempt to destroy, damage or degrade university belongings; nor use them for personal or commercial reasons without written authorization. 3 PRINCIPLE 3: _____________________________________________________________________ BENEFICENCE – اإلحسان DEFINITION: What is Beneficence? Beneficence means to “do good”. It is the duty of the dentist to promote the health and welfare of the patient.1 The Arabic equivalent “Ihsan” has a wider meaning to “doing good” and includes the perfection and good kind conduct that must accompany all actions taken by the dentist. The Prophetic saying states: On the authority of Abu Ya'la Shaddad bin Aws (may Allah be pleased with him), that the Messenger of Allah (peace be upon him) said: “Verily, Allah has prescribed excellence in everything –” Narrated by Muslim This clearly denotes the responsibility of the dentist to ensure the welfare and safety of the patient and the community. This is fulfilled with the provision of competent treatment in a timely manner, while respecting the desires of the patient and within and to the best of the abilities of the dentist. Such treatment must be provided with due consideration to the fees (if applicable) and such treatment must not be sacrificed on account of financial circumstances. RELATED CODE OF PROFESSIONAL CONDUCT: 3.1 Community Service Dentists are ethically obliged to use their clinical skills, knowledge and expertise in the improvement of the health of the public and as such be leaders in their community. 3.2 Research & Development Any result generated through investigation by the dentist, should be made available to the dental community if such result can benefit the patients and promote health. 3.3 Patents & Copyrights Dentists may secure patents and copyrights as long as they do not hinder or restrict research or practice. 3.4 Neglect & Abuse It is an ethical obligation on dentists to familiarize themselves with signs of abuse and neglect and be aware of organizations to which such signs are to be reported. If such signs are found on adults, such reporting must be done while respecting the wishes of the patient. Should such abuse be seen in minors or individuals under the tutelage of guardians, reporting must be carried out to the appropriate authorities while circumventing the guardians. 3.5 Professional Demeanor in the Workplace It is incumbent on the dentist to act in a manner that is respectful and non-litigious in the workplace. Dentists are ethically obliged to act cooperatively within their dental team, be communicative and thus optimize the care provided to the patient. 30
4 PRINCIPLE 4: _____________________________________________________________________ JUSTICE - العدل DEFINITION: What is Justice? Justice means “Fairness”. It is the duty of the dentist to treat patients justly. Dentists have a professional obligation to treat everyone fairly, patients, colleagues and the dental team. The dentist is ethically bound to provide treatment without prejudice1. The Holy Quran states: “Indeed We have sent Our Messengers with clear proofs, and revealed with them the Scripture and the Balance (justice) that mankind may keep up justice” (Surat Al-Hadid; 57:25) And: “Indeed, Allah orders justice and good conduct…” (Surat Al-Nahl; 16:90) And: “Be just: that is nearer to piety” (Surat Al-Maeda; 5:8) RELATED CODE OF PROFESSIONAL CONDUCT: 4.1 Patient Selection KAUFD acknowledges diversity and does not tolerate discrimination on all aspects including race, gender, nationality, religion, disability and socioeconomic status. It is unethical for a dentist to refuse treating a patient based on race, religion, nationality, color or gender. Furthermore, denying treatment to a patient known to be infected with any infectious disease (for example human immunodeficiency virus, or hepatitis B or hepatitis C virus) is unethical and unaccepted, if this is the only reason to refuse treatment. It follows guidelines that all patients should be treated as potentially infectious and therefore no discrimination be made based on their infectious status when knows. 4.2 Emergency Service It is the ethical obligation of the dentist to provide arrangements for the patient for possible after hour emergency. Should the dentist be involved in the treatment of a patient not under their care, as an emergency service, he shall refer the patient back to their dentist once the emergency care is completed, while recording all the information in the patient health record. 4.3 Justifiable Criticism Dentists are ethically obliged to inform the patients of their current oral health status including criticism of previous treatment as long as it is communicated professionally without reproachful comments. Dentists must report poor or faulty treatment in a nonlitigious and professional manner. 5 PRINCIPLE 5: _____________________________________________________________________ VERACITY – الصدق واألمانة DEFINITION: What is Veracity? Veracity is “Truthfulness”. It is the duty of the dentist to communicate truthfully. 1 The Prophetic saying states: on the authority of Abdullah bin Mas’ud (May Allah be pleased with him) reported: The Prophet (peace be upon him) said, "Truth leads to piety and piety leads to Jannah. A man persists in speaking the truth till he is enrolled with Allah as a truthful. [Agreed upon]. Truthfulness and honesty must accompany all actions and communications done by the dentist. RELATED CODE OF PROFESSIONAL CONDUCT: 5.1 Representation of Care Dentists must not represent care to their patients falsely or in a misleading manner. Dental Amalgam: 31
The ADA has reached the consensus that the removal of an amalgam restoration that is in good condition and is not causing allergy to the patient, under the pretense that it is “toxic”, is unethical. The dentist has the obligation to inform the patient of the harmlessness of leaving the restoration and must not mislead the patient. Should the patient insist on the removal, the dentist can oblige once all information is disclosed. 5.2 Representation of Fee 1.2.1 Overbilling: It is unethical to overbill a patient or falsify treatment records of a patient under a particular coverage (insurance or personal) when applicable. 1.2.2 Treatment Dates: It is unethical to change treatment dates for the purpose of obtaining (financial) benefits. 1.2.3 Dental Procedures: It is unethical for the dentist to claim having carried out a certain procedure for the sole purpose of reimbursement or greater payment. 5.3 Disclosure of Conflict of Interest When the dentist claims particular benefits to a treatment of material, verbally or written, he is ethically obliged to disclose any conflict of interest whether monetary or personal with the company/parties providing the material/device. 5.4 Reporting Adverse Reactions Dentists must report any adverse reactions to materials and/or devices should they occur to the regulatory body of their country (such as FDA). Lack of reporting is considered an infringement of ethical conduct. 5.5 Unearned Degrees and False specialization It is unethical for the dentist to work without the appropriate certification or with falsified documents. It is unethical for a dentist to assume the role of a specialist without having received, completed and attained the degree.
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PART III: PROFESSIONAL ATTIRE AT KAUFD Dress Code Standard in the Patient-Care Area As a faculty, auxiliary staff or student of KAUFD you are required to uphold a set of standards that convey the level of professionalism maintained in the institute. In this document, the minimal requirements for professional image are highlighted. Such dress code is to be followed by all students, faculty and auxiliaries working in any Patient Care Areas at KAUFD-Hospital. Such areas include clinics, nursing stations, patient rooms, and reception/waiting areas. GUIDELINES
TOP
BOTTOM
CLOTHING DESCRIPTION
HEAD COVER
FOOTWEAR
ACCEPTABLE Women are required to wear white coats at all times and these must be Women Below knee-length, longsleeved, not tight-fitting, clean & wrinkle-free Men may wear scrubs and/or Men white coats, long or shortsleeved, clean & wrinkle free. Full-length trousers/skirt, an Women inch above the floor. Clean & wrinkle free.
NOT ACCEPTABLE Short-sleeved, or sleeveless, dirty, stained, frayed. Tight, see-through and below knee-length. Sleeveless, dirty, stained, frayed T-shirts, or any type of shirt without a collar. Tight-fitting, too short or too long, dirty, stained or frayed
Tight-fitting, too short or too Full-length trousers/scrubs, long, dirty, stained or frayed. Men an inch above the floor. Clean Thobes, Jeans, shorts, gym & wrinkle free pants, training pants. Must cover all of the hair. Ends Ends of head-cover above of head-cover must be kept coat/gowns, very ill-fitting, Women under the coat or gown. Head- dirty, stained or frayed cover must be clean & Flashy colors, lace and wrinkle-free beaded No head cover required unless hair is longer than the nape of Men the neck. A disposable head Head-cover (shumagh) cover is worn during all patient-contact times. Heel above 6 cm, open-toe, Flat or moderate heel (6 cm), Women sandal, dirty, stained or closed-toe, clean frayed Open-toe, sandal, dirty, Men Flat, closed-toe, clean stained or frayed (slippers are not allowed).
Colors: Colors are accepted at KAUFD-H as long as they are not flashy and bright. Black, white, cream, brown, navy blue and pastel colors are accepted, with mild patterns, no ornaments and of thick, resistant material. Any breach must be reported and disciplinary action undertaken (See Disciplinary Actions Below).
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Grooming Standard Grooming indicates how a person maintains his/her personal hygiene and overall look. At KAUFD Hospital Patient Care areas, all personnel must maintain the following guidelines: GUIDELINES Men
HAIR Women
FACIAL HAIR FINGERNAILS MAKE-UP
JEWELRY
BODY ODOR
ACCEPTABLE Hair must be well kept and groomed, and if long, tied back, away from the face. While faculty and students are required to cover their hair as an Islamic tradition, any hair that shows must be in place and away from the face. Non-Muslim auxiliaries must keep their hair tied back. All facial hair must be well kept and during procedures be tucked under the face mask.
NOT ACCEPTABLE
Minimal make-up
Heavy make-up or flashy colors.
Long un-kept hair, lose on the shoulders, covering eyes, dirty Hair that is untied and slipping from under the head-cover requiring persistent readjustment, hair that covers the eyes.
Un-kept facial hair, untrimmed beard, or hair outside the facial mask. Very long nails, artificial nails, Must be kept clean and filed, not flashy or chipped nail polish, more than 3 mm long dirty nails. Flashy jewelry or necklaces, heavy bangles or bracelets, nose Simple and plain piercings. Apparent watches, bracelets during patient procedures. Strong cologne or perfumes. Natural odor or mild cologne or Clothing or body smell from perfumes smoking Bad breath
Any breach must be reported and disciplinary action undertaken (See Disciplinary Actions Below).
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PART IV: DISCIPLINARY ACTIONS
VIOLATION
First Second Infraction Third Infraction Fourth Infraction Infraction Infringement Disciplinary Regulations for KAU Students of Academic (http://studentaffairs.kau.edu.sa/Content.aspx?Site_ID=211&lng=AR&cid=220 Integrity 362) and/or Code of A translated copy is provided as an attachment. Professional Conduct Infringement of Professional Attire
Verbal Warning
Withdrawal of University ID by the assigned committee or personnel.
Withdrawal of University ID by the assigned committee or personnel.
Student will retrieve ID after signing receipt of the 1st warning letter from the office of Academic Affairs.
Student will retrieve ID after signing receipt of the 2nd warning letter from the office of Academic Affairs.
A copy will be kept in the student’s file.
A copy will be kept in the student’s file.
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Referral to Disciplinary Committee. The “Disciplinary Committee” will decide on any of the following depending on the severity of the violation: 1. Unaccounted attendance to lecture. 2. Suspension from clinics. 3. Denial of marks assigned for behavior and appearance. 4. Other disciplinary actions the committee might see appropriate and does not violate KAU’s Disciplinary Regulations.
REFERENCES: 1. American Dental Association: Principles of Ethics and Codes of Professional Conduct. 2012 2. World Health Organization: Regional Office for the Eastern Mediterranean - الدستور اإلسالمي العالمي لألخالقيات الطبية والصحية 3. University of Utah Health Care: Hospitals & Clinics Human Resources 4. The Ohio State University, College of Dentistry Code of Honor And Professional Conduct: 2008 5. Honor Pledge of “Texas State University” and The College of William & Mary” Student Advising Counselling Advising and counselling is an educational process that includes a number of services offered by Student Affairs. To enable students to better understand themselves, to solve their problems by making good. Use of their capabilities and skills, and (o adjust to their university environment. The purpose of advising is basically to promote the academic, social and emotional of students. This allows them to succeed and complete their course of study at KAU, and to prepare them for working life. Student Affairs also aims at; ▪
Offering students religious and social guidance in accordance with Islamic principles.
▪
Supporting students with academic problems (students on probation or who have failed their courses) and helping them overcome these educational difficulties.
▪
Helping students address their personal, social and family problems.
Group Practice System (GPS) at KAUFD The Group Practice System (GPS) is team-based practice/mentor-mentee system ensure the availability of adequate patient experiences that afford all students the opportunity to achieve KAUFD’s Competencies for the New General Dentist, within a reasonable time. This setting allow the distribution of patient pool based on complexity and allows for internal referral to ensure comprehensive and complete patient care. The GPS involves the allocation of groups of students (mentees) to a faculty members (mentors) at a ratio 15:1. Student Clique composed of 5 Student Groups. The one student group is composed of three teammates from difference academic years. Each mentor will conduct weekly meeting with their group and prepare progress report. The Report will include: Honoring Students Honoring students who demonstrate superior academic capabilities are supported by the University and honored for their achievement in a special graduation ceremony. In addition, honors students: ▪
Are helped and assisted in overcoming difficulties and drawbacks
▪
Are granted achievement awards to the tune of 1000 SR (one thousand) for those who maintain an average of A for two consecutive semesters in any academic year.
▪
Are given priority in dropping and adding courses.
▪
Are invited to participate in special events organized by faculties
▪
Are offered on-campus employment in their faculty and receive a monthly salary (based on the Hours System) 36
▪
Are offered special discounts and free training courses in English Language and Computer programs.
▪
Offered discounts on electrical and electronic appliances
▪
Are invited to take specially arranged fieldtrips at the end of each semester.
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Students with outstanding performance in curricular and extra – curricular activities are honoured by the dean of the faculty in the annual academic year closing ceremony
Student Violations The Office of Student Investigations at Student Affairs offers a number of effective services for students by offering educational guidance and advice concerning violations of the University code of conduct. Students are advised that violations will be treated seriously; with special attention given to recurrent offenders. Any disciplinary action levied against them will become a permanent part of their academic record. There are a number of violations that students should be aware of and avoid at all times. These violations include the following: ethical violations, behavioral violations, academic violations such as plagiarism and cheating in examinations, stealing, false impersonation and identity theft. Because all the above violations arc serious offenses which require the assignment of penalties, the University has issued regulations describing standards for ethical and academic conduct. It has prescribed appropriate penalties depending on the seriousness of the offence and other particular circumstances involved. Penalties and disciplinary actions for offences may include one or more of the following, listed in the University Integrity Code: ▪
Denial of credit or grade in one course or more.
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Denial of grant/allowance for one month.
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Assigning student an F in one course or more.
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Suspension of student from the University for one Academic Semester, and denial of monthly grant/ allowance.
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Suspension of student from the University for more than One Academic Semester, and assigning an F in the stipulated semesters.
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Denial of University Housing / residence hall. Student dismissed from the university."
STANDARDS OF ETHICAL CONDUCT AND FAIR PROCESS PREAMBLE Students are responsible for complying with all policies/procedures, rules and regulations and other information published by the King Abdulaziz University. KAUFD maintains a strong commitment to the principles of professionalism and collegiality between, and among, its students and faculty. Dental education occurs optimally in an atmosphere of mutual respect among all parties of interest. Behaviors that result in a lack of respect, such as discrimination, harassment, or abuse are contrary to the spirit of dental education, violate the trust between individuals and colleagues, and will not be tolerated by the Faculty of Dentistry. This document outlines the rights and responsibilities of students and faculty in their professional and collegial interactions. In addition to describing the basic 37
expectations of students and faculty in their interactions this document provides a framework by which conflicts arising from such interactions may be resolved, to the mutual benefit of all involved. Students have a right to expect to be treated fairly, professionally and in a positive, collegial manner in their interactions with faculty. Conversely, students have a responsibility to respond in a like manner to legitimate requests and directives from faculty. Faculty is entitled to similar treatment by students, with analogous responsibilities in their interactions with students. Students entering the Faculty of Dentistry are assigned to an academic faculty mentor appointed by the Dean of the school. The faculty mentors are primarily responsible for advising students in their academic pursuits and tracking student performance throughout their matriculation in the Faculty of Dentistry. ETHICS AND PROFESSIONALISM COMMITTEE (EPC) The EPC Committee shall have responsibility for: 1. Promoting ethical and professional behavior among students, faculty and staff. 2. Reviewing and making recommendations concerning all issues relating to the ethical and professional behavior of students, faculty and. 3. Monitoring compliance with the code of ethics.
PROCEDURE FOR ADRRESSING STUDENTS COMPLAINTS KAUFD already has a policy concerning the student’s complaint. These Policies and Procedures include the following elements: Informal Conflict Resolution: 1. Discuss the conflict with the person against whom the complaint is made. In the event that the complainant does not feel comfortable doing so, the complaint should be directed to the Office of the Vice Dean for Academic Affairs. 2. The Vice Dean of Academic Affairs will meet with the individual against whom the complaint has been made in an effort to resolve the conflict. Filing a formal complaint: If the conflict cannot be resolved informally, the complainant must make a formal written complaint to the Vice Dean of Academic Affairs. The written complaint must include the following: 1. A statement of the complaint 2. Identification of individual/office against whom the complaint is made 3. The relief sought The complainant must sign the complaint. Upon receipt of the formal written complaint, the Vice Dean of Academic Affairs must take immediate action to resolve the conflict. If the conflict cannot be resolved to the complainant’s 38
satisfaction within a period of 10 working days, the matter will be referred to the Dean of the school. The referral will include the complainant’s formal written request plus a statement of actions taken by the Vice Dean of Academic Affairs to resolve this matter. Dealing with each complaint seriously, transparently, neutrally and confidentially while ensuring that it has no negative effect on the relationship with the complainant.
Submission of complaints and suggestions: 1- By paper format: 1.1- The complaints and suggestions form is available on the Faculty of Dentistry website. It can be obtained and printed from the site as follows: Homepage of the Faculty of Dentistry website student complaints and suggestions. 1.2- Hard copies of the complaint form are available and can be obtained from the Office of Educational Affairs (Female Section) or from the office of the Supervisor of Student Affairs (Male Section) or form the Office of the Graduate Studies Coordinator. 1.3- Writing the complaint or the suggestion in Arabic or English with all the necessary data, in addition to explaining the complaint clearly and in detail. 1.4- After the form is filled out, it should be delivered by hand to the Office of Educational Affairs (Female Section) or to the Office of Student Affairs (Male Section) or the Office of the Graduate Studies Coordinator. 1.5- The complaint is then kept inside a sealed envelope and delivered to the Vice Dean Office (Female Section) or the Office of Student Affairs (Male Section) or the Vice Dean of Graduate Studies and Scientific Research Office, while maintaining strict confidentiality. 2- By E-mail: Students’ complaints and suggestions are received on the official email designated to the complaints and suggestions; for the Female Section on
[email protected], and for the Male Section on
[email protected] and on the email specified for graduate students (the office of the Vice Dean of Graduate Studies and Scientific Research). In order to maintain strict confidentiality with regard to students’ complaints, the emails are only seen by the Vice Dean of the Educational Affairs in the Male Section and by the Vice Dean in the Female Section. As for graduate students, the emails are checked by the Vice Dean of Graduate Studies and Scientific Research.
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GRIEVANCES The following represent the standard operating procedures for addressing grievances in the faculty: 1. Student - Student conflict Conflict on clinical matters should be addressed to the Vice Dean for Clinical Affairs. Personal conflict may be reported to the Vice Dean of Academic Affairs for male students and Vice Dean for Female Affairs for female students. 2. Student - Auxiliary Conflict All cases are referred to the Vice Dean for Clinical Affair's.
3. Student - Staff Conflict All cases are to be reported to the male and female Vice Deans for Academic Affairs. 4. Patient - Doctor Conflict Conflict should be reported to the Vice Dean for Clinical Affairs. 5. Patient - Student Conflict The student should first discuss problems with the assigned Clinical Instructor. The Vice Dean for Clinical Affair is then notified of all decisions before discharging the patient. 6. Patient - Other Staff Conflict This must be discussed with the Vice Dean for Clinical Affairs. Procedures have been developed to ensure that students are protected against subsequent punitive action or discrimination following grievance or appeal. In the case that the incident takes place in the clinical area there are specific forms that must be filled. The Appeal and Grievance Forms are specific for staff, student, and auxiliary.
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Student Appeal and Grievance Format Date: ________________________ Name of the Complainer: _____________________________ Complaint: ER Clinics Screening Clinics Dental records Instrument problem) Reception area (appointments) DPA Clinical units Clinical cases X-ray Department Dental school laboratory Others: ________________
Complaint details:
Appropriate Actions: Complaint needs to be revised by Clinical Management Committee. Complaint can be resolved without the Clinical Management Committee through airier charge person.
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IMMUNIZATION REQUIREMENTS All Faculty of Dentistry students, regardless of age, must comply with King Abdulaziz University immunization requirements. Questions regarding immunization requirements should be directed to: University Medical Administartion Department Director:
Dr. Ameen Kimawi
Phone:
6401000 Ext. 52946/52748
Fax:
6952025
Nurse (On Duty): 6401000 Ext. 61446 Written documentation of the following immunizations must be provided prior to registration: Tetanus / Diphtheria: an adult booster dose given within the past ten years. Mumps: one doses of vaccine or laboratory evidence of immunity. Rubella / German measles: one doses vaccine or laboratory evidence of immunity. Varicella / Chicken Pox: vaccination, history of disease or positive antibody titer is required. PPD / Mantoux Test: a TB test within one year prior to first year registration, unless known to be tuberculin positive. Students, who are tuberculin negative, must be tested annually. Any student who submits documentation of a positive tuberculosis test must submit documentation of a chest x-ray, taken within one year prior to first year registration. Students who are known to be tuberculin positive from an exposure must submit documentation of a tuberculosis test, INH treatment, and a chest x-ray taken within one year prior to first year registration. A history of BCG vaccine is not acceptable as proof of being tuberculin positive. Documentation of a past, positive tuberculosis test, in addition to a chest x-ray taken within one year prior to first year registration, is required. Hepatitis B: three doses of vaccine and/or laboratory evidence of immunity. It is required that immunity to Hepatitis B be determined by the student’s physician prior to administration of the Hepatitis B vaccine. If the student is immune, nothing further is required. If the student is not immune, it is required that presence of infection be determined. Polio: documentation of childhood polio vaccine is needed for clinical work. Consult your physician for current recommendations if you did not receive the polio series during childhood. UNIVERSITY SERVICES AND RESOURCES
FINANCIAL AID SERVICES The University offers monthly allowances to all students without regard to financial circumstances. These are granted in addition to achievement rewards, to student who demonstrate academic excellence by achieving an A average or minimum Grade Point Average (GPA) of 90% or equivalent, for two consecutive terms. Loans and other types of financial aids are available to students with limited financial resources who fit the criteria set forth by social counsellors at the Deanship of Student Affairs. A specialized office has also been established to 44
meet the needs of disadvantaged students- Further information on all forms of financial aid is available through the Deanship of Student Affairs. (http://studentaffairs.kau.edu.sa) STUDENT FUND MANAGEMENT The Student Fund is a social and educational program established to offer financial assistance based on demonstrated financial need for full-time degree students enrolled at King Abdulaziz University. It is an independent body-both financially and administratively and is supervised by an administrative board whose responsibilities include: ▪
To grant financial aid and to solve students' Financial and social problems by providing the following: ▪ Need-based Aid which consists of two basic types: (1) one-time emergency allowance awarded to students who encounter emergency situations; (2) continuous allowance or monthly payments to students who do not receive any University assistance in the form of awards or scholarships, but whose financial/social circumstances justify assistance. ▪ Student Loans: a deferred-payment plan available to students with limited financial resources who wish to pay for college on a monthly basis. ▪ Student Employment: more than 600 students are currently employed oncampus in positions for which they are qualified, and receive a monthly salary that is meant to assist them financially. This helps them appreciate the concept of hard work, respect for regulations, and ways of addressing financial difficulties.
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To contribute to the establishment of cooperative projects that offer students reasonably priced essential services such as cafeterias, bookstores, grocery stores, banking services (ATM), stationery and , photocopying services and hairdressers.
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To promote religious, cultural, social, and athletic activities, and to offer prizes, medals, cups for achievements in student activities, as well as to organize of scientific field-trips and other student activities. Medical ID is also offered in case of emergencies.
ALLOWANCES The Deanship of Student Affairs established the Office of Student Allowance in order to address the financial needs of students. It processes all the various forms of aid available to students in tile form of monthly allowances, academic achievement awards, per diems and other remunerations. Amount of Monthly Allowance: The amount of grant is divided as follows: Scientific departments grant (1000 SAR); Arts departments allowance (850 SAR); Reader Per diem grant (3190 SAR) awarded to students with visual disabilities; Physical Disabilities Per diem (1500 SAR) awarded to handicapped students or students with physical disabilities. STUDENT HEALTH SERVICES Students and their families at the Faculty of Dentistry at King Abdulaziz University have the opportunity to receive medical consultation and treatment through the University Medical 45
Administration Department located at the University Main Campus. In addition, the University Hospital Departments also provide another route for students to seek medical consultation and treatment. University Medical Administration Department The University Medical Department and Clinics provide free primary health care to all King Abdulaziz University students, faculty and staff and their dependents. Basic medication is usually supplied free of charge to patients by the Medical Department Pharmacy. This health service includes the following clinics: Internal Medicine, Orthopedics, ENT, Dentistry, Ophthalmic Clinic, Pediatric, Family Medicine, Radiology Clinics, Laboratory Medicine, and First Aid Clinics. University Hospital The University Hospital is equipped with state-of art laboratories and equipments necessary for patient care and treatment. It is a modern comprehensive hospital providing a spectrum of tertiary health care services of highly professional quality free of charge to all KAU community including dental students. University Hospital Departments The University Hospital Departments include Internal Medicine, ENT, Dentistry, Pediatrics, Neurology and Psychiatry, Surgery, Ophthalmology, Urology, Gynecology and Obstetrics, Emergency Medicine, General Medicine and Pharmacy Department. DISABILITY SERVICES Students with Disabilities or Support Needs What the course involves The KAUFD courses are both mentally and physically challenging. Most days students will be in the Dental School for around 9 hours a day. Teaching normally takes place between 8:00 a.m. and 5:00 p.m. with a lunch break between 12:00 pm to 1:00 pm. You will attend lectures, practical laboratory classes and practice operative dentistry in the pre-clinical lab before moving on to treat patients. We would normally expect you to regularly spend around 3 evenings a week doing private study or coursework. With the exception of first year, the teaching for dentistry is longer than other university courses. Normally you will have four breaks in teaching a year - two at Ramadan and Hajj Holidays, and two at midyear and summer holidays. Mentally you must be able to motivate yourself to attend classes regularly and study in the evening, even after working in the Dental School all day. You will start to see patients from the fourth year of the course and you must have interpersonal skills to be able to cope with adults and young children who may be anxious or distressed. Physically you may be required to stand for extended periods of time, for example, if you are helping to treat a patient in Oral Surgery. You have to be physically able to perform emergency resuscitation. This is taught at the end of the third year using a cardiovascular simulator. You will also spend a considerable amount of time sitting, leaning over to perform treatment and moving yourself about on a dental chair with wheels. We can arrange for a special dental chair with arm support if you have back problems but if you have a pre-existing back condition you should discuss with your doctor and seek advice from the University Health Service before deciding to apply to study dentistry.
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If you have dyslexia we would encourage you to make early contact the Audiology and Speech Unit located at the University Hospital. We would arrange for additional time in examination (10-15 minutes per hour depending on your dyslexia profile), extend the loan period on university library books and advice on various types of assistive technology. You do not need to wait until you become a student to get advice. You can make a pre-entry appointment with the Audiology and Speech Unit before you submit your application.
Student Support Information The University's Deanship for Student Affairs operates as a student information point for support service information and referral. They offer a central enquiry point for all prospective and current students and assist in the facilitation of a variety of workshops on effective learning and entrepreneurship. The Dental School also has members of staff to act as student advisors. They will be pleased to assist you with any problem, whether academic or personal, in a confidential manner. Each BDS student is assigned a mentor “Academic Advisor”. Student and mentor will meet a minimum of three times each year. The mentor’s principle role is to help the student to develop as a reflective learner but they can also provide broader academic and pastoral advice and direct students to appropriate support agencies where necessary. ELECTRONIC RESOURCES Electronic Services All staff and enrolled students have an account on the University network. Electronic services are available through the University Website at www.kau.edu.sa where students can: ▪
Browse examination results and print programs and schedules of classes.
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Check conditions of transfer and submit various forms and applications.
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Register courses in accordance with University rules and policies.
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Check final examination dates and obtain schedule of final examinations.
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Apply for admission to KAU, check status of application and print Medical Check-up forms.
Services Offered by Internet Services Department: Use of the World Wide Web Access to the World Wide Web is provided for research, teaching, learning and other legitimate school-related business. Users can access the University Network and Intranet using on site computers. Access from remote locations must be authorized by concerned Faculty or Department and is only available to certain categories of users and subject to University policies concerning internet access. Benefits of University Internet Service ▪
Fast initiation of service and set up of network account.
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Slate-of-the art computer technology of high specifications supported by advanced storage and security capabilities. 47
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High-speed connection, currently 8 megabytes per minute.
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Access to the service from any connected site within the University campus.
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Remote access from distant location via state of the art digitalized dial-up.
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All requests for services are quickly processed in coordination with the authorizing department.
Procedure for Acquiring Internet Services for Bachelor’s Degree Students ▪
Internet application form (Form 902) can be downloaded and submitted to the Internal Service Department (available as compressed Word document so users will need WinZip available for downloading from the University Website by clicking on die appropriate icon).
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Request for Internet service must be renewed every semester.
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Photocopy of Citizenship Card/Residency Permit/ Passport.
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Photocopy of University ID and photocopy of student's schedule of classes. The Faculty Academic Affairs Office endorses application forms.
Media Services & Information Web Ads KAU provides the university community with free media services through the following channels: 1. University Newspaper The Department of Mass Communication is responsible for issuing the University electronic Newspaper, and endeavours to provide an accurate picture of the University community at large. Objectives of the Newspaper: ▪
To update the university community on the latest news and academic events. “To train students of the Media Department in all aspects of journalistic work.
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To provide an accurate and realistic picture of the status of KAU and its community. Also to document the achievements of all faculties and academic departments, and present the various contributions of all University sectors and centers.
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To report on the successes achieved by KAU encourage and support talented students.
2. University Magazine The magazine is printed by the local Al-Madina Newspaper and issued by the Deanship of Student Affairs every two months- It covers a variety of topics. 3.
Specialized Newsletters
These are concerned with covering the news of the different sectors of the University. 4.
Campus Announcement
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School announcements, advertisements and instructions that are of importance to students are posted as moving Web Ads at the University website so as to make students better able to follow university events and happenings, as well as to speed up the implementation of tasks. 5.
Web Ads of the Deanship of Admissions and Registration
The Deanship posts text-only Web Ads containing the latest news that should be of concern to student such as: ▪
Date and deadline of Transfer from one faculty to another.
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Deadline for requesting Leave of Absence for one semester.
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Deadline for requesting Postponement of Study.
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Start of external student registration for general courses and specialized courses at the Faculty of Arts & Humanities.
6. Web Ads of the Deanship of Student Affairs All programs and student activities and events are posted as Web Ads at the KAU website.
CENTRAL LIBRARY Books are the fountain and the source of intellectual knowledge and culture. The Library is considered the main foundation upon which the University's educational process is based, since it is regarded as the key source of information for researchers and students. Books, periodicals, computerized disks and other materials are selected primarily for their support of the campus instructional programs, as well as for their enhancement of personal growth and intellectual maturity, in a lightly conducive education environment. There are three libraries on campus: The Central Library, where the main collections are held, The Females Section Central Library, and the smaller libraries located in all faculties and colleges. The library's online catalogue system can be used to search for library materials in Arabic, English and other languages, from any location on campus. Using the library website, students and faculty have access to a number of on-line periodical indices, electronic books, full text Journals and magazines. The website also includes all recently acquired books, and useful library forms. Female students have access to the central library only at specific dates and timings.
Library Membership & Borrowing Services All faculty and students registered in the University have (lie privilege of using [the University's Central library. Its slacks; are open. And all students are welcome to browse. For membership and borrowing privileges at the Central Library, students must: ▪
Present University Identification Card + current schedule of classes.
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Complete membership application form.
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External users from outside the University must present Visitor identification Card + pay insurance fee for each loaned book.
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Periodicals Department The Library contains a wide range collection of periodicals in Arabic, English and other languages. Special Collection The Special Collections is a unique section of the library and contains official government publications, dissertations and thesis, maps and atlases, handwritten manuscripts, microforms, audio-visual equipment, and electronic resources. Center for Internet and Information Services Because of recent advancements in internet and information services, the University has succeeded in equipping the Central Library and the Female Section Central Library with the latest technology, including an internet and information lab containing 40 computer workstations for men and 20 for women. Acquisition Department The Central Library supplies the Female Section Library with all materials and volumes. In addition to volumes appropriated annually, publications from many sources have also enriched the collections and holdings of both libraries. Electronic Library Collections The electronic library contains the following indexed volumes accessible to users: ▪
A total of approximately 500 computerized disks (CDs) containing bibliographical data and cultural and educational materials.
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A total of approximately 201 computerized disks that supplement books and references.
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A total of approximately 70 computerized disks containing University academic dissertations and theses.
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A total of approximately 99 computerized disks given as gifts from various educational institutions and service organizations.
The Library Department contains the following: ▪
More than 1700 full-text specialized journals in all fields of various majors and Sciences.
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More than 665 full-text academic journals in the fields of Medicine, Humanities, Social sciences, and Administration.
DENTAL LIBRARY Working Hours The library is opened during school’s operating hours. For Male Students: Morning session from 8.00 am to 1.00 pm. Afternoon session from 2:00 pm to 5:00 pm For Female Students: From 8:00 am to 4.00 pm
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Document Keeping and Archiving Filing received the various department letters and distributed memos like overdue books memos and new arrival letter memos as well as keeping file with our library records. Data base structure Journals: A list of the dental / basic science journals has been developed according to a questioner that has been distributed to the staff members. A concomitant effort to this was a comprehensive search of the available journal according to their scientific impact index has been carried out and a list has been developed as detailed in attached of this proposal. Books: A list of the basic science –dental books has been developed according to a questionnaire distributed to the staff members of the school. Moreover, new reference include annually as new books appear in the field. Classic Literature: Classic literature refers to old reports before the year 1990. For these issues, CDROM will be purchased if available or alternatively, a request through the British library will be made so they can be available as printable materials in about two weeks or as electronic materials in 24 hours of Britain working day. Clinical Library: A major component of the pre-graduate education at KAUFD is what is called Comprehensive Care Clinic “CCC” course. Students in each year submit their clinical requirements in a form of clinical slides and casted models. Some of these material are available in the library as clinical archives will be of our most importance to the new students in planning their upcoming cases, meanwhile implanting this idea in to our library will give it another innovative element, selected good cases will be archived under the heading of clinical library and will be indexed the system. It is in the first floor in Bldg.12 male campus and ground floor Bldg.10 female campus. Borrowing System The regulation of the borrowing system is derived from the borrowing principles Handbook that was approved by the university council number 18 via the third commencement for the year 1409 Hijri. Intended Users Under graduate students Postgraduate Master and Saudi Board students Faculty Staff Members Dental auxiliaries The Dental Community in the Makkah region The above students, staff members and auxiliaries can borrow the books and available resource. Borrowing books period for students is 2 weeks and for faculty staff members for 30days.
RESEARCH FACILITIES AT KAUFD Research labs available for all King Abdulaziz University faculty staff and students are: KAUFD In-House Research Facilities: Research Labs at KAUFD include: 51
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Advanced Technology Dental Research Lab (ATDRL) The Multi-Purpose Research Lab located in building 14 assists faculty and students in conducting basic science research offering them the opportunity to conduct highly advanced research in the field of biomaterial and basic science.
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Bio-Material Research Lab This laboratory is located in building 10 at the female section of KAUFD to conduct dental research for the faculty members and students in testing the various properties of biomaterials.
Supporting Research Facilities available at KAU: ▪ Research Labs at King Fahad Medical Research Center (http://www.kau.edu.sa/CENTERS/KFMRC/kfmrc.htm) The King Fahd Medical Research Center (KFMRC) was established in 1980 to serve medical research and postgraduate studies and has since relocated to its present premises. The KMRC is a part of the Medical Center, which includes the faculties of medicine, dentistry, pharmacy, and applied medical sciences and was purposely built as a scientific research facility supported by a well-resourced library, animal house, electron microscopy unit, tissue culture unit, information technology unit as well as the administrative and financial sections. Other facilities include a 350-seat auditorium with up-to-date audio-visual facilities as well as smaller seminars and meeting rooms that cater for smaller groups. This facility, and in collaboration with the King Abdulaziz University Hospital forms the backbone of many research activities. In addition researchers from the other faculties of the university are also involved in the research activities of the KFMRC. There is also a strong collaboration with other universities, education and health sectors. Training courses are also held in the center. Youth Development Program at Center of Excellence for Osteoporosis Research (http://ceor.kau.edu.sa) The main objective of this program is to encourage senior students from the faculties of Medicine, Dentistry, Pharmacy and Applied Medical Sciences to participate in research activities and gain skills in relation to making research proposals, conducting research and producing publishable results in medical scientific journals. Financial Support CEOR will support all successful research proposals according to available resources. Application Every year there will be a slot for 30 applicants to join the program for a full 6- month period that will include attending a short course and workshop on “Conducting Medical Research” followed by submitting a short research project to be supervised through CEOR and faculty members from the student’s faculty (i.e. Medicine, Dentistry, Pharmacy, and Applied Medical Sciences). Awards In the annual CEOR International Symposium, the best 3 successful projects will be awarded the “Youth Development Program” Award as follows: 52
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First prize SAR 20,000
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Second Prize SAR 15,000
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Third Prize SAR 10,000
Center of Excellence for Genomic Medicine (http://cegm.kau.edu.sa) This is considered another research center for all university faculty staff and students in the field of Genomic Medicine.
DENTAL LABORATOTIES •
Production Lab
Holistic treatment is assisted by laboratories fitted with cutting edge equipment to raise the standard of education process and provide the best laboratory services to patients including the production of fixed and removable partial dentures, complete dentures, surgical stints as well as Orthodontic and Pedodontics appliances. •
Simulation Pre-Clinical Labs
KAUFD has two phantom head laboratories. One is located in building # 10 for female students and the other lab is located in building # 12 for male students. These laboratories are equipped with equipment and materials for adequate preclinical training. Students usually observe a particular procedure/skill before they commence the phantom head work. Different courses use different type of Demos including the use of videos, live demos or online tutorials, and camera their output can be displayed on monitors or on a screen via a multimedia projector that is also accessible. •
Prosthodontics Labs
KAUFD has two educational prosthodontics laboratories. One is located in building # 10 for female students and the other lab is located in building # 12 for male students. The labs contain appropriate working surfaces and vacuum suctions for cast pouring and trimming. In addition, it contains polishing machine, impression sterilizing machines, Eye-washer system, and gas-leak detector system.
• •
Histopathology laboratory Research Laboratory
Infection Control Prior to submitting the case, gowns, gloves and masks should be removed. All items to be received by the Production Laboratory must be properly disinfected in the clinic and sealed in a plastic bag or in a denture cup covered by an iodophor-soaked towel or placed in a lab pan. Laboratory Work Authorization Form ▪
The form should be filled out completely and properly. The case may be delayed if it was not properly completed. 53
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It must include -
Student name and ID number.
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Patient’s name and medical record’s number
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Clear instructions
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Clinical instructor's signature
Quality Control The clinical case must be approved by the clinical instructor before submitting it to the laboratory. If the case was not accepted by chief dental technician, the clinical instructor will be consulted and the student should correct it. After each step (e.g. Metal Try-in, Porcelain Applications, and Insertion) clinical instructor will evaluate laboratory work. Laboratory Working Hours 8:00 am - 12:00 pm 12:00 pm - 1:00 pm 1:00 pm - 3:00 pm 3:30 pm - 4:00 pm 4:00 pm - 5:00 pm
Open Lunch break Open Praying break Open
Commercial Laboratories Due to the increase in students' number, the faculty of dentistry secured a deal with local commercial laboratories to cover the great demand for laboratory work.
DEANSHIP OF STUDENT AFFAIRS SERVICES The primary responsibility of the Deanship of Student Affairs is to develop and maintain a supportive and enriching environment for KAU students. This goal is achieved mainly through non-academic and extracurricular activities, and through the broad participation not only of students but of faculty and staff, and the University community at large. The Student Activities Office serves as a clearinghouse for activities information, and registers, IE advises student committees, and informs the University community of activities and programs through both monthly and annual publications. The Office is also responsible for coordinating the orientation program for new students and for planning supplemental programs for graduate and undergraduate students. There are a variety of services and programs conducted by the University Program Board, and by faculty-sponsored and student-sponsored clubs and organizations. They, span a wide range of interests covering sports, literature, culture, recreation and social issues. These include the following: CENTRAL COMMITTEES FOR STUDENT ACTIVITIES Every University Faculty or college includes a number of committees including: the Committee for Islamic Awareness, the Cultural and Artistic Committee, the Sports Committee, and the Social Committee. Members include a supervisor and five elected students one of whom acts as the secretary. The major role of these committees is to plan and implement annual programs designed to meet the needs of KAU students. These Committees are described as follows: 54
Islamic Awareness Committee This committee guides the students in religious issues or matters, and urges them in cooperation and guidance towards a better adherence to the faith of Islam. In addition, this committee arranges logistics for Umrah. Social Committee In addition to field trips that aim at socialization, this committee also organizes course(s) for computer training as well as organizing cultural and entertainment trips in Jeddah and outside Jeddah. This committee also participates with the University in the yearly student activity party. Cultural and Artistic Committee Students that are interested in cultural activities, participate in scientific and literature competitions. Two years ago, the team of KAUFD has won the 1st place in the level of all faculties in the University. Sports Committee This committee encourages students to participate in the University sports activity and arrange competitions between different colleges. In addition this committee encourages student to perform sports activities to obtain a better physical fitness. Moreover, faculty-students’ sport activity is organized once a year. Competitions The Deanship of Student Affairs organizes a variety of competitions for a multiplicity of purposes. These include: Cultural Competition between faculties and colleges; annual competitions in the fields of Quran, Hadith (teachings of the Prophet), Fiction/Novel, Poetry, poetry recitals, scientific research, painting, calligraphy, photography, handcraft; and the Drama Writing competition. Courses The Deanship of Student Affairs offers a number of courses covering a range of fields, such as computer science, photography, calligraphy, arts, drama etc. STUDENT CLUBS Student-sponsored clubs are an integral part of the learning process. KAU currently has a variety of clubs that meet the educational and recreational needs of all students. All clubs are strategically located in the Internal Student Club in front of the Medical Office. The following major clubs are registered with the Deanship of Student Affairs: Computer Club: Offers a variety of computer courses conducted by the department of Computer Science. Students are provided with Certificates of Course Completion. English Language Club: Offers training in English conversation. Certificates of Course Completion are issued by the Deanship of Student Affairs. Arts & Crafts Club: Offers courses in a variety of arts including painting on silk,traditional pottery and wood sculpture among others. These courses aim at enhancing the artistic talents of students and at developing their appreciation of beauty. Many events are 55
organized by the Club. Including an annual exhibition in which student art exhibits are presented. Science Club: Supports talented students and develops then- skills. It aims to promote technology and technical awareness, encourage technological and scientific inventions, and sponsor scientific projects and research. The club has participated in a number of local, regional and international events and has succeeded in winning prizes, awards and certificates of achievements. Photography Club: Includes a photo developing lab, and offers courses and workshops in photography conducted by experts in the field. Arabic Calligraphy & Arts Club: Offers a variety of specialized courses in; ill forms of Arabic Calligraphy, in addition to Modem Art courses. A number of exhibitions and events are organized, both internationally and locally. Literature Club: the club organizes poetry recitals and symposiums. Specialized courses in novel writing arc offered by specialized professors in the field, and talented students are supported in every possible way. Social Club: aims at developing and maintaining positive self-esteem, social awareness and communication skills. Field trips and visits are organized, and students participate in social awareness campaigns. A number of courses in the development of skills and creativity are offered. Heritage Club: supports interest in all forms of traditional arts. Heritage exhibitions arc organized which promote the local traditions and culture of the Kingdom. Public Relations Club: organizes special functions, visits, receptions, and receives KAU visiting guests, academic delegations and agencies. Courses arc offered in public relations and related fields. Special Needs Club: supports students with special needs and promotes their full participation in academic programs and campus activities offered by Student Affairs. The club also ensures that the special services necessary for handicapped students to participate fully in their academic programs and the extracurricular life of the campus are provided through University or community resources. Drama Club: supports talented students and develops their dramatic skills. A variety of plays from different dramatic schools arc produced and presented. Specialized courses in acting, production and script writing arc also offered. The club participated in a range of local, regional and international events, and was awarded a number of prizesEquestrian Club: through this traditional Arabic sport, the club aims at developing the spirit of courage, assertiveness, comradeship and manliness-The club is located within the University campus and covers an area of approximately 24900 cubic meters. There are 63 areas allocated for stables, and currently there are 24 horses (17 stallions and 7 mares) allocated for training. The club has been officially registered with Saudi Equestrian Union since 1991. GENERAL UNIVERSITY PARTICIPATIONS The university participates in a variety of local, regional and international events and festivals, such as the National Heritage and Culture Festival, the Summer Youth Event in Abha, International Scientific Knowledge, advisory programs and awareness campaigns. Sports & Athletics
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The athletic facilities at KAU are designed to benefit the entire university community, and to provide students with the opportunity to develop their athletic talents and. The role of the Office of Athletics at Academic Affairs is to foster the development of sports through athletic championships and instructional programs, designed to accommodate various levels of skill, experience and interest. It also aims to develop student's self-esteem, assertiveness, positive emotional growth and healthy lifestyle. The University participates in a number of Western Region Championships, and its varsity teams compete against major universities in the Western Region and major sports clubs that include star players from the Saudi National Team. Such sports as soccer, swimming, basketball and volleyball deserve a mention. The Office of Athletics is responsible for providing the sports outfits for the University and Faculty sport teams, and awards financial prizes and medals for the first three positions in the University League, University Cup, University Championships, and External foreign participations. Athletic Programs The University league and the university cup include the following sports; soccer, basketball, volleyball, handball, table tennis, badminton. Sports Complex The Sports Complex facilities are as follows; the Sports Tent. KAU swimming pool, the Sports Stadium, athletic halls at faculties, sports facilities at residence halls, the New Stadium, and 9 outdoor courts and fields.
Championships Championships are organized in the following sports: weightlifting, swimming, cycling, badminton, table tennis, tennis, judo, karate, taekwondo, and gymnastics. Scouting A phase of the worldwide scouting movement for youths above 18 years of age, directed towards developing character, Islamic ethics, citizenship, fitness, emotional wellness, scouting abilities and individual skills and talents.
DORMITORY Complete information concerning student residence halls and apartments may be obtained at the Office of Student Housing. A total number of 4232 rooms are available to students capable of accommodating 8464 students, in addition to apartments for married students capable of accommodating 204 married couples. The University housing complex is comprised of three residence buildings; the External or off-campus complex (Residence Hall 100), the internal on campus residence (Residence Hall 200), and the complex for married couples (Residence 300). University residence halls are usually allocated to students who do not reside in Jeddah, and to students with special needs. This is meant to provide students residing in distant towns and villages with same opportunity to complete their higher studies, and offer them a peaceful and attractive environment conducive to learning. Resident, students are provided with health care as well as social, psychological and educational counselling. The residence halls also offer students a variety of resources and facilities including study rooms, dining areas, recreational areas, laundry facilities, television 57
rooms, in addition to other social and cultural activities that may help them adjust to university life. The university offers a convenient bus shuttle the service between residence halls and other areas of campus. The residence halls for male and female students are completely separate, and both maintain curfew hours that all residents are expected to abide by. All residents of the halls must spend every night in there, unless they have written authorization from their parents or guardians indicating otherwise. Requirements for Admission to Internal On-Campus Residence ▪
Student must be a regular full-time Bachelor's degree student, fully committed to attending classes and no (employed)
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Student must not come from a city where equivalent university education is available beyond the high school certificate.
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Student’s family must reside in a city 100 kilometres or more from Jeddah
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Student must be presentable in appearance and be of good conduct
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Student must not have violated any University regulations - nor have any disciplinary actions or penalties entered in his/her academic record.
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Student must not have been previously dismissed from University housing or residence hall.
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Student must abide by all rules and regulations of the Housing Department.
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Student must submit a health certificate verifying that he/she is free of contagious diseases and others requiring special medical attention such as diabetes, heart disease, hypertension, anaemia and other such conditions.
Required Documents for Internal Housing ▪
A Letter of Introduction from the District/Neighbourhood Mayor of student's home residence
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8 colored photographs
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2 photocopies of student's High School Certificate
Requirements for Students University Housing Admission ▪
One Dossier or File.
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A Letter of Identification from the District/neighbourhood Mayor of student's home city + 2 photocopies.
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Student's Housing Acceptance Letter + 2 photocopies
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Citizenship Card or Family Card of Student's father + 2 photocopies
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Student's father must file documents in person at the Office of External Supervision
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In case of sudden death of student's father, the legal guardian must present guardianship documentation and official death certificate of student's father + photocopy
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8 colored photographs of student's father or legal guardian. 58
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2 photo copies of Citizenship Cards of all legal guardians, with their telephone numbers clearly written at the bottom
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Student's Letter of Acceptance at KAU + 2 photocopies.
UNIVERSITY CATERING SERVICES The Deanship of Student Affairs is committed to providing students with quality food services at affordable prices. All meals are supervised and inspected by specialized personnel and a team of nutritionists meals arc offered the central dining room, and at the dining rooms in Student Affairs and in the residence halls. The Food Service Department is also responsible for overseeing the hegemonic condition of all other food services offered at restaurants, cafeterias, coffee shops, grocery stores and mini-marts located throughout the university campus. OTHER UNIVERSITY SERVICES The University offers a variety of services that are meant to facilitate the academic and social life of students, faculty and staff. These include: Banking Services, University Post Office and mailing services, cafeterias, restaurants, stationeries, book stores, and copy centers. Other services include the following: TRANSPORTATION AND PARKING Parking lots are provided on university grounds for faculty, staff and students free of charge, and most are close to facilities and classroom buildings. Vehicles must be registered with the Public Relations Office and must display a valid KAU parking sticker on the windshield. The university also provides; shuttle bus service between the student residence halls and other areas of the campus. BANKING SERVICES For the convenience of the university community, a branch of the Saudi American Bank (Samba) has been made available on campus near The Deanship of Administration Building. Automatic Teller Machines (ATM) operated by Samba are also available throughout the University campus to facilitate cashing of pay checks, monthly/allowance and payment of bills. Phone: 8001242000 TRAVEL AND TRAVEL TICKETS Student Affairs issues identification letters for students wishing to travel overseas, and in conjunction with Saudi Arabian Airlines offers Saudi students enrolled at KAU discounts and special rates for all domestic flights. A branch of Saudi Arabian Airlines is available on campus Contact 6400000 Ext. 61359. SAFETY AND SECURITY The role of the Department of Safety and Security is to issue parking decals and entry permits to students, faculty and staff, and to ensure the security of all buildings within the University campus. Contact 6952040 Fax: 6401957
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CHILD CARE The University offers comprehensive quality child care for children of students, faculty and staff in the form of a Pre-school for children aged 2-5- For further information and registration, Contact: 6953348, Fax Ext: 21551 CAMPUS MAP The Faculty of Dentistry is an integral part of the Medical Campus at King Abdulaziz University. This campus is comprised of the faculties of the Health Sciences, which include Faculty of Medicine, Faculty of Dentistry, Faculty of Pharmacy, Faculty of Applied Medical Sciences, the University Hospital, and King Fahad Medical Research Center (KFMRC). The Dental School is located at the Western part of the medical campus occupying 6 buildings. These buildings are: Buildings # 10, #11, #12 and #14 are on the Male Campus and Buildings #9 and #10 on the Female Campus. All buildings are connected by walking bridges which in turn is connected to the hospital.
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KAU MEDICAL CENTER
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MALE CAMPUS
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FEMALES CAMPUS
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