TASK
Application Invitation Letter Security-Men of Pa’a Punaweb
CONTACT
COMMITTEE PERSON
DATE
STATUS
Parks & Recreation
Rene/Mike/Tiffany
10/13
Turned in
Gov, Council, Leg, Rep, Gen Public
Madie/Shawn/Chris
11/1
DONE
Iopa
Madie
Call for volunteers
Rob?
PSA, call for volunteers News story w/ pic of Paul
Chris
ready to proof
Poster Mock-up
Madie
DONE
Ho'olaulia PHIS
Kenn/Mike
DONE
Letter to PHIS Float Number Placards
n/a Waterproof signs for floats & lining up
Kenn/Kaniu
Program Prize Distribution Grand Marshall Judges
1st, 2nd & Youth Letter to Paul Ogasawara (Paul's Repair Service)
(Fred Blas asking)
Damon Tucker (blog guy)
accepted
Denni Temple Hauro (w/ Lion’s Club)
accepted Kenn
Sal Luquin Yisa the Midday Diva (radio DJ w/ 97.1)
accepted
NO Kenn
Charles Kawamoto (Pahoa Cash & Carry) Sarena (First Hawaiian Bank)
Shawn
accepted
Stephen Chase (Malama Market)
accepted
Jan (w/ Jan's Barber & Beauty Shop)
NO
Parade Entries Videotape
Davie Corrigan @ Big Island News
Madie
Ck w/Mitch Roth, Boy Scouts, VFW in Nanawale
Kenn/Madie
Candy Color Guard (5) County Band
Letter to COH (Pat Engelhart)
NO
Police Staffing
Scott
Street Closing
Scott
Street Closing Notice Barricades Weed & Seed Proposal
Scott Funds for police
Budget Big Donors All other Donors
Shawn
DONE
Letter Letter
DONE
T-Shirts
Use previously printed Mainstreet t-shirts
DONE ?
Banners
Revise, New, Hang (Rob has)
Confirm Santa Vic Santa Elves
DONE ?
Sarena's daughter, Kim Jordan, Women of Pa'a
Parade Line-up Live Broadcast
Mike Madie
Madie/Lion's Club Need elec plug & phone jack $700
Mike
DONE
Salvation Army
Madie
DONE
Stage & Cover
Tents from Weed & Seed (Rene)
Lion's Club
Walkie Talkies
From Weed & Seed
Sound
Clean-up
Grass Roots Church - offer $100
Shawn
Insurance
Application In
Madie/Chris
Pending
Holiday Parade Timetable June June July July July July July July August August August August August August August August August August August August August August August August August August September September September September October October October October October October November November November November November December December
First Meeting Prepare a budget Notify PHIS re their Ho'olaulia Prepare a new parade application Prepare Invitation letter for parade Decide a Theme Write a grant to help supplement Parade Work with Weed & Seed about costs of Police Write all PSA's for road closure Write articles for publications Select Parade Marshall Design Poster Solicit gifts/donations for participants Select Judges Contact Radio Station re: live broadcast Put together advertising package with radio station Line-up Color Guard Request County Band Road Closure paperwork Line up a Santa Clause Decide about Banners - whether to print more Decide about T-shirts Line up tents for the judges Solicit holiday bags from Kaniu/Faye Order candy & kid's trinkets Solicit small tablets for bags Mail out solicitations for participants Fax, mail, etc. PSA's to all radio stations, newspapers, TV Submit articles to let the public know of upcoming event Meet with Police Dept about road closure & Security Put notice on Punaweb Contact Men O Pa'a for security Contact Women of Pa'a for handing out candy Arrange videotape Make Float Number Placards Arrange a sound system (Salvation Army) Pass out flyers, posters, etc. Prepare the Parade's Program Assign Parade Entry Numbers Arrange a clean-up team Make sure Insurance is in place Have Parade Hand out awards
Have all names and address ready to go including government officials HOLD until it is time to turn in Include fax coversheets, phone numbers, email addresses, names, etc. Include fax coversheets, phone numbers, email addresses, names, etc. Prepare a bio complete with pictures Let entrants know the prizes they will be eligible for
