Amended to add Closed Session Item: Public Employee Appointment (Gov. Code Section 54957) Title: Records Manager/Deputy City Clerk

AMENDED

AGENDA OJAI CITY COUNCIL AND OJAI REDEVELOPMENT AGENCY SUCCESSOR AGENCY SPECIAL MEETING 7:15 P.M. FEBRUARY 9, 2016 MULTI PURPOSE ROOM, JACK BOYD CENTER 510 PARK ROAD — OJAI, CA

Members of the public wishing to address the City Council/Successor Agency Board on items appearing on the agenda are requested to complete a "speaker's card" and file it with the City Clerk prior to the start of the meeting. Cards are available near the entrance to the multipurpose room. All comments should be limited to three minutes, unless additional time is granted by the Mayor/Chair. Speakers should state their name and address for the record and must direct their comments to the Council/Board, not the audience or press. While the meeting is in session, members of the Council/Board, City staff, and members of the audience are expected to maintain order and decorum and to obey the orders of the Mayor/Chair. Any meeting participant or member of the audience who engages in disorderly conduct, such as hand-clapping, stamping of feet, whistling, using profane language and so on, which disturbs the peace and good order of the meeting, or refuses to comply with the lawful orders of the Mayor may be ordered removed from the meeting, and may be guilty of a misdemeanor. (Cal. Penal Code Sec. 403.)

ROLL CALL ABSENCES PLEDGE OF ALLEGIANCE PRESENTATIONS 1.

2-1-1 — Interface Family and Children Services (Tanya Kellam, 2-1-1 Director)

2.

Rotary Club of Ojai — West (present funds the club collected for the Libbey Park Playground bricks)

COMMISSION REPORTS Commission Reports is the time set aside during the first meeting of each month for the Chair or representative of any of the four City Commissions and Building Appeals Board to make a brief verbal report on activities to the City Council and Community. These reports are intended to be informational. No Action will be discussed or taken.

PUBLIC COMMUNICATIONS Public Communications is the time set aside during the meeting for members of the public to address the City Council/Successor Agency Board on items of City business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Council/Board, and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken. Persons wishing to address the Council/Board are requested to fill out a speaker card prior to the Council/Board reaching this point on the agenda. Comments must be limited to three minutes or less.

City Council Agenda: February 9, 2016 Special Meeting

Page 2 of 4

REPORTS FROM COUNCIL MEMBERS CONSENT CALENDAR (Items 1a through 1h) All matters listed on the Consent Calendar are to be considered routine by the governing bodies, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

1. a) Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the Clerk to Assign an Ordinance Number Upon Successful Introduction. b) Warrants for January 15, 2016 through January 28, 2016 in the amount of $161,536.97 RECOMMENDATION: Authorized payment. c) Treasurer's Monthly Reports (September, August, July 2015) of Investments for the City of Ojai and the Redevelopment Agency Successor Agency RECOMMENDATION: Receive and file. d) Minutes of the City Council regular and special meetings for January 26, 2016 RECOMMENDATION: Approve as submitted. e) Minutes of the City Council regular and special meetings for January 12, 2016 RECOMMENDATION: Approve as submitted. f) Minutes of the Planning Commission meeting for December 2 and November 18, 2015 RECOMMENDATION: Informational only. g) Minutes of the Building Appeals Board meeting for September 8, 2015 RECOMMENDATION: Informational only. h) Ojai Gran Fundo Bike Ride RECOMMENDATION: Direct the City Manager to send a letter of support to Caltrans on behalf of the City of Ojai for the Ojai Gran Fundo Bike Ride and act as a co-sponsor of the event.

PUBLIC HEARING — NONE

City Council Agenda: February 9, 2016 Special Meeting

Page 3 of 4

DISCUSSION ITEMS 2. Presentation of Housing Concepts by Peoples Self Help Housing, Inc. RECOMMENDATION: Receive a concept presentation about affordable Housing in Ojai from Peoples Self Help Housing and provide staff with follow-up instructions. 3. Resolution Amending the Second Dwelling Compliance Guidelines RECOMMENDATIONS: 1. Adopt the Resolution which amends the Second Dwelling Unit Compliance Guidelines to qualify units in the Public, Quasi-Public (PL) Zone and to clarify the lease term. 2. Consider the recommendations of the Building Appeals Board regarding extension of the deadline for making applications. 4. Potential Amendments to the Board and Commissioner Handbook RECOMMENDATION: Discuss the Board and Commissioner Attendance and Appointment processes and provide direction to the City Manager regarding potential amendment of the Board and Commission Member Handbook. 5. Council Representatives to County and Regional Boards, Libbey Bowl Committee, Council Committees; and Community Volunteer Groups RECOMMENDATION: Review current assignments and determine appointments of Council representatives to County and Regional Boards. 6. Alignment of Expiration Date for Projects with Multiple Land Use Permits, e.g. both Conditional Use Permits and Design Review Permits, with Conflicting Expiration Dates RECOMMENDATIONS: 1. Receive and consider staff report and any public comments; and 2. Direct staff to process a zoning ordinance amendment via the Planning Commission and City Council that would align the time limits to exercise multiple permits to be the latest time limit of the land use entitlements required for the project. 7. City Clerk and Records Manager Vacancies RECOMMENDATIONS: 1. It is recommended that the City Council advertise the position of part time City Clerk to fill the remainder of the term of the current City Clerk; and 2. That the City Manager be authorized to initiate an open recruitment for Records Manager/Deputy City Clerk.

Ojai Redevelopment Successor Agency (RDSA) On January 10, 2012, the Ojai Redevelopment Successor Agency was deemed as the former Ojai Redevelopment Agency by Resolution No. 12-03, under Health and Safety Code section 34173(a). The same rules as for City Council meetings apply.

Page 4 of 4

City Council Agenda: February 9, 2016 Special Meeting

CONSENT CALENDAR (Item 9a through 9b) All matters listed on the Consent Calendar are to be considered routine by the governing bodies, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions.

8.

a) Warrants for January 15, 2016 through January 28, 2016 in the amount of $ 182.64 RECOMMENDATION: Authorize payments b) Minutes for the Redevelopment Successor Agency meetings of January 26 and 12, 2016. RECOMMENDATION: Approve as submitted.

DISCUSSION ITEMS — None. ORAL REPORT(S) FROM CITY MANAGER CLOSED SESSION — ADJOURNMENT

Amended: Public Employee Appointment (Gov. Code section 54957) Title: Records Manager/Deputy City Clerk

IMPORTANT NOTES: Materials related to an item on this agenda submitted to the City Council or Ojai Redevelopment Agency Successor Agency after distribution of the agenda packet are available for public inspection in the City Clerk's Office at City Hall during normal business hours (Monday through Friday from 8:00 AM to 5:00 PM). Such documents are also available on the City of Ojai's website at www.ojaicity.org, subject to staff's ability to post the documents prior to the meeting. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council. If you challenge the actions of the City Council/Ojai Redevelopment Agency Successor Agency in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov't Code Sec. 65009). Any legal action by an applicant seeking to obtain a judicial review of the City Council's decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of, and governed by, Code of Civil Procedure Section 1094.6. DE-P (11-A4 C ►

Agenda Posted BY: Name:

Agenda Approved City Manager's Office

(Print)Awkbe(

Name: (Signature) -4c.6.6.,

February 8, 2016 at 4:00 pm

Date:

MA/UA66