David Glass Byron Mitchell Betsy Erwin Rev. Don Cyphers Patricia Hoerig Margo Sawyer Bryan Bracewell Dr. Charles Graham Sonya Rendon-Rangel Dr. Richard Griffiths

Amber Luttig-Buonodono Dr. William Satterfield, DVM Steven Hebbard James Bear

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Bill Mullane Casey Nichols Adam Rethlake Stephanie Portillo Dr. Ben Ferrell

Trustee Lupe Sosa Robert Ryland Sylvia Galvan-Gonzales Patricia Sanchez Mirosalva Zuniga Yolanda Gibson Dalia Munoz Courtney Milnar Joe Anderson Dr. Kerry Coombs Sara Ervin

Welcome

Mr. David Glass Elgin CAC Chair

Chair David Glass greeted the committee and called the meeting to order at 1:02 p.m. Approval of September 14, 2015 Meeting Minutes

Mr. David Glass Elgin CAC Chair

Approval of minutes was tabled for further review. Dr. Charles Graham motioned to table the minutes and Betsy Erwin seconded the motion. Mr. Ben Ferrell stated that as soon as they were reviewed and corrected they would be sent out electronically to all board members. (Chair Glass noted that Dr. Satterfield voted not to approve the minutes as sent to him electronically.) Update on ACC Bond Projects

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Mr. Bill Mullane, Vice President, Facilities and Construction

Overview on bond program status. Proposition 1 and Proposition 2. Renovations at the Highland Campus- abatement. Phase I in old Dillard’s will include specialized programs. Next phase of infrastructure is the central plant which is needed before Phase II is completed. New Campus in Leander San Gabriel Campus- 100 acre site near the metro rail station. Leander is promoting the urban concept by building adjacent properties e.g.; shops, apartments around the campus area. Land Banking for Southeast Workforce Campus. 124 acres have been selected. Renovations of Rio Grande Campus main building at the Rio Grande Campus. Replacing systems and meeting codes. Preparation of replacement space at HLC for Art, Dance and Drama is an extra step in the process. Renovations will begin in Spring 2017. Renovations at campuses at Northridge, Eastview, Pinnacle, South Campus and HBC after relocations to ACC Highland. Districtwide projects- Reconfigurations of undersized classrooms,

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Other impact projects after relocations to HLC Phase 1, accessibility improvements and sustainability. a) Electrical safety improvements b) HVAC improvements c) Roof replacements d) Window systems and window film. e) Building exterior restoration(s). f) Security upgrades. g) Laboratory safety improvements (require lab closures.) h) Fire alarm/suppression upgrades.  Renovations at campuses after relocations to ACC Highland will begin after Phase 2 of Highland opens.  Districtwide projects require that space be available for renovation.  Will be implemented by Facilities and Construction, Building & Grounds Maintenance and EHS (Environment Health & Safety) departments.  Expansion of Round Rock Campus. a) A new building for general classrooms and science labs is proposed, plus ACCelerator Lab. b) Renovations for Nursing and Student Services spaces. c) Relocation of Learning Lab.  Expansion of Elgin Campus a) Specialized facilities for: o Veterinary Technician Program o Sustainable Agriculture Program o Traditional Agriculture Program  Expansion of Hays Campus a) First Responders Training Center b) Indoor Firing Range c) Emergency Vehicle Operations (EVOC) d) Simunitions Training & Classrooms e) Swift Water Rescue Training Facility  General Issues a) Additional staff needed, there will be six (6) major projects simultaneously, openings will be challenging. b) Current construction environment active. c) New Small Local Business Development Program d) Working Conditions and Construction Wages e) Steering and Oversight  Bill Mullane opened the floor for discussion.

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a) Margo Sawyer asked about class size capacity. Bill Mullane replied that classes were capped according to the type of classes that were being held; an academic class may cap at 28 or 36 whereas a welding class would cap at 10 or 15. b) Ms. Sawyer asked if parking spaces would be utilized for classrooms in the future considering that public transportation and alternate forms of transportation were in mode for the future. Mr. Mullane responded that for now parking spaces were in demand but he would hope to see that the future of transportation would evolve so there would not be a need to have as many parking spaces on campuses.

Update on Expansion of Elgin Campus Phase II

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Casey Nicholson, O’Connell Robertson Architects

Bill Mullane introduces Casey Nicholson, O’Connell Robertson Architect. Ms. Nicholson stated that the information that was to be presented was compiled after many meetings with the Veterinary Tech, and Sustainable Agriculture staff. The history of the Campus and its programs were reviewed thoroughly for this expansion. The Veterinary Program and Sustainable Agriculture Program were originally going to be in the same building but will now have their own separate facilities. It is anticipated that by the next two weeks the cost(s) will be updated, estimated, and budget agreed upon. The Sustainable Agriculture facility will be built on the County Line Road side where the greenhouse is located presently. There will be a hoop barn and livestock barn. In addition the program has been granted 10 -15 acres of pasture land, 2+ acres of crops, and 2 acres of orchards. The Veterinary Technology building will be located behind the main Elgin Campus building with outdoor covered pens for large animals and 9.5 acres of pasture for grazing. There cannot be any construction on the flood plains but there can be a corridor system for safe grazing built. There will be a road at the rear of the site for fire safety, the walking trail will be widened, and the gate latched to keep pedestrians out when the animals are on the pastures. The main entrance will be on the north end of the site with additional parking between both the Sustainable Agriculture and Veterinary Technology facilities. The large covered area will house covered pens, outdoor storage, and hay feeding/bedding storage at 4,200 s.f.

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The main building will be 18,200 s.f. and will have Administrative Offices, Student Commons, Instructional Wet Lab & Computer Lab, Instructional Wet Lab & Classroom, Building Support, Small Animal Wards, Showers & Lockers, and a Small Animal Treatment & Surgery area. There will be a tractor needed for this facility in the future. There will be additional entrances/exits on the east and north side for safety reasons.  The Sustainable Agriculture facility will have a Workshop, Post-Crop Harvesting storage (crop harvesting, packaging) Processing Center, Sales/Marketing Center, Instructional areas that are multipurpose and offices. The main entrance is on the west side with secondary entry from the pasture, crops and barn on the north side.  There will be solar panels and another cistern for Phase II. The goal will be to achieve Leeds Silver which is above average for a rural area.  Schematic Design Document 4-29-2016  Design Development 7-01-2016  Construction Documents 9-02-2016  Construction NTP 9-23-2016  The floor was opened for discussion: a) Dr. Coombs was asked by David Glass if the plans were acceptable for the vision of the program’s future. This led to discussion about a meeting that was going to be held regarding the vet tech program and new facilities that afternoon. b) Margo Sawyer submitted an idea for thermal hydraulic front opening European doors. c) Trustee Sosa reiterated the need to accommodate the program to its fullest capacity and asked Dr. Coombs again for his needs. Dr. Coombs had hoped for additional classroom and lab space as was suggested prior to this meeting. d) The majority of the enrollment in the veterinary technology program currently is students from the Austin area. e) Potential growth is 24 from 12-13 because of limited facilities as it stands. f) Dr. Coombs stated that additional classroom and lab space could be multipurpose. g) Discussion on other Veterinary Programs in Texas, namely San Antonio, Tomball, North Harris and Waco, which are larger programs and can accommodate 50-60 students each enrollment. h) Because of the need to set up labs and classrooms and the amount of students and classes attending there is a need for more classroom and lab space to accommodate the program more efficiently. i) There is room for change currently in coherence with the budget but as a reminder, the money that is allocated is from the bond project funds. j) Concurrence on the importance of the program as it is a “flagship” program.

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k) There will be more of an interest and higher enrollment with waiting lists when the vet program is accredited. Big visions for the future of the Veterinary Technology Program by the community of Elgin. l) Facilities should be both built with flexibility for future growth. CAC reiterated the importance of not hindering the program as much as possible. m) Mr. Glass asked that the committee please be notified about what occurred at the meeting that afternoon by e-mail.

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Student Success with Guided Pathways

Stephanie Portillo, Adam Rethlake ACC Futures Institute representatives

Community College landscape. Enrollment, demographics, completion rate(s). Need for greater student success. Jobs now require some post-secondary education Operationalize Pathways Redesign Student Onboarding processes Improved tracking, early alert and support processes. Develop comprehensive training and professional development for advising. ACC Areas of Study. Areas of study (AOS) program mapping sessions, timeline and session participants. Goal of Program Mapping. Improved student On-Boarding Save time not repeating classes. a) “First Step” module which introduces the areas of study and prepares students to complete application requirements. b) Updated applications with students choosing AOS, stating their intent (certificate, degree at ACC, etc.), and scheduling an AOS information session. c) Implementing AOS information sessions. Structured on boarding for students new to college or new to ACC with less than 12 SCH of college credit. a) If needed, complete TSI testing. b) Complete “first Step.” c) Attend AOS information sessions. d) Take Student Development 1300 class as required the first semester or you cannot register. e) Take required developmental courses in first semester paired with a college credit course. Advisors- provide general assistance as needed to students with assigned AOS. Counselors- provide assistance to students that are “high risk.”

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Destination Campuses- Elgin would be a Veterinary Technology and Sustainable Agriculture “Destination Campus.”  Ten areas of study districtwide.  Room open for discussion: a) Elgin Campus does not have an advisor, how would the campus be accommodated to fill the lack of one? b) Possibility of an Advisor getting sent to the Campus on an “appointment only” basis. c) Lack of staff may not be able to fill Pathway Program standards.  Feedback information given.

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Q&A

Mr. Ben Ferrell opened the floor to discussion. Rev. Don Cyphers had several questions regarding accreditation of the Veterinary Technology Program and the college in general. Margot Sawyer suggested a meeting soon to discuss outcome of meetings that will be occurring the next two weeks regarding expansion on Elgin Campus. Concurrence on waiting to see what progressed in meeting(s) to decide if CAC should meet sooner than scheduled. Dr. Graham thanked Dr. Coombs for his commitment and desire towards the program. David Glass thanked everyone for coming.

Campus Advisory Committee Adjournment 

Mr. Ben Ferrell, Executive Vice President, Campus Planning and Operations

Meeting was adjourned at 3:00 p.m.

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Mr. David Glass, Elgin CAC Chair