https://gsuite.google.com/setup/   

   

Hold video meetings and chats   with your team  Schedule video meetings with your team in Google  Calendar, invite guests (even those without a Google  account), control who has access to your meeting, and  share your screen—all with Hangouts Meet.         

  CONTENT  1. Schedule a Hangouts Meet video meeting from Google Calendar  1.1 Send the meeting link after you start a Hangouts Meet event  2. Join a Hangouts Meet video call  2.1 From Calendar  2.2 From a meeting link sent by email  3. Share your screen or present during a video meeting       

 

© 2018 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 

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1 

Schedule a Hangouts Meet video meeting from   Google Calendar    1.

Sign in to Google Calendar with your G Suite username and password. 

2.

To add an event, click the Create button at the bottom. (Or click any time  and day on your Calendar and click Edit Event.) 

3.

At the top, enter the time, date, and (optionally) a title and description of  your meeting.  

4.

In the Guest field, enter your guests’ email addresses.   If they are in your contacts, their email address is filled in automatically.  

5.

Click Save at the top.   A meeting link is added and sent to your guests when you save the event. 

6.

Click Send to send the invitation to your guests.   If your guests are external (not users in your G Suite account) you’ll see a  notification that the guests are outside of your organization.  

7.

(Optional) Click Invite external guests. In the next pop-up, click Send.   Your guests can click the Hangouts Meet link from their Calendar to   join the meeting. They can also forward the link to others, but those guests  will have to be approved when they try to join. 

8.

To join the meeting yourself, click on the video link from your Calendar event   or from the email reminder in Gmail.   The first time you use Hangouts Meet, a pop-up appears at the top of the screen.  

9.

Click Allow so Meet can use your camera and microphone.   Do this on every computer that you use. 

See more about joining a Hangouts Meet call. 

 

 

© 2018 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 

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1.1

Send the meeting link a er you sta Hangouts Meet event  1.

a  

After the meeting has started, at the bottom left, click Meeting Details or  the name of your meeting. 

2.

Click Copy Joining Info.   A pop-up message appears at the bottom, confirming that the joining  information was copied to the clipboard.  

3.

Close the pop-up and paste the link in an email to your guests. 

 

2  2.1

Join a Hangouts Meet video call    From Calendar  1.

From any view (Month, Week, Day), click the event. 

2.

Click Join Hangouts Meet. 

3.

In the new Hangouts Meet window that opens, click Join Meeting to get   on the meeting.  

2.2

From a meeting link sent by email  1.

In Gmail, open the email with the meeting invitation.  

2.

In the email, under Joining info, click the meeting link.   Hangouts Meet will open in a new tab in Chrome.   

3.

Click Join Meeting to get on the meeting.   If you’re not a user in the G Suite account of the person who started the  meeting, they will see that you’re trying to join the meeting. They approve the  request so you can join.  

With the G Suite Enterprise version of Hangouts/Meet (for large companies),   guests can dial in by phone, without video.      

 

© 2018 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 

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Share your screen or present during a video meeting    You can present to your guests at your video meeting by sharing one window or  your entire screen. They’ll see exactly what you see on your screen.  1.

During your meeting, at the bottom corner of the screen,   click Present now

2.

. 

A pop-up offers you the choice to share your entire screen or one of  your windows.   ○

If you have several windows or programs open and you want  to show the one with your presentation, click A Window.   Then choose which window you’d like your guests to see.  (They won’t see any of the others.)  

○ 3.

To share the whole desktop screen, click Your Entire Screen.  

Click Share.   A message appears at the bottom of your screen to notify you that  you’re sharing your screen.  

4.

Go to the window on your computer that you’re presenting.   Other people on the call will see that window. 

5.

To stop sharing your screen, return to the Hangouts Meet tab in  your Chrome browser, and click Stop Presenting.  

 

© 2018 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 

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Hold video meetings and chats with your team - G Suite

1. Schedule a Hangouts Meet video meeting from. Google Calendar. 1. Sign in to Google Calendar with your G Suite username and password. 2. To add an event, click the Create button at the bottom. (Or click any time and day on your Calendar and click Edit Event .) 3. At the top, enter the time, date, and (optionally) a title ...
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