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Share and nd team les in Drive Share individual files or entire folders with individuals and groups both inside and outside your organization. You can choose their permissions on files (read-only, comment, or edit) and can stop sharing the file at any time. When someone shares a file with you, it appears in the Shared with me menu in Drive. You can add these files to your Drive, or simply leave them there.
CONTENT 1. Share folders or files with individuals and groups 2. Limit file access and sharing with others 3. Stop sharing a file or folder 4. Find folders or files someone has shared with you
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Share folders or les with individuals and groups To make sharing and collaboration easier, create a group mailing list for a team. Then, instead of sharing the document with each person, share it with the group’s email address. 1.
Sign in to Drive at drive.google.com with your G Suite username and password.
2.
Right-click the folder or file you want to share, and at the top, select Share
3.
.
In the Share with others pop-up, enter the group or person’s email address in the People field. (To add more people, add a comma after typing an email address and enter another.)
4.
(Optional) If you’re sharing a Google Docs file, by default, the person will have edit permissions. To change edit permissions for Google Docs you share, click the Down arrow
next to the People field, and select
Can edit, Can comment, or Can view. 5.
(Optional) To explain what the file is or what you’d like done with it, in the Add a note field, enter a message.
6.
Click Send. The person or team gets an email with a link to the file in your Drive. They won’t see anything else in your Drive, just the file you shared with them.
You can also share a file by sending the link to the file in an email. To do this, in Drive, left-click the file you want to share. Select Get shareable link, and then paste the link in your email. Edit the permissions and click Share & Send.
© 2018 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043
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Limit le access and sharing with others You can share a file with someone for a limited time, but they’ll only be able to view and comment on (not edit) the file. 1.
From Drive, right-click the file, and at the top, click Share
.
2.
At the bottom right of the Share with others window, click Advanced. (If you already shared the file, skip to step 6.)
3.
In the Invite people section, enter the email of the person you want to share the file with.
4.
Click the Down arrow
next to the People field, and select Can comment
or Can view. 5.
Choose one of the following actions: a.
To skip notification, uncheck the Notify people box, click OK > OK, and go to step 6.
b.
To notify the person about the change to their access: i.
Click Send > Done.
ii.
From Drive, click the file again, and at the top, click Share
6.
In the Who has access section, hover to the right of the person’s name and click Set expiration
7.
> Advanced.
.
In the Access expires drop-down list, click 7 days, 30 days, or Custom date and enter your date.
8.
(Optional) To prevent people from resharing the file with others, in the Owner Settings section, check the box labeled Prevent editors from changing access and adding new people.
9.
Click Save changes.
10.
Click Done.
© 2018 Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043
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Stop sharing a le or folder You can stop sharing a file or folder with others at any time. 1.
Sign in to Drive at drive.google.com with your G Suite username and password.
2.
Select the file or folder you want to stop sharing.
3.
Right-click the folder or file you don’t want to share, and at the top, select Share
.
4.
In the Share with others pop-up, click Advanced.
5.
Next to the person you want to stop sharing with, click Remove
6.
Click Save changes.
7.
Click Done.
.
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Find folders or les someone has shared with you When someone shares a file or folder with you from Drive, you’ll usually get an email with a link to it. (People can skip sending you a notification.) Files and folders shared with you appear in your Drive’s Shared with me section. To add these files or folders to your own folders: 1.
Sign in to Drive at drive.google.com with your G Suite username and password.
2.
From the menu on the left, click Shared with me. You see the most recent files and folders that were shared with you.
3.
Highlight the files or folders in Drive by clicking them, and in the top right, click Add to my Drive
.
4.
Near the top, in the confirmation message, click Organize.
5.
Choose the folder you want to add to.
6.
Click Move.
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